Your completed FISAP

must be transmitted via FISAP on the Web by: October 1, 2003

Fiscal Operations Report for 2002-2003

and
Application to Participate for 2004-2005
(FISAP)
in the Federal Perkins Loan
Federal Supplemental Educational Opportunity Grant (FSEOG)
and Federal Work-Study (FWS) Programs

Department of Education
Federal Student Aid
 Contents
What you will find in this package: Page:

Information about the FISAP...........................................................................- 3

PART I Identifying Information, Certifications, and Warning

Instructions........................................................................................................- 6

PART II Application to Participate

Instructions........................................................................................................- 8

PART III Federal Perkins Loan Program Report

Instructions........................................................................................................ - 15

PART IV FSEOG Program Report

Instructions........................................................................................................ - 28

PART V FWS Program Report

Instructions.........................................................................................................- 31

PART VI Program Summary

Instructions.........................................................................................................- 39

APPENDIX Sample Form Pages.................................................................................... A1 - A12

1
The Legal Reason Why You Must Disclosure of Estimated Burden
Complete the Application
According to the Paperwork Reduction Act of
The law states that if we do not receive a 1995, no persons are required to respond to a
completed application by October 1, you cannot collection of information unless it displays a valid
be assured that your school will be allocated OMB control number. The valid OMB control
funds for any of the Campus-Based Programs. (If number for this information collection is 1845-
you want to request a level of expenditure for the 0030. The time required to complete this
Federal Perkins Loan Program, even if you need information collection is estimated to average
no new Federal funds, you must submit an 6.25 hours per response, including the time to
application.) The regulatory and statutory review instructions, search existing data
citations are as follows: Federal Perkins Loan resources, gather the data needed, and complete
(34 CFR 673.3) (20 U.S.C. 1087bb), FWS (34 and review the information collection. If you
CFR 673.3) (42 U.S.C. 2752), FSEOG (34 CFR have any comments concerning the accuracy of
673.3) (20 U.S.C. 1070b-3). the time estimate or suggestions for improving
this form, please write to: U.S. Department of
The Legal Reason Why You Must Complete Education (ED), Washington, D.C. 20202-4651.
the Fiscal Operations Report (FISCOP) If you have comments or concerns regarding
the status of your individual submission of this
Federal regulations state that if you spent funds in form, write directly to: U. S. Department of
2002-2003 or have a Federal Perkins Loan Fund, Education, Campus-Based Operations, 830 First
you must submit a Fiscal Operations Report. The Street NE, Room 6lD3, Washington, D.C. 20202-
regulatory and statutory citations are as follows: 5453.
Federal Perkins Loan (34 CFR 674.19), FWS (34
CFR 675.19), FSEOG (34 CFR 676.19), (20
U.S.C. 1094).

OMB #1845-0030
Expires 04/30/2004

2
Fiscal Operations Report and Application
to Participate
(The FISAP)

What is the FISAP?

Your school need not establish its eligibility
The FISAP on the Web contains the Application first in order to file this application by the
to Participate in the three Campus-Based deadline of October 1, 2003. However, if you
Programs (Federal Perkins Loan, Federal wish to participate in the campus-based
Supplemental Educational Opportunity Grant programs in the 2003-2004 award year, you
(FSEOG), and Federal Work-Study (FWS)) for must submit the on-line application, along with
the award year July 1, 2004 through June 30, all required supporting documents to receive
2005, and the Fiscal Operations Report for an eligibility and certification determination by
program participation during the award year July February 14, 2004.
1, 2002 through June 30, 2003.
Will I need to complete the entire FISAP?
What do these programs provide?
Maybe not. To decide what parts must be
The Federal Perkins Loan Program provides low- completed, you must know what your school did
interest loans to students with financial need who last year and what it plans to do next year. The
are attending schools of higher education to help FISAP contains data cells for two separate award
pay the costs of their postsecondary education years: an Application for funds for 2004-2005 and
(CFDA #84.038). the Fiscal Operations Report for 2002-2003.

Note: CFDA is the acronym for the Catalog of The FISAP is divided into three main parts:
Federal Domestic Assistance, which describes all Identifying Information, Certifications and
Federal programs. Warning; the Application to Participate; and the
Fiscal Operations Report. The table of contents is
The FSEOG Program provides grants to students your guide to instructions for each part of this
with financial need who are attending schools of FISAP.
higher education to help pay the costs of their
postsecondary education (CFDA #84.007). Use the following table to determine what parts
need to be completed:
The FWS Program provides part-time
employment to students attending schools of For this situation Complete these Parts
higher education who need the earnings to help ______________________________________
pay the costs of their postsecondary education
(CFDA #84.033). You are requesting FISAP, Part I:
funds for 2004-2005 Identifying Information,
What should new applicants do to Certifications, and
participate? Warning

If you are a first time participant in the Campus- FISAP, Part II:
Based Programs, or you do not possess a current Application to
Program Participation Agreement for the Title IV Participate
Programs, you must apply for participation from
the Department of Education's Case Management You received funds FISAP, Part I:
and Oversight (CMO). Schools seeking to for 2002-2003 Identifying Information,
participate in the Federal student aid programs Certifications, and
must use the on-line application that is available Warning
through the Internet at
http://www.eligcert.ed.gov.
3
 FISAP, Parts III, IV, V: OPTION A: Each school may complete a
Fiscal Operations Report separate application. (Any data that you enter in a
as applicable, and school's application must not be duplicated in any
other school's application); or

FISAP, Part VI: OPTION B: These schools may combine to

Program Summary: complete one application. You must include in
your FISAP the name, address, and OPEID# of
In addition: each separately eligible school location that is
covered by this application. You must also be
• If your school is liquidating its Federal able to provide this data separately for each
Perkins Loan Fund, or if your school did not location, if required to do so by an audit or
receive a Federal Capital Contribution for the program review.
2002-2003 award year but did make loans
from the Federal Perkins Loan Fund, you On the bottom of the first page of the Identifying
must complete the Identifying Information, Information screen, you will be asked if you are
Certifications and Warning, and the Perkins listing any other separately eligible locations that
Loan Program pages of the Fiscal Operations are included in the application. If you answer
Report. yes, you may enter all locations on that screen.

My school has additional locations. Can I How may I submit my FISAP data?
complete one application to cover funding
for all locations? The Department of Education’s FISAP on the
Web at www.cbfisap.sfa.ed.gov enables schools
Yes, you may always submit one application. In to transmit, receive, and report FISAP data. In
fact, a school MUST submit one application if the order to submit your FISAP on the Web, you
following conditions are true: must have a PIN. The PIN serves as your
identifier to let you access information in various
• The school has one eligibility letter from the Department systems. If you do not have a PIN,
Department of Education’s Case Management go to www.pin.ed.gov to apply. You must also
and Oversight (CMO) that covers the have a TG number. The TG number is used to
school's locations and those locations are not identify your school and your access rights to the
separately eligible, eCampus-Based system. If you do not have a TG
number, go to www.sfawebenroll.ed.gov .
and
Where do I send the combined certifications
• those locations have students who are eligible with original signatures?
for assistance under these programs.
The Department has combined the Drug-Free
You must include data for all eligible locations Workplace, Anti-Lobbying, and Debarment
and make funds reasonably available to all certifications, with the FISAP certification and
eligible students. signature page in Part I, Identifying
Information, Certifications and Warning.
Students attending locations not included in the
Eligibility Certification and Approval Report It is important that you print your combined
(ECAR) are considered by the Department to be certifications and signature pages from the Self-
attending a non-eligible site. Therefore, these Service option of the FISAP on the Web and
students can neither be included in this
mail them with the ORIGINAL SIGNATURE
application, nor receive aid under these programs.
of your Chief Executive Officer or his/her
designee to the following address:
Schools with separate eligibility letters from
CMO, but under the same administrative control
or ownership, have the following options: FISAP Administrator
1953 Gallows Road, Suite 300
4
 Vienna, Virginia 22182 If we ask for a dollar amount, use whole dollars
only. Do not report cents. The electronic
What does the Department of Education do FISAP system will not accept the submission of
with the information that I submit? cents. Round to the nearest dollar. For example,
report $175 if the actual amount in your records is
The Department uses the information that you $175.49. Report $176 if the actual amount in
provide in the Application to Participate and in your records is $175.50.
the Fiscal Operations Report to determine the
amount of funds you will receive for each The FISAP on the Web will accept only positive
program. You must provide accurate data. If you amounts. Most calculations are automatically
do not provide accurate data, you may not get all performed for you. Complete only those items
of the funds that you are entitled to receive. You that pertain to your school.
must retain accurate and verifiable records for
program review What are important dates in the FISAP
and audit purposes. award process?

The Department also uses your Fiscal Operations August 1 – the FISAP must be available to all
Report data to manage the Perkins Loan Fund participating schools.
portfolio, and to monitor expenditures in the
Campus-Based Programs. October 1 - the final deadline for submission of
the FISAP to the Department.
When is the FISAP due?
December 15 - all corrections to FISAP data and
The FISAP data must be submitted before resolution of edits must be submitted to the
midnight EDT on October 1, 2003. Department.

February 1 – all schools must receive tentative

When will I hear from the Department of
award notifications.
Education?
April 1 – all eligible schools must receive final
The FISAP on the Web offers Real-Time Data
award notifications.
Validation. The Validation feature is designed to
provide easy and immediate validation of FISAP
data. Once you have selected Validate, Validate
All, or Submit, you will receive a Validation
Worksheet detailing any errors identified on your
FISAP. After all edit error messages are
corrected, select the “Continue to Submit” button.
Your school will then get a submission
confirmation that will list the date and time your
FISAP was received by the Department. We will
also let you know your tentative 2004-2005 award
amount(s) by February 1, 2004, and your final
award amount(s) by April 1, 2004.

What general instructions should I follow

when I complete the FISAP?

We recommend that you read all of the

instructions in this package carefully BEFORE
you begin using the FISAP on the Web.

Use actual figures, except for the items for which

we specifically ask you to use estimates.

5
Instructions for Part I:
Identifying Information, Certifications,
and Warning
were included in the 2003-2004
Who must complete Part I?

All schools must complete Part I. application filed last year by another
school or location, identify that school's
You are required to send the completed name and address on the FISAP
combined certifications and signature pages, additional information screen, and enter a
containing Section A information and the original brief explanation.
signature of the Chief Executive Officer in
Section B, to the address listed on page 4 of this 1b Mailing address
document. You must print out the Identifying
Information, Certifications, and Warning If your school is a current participant in
signature pages directly from your computer by the Campus-Based Programs, the FISAP
selecting File/Print from the Self-Service tab, on the Web provides the name and
Debarment Form and Signature Page option. mailing address of your school as it is
listed in our files. You will need to verify
Field-by-field instructions for Part I this data for accuracy and make any
corrections necessary.
Section A. Identifying Information
If your school is a new applicant, you will
Field need to enter your mailing address, if it is
1a Name and address of school different from the address given in field
1a. You may enter a P.O. Box or an
If your school is a current participant in administrative entity location. However,
the Campus-Based Programs, the FISAP if your school uses the services of a
on the Web provides the name and private firm in the administration of these
address of your school as it is listed in our programs and reports that fact in field 7,
files. You will need to verify this data for do not report them here.
accuracy and make any corrections
necessary. You may update school 2a & Department of Education Identifiers
changes by using the Internet at 2b (Serial & OPEID Numbers)
http://www.eligcert.ed.gov. Case
Management and Oversight (CMO) will If your school is a current participant in
process these actions. the Campus-Based Programs, the FISAP
on the Web will automatically provide
If your school is a new applicant, you these identifying numbers.
will need to enter your correct name and
address. The name and address entered in If you are a new applicant, the serial
field 1a must be that of a school of number will be assigned upon submission
postsecondary education. The address of your FISAP, and the OPEID number
must be the actual street address of the will be provided when your eligibility is
school. Do not enter the P.O. Box, an approved.
administrative entity location, or the
address of the corporation that controls 3 Type of school
the school. To apply for eligibility,
follow the instructions provided on page If your school is a current participant in
3. the Campus-Based Programs, the FISAP
on the Web provides the type of school
If the school entered in field 1a is a new that is listed in our files. You will need to
applicant for 2004-2005, but its students verify this data for accuracy and make
6
 any corrections necessary.

If your school is applying for Campus- 6 Financial Aid Administrator

Based funds for the first time, select the
number that best describes your type of When you submit Part I, the Identifying
school and enter it in the field provided. Information, Certifications and Warning
Proprietary schools only must also enter a page, you must also provide all of the
letter for the appropriate subtype. Financial Aid Administrator information
in field 6. The FAA Email Address will
4 Length/type of longest program be used by the Department to correspond
to schools. The Financial Aid
If your school is a current participant in Administrator will receive email that a
the Campus-Based Programs, the FISAP notification has been posted, and that the
on the Web will automatically provide the FAA will need to access FISAP On The
length and type of program. You will Web to review the notification.
need to verify this data for accuracy and
make any corrections necessary. 7 Name and address of private financial
aid consultant firm, if any
If your school is a new applicant, select
the number that best describes your type If your school uses the services of a
of school, and enter it in the field private firm in the administration of these
provided. programs, you should also complete field
7. Do not include private CPAs or billing
Note: For fields 3 and 4, if you are and collection agencies.
preparing this FISAP on behalf of two or
more schools of different type or length Section B. Certifications and Warning
of program, enter the number that
represents the highest percentage of the 8 All appropriate fields must be completed
enrolled students entered in Part II, in this section. You are now required to
Section D. provide only one signature. The Chief
Executive Officer (CEO) must sign in
5 Additional locations field 8 to certify that the school is in
compliance with the Drug-Free
If your school is a current participant in Workplace, Debarment, and Anti-
the Campus-Based Programs, the FISAP Lobbying requirements, and that the
on the Web provides the name and FISAP data is “true and accurate.” The
address of your additional locations as certifying official must be aware that the
they are listed in our files. You will need information in this FISAP is subject to
to verify this data for accuracy and make audit and program review. Providing
any corrections necessary. false or misleading information may
result in criminal penalties.
A school which included students at other
separately eligible schools must list the You may print the above form and the
name, address, and OPEID# for each of Standard Form -LLL “Disclosure Form
these schools in the space provided . to Report Lobbying”, by selecting the
“Self Service” tab in the FISAP on the
If the school entered in field 1a is a new Web.
applicant for 2004-2005, but its students
were included in the 2003-2004
application filed last year by another
school, identify that school's name,
address, and Department of Education
identifiers on the FISAP additional
information screen, and enter a brief
explanation.
7
Instructions for Part II:
Application to Participate
Who must complete Part II? Schools planning to expend loan fund
cash on hand in 2004-2005, but not
If you want to request Campus-Based funds for requesting any new Federal Capital
your school for the 2004-2005 award year, you Contribution, must complete field 1.
must complete Part II.
A school that will be making no loans in
Section A: The amount of funds received by your 2004-2005, but anticipates charging
school is computed by formulas contained in the allowable collection costs to its loan fund
effective legislation and regulations using the cash, must request an LOE in field 1.
information that you provide in this part of the
FISAP. The amounts that you request in Section 2 Federal Perkins Loan Federal Capital
A serve as an upper limit to the amounts you Contribution (FCC)
receive.
If your school currently participates in
Section B: A school may decide to withdraw the Federal Perkins Loan Program, enter
from the Federal Perkins Loan Program by the amount of Federal funds you need to
indicating the desire to do so and following the support your LOE request.
approved liquidation procedures.
It is suggested that you determine your
Section C: A school may request a waiver of the need for FCC as follows: LOE request in
penalty for the underuse of 2002-2003 award year field 1 minus the sum of 2004-2005
funds. projected repayments from borrowers,
anticipated cash-on-hand as of June 30,
Field-by-field instructions for Part II 2004, and your projected Institutional
Capital Contribution (ICC). If the result
Section A. Request for Funds for the 2004- of this calculation is zero or negative,
2005 Award Year your school may need to request no
additional FCC. If your school is
Enter in field 1 your Federal Perkins Loan Level requesting Federal Perkins Loan funds
of Expenditure (LOE) request, and in fields 2 for the first time, multiply field 1 by .75
through 4 the amount of authorization your school and enter that amount in field 2. If you
wants to receive for each program. If you do not leave field 2 blank, you will receive no
enter an amount in a field, your school will not Federal funds. Field 2 must always be
get any funds in that category. The amount that less than field 1.
you request should represent the maximum
amount that your school will accept. Do not 3 FSEOG Federal funds
request more Federal funds for a program than
you expect to use. Unexpended balances from the Enter the amount of Federal dollars your
previous year are an indicator that requests were school wants for awards to students and
over-estimated and should be reduced. to pay administrative costs.

Field 4 FWS Federal funds

1 Federal Perkins Loan Level of
Expenditures (LOE) Enter the amount of Federal dollars your
school wants for awards to students,
Enter the amount your school wants to expenditures for the Job Location and
expend from its loan fund to make loans to Development Program (JLD), and to pay
students and to pay administrative and administrative costs.
collection costs.
Section B. Federal Perkins Loan Program

8
 Liquidation Request Schools wanting a waiver of the
If your school no longer wishes to participate in institutional-share requirement under the
the Federal Perkins Loan Program, you must FWS Program and/or the FSEOG Program
notify the Department of your intention to because of their Title III/V eligibility
liquidate your portfolio by clicking the “Yes” designation are no longer required to check
radio button and following the liquidation a field on the FISAP in order to request this
procedures. For detailed information on waiver. Instead, a school is considered to
liquidating your Perkins Loan fund, refer to Dear have applied for a waiver for the 2004-
Partner Letter CB-00-05 on our http://ifap.ed.gov 2005 award year if the school:
website. The Federal share of cash-on-hand in the
portfolio must be returned to the Department.
• submits a complete FISAP by the
established deadline, and
5. Request to liquidate Perkins

If your school wishes to discontinue • is designated as Title III/V eligible.

participation in the Federal Perkins Loan
Program, click the “Yes” radio button. Such schools will receive a notice,
addressed to the financial aid administrator,
Section C. Waiver Request for the Underuse from the Department indicating that they
of Funds have been granted a waiver of the
institutional-share requirement for the FWS
If your school has returned more than 10 and/or FSEOG programs for the 2004-2005
percent of its Federal Perkins Loan, FSEOG, award year. A school that receives this
or FWS allocation for the 2002-2003 award waiver for the 2004-2005 award year has
year, your school will automatically receive a the option to continue providing an
reduction of the 2004-2005 allocation for that institutional share and determining the
program in the dollar amount of the 2002- amount of that share.
2003 funds returned.
Note: If your 2004-2005 FISAP is on
A school may request a waiver of the behalf of two or more separately eligible
underuse penalty by clicking the "Yes" radio
school locations, but not all of these
button in Part II, Section C and providing a
locations are Title III/V eligible, you must
written explanation of the circumstances that
caused the underuse of its allocation on the
file a separate FISAP for any locations that
FISAP "Additional Information" screen. are not Title III/V eligible. Only those
locations that are Title III/V eligible will
All waiver requests must be submitted to receive a waiver of the institutional-share
the Department by midnight February 14, requirement.
2004. No waivers electronically or
postmarked after the February 14 deadline Schools must annually apply for the
will be accepted. Each waiver request will Title III/V eligibility designation. If you
be considered by a review panel. Schools are unsure of your Title III/V eligibility for
will receive their waiver approval or denial the 2004-2005 award year, or if you need
decisions by March 15, 2004. to apply for Title III/V eligibility, contact:

6. Waiver request for the underuse of funds US Department of Education

Institutional Development and
Indicate that your school wishes to request a Undergraduate Education Service (IDUES)
waiver of the underuse of funds penalty by Title III/V Eligibility Designation
clicking the “Yes” radio button. 1990 K Street, NW
6th Floor
A note about waivers of the FWS/FSEOG Washington, DC 20016-8512
institutional-share requirement: Phone: (202) 502-7777
or
9
http://www.ed.gov/offices/OPE/HEP/idues/title postsecondary students enrolled in an
3a.html undergraduate or graduate/professional
class. This includes all students who
Section D. Information on Enrollment took at least one class of a course that
was:
Traditional or non-traditional
calendar a) creditable toward a degree or
certificate; or
If your school has a traditional calendar,
select the Traditional radio button and report b) listed as an undergraduate or
enrollment in field 7 or field 8. Traditional graduate/professional course in
calendar means that your school has academic the school's catalog; or
terms that are quarters, trimesters or
semesters, and that the school has only one c) offered as an elective or required
admission period during each academic term. course as part of the
undergraduate or
graduate/professional
If your school has a non-traditional calendar, curriculum; or
select the Non-Traditional radio button and
report enrollment in fields 9 through 21. d) a remedial course required as
part of the student’s program; or
Non-traditional calendar means that your
school admits a new group of students e) otherwise considered to be an
monthly or more frequently into a majority of undergraduate or
its eligible programs, even if they attend graduate/professional course by
classes on a quarter, trimester, or semester the school.
basis. If the students enroll on a quarter,
trimester, or semester basis, but the school • Do not include students who were
admits a new group of students in a program exclusively auditing a class or classes.
monthly, bi-monthly, etc., we consider such a
calendar to be non-traditional, and you must • The tuition and fees revenue for entry
complete fields 9 through 21, instead of field in Section E, field 22, must be for those
7 or field 8. students reported in Section D only.

Classify a student as an undergraduate or Column a. Report the number of

graduate student according to the instructions students enrolled in undergraduate
for Section F. If a student was enrolled as an classes.
undergraduate student during an earlier term
in 2002-2003 and a graduate student in a Column b. Report the number of
subsequent term in 2002-2003, report the students enrolled in
student as a graduate student in Section D. graduate/professional classes.

7& Information on enrollment for a 7 Total number of students, 2002-2003

8 school with a traditional calendar
Report the unduplicated number of
Applicant schools that operate on a students your school enrolled at any
traditional academic calendar, or have a time during the 12-month period July 1,
majority of their eligible programs operating 2002 through June 30, 2003. Count
on a traditional calendar, must enter an each student only once.
unduplicated number of all postsecondary
students enrolled (full-time and less than 8 Estimated number of students,
full-time) for the 12-month period ending 2003-2004
June 30, 2003.
If your school has a traditional calendar,
Field 7 or field 8 must include all and had no enrollment in 2002-2003,
10
 but will have enrollment in 2003-2004, 9 through 20. The FISAP on the Web
report the estimated unduplicated numbers automatically calculates the sum of each
expected to enroll at any time during this 12- column. Note that the total you obtain
month period. in field 21 column (a) plus field 21
column (b) will be total student-months
9 - Information on enrollment for a rather than total number of students.
21 school with a non-traditional calendar
A school with a non-traditional calendar
Complete fields 9-20 if a majority of your that completes fields 9 through 21 must
school’s eligible programs operate on a non- use only the undergraduate columns in
traditional calendar. Sections E and F.

Non-traditional calendar means that your The tuition and fees revenue for entry in
school admits a new group of students Section E, field 22, must be for those
monthly or more frequently into a majority students reported in Section D only.
of its eligible programs, even if they attend
classes on a quarter, trimester, or semester Section E. Assessments and Expenditures
basis.
22 Total tuition and fees for award year
Include only postsecondary students who July 1, 2002 through June 30, 2003
were enrolled in Campus-Based ELIGIBLE
educational or instructional programs during NOTE: You must report the tuition and
any month from July 1, 2002 through fee revenue for all enrolled students as
June 30, 2003. In column (a) put the number categorized in Section D. Do not
of students who were enrolled the previous include tuition and fee revenue collected
month and were still enrolled on the first day from any individuals not meeting the
of the month listed. In column (b) put the definition of enrolled student found in
number of new starts. Section F.

New starts are students who start at any time If the student was enrolled as an
during the month and include students who undergraduate student during an earlier
were enrolled in the previous year and are term in 2002-2003 and a graduate
re-enrolling at the school after a break in student in a subsequent term in 2002-
enrollment. Once a student is reported in 2003, divide the tuition and fees
either field 9(a) or fields 9(b) through 19(b), revenue between columns (a)
the student is reported in fields 10(a) through (undergraduate) and (b) (graduate) in
20(a) for any succeeding months through proportion to the time spent in each type
June 30, 2003 during which he or she was of class.
enrolled at the school.
To complete these fields, you will need
Example: If you had 100 continuing to determine the amount of tuition and
students enrolled as of July 1, 2002 (field 9 fees assessed and subtract from it the
(a)) and 50 new students enrolled during the amount refunded to students.
month of July (field 9(b)), and all of them
were enrolled as of August 1, 2002, you “Tuition and fees assessed” means:
should show 150 continuing students in field • amounts you charged and
10 (a). If you also had 75 new students collected,
during the month of August (field 10(b)),
you would add those to the 150 continuing • amounts you charged but did not
students for a total of 225 continuing collect,
students for September 1, 2002 (field 11(a)),
assuming that all 225 students continued to • remissions or waivers of costs,
be enrolled as of September 1, 2002. even though you did not collect
them,
In each column, field 21 is the sum of fields
11
 • the types of fees included in the cost 24 Total expended for state grants and
of attendance as allowed under Part F, scholarships made to
Section 472(1) of the Higher undergraduates for the award year
Education Act of 1965, as amended, July 1, 2002 to June 30, 2003
and
Report the amount of state grants and
• if you charged a total fee for tuition scholarships expended for the award
and room and board, do not count the year July 1, 2002 through June 30,
cost of room and board. Allot a 2003 even if your school received the
reasonable amount to “tuition”. funds after June 30, 2003.

Include the following need-based and

non-need-based expenditures:
What to exclude: Exclude any fees that
you assess to all students, but that all • state grants
students are not necessarily required to
pay (example: life and medical insurance • state scholarships
for students).
• tuition equalization
What to do with terms/programs that
cross award years: If an academic term A non-need-based grant
extended beyond June 30, 2003, but the exclusively for private colleges,
majority of the term took place in award paid by a state to a student to
year 2002-2003, include the tuition and offset their higher tuition rates.
fees assessment for that term in field 22.
• competitive awards
If a student paid for a complete program
of study and that program occurred in two • instructional grant awards
award years, prorate, if possible, the
tuition and fees that apply to the award A grant paid by a state to
year 2002-2003. If this is not possible, students who are working and
you may include the total tuition and fees taking courses in related areas.
assessed in field 22, but you must enter
the total tuition and fees assessed in the • LEAP and SLEAP (previously
application for each succeeding year to SSIG) awards (Federal share plus
assure consistency. match)
23 Total Federal Pell Grant expenditures Include awards that are from the state
for the 2002-2003 award year where your school is located and
awards from other states.
Report the total amount expended against
your Federal Pell Grant authorization for For reporting LEAP and SLEAP
the period July 1, 2002 through June 30, awards, the source of the match is
2003. This amount should agree with the immaterial. Total LEAP and SLEAP
final cumulative expenditures through awards always should be reported.
June 30, 2003 as entered in the Grants
Administration Payment System (GAPS). Do not include:
• Robert C. Byrd Honors
Any adjustments that you make in GAPS Scholarships
after filing this FISAP should be made to
the entry for field 23 in your edit report Do not include state awards if your
corrections that you will return later this school has final decision on which
year. students get the funds, unless such
12
 funds are used as a source of match for the Undergraduate student with a baccalaureate
LEAP and SLEAP programs. or first professional degree. This is a regular
student who has already received a
Section F. Information on Eligible Aid baccalaureate degree or its equivalent or a
Applicants for Award Year 2002- first professional degree but who is enrolled
2003 in an undergraduate course of study at an
institution of higher education and meets
Report the number of eligible aid applicants the criteria specified above.
enrolled at your school in award year 2002-2003
who applied for financial aid for that year. Use Graduate/Professional student. This is a
the following definitions when completing regular student who:
Section F:
• is enrolled in a program or course of
study above the baccalaureate level at an
institution of higher education or is
Regular student. This is a person who was enrolled in a program leading to a first
enrolled at an institution of higher education in professional degree;
2002-2003 for the purpose of obtaining a degree,
certificate, or other recognized educational • has completed the equivalent of at least
credential. three years of full-time study at an
institution of higher education either
Enrolled student. This is a person who meets all
prior to entrance into the program or as
of the criteria in the instructions for Section D,
part of the program; and
fields 7 and 8 or fields 9 through 21. A person is
not enrolled if he or she did not begin attending a
• is not receiving Title IV aid as an
class.
undergraduate student for the same
period of enrollment.
Independent student. This is a student who:
1. was born before January 1, 1979
Eligible aid applicant. This is a regular
2. is working on a degree beyond a bachelors
student who:
degree;
3. is a married individual;
4. has legal dependents other than a spouse; • was enrolled in an academic or training
5. is an orphan or ward of the court; program eligible for the Campus-Based
6. is a veteran of the Armed Forces of the Programs during award year 2002-2003;
United States; or
7. is a student for whom a financial aid • met citizenship or residency
administrator makes a documented requirements for award year 2002-2003;
determination of independence by reason of and
other unusual circumstances.
• applied for financial aid for award year
Undergraduate student without a baccalaureate or 2002-2003, and has an “official”
first professional degree. This is a regular student Expected Family Contribution (EFC),
who has never earned a baccalaureate degree or calculated by the Central Processing
first professional degree but who is enrolled in an System.
undergraduate course of study, which usually
does not exceed four academic years, at an Any student meeting the above criteria,
institution of higher education. This includes regardless of the family's ability to contribute
students who are enrolled in a four to five year to the cost of attendance, is to be included in
academic program designed to lead to a first the grid as an eligible aid applicant. You
degree. A student enrolled in a program of any must include students for whom you have no
other length is considered an undergraduate funds to award and students whom you
student for only the first four academic years of determined did not need funds.
that program.
Please Note: If a student was an
13
undergraduate during an earlier term in 2002- System (CPS). The automatic zero flag will
2003 and a graduate student in a subsequent term be set to "Y" if the student met the automatic
in 2002-2003, report the student as a graduate zero EFC criteria. This field will be blank if
student in Sections D and F, but in Section E, the student did not meet the automatic zero
field 22, divide the tuition and fees revenue EFC criteria.
between columns a (undergraduate) and b
(graduate) in proportion to the time spent in each In field 25, count only those students whose
type of class. output documents show a "Y" for the
automatic zero calculation.
If during 2002-2003 a student was an
undergraduate during an earlier term, later Fields 26-39
received a baccalaureate degree, and was
subsequently enrolled in an undergraduate course The determining factor for entry of data on
of study, that student must be reflected in column an eligible aid applicant in the proper income
b if he or she was dependent or column d if he or cell is the income that was used to calculate
she was independent. an EFC for 2002-2003 which was, or would
have been, the basis for awards to that
Categorizing 2002-2003 Eligible Aid applicant under the Campus-Based Programs.
Applicants for Entry in Part II, Section F
Field 25-40 Because the Federal Needs Analysis
Methodology considers the dependent
In each field 25 through 39, column a through e, student's base year income, the financial aid
enter all eligible aid applicants. In each column, administrator must use both the student's and
field 40 is the sum of fields 25 through 39. parent's base year income in determining
However, students reported in field 25 must not "grid" placement. Income information for
be included in the entries for fields 26 through 39. the dependent student must have come from
a document signed by at least one parent of
Note: You may use the 2002-2003 ED the student.
Express Software to access the FISAP Eligible
Dependent and Eligible Independent Student Use the FTI, one of the intermediate
reports that list your students by income range computed values on the SAR or on the ISIR,
and enrollment status. to determine proper "grid" placement. For
dependent students, the FTI is the sum of TI
Field 25 and STI. For independent students, the FTI
Students with an Automatic Zero will be equal to the TI.
Expected Family Contribution (EFC)
Because the school may need to correct or
An applicant who meets certain tax filing and adjust the student’s information and
income criteria will qualify automatically for an recalculate the EFC, the school needs to
expected family contribution figure of "0". When reflect the updated information used in the
these criteria are met, the CPS assigns a "0" EFC recalculation in completing the grid.
and does not perform a calculation except for
Total Income (TI), Student's Total Income (STI), Field 40
and FISAP Total Income (FTI). Only these three
intermediate values will appear in the FAA In each column, field 40 is the sum of fields
information section the Student Aid Report (SAR) 25 through 39.
or on the Institutional Student Information Record
(ISIR).

Not every student with a zero EFC has received

an automatic zero EFC. To determine which
students have received an automatic zero EFC,
check the SAR or ISIR containing the official
EFC and data processed by the Central Processing

14
Instructions for Part III:
Federal Perkins Loan Program
Fiscal Operations Report
Who must complete Part III?
Field-by-field instructions for Part III
You must complete Part III if
If your school is liquidating its Fund, or if your
• your school is a continuing participant in the school did not receive a Federal capital
Federal Perkins Loan Program; contribution for the 2002-2003 award year but
did make loans from its Fund, you must
or complete the Identifying Information,
Certifications and Warning and the Federal
• your school is liquidating its Federal Perkins Perkins Loan Program sections of the Fiscal
Loan Fund (hereafter known as the "Fund") Operations Report.
until the process has been completed;
FUND REPAYMENTS ARE DUE IF THERE
or IS AN ACCUMULATION OF EXCESS
LIQUID CAPITAL IN THE FUND OR IF
• your school did not receive Federal Capital YOUR SCHOOL IS PRESENTLY IN THE
Contribution for the award year 2002-2003, PROCESS OF LIQUIDATING THE FUND.
but did make loans from its Fund.
A school has excess liquid capital in its Loan
Fund if projected funds available for the 2003-
What will I need to complete Part III?
2004 award year (6/30/2003 cash-on-hand, plus
projected collections, plus Federal and
You will need your Federal Perkins Loan
Institutional Capital Contributions, plus other
Program Account Ledgers.
income), significantly exceed projected 2003-
2004 expenditures from the Loan Fund.
Part III, Section A, requests cumulative data.
(The account numbers in the Department’s
The return of excess liquid capital in the Fund
accounting reference manual, “ The Blue Book,”
requires schools to send payments of $100,000
are structured to the elements of your balance
or more to the National Finance Center (NFC)
sheet instead of the field numbers in Section A.)
via Treasury's Financial Communications
Section B requests the annual fund activity.
System (TFCS), Deposit Message Retrieval
Section C requests the cumulative repayment
System (DMRS), commonly known as FED
information. Sections D and E contain cohort
WIRE. For amounts that are less than $100,000,
default rate data. The following information
a school may either use FEDWIRE or send a
must also be reported in Part III, as applicable:
check to the U.S. Department of Education,
P.O. Box 952023, St. Louis, MO 63195-2023.
• Amounts received under the Department of Procedures for the use of this system are
Defense Educational Loan Repayment contained in "The Blue Book."
Program (10 U.S.C. 2172).
Prior year recoveries
• Amounts received from the consolidation of
a Federal Perkins Loan. If the school took its entire Federal Perkins
Loan administrative cost allowance entitlement,
• Amounts received under subtitle D of Title I or a portion of its entitlement, from an FSEOG
of the National Community Service Act of or FWS allocation in a prior year, and the school
1990, Subpart D. recovered Federal Perkins Loan funds in 2002-
2003 that were issued to students in a prior year,
a FISAP adjustment is no longer required by the
Campus-Based Programs. You need only make
15
an adjustment if requested by ED’s Case allocation for the 2002-2003 award year
Management and Oversight. that you requested from ED’s Grants
Administration Payment System (GAPS)
Section A. Fiscal Report (Cumulative) as of on or before June 30, 2003, but did not
June 30, 2003 deposit into the Fund by that date. Do not
report this figure as a negative amount.
Field
3 Funds receivable from school
1.1 Cash-on-hand and in depository as of
6/30/2003 Column c. Report the amount of the
Institutional Capital Contribution to
Column c. Report the total cash you had maintain the minimum required cumulative
on hand and in depository on June 30, matching ratio in the Fund as the result of
2003. Include reimbursements made by any entry in field 2, column c. Do not
the school to the Fund of interest and report this figure as a negative amount. Do
principal not paid by the borrower as a not report amounts “temporarily lent” to
result of a repayment incentive discount. the Fund by your school. (See the
instruction for field 21 of Section A for
You may never report this as a negative further information.)
amount. Expenditures that exceed the
amount of cash-on-hand in the Loan Fund 4 Funds advanced to students
must be charged to an Institutional Capital
Contribution deposited into the Fund as of Column b. Report the unduplicated
June 30, 2003. Schools should repay CUMULATIVE number of borrowers who
themselves any “short-term no interest” received their loans on or before June 30,
loans made to the Fund within the award 2003.
year, without depleting the Fund.
Column c. Report the CUMULATIVE net
1.2 Cash on hand and in depository as of amount of the loans paid to borrowers plus
10/31/2003 any assessed late charges added to the
principal through June 30, 2003.
COMPLETION OF THIS FIELD IS
POSSIBLE ONLY AFTER OCTOBER NOTE: Any penalty or late charges that
31, 2003. were assessed and added to the principal
are thereby capitalized and CANNOT be
Column a. When you are verifying Part subsequently waived, compromised or
III, Section A, of your Edit, report the negotiated. For Part III reporting purposes,
total cash you had on hand and in once the charges have been added to the
depository as of October 31, 2003. You principal they cease to exist as separate
may never report this as a negative charges.
amount. Expenditures that exceed the
amount of cash-on-hand in the Loan 5 Loan principal collected
Fund must be charged as an Institutional
Column b. Report the unduplicated
Capital Contribution deposited into the
CUMULATIVE number of borrowers who
Fund as of October 31, 2003. Schools made payments on their loans through
should repay themselves any “short-term
June 30, 2003.
no-interest” loans made to the Fund within
the award year, without depleting the Fund.
Column d. Report the CUMULATIVE
loan principal amount collected from all
sources through June 30, 2003.
2 Funds receivable from Federal
government
6 Loan principal assigned to and accepted
by the United States
Column c. Report any portion of the
Column b. Report the unduplicated
16
 CUMULATIVE number of borrowers Column d. Report the CUMULATIVE
whose loans were assigned to the loan principal canceled.
Department of Education and officially
accepted not later than June 30, 2003. For 9 Loan principal canceled for all other
schools in liquidation status, report authorized teaching service
borrowers whose assigned loans were NOT
in default as well as those whose loans Column b. Report the unduplicated
were in default. CUMULATIVE number of borrowers
receiving cancellations for all other
Column d. Report the CUMULATIVE authorized teaching service on loans made
amount of loan principal outstanding that July 1, 1972, and after. This category
was assigned to the Department of includes cancellations for borrowers
Education and officially accepted not later providing full-time teaching service in low
than June 30, 2003. This amount must income schools as designated by the
agree with Section C, Field 2, column d. Department of Education, BIA schools,
Do not enter in Sections A and C any Head Start, special education provided on
unpaid penalty/late charges or collection or after July 23, 1992, and handicapped
costs assessed to the borrower on any loans teaching services provided before
assigned to the Department of July 23, 1992. Also report previously
Education. ineligible borrowers who received
cancellation for special education and
7 Loan principal canceled on loans made handicapped teaching service performed on
prior to July 1, 1972 for or after October 7, 1998 on any
teaching/military service outstanding balance remaining on loans
made prior to July 23, 1992.
Column b. Report the unduplicated
CUMULATIVE number of borrowers with Column d. Report the CUMULATIVE
cancellations for teaching and military loan principal canceled on these loans.
service on loans made prior to July 1, 1972.
10 Loan principal canceled for military
Column d. Report the CUMULATIVE service on loans made July 1, 1972, and
loan principal canceled on loans made prior after
to July 1, 1972 for teaching and military
service. Column b. Report the unduplicated
CUMULATIVE number of borrowers
8 Loan principal canceled for certain receiving this cancellation.
subject matter teaching service (math,
science, foreign languages, bilingual Column d. Report the CUMULATIVE
education) loan principal canceled for military service
at the 12.5% rate. Defense/Direct/Perkins
Column b. Report the unduplicated Loan borrowers are entitled to cancellation
CUMULATIVE number of borrowers of a minimum of 12.5% of their loan up to
receiving cancellations for service as a full- a maximum of 50% of their loan for
time teacher of mathematics, science, service in the U.S. Armed Forces in an area
foreign languages, bilingual education, or of hostilities or area of imminent danger,
any other field of expertise that is that qualifies for special pay under Section
determined by the state education agency 310 of Title 37 of the United States Code.
to have a shortage of qualified teachers on To qualify for this cancellation benefit, the
loans made on or after July 23, 1992. Also borrower must have served in the
report previously ineligible borrowers who designated area for a complete year.
received cancellation for teaching service
performed on or after October 7, 1998, on 11 Loan principal canceled for volunteer
any outstanding balance remaining on service
loans made prior to July 23, 1992.
Column b. Report the unduplicated
17
 CUMULATIVE number of borrowers 14 Loan principal canceled for nurse and
whose loans were canceled for service medical technician service
under the Peace Corps Act or the Domestic
Volunteer Service Act of 1973. Also Column b. Report the unduplicated
report previously ineligible NDSL and CUMULATIVE number of borrowers
Defense borrowers who received receiving cancellations for service as a full-
cancellation for volunteer service time nurse or medical technician on loans
performed on or after October 7, 1998. made on or after July 23, 1992. Also
report previously ineligible borrowers who
Column d. Report the CUMULATIVE received cancellation for nurse/medical
loan principal canceled for volunteer technician service performed on or after
service. October 7, 1998 on any outstanding
balance remaining on loans made prior to
12 Loan principal canceled for law July 23, 1992.
enforcement and corrections officer
service Column d. Report the CUMULATIVE
loan principal canceled.
Column b. Report the unduplicated
CUMULATIVE number of borrowers 15 Loan principal canceled for loans
receiving this cancellation. Also report discharged due to death/disability
previously ineligible borrowers who
received cancellation for law enforcement Column b. Report the unduplicated
and corrections officer service performed CUMULATIVE number of borrowers
on or after October 7, 1998 on any whose loans were canceled due to death or
outstanding balance remaining on loans permanent and total disability.
made prior to November 29, 1990.
Column d. Report the CUMULATIVE
Column d. Report the CUMULATIVE loan principal canceled due to death or
loan principal canceled for law permanent and total disability.
enforcement and corrections officer
service. NOTE: DO NOT report loans that have
been assigned to the Department due to
13 Loan principal canceled for child, total and permanent disability in this field.
family, and early intervention service These loans should be reported as
assignments in Section A, field 6 and
Column b. Report the unduplicated Section C, field 2.2.
CUMULATIVE number of borrowers
receiving cancellation for service as full- 16 Loan principal canceled for
time employees of public or private bankruptcy
nonprofit child or family service agencies
or full-time qualified professional Column b. Report the unduplicated
providers of early intervention services in CUMULATIVE number of borrowers
public or other nonprofit programs under whose loans were canceled for legal
public supervision on loans made on or discharge in bankruptcy.
after July 23, 1992. Also report previously
ineligible borrowers who received Column d. Report the CUMULATIVE
cancellation for child, family, and early loan principal canceled for bankruptcy. If
intervention service performed on or after only a portion of the debt has been
October 7, 1998 on any outstanding discharged in bankruptcy, include the
balance remaining on loans made prior to portion of the debt that has been discharged
July 23, 1992. by the court.

Column d. Report the CUMULATIVE 17 Loan principal canceled for loans

loan principal canceled. discharged due to closed schools

18
 Column b. Report the unduplicated
number of borrowers whose loans were 21 Institutional Capital Contributions
canceled because the borrower was unable
to complete a program he or she was Column d. Report the CUMULATIVE
enrolled in due to closure of the school, or Institutional Capital Contributions
one of its branches. deposited into your Fund through June 30,
2003. Include the institutional share of
Column d. Report the CUMULATIVE funds for any Federal funds requested by
loan principal canceled. June 30, 2003, but not received by June 30,
2003.
18 Loan principal adjustments - other Also include the amount of any short-term
loan your school made to the Fund. Section
Column b. Report the unduplicated 674.8(a)(7) of the regulations permits a
CUMULATIVE number of borrowers with school to deposit “the proceeds of short-
loan principal adjustments for reasons that term no-interest loans made to the Fund in
are not reported in fields 7 through 17; e.g., anticipation of collections or receipt of
compromise, write-off (including write- FCC.” These funds should be considered
offs of principal, late charges and as additional ICC and reported here.
collection fees), incentive repayment
discounts or other costs not specified in The amount reported in this field MUST
this report. ALWAYS equal or exceed the amount
reported for this field on last year's FISAP,
Column d. Report the CUMULATIVE unless last year's entry was incorrect.
amount of loan principal adjustments.
22 Repayments of Fund capital to school
19 Federal Capital Contributions
Column c. Report the CUMULATIVE
Column d. Report the CUMULATIVE amount that the school repaid to itself as
Federal Capital Contributions deposited distribution of excess or liquidated Fund
into your Fund through June 30, 2003. capital or as repayment for a short-term no-
Add any portion of your 2002-2003 award interest loan to the Fund (Section 674.8
year allocation that you requested by June (b)(6)) through June 30, 2003. DO NOT
30, 2003, but did not receive from GAPS reduce field 21 by this amount.
by June 30, 2003. Do not include any FCC
transferred to either the FWS or FSEOG Do not include:
programs.
• authorized administrative cost allowance
The amount reported in this field MUST withdrawals, and/or
ALWAYS equal or exceed the amount
reported for this field on last year's FISAP, • Defense Loan teaching/military cancellation
unless last year's entry was incorrect. reimbursements.

20 Repayments of fund capital to Federal 23 Interest income on loans

government
Column d. Report the CUMULATIVE
Column c. Report the CUMULATIVE interest earned on loans through June 30,
amount (Federal share) repaid to the 2003.
Federal government as distribution of
excess or liquidated fund capital through This includes:
June 30, 2003. DO NOT reduce field 19
by this amount. • interest collected;

Do not include authorized administrative • interest not collected because the interest
cost allowance withdrawals or your was canceled;
institutional share.
19
 transfer and are deposited directly into the
• interest not collected because of an bank account that your school designated.
incentive repayment discount;
26.1 Administrative cost allowance
• total amount of loan interest assigned to and
accepted by the Department of Education in Column a. Report the CUMULATIVE
the Assignment Form ED 553, for which the amount withdrawn from the Fund for
school has acceptance notices from the administrative cost allowance.
Department of Education dated prior to
July 1, 2003; and 26.2 Collection costs
• interest not collected because the account
was written off, compromised, etc. Column a. Report the CUMULATIVE
collection costs allowed by regulation
which are not included in field 26.1, e.g.,
24 Other income address search, credit bureau, attorneys'
fees, court costs, etc. DO NOT report any
Column d. Report the CUMULATIVE costs paid by the borrower.
income deposited into your Fund from all
sources other than interest income on 26.3 Administrative cost allowance and
loans. collection costs (control)

You must include any other earnings on Column c. The sum of fields 26.1(a) +
assets of the Fund, including interest 26.2(a).
earnings on Fund assets deposited in
interest-bearing accounts which are net of NOTE ABOUT CANCELLATIONS:
bank charges, or deposits of certain late FOR LOANS MADE ON OR AFTER
charges revenue. Also, enter any penalty 7/1/1993, NO INTEREST ACCRUES
or late charges added to principal that were DURING THE QUALIFYING PERIOD
included in field 4. OF DEFERMENT. THEREFORE,
THERE IS NO INTEREST TO CANCEL
If a borrower has overpaid the amount due ONCE THE BORROWER COMPLETES
and this amount is in the Fund as of THE QUALIFYING SERVICE.
6/30/2003, include the amount of the
overpayment. 27 Cost of loan principal and interest
canceled for teaching/military service on
25 Reimbursements to the Fund of amounts loans made prior to July 1, 1972
canceled on loans made July 1, 1972, and
after Column c. Report the CUMULATIVE
loan principal and interest canceled for all
Column d. Report the CUMULATIVE teaching/military service on loans made
reimbursements of canceled principal and prior to July 1, 1972. The principal on this
interest paid to your school by the field is an offset for field 7 and the interest
Department of Education on loans made is a partial offset for field 23.
July 1, 1972, and after.
28 Cost of loan principal and interest
This amount must be deposited into the canceled for certain subject matter
school's Fund. teaching service (math, science, foreign
languages, bilingual education)
Beginning with the 1993-94 award year,
schools eligible for reimbursements for Column c. Report the CUMULATIVE
loans made on or after July 1, 1972, no cost of loan principal and interest canceled
longer receive paper checks issued by the for certain subject matter teaching service
U.S. Department of the Treasury. All (math, science, foreign languages, bilingual
payments are made by electronic fund education, or other fields of expertise
where the state educational agency
20
 determines there is a shortage of qualified designated area for a complete year. The
teachers) on loans made on or after July 23, principal in this field is an offset for field
1992. Also report the cumulative cost of 10 and the interest is a partial offset for
loan principal and interest canceled for field 23.
borrowers who performed subject matter
teacher service on or after October 7, 1998 31 Cost of loan principal and interest
on any outstanding balance remaining on canceled for volunteer service in the
loans made prior to July 23, 1992. The Peace Corps or under the Domestic
principal in this field is an offset for field 8, Volunteer Service Act of 1973
and the interest is a partial offset for field
23. Column c. Report the CUMULATIVE
loan principal and interest canceled for
29 Cost of loan principal and interest volunteer service. Also report the
canceled for all other authorized cumulative cost of loan principal and
teaching service interest cancelled for previously ineligible
NDSL and Defense borrowers for
Column c. Report the CUMULATIVE volunteer service performed on or after
loan principal and interest canceled for all October 7, 1998. The principal in this field
other authorized teaching service on loans is an offset for field 11 and the interest is a
made July 1, 1972, and after. This partial offset for field 23.
category includes cancellations for
borrowers providing full-time teaching 32 Cost of loan principal and interest
service in low income schools as canceled for law enforcement and
designated by the Department of corrections officer service
Education, BIA schools, Head Start,
special education provided on or after July Column c. Report the CUMULATIVE
23, 1992, and handicapped teaching loan principal and interest canceled for law
services provided before July 23, 1992. enforcement or corrections officer service
Also report previously ineligible borrowers on loans made on after November 29,
who received cancellation for special 1990. Also report the cumulative cost of
education and handicapped teaching loan principal and interest canceled for
service performed on or after October 7, previously ineligible borrowers for law
1998 on any outstanding balance remaining enforcement or corrections officer service
on loans made prior to July 23, 1992. The performed on or after October 7, 1998 on
principal in this field is an offset for field 9, any outstanding balance remaining on
and the interest is a partial offset for field loans made prior to November 29, 1990.
23. The principal in this field is an offset for
field 12 and the interest is a partial offset
30 Cost of loan principal and interest for field 23.
canceled for military service loans made
July 1, 1972, and after 33 Cost of loan principal and interest
canceled for child, family, and early
Column c. Report the CUMULATIVE intervention service
loan principal and interest canceled for
military service on loans made July 1, Column c. Report the CUMULATIVE
1972, and after. Defense/Direct/Perkins cost of loan principal and interest canceled
Loan borrowers are entitled to cancellation for child, family, and early intervention
of a minimum of 12.5% of their loan up to service on loans made on or after July 23,
a maximum of 50% of their loan for 1992. Also report the cumulative cost of
service in the U.S. Armed Forces in an area loan principal canceled for borrowers who
of hostilities or area of imminent danger, performed child, family, and early
that qualifies for special pay under Section intervention service on or after October 7,
310 of Title 37 of the United States Code. 1998 on any outstanding balance remaining
To qualify for this cancellation benefit, the on loans made prior to July 23, 1992. The
borrower must have served in the principal in this field is an offset for field
21
 13, and the interest is a partial offset for in default as well as those loans that were
field 23. in default. The principal in this field is an
offset for field 6 and the interest is a partial
34 Cost of loan principal and interest offset for field 23.
canceled for nurse and medical
technician service 38 Cost of loan principal and interest
canceled for loans discharged due to
Column c. Report the CUMULATIVE closed schools
cost of the loan principal and interest
canceled for nurse and medical technician Column c. Report the cumulative cost of
service on loans made on or after July 23, loan principal and interest canceled for
1992. Also report the cumulative cost of borrowers whose loans were discharged
loan principal and interest canceled for due to the closure of a school. The
borrowers who performed nurse and principal in this field is an offset for field
medical technician service on or after 17 and the interest is a partial offset for
October 7, 1998 on any outstanding field 23.
balance remaining on loans made prior to
July 23, 1992. The principal in this field is 39 Other costs or losses
an offset for field 14, and the interest is a
partial offset for field 23. Column c. Report all other
CUMULATIVE costs or losses of principal
35 Cost of loan principal and interest and interest not covered in fields 26.3
canceled because of death/disability through 38, e.g., compromise, write-off,
etc. The principal in this field is an offset
Column c. Report the CUMULATIVE for field 18 and the interest is a partial
loan principal and interest canceled offset for field 23.
because of death or permanent and total
disability. The principal in this field is an 40 Total debits and credits
offset for field 15 and interest is a partial
offset for field 23. Column c is the sum of all of the entries in
column c, fields 1.1 through 39.
36 Cost for loan principal and interest
canceled because of bankruptcy Column d is the sum of all of the entries in
column d, fields 5 through 25.
Column c. Report the CUMULATIVE
loan principal and interest canceled Total debits must equal total credits.
because of bankruptcy. If only a portion of
the debt has been discharged in Section B. Fund Activity (Annual) During
bankruptcy, include the portion of the debt the 2002-2003 Award Year
that has been discharged by the court. The
principal in this field is an offset for field Field
16 and the interest is a partial offset for 1 Final adjusted Federal Capital
field 23. Contribution authorization

37 Cost of loan principal and interest Report your original Federal Capital
assigned to and accepted by the United Contribution (authorized in your first
States allocation letter for the 2002-2003 award
year), plus any supplemental award for this
Column c. Report the CUMULATIVE period, minus any Federal Perkins Loan
amount of loan principal and interest funds allocated for the 2002-2003 award
outstanding that was assigned to the year that you returned to the Federal
Department of Education and officially government prior to September 30, 2003.
accepted not later than June 30, 2003.
For schools in liquidation status, report 2 FCC transferred to FSEOG and FWS
borrowers whose assigned loans were NOT
22
 Report the Federal Capital Contribution Report the amount of Institutional Capital
amount that was transferred to and spent in Contribution deposited into the Fund
FSEOG (field 2a) and FWS (field 2b). The between July 1, 2002, and June 30, 2003.
amount in field 2a must be the same as the The ICC must be at least one third of the
entry in field 3 of Part IV and the amount net FCC (after any transfers to FSEOG (2a)
in field 2b must be the same as the entry in and FWS (2b) and/or not drawn down (3)),
field 2 of Part V. The sum of field 2a plus and must be deposited into the Fund
field 2b may not exceed 25% of your between July 1, 2002, and June 30, 2003.
original plus any supplemental FCC This amount must be deposited into the
allocations for 2002-2003. Loan Fund during every award year
regardless of any overmatch situation that a
NOTE: Any Federal Perkins FCC school may have been in during a prior
transferred to FSEOG or FWS must be award year.
entered in GAPS as an expenditure
against the program authorization from NOTE: Divide the net FCC by 3 to obtain
which the funds were taken (Perkins), not the minimum ICC amount.
the authorization for the program into
which the funds were transferred and used. 5 Loans advanced to students from the
Fund during the 2002-2003 award year
3 The unexpended amount of final adjusted (minus refunds to 2002-2003 award year
Federal Capital Contribution for 2002- loans)
2003 not requested from GAPS by June
30, 2003 Report the net amount of the loans paid to
borrowers from the Fund. This figure is
Report the unexpended amount of your the total amount of loans paid to borrowers
final adjusted Federal Capital Contribution minus any refunds or adjustments (the
for the 2002-2003 award year that you did borrower dropped out of school and
not request from GAPS on or before June received a refund or made a pre-payment)
30, 2003. You may not request 2002-2003 to 2002-2003 loans. Refunds on prior year
Federal Perkins Loan Federal funds from notes should not be reported here.
GAPS after June 30, 2003. DO NOT
report any FCC for the 2002-2003 award 6 Administrative cost allowance claimed
year that you returned to the Federal for the 2002-2003 award year
government prior to September 30, 2003.
Report the amount withdrawn from the
ED will deduct the amount entered in Fund for an administrative cost allowance.
this field from the funds available in This amount must be the same as the
your grantee account. amount in Part VI, Section B, field 23a.
This amount could include funds claimed
NOTE: A penalty will be assessed against for any or all of these three programs.
your school's 2004-2005 Federal Perkins
Loan allocation if the amount entered here 7 Total principal and interest repaid by
plus any other amounts you previously the borrowers from all sources during
returned to the Department for 2002-2003 the 2002-2003 award year
are more than 10% of your combined
2002-2003 initial plus supplemental Column a. Count the unduplicated number
allocations. The penalty consists of a of borrowers who made payments on their
reduction in your 2004-2005 Federal loans in the 2002-2003 award year.
Perkins allocation by an amount equal to
the total amount that you did not spend in Column b. Report the amount of principal
2002-2003. and interest repaid by borrowers during the
2002-2003 award year. Include any
4 ICC deposited into the Fund between portion of the repayment that any
July 1, 2002 and June 30, 2003 collection firm(s) kept. Also include any
penalty charges collected or late charges
23
 which were deposited into the Fund. Be
sure to include amounts received as student Field
repayments from ALL sources. 1.1 Borrowers whose loans are fully retired

Do not include: Column b. Report all past borrowers who

have completely repaid or canceled their
• collection firm charges over and above loans as of June 30, 2003. Include any
the principal and interest due as write-off accounts with balances of less
collection cost than $25, or less than $50 if the borrower
has been billed for two years. Also include
or any loans discharged because the borrower
was unable to complete a program he or
• interest received from any investments. she was enrolled in due to closure of the
school. Include any borrowers whose
Section C. Cumulative Repayment loans your school purchased because they
Information as of June 30, 2003 were deemed unenforceable by the
Department of Education and rejected for
This section is an analysis of the repayment assignment.
status for all past and current National
Defense/Direct Student Loan and Federal Column c. Report the total dollar amount
Perkins Loan borrowers as of June 30, 2003 at lent to those same borrowers.
your school. Count the number of borrowers,
not the number of loans made. In fields 1.1 1.2 Loans that have been purchased
through 5.4, each borrower should be counted
only once. Column a. Of the loans included in 1.1 as
fully retired, report in column a the
When a borrower has more than one loan and outstanding principal balance, all interest
falls into more than one category in Section C, due, and any collection fees due on all
the dollars should be reported in the appropriate loans you submitted for assignment that
fields. However, the borrower should be were not accepted, and for which your
reported only once in column b of the field for school reimbursed the Fund. This entry
the loan where the borrower's principal amount will be used for liquidation purposes.
outstanding is the greatest. (In column b the
sum of fields 1.1, 2, 3, 4, 5.1, 5.2, 5.3, and 5.4 Before a school can be considered as
equals field 4, column b of Part III, Section A of having a fully liquidated Perkins Loan
the Fiscal Operations Report.) portfolio, all loans with a principal amount
outstanding remaining at the school must
Instructions for column entries in all either be assigned to the Department or
applicable fields are as follows: fully retired, including being purchased
by the school. The information reported
Column a. Report the amount paid into the here will permit ED to make this
Loan Fund to purchase loans. determination. The Perkins Liquidation
Procedures can be found in Dear Colleague
Column b. Report the unduplicated Letter CB-00-05.
borrowers for each field as of June 30,
2003. 2 Borrowers whose loans were assigned to
and officially accepted by the
Column c. Report the total amount lent to Department of Education as of June 30,
borrowers in column b. 2003.

Column d. Report the principal amount 2.1 Assignments due to default or

outstanding on all loans as of June 30, liquidation
2003. This is that portion of the amount
lent that was not repaid or canceled as of Column b. Report the unduplicated
June 30, 2003. CUMULATIVE number of borrowers
24
 whose loans were assigned to the directly to:
Department of Education due to default or
liquidation and officially accepted by June Conditional Total and Permanent
30, 2003. For schools in liquidation status, Disability Assignments
report borrowers whose assigned loans U.S. Department of Education
were NOT in default as well as those ACS Education Services
whose loans were in default. PO Box 7200
Utica, New York 13501
Column c. Report the total amount lent to
those same borrowers. The sum of 2.1 column b and 2.2 column b
must agree with field 6, column b, of Part
Column d. Report the total principal III, Section A, Fiscal Operations Report.
amount outstanding when the loans were
assigned to and accepted by the The sum of 2.1 column d and 2.2 column d
Department of Education. Do NOT must agree with field 6, column d, of Part
include any unpaid penalty/late charges III, Section A, Fiscal Operations Report.
assessed to the borrower on any loans
assigned to the Department. Any payment
your school might have received from 3 Total borrowers not in repayment
these borrowers subsequent to the status
Department’s acceptance of the borrower’s
assigned loan is not to be reflected in this Column b. Report the borrowers attending
report. Such payments must be sent institutions of postsecondary education at
directly to: least half-time. This includes those
students attending your school and those
who have filed for student deferments from
National Payment Center other schools. It includes those whose
P.O. Box 4169-Perkins Loan (NDSL) grace periods have expired as well as those
Greenville, Texas 75403-4169 who have not used their first grace period.

2.2 Assignments due to total and permanent Report the borrowers who were in their
disability discharge first grace period. This first grace period is
in three categories:
Column b. Report the unduplicated
CUMMULATIVE number of borrowers • for loans made before October 1, 1980,
whose loans were assigned to the a grace period of 9 consecutive
Department of Education due to total and months, starting from the date the
permanent disability and officially borrower ceased to be at least a half-
accepted by June 30, 2003. time student at an institution of
postsecondary education;
Column c. Report the total amount lent to
those same borrowers. • for loans made on or after October 1,
1980 but before July 1, 1987, a grace
Column d. Report the total principal period of 6 consecutive months,
amount outstanding when the loans were starting from the date the borrower
assigned to and accepted by the ceased to be at least a half-time student
Department of Education. Do NOT at an institution of postsecondary
include any unpaid penalty/late charges education;
assessed to the borrower on any loans
assigned to the Department. Any payment • for loans made on or after July 1,
your school might have received from 1987, a grace period of 9 consecutive
these borrowers subsequent to the months, starting from the date the
Department’s acceptance of the borrower’s borrower ceased to be at least a half-
assigned loan is not to be reflected in this time student at an institution of
report. Such payments must be sent
25
 postsecondary education. Review
Section 674.32 of the regulations for Column d. Report the principal amount
terms relevant to less than half-time outstanding on those loans.
borrowers.
5.3 IN DEFAULT more than 2 years, up to 5
For borrowers in deferment and other years
grace periods, report those who attained
deferment in accordance with the Column b. Report the borrowers whose
governing regulations. For loans made on loans are in default more than 2 years, up
or after October 1, 1980, a second grace to 5 years.
period of 6 consecutive months follows the
completion of a deferment period for study, Column c. Report the principal amount
service, or disability. lent to these borrowers.

Column d. Report the principal amount Column d. Report the principal amount
outstanding on these loans. outstanding on those loans.

5.4 IN DEFAULT more than 5 years

4 Borrowers on schedule in repayment
status
Column b. Report the borrowers whose
Column b. Report the borrowers making loans are in default more than 5 years.
loan repayments on schedule.
Column c. Report the principal amount
Column d. Report the total principal lent to these borrowers.
amount outstanding on these loans.
Column d. Report the principal amount
5.1 IN DEFAULT less than 240 days outstanding on those loans.
(monthly installments) or 270 days
(other installments) Please note: All assigned notes that have been
rejected by the Department of Education and
Column b. Report the borrowers whose returned to you, or for which you received an
loans are in default less than 240 days if acceptance letter from the Department of
paying monthly installments and less than Education dated after June 30, 2003, must be
270 days if paying less frequently than counted in the appropriate default category,
monthly installments. according to the oldest payment in default, and
may not be included in either field 2 of this
Column c. Report the principal amount Section, or in Section A, field 6.
lent to those borrowers.
Cohort Default Rate
Column d. Report the principal amount
outstanding on those loans. For the purpose of calculating the cohort default
rate:
5.2 IN DEFAULT 240 days or more
(monthly installments) or 270 days or • A borrower has entered repayment the day
more (other installments), up to 2 years after the borrower's initial grace period
ended or the day the borrower waived the
Column b. Report the borrowers whose initial grace period. This date does not
loans are in default 240 days, up to 2 years, change if a deferment or a cancellation is
if paying monthly installments and 270 granted after the borrower has entered
days, up to 2 years, if paying less repayment.
frequently than monthly installments.
• A loan is in default if the borrower failed to
Column c. Report the principal amount make an installment payment when it is due
lent to those borrowers. or to comply with the other terms of the
26
 promissory note, and this situation had
existed for at least 240 days for loans with Section E. Schools with less than 30
monthly installments or at least 270 days for borrowers
other loans.
If your school had less than 30 borrowers who
• A loan is still considered to be in default if a entered repayment in the 2001-2002 award year,
payment is made by the school, its owner, select the "YES" box and complete fields 2.1
agency, contractor, employee, or any other through 2.5.
entity or individual affiliated with the
school, in order to avoid default by the 2.1(a) Enter the number of borrowers who
borrower. entered repayment any time from July 1,
1999 to June 30, 2000.
• A loan is not considered to be in default
only if the borrower has made six voluntary 2.1(b) Enter the number of borrowers who
consecutive payments, has voluntarily entered repayment any time from July 1,
made all payments currently due, repaid the 2000 to June 30, 2001.
loan in full, rehabilitated or canceled the
loan, received a deferment or forbearance 2.1( c) Enter the number of borrowers who
on the loan based on a condition that began entered repayment any time from July 1,
prior to the loan becoming 240 days past 2001 to June 30, 2002.
due, received a discharge due to death or
permanent and total disability, received a 2.2(a) Of the total number of borrowers in
discharge in bankruptcy, received a field 2.1(a), enter the number in default
discharge due to a closed school or repaid in by June 30, 2001.
full in accordance with Section 674.33(a) or
Section 674.47(h). 2.2(b) Of the total number of borrowers in
field 2.1(b), enter the number in default
• A loan that has been assigned to the by June 30, 2002.
Department of Education is still considered
as part of the cohort default rate calculation 2.2( c) Of the total number of borrowers in
(unless the loan has been assigned to the field 2.1( c), enter the number in default
Department due to total and permanent by June 30, 2003.
disability).
2.3 Enter the total number of borrowers who
Section D. Schools with 30 or more entered repayment during the 1999-2000,
borrowers 2000-2001, and 2001-2002 award years
(sum of items 2.1(a) + 2.1(b) +2.1(c)).
If your school had 30 or more borrowers who
entered repayment in the 2001-2002 award year, 2.4 Enter the total number of borrowers with
select the "NO" box and complete fields 1.1 loans in default by June 30, 2001, June 30,
through 1.3. 2002, and June 30, 2003 (sum of items
2.2(a) + 2.2(b) + 2.2(c)).
1.1 Enter the number of borrowers who entered
repayment any time from July 1, 2001 to 2.4 Divide the number of borrowers in field 2.4
June 30, 2002. by the total number of borrowers in field
2.3 and multiply by 100 to calculate your
1.2 Of the number of borrowers who entered cohort default rate.
repayment in 2001-2002, enter the number
with loans in default by June 30, 2003.

1.3 Divide the number of borrowers in field 1.2

by the number of borrowers in field 1.1 and
multiply by 100 to calculate your cohort
default rate.

27
Instructions for Part IV:
Federal Supplemental Educational
Opportunity Grant Program (FSEOG)
Who must complete Part IV?
3 Federal Perkins FCC funds transferred
You must complete Part IV if your school to and spent in FSEOG
received FSEOG Federal funds for 2002-2003.
If you transferred funds from your Federal
Field-by-field instructions for Part IV Perkins FCC allocation to your FSEOG
Program, enter the amount that you
Section A. Federal Funds Authorized for transferred. You must have spent the
FSEOG amount in the FSEOG Program. Any
amount you transferred from your Federal
Use this section to report your authorization and Perkins FCC and did not spend in FSEOG,
any changes. you must return to the Federal Perkins
Loan Program. The total amount
Field transferred to the FSEOG and/or the FWS
1 Final adjusted FSEOG authorization Programs may not exceed 25% of the sum
of your 2002-2003 Federal Perkins
Report the amount of your original original, and supplemental FCC
authorization (your first allocation letter for allocations. The amount in this field must
Award Year July 1, 2002 through June 30, be the same as the entry on field 2(a) of
2003), plus any supplemental Part III, Section B.
authorization you received for the FSEOG
Program, minus any FSEOG funds you 4 2003-2004 funds carried back and spent
returned to the Federal government from in 2002-2003
your 2002-2003 award year allocation prior
to September 30, 2003. Report any amount of your 2003-2004
FSEOG allocation that was carried back
Section B. Federal Funds Available for and spent in award year 2002-2003. The
FSEOG Expenditures maximum amount you may carry back is
10% of the sum of your 2003-2004
Use this section to calculate the Federal funds original and supplemental FSEOG
that you had available for FSEOG expenditures. allocations.

2 FWS funds transferred to and spent in 5 Additional 2003-2004 FSEOG funds

FSEOG carried back and spent for 2003 summer
enrollment
If you transferred funds from your FWS
allocation to your FSEOG Program, enter If you report in field 4 the maximum 10%
the amount that you transferred. You must carry-back amount, report any additional
have spent the amount in the FSEOG amount of your 2003-2004 FSEOG
Program. Any amount you transferred allocation that was carried back and spent
for summer enrollment through June 30,
from FWS and did not spend in FSEOG,
2003.
you must return to FWS. The maximum
amount you may transfer from FWS to
6 2001-2002 funds carried forward and
FSEOG is 25% of the sum of your 2002-
spent in 2002-2003
2003 FWS original and supplemental
allocations. The amount in this field must
Report any amount of your 2001-2002
be the same as the entry on field 3 of Part
FSEOG allocation that was carried forward
V.
to spend in award year 2002-2003. The
28
 maximum amount you may carry forward which the funds were taken not the
is 10% of the sum of your 2001-2002 authorization for the award year in which
original and supplemental FSEOG the funds were used.
allocations.
10. Federal funds available for FSEOG
If this entry is different from the one in
field 7 of your 2001-2002 FSEOG Report, Field 10 equals field 1 plus field 2 plus
you must also submit a revised 2001-2002 field 3 plus field 4 plus field 5 plus field 6
FSEOG Report. minus field 7 minus field 8 minus field 9.

7. 2002-2003 funds carried forward to be Section C. Funds to FSEOG Recipients

spent in 2003-2004
Do not include in either field 11 or 12 any non-
Report any amount of your 2002-2003 Federal funds in excess of the required 25%
FSEOG allocation that was carried forward non-Federal share.
to spend in award year 2003-2004. The
maximum amount you may carry forward 11 Total funds to FSEOG recipients
is 10% of the sum of your 2002-2003
original and supplemental FSEOG The amount reported must consist of the
allocations. required 25% non-Federal and the 75%
Federal share unless the school has been
8. 2002-2003 funds carried back and spent granted a waiver.
in 2001-2002
Field 11 equals the sum of field 12 plus
Report any amount of your 2002-2003 field 13.
FSEOG allocation that was carried back
and spent in award year 2001-2002. The 12 Non-Federal share of funds to FSEOG
maximum amount you may carry back is recipients
10% of the sum of your 2002-2003 original
and supplemental FSEOG allocations. In order for the non-Federal funds to be
reported in this field, the recipients of these
If this entry is different from the one in monies must have also received some
field 4 of your 2001-2002 FSEOG Report, Federal funds from the FSEOG Program in
you must also send us a revised 2001-2002 the 2002-2003 award year. Field 12 must
FSEOG Report. be 25% of field 11, unless the school had
an approved waiver for 2002-2003. Do not
9. Additional 2002-2003 funds carried back enter any school expenditure in excess of
and spent for 2002 summer enrollment the 25% requirement.

If you report in field 8 the maximum 10% The school is required to provide the non-
carry-back amount, report any additional Federal share from its own resources which
amount of your 2002-2003 FSEOG may include school grants and
allocation that was carried back and spent scholarships, tuition or fee waivers, state
for summer enrollment through June 30, scholarships, or foundation or other
2002. charitable organization funds. A full
discussion of the three methods of making
If this entry is different from the one in the non-Federal share appears in the
field 5 of your 2001-2002 FSEOG Report, Volume 7 of the 2002-2003 Federal
you must also send us a revised 2001-2002 Student Financial Aid Handbook.
FSEOG Report.
a. If some or all of your non-Federal share
NOTE: Any FSEOG funds carried forward consisted of a cash outlay by your
or carried back between award years must school, enter the amount contributed.
be entered in GAPS as an expenditure
against the FSEOG authorization from b. If some or all of your non-Federal share
29
 consisted of one of the other types of
school resources listed above, enter the 17 Unexpended FSEOG authorization
amount designated.
Field 17 equals field 1 minus field 16. This
Field 12 equals field 12a plus field 12b. amount will ultimately be deducted from
your GAPS grantee account.
Section D. Federal Funds Spent for FSEOG
Program An excess expenditure must be charged to
institutional funds; however, the excess
Use this section to report how you spent the institutional share must not be entered in
Federal funds available. this report.

13 Federal share of funds to FSEOG NOTE: A penalty will be assessed against

recipients your school’s 2004-2005 FSEOG
allocation if this amount plus any other
Report the amount of FSEOG Federal amounts you previously returned to ED are
funds expended for students, plus any FWS more than 10% of your combined 2002-
Federal funds and/or Federal Perkins FCC 2003 initial plus supplemental allocations.
funds transferred into FSEOG and used for The penalty consists of a reduction in your
student grants. Field 13 must be equal to 2004-2005 FSEOG allocation by an
75% of field 11, unless the school has an amount equal to the total amount that you
approved waiver for 2002-2003. did not spend in 2002-2003.

14 Administrative cost allowance claimed Information on prior year recoveries for

FSEOG and FWS
Use Part VI, Section B, Steps 1 and 2, to
calculate your administrative cost Prior year recoveries are the Federal share
allowance. In Part VI, Section B, Step 3, of any monies students have returned to the
report how much administrative cost school for an award year that has already
allowance you claimed in the FSEOG undergone closeout in the Campus-Based
Program. This amount could include funds system (i.e. awards have already been
claimed for any or all of these three reduced to FISAP expenditure levels).
programs. You are no longer required to report prior
year recoveries to the Campus-Based
15 Federal funds spent for FSEOG Programs. You need only make an
adjustment to your FISAP if requested by
Field 15 equals field 13 plus field 14. ED’s Case Management and Oversight.

Section E. Use of FSEOG Authorization Any funds recovered on prior year awards
should be refunded to the Department
Use this section to derive your unexpended (if using existing GAPS refund procedures.
any) and expended authorization amounts. Refunds should be applied to the award
corresponding to the funding year in which
16 Expended FSEOG authorization the recovered funds were awarded. The
refund will result in an increase to the
Field 16 equals field 7 plus field 8 plus available balance for this award. The
field 9 plus field 15 minus field 2 minus award authorization amount will be
field 3 minus field 4 minus field 5 minus reduced by this refund amount when the
field 6. award enters the closeout state in GAPS.
You should not draw down the available
The amount in field 16 must agree with balance that was created by the refund.
your final FSEOG expenditures
reported in GAPS. It cannot exceed
your authorization in field 1.

30
Instructions for Part V:
Federal Work-Study
Program (FWS)

Who must complete Part V? Program, enter the amount that you
transferred. You must have spent this
You must complete Part V if your school amount in the FWS Program. Any amount
received FWS funds for award year 2002-2003. you transferred from your Federal Perkins
FCC and did not spend in FWS, you must
return to the Federal Perkins Loan
Field-by-field instructions for Part V
Program. The total amount transferred to
the FSEOG and/or FWS Programs may not
Section A. Federal Funds Authorized for exceed 25% of the sum of your 2002-2003
FWS Federal Perkins FCC original and
supplemental allocations. The amount of
Use this section to report your authorization and this field must be the same as the entry in
any changes. field 2(b) of Part III, Section B.
Field
1 Final adjusted FWS authorization 3 FWS funds transferred to and spent in
FSEOG
Report the amount of your original
authorization (your first allocation letter for If you transferred funds from FWS to
award year July 1, 2002, through June 30, FSEOG, enter the amount that you
2003), plus any supplemental authorization transferred. You must have spent this
you received for the FWS Program, minus amount in the FSEOG Program. Any
any FWS funds you returned to the Federal amount you transferred from FWS and did
government from your 2002-2003 award not spend in FSEOG, you must return to
year allocation(s) prior to September 30, FWS. The maximum amount you may
2003. transfer from FWS to FSEOG is 25% of
the sum of your 2002-2003 FWS original
Section B. Federal Funds Available for FWS and supplemental allocations. The amount
Expenditures of this field must be the same as the entry
in field 2 of Part IV.
Use this section to calculate the funds that you
had available for FWS expenditures. NOTE: Any FWS funds transferred to
FSEOG must be entered in GAPS as an
2 Federal Perkins FCC funds transferred expenditure against the program
to and spent in FWS authorization from which the funds were
taken (FWS), not the authorization for the
If you transferred funds from your Federal program into which the funds were
Perkins FCC allocation to your FWS transferred and used.

4 2003-2004 FWS funds carried back and

spent in 2002-2003

Report any amount of your 2003-2004

FWS allocation that was carried back and
spent in award year 2002-2003. The
maximum amount you may carry back is
10% of the sum of your 2003-2004 original
and supplemental FWS allocations.

31
5 Additional 2003-2004 FWS funds and spent for 2002 summer employment
carried back and spent for 2003 summer
employment If you report in field 8 above the maximum
10% carry-back amount, report any
If you report in field 4 above the maximum additional amount of your 2002-2003 FWS
10% carry-back amount, report any allocation that was carried back and spent
additional amount of your 2003-2004 FWS for payments to students for wages earned
allocation that was carried back and spent on or after May 1, 2002, but prior to the
for payments to students for wages earned beginning of the 2002-2003 award year on
on or after May 1, 2003, but prior to the July 1, 2002.
beginning of the 2003-2004 award year on
July 1, 2003. If this entry is different from the one in
field 5 of your 2001-2002 FWS Report,
6 2001-2002 funds carried forward and you must also send us a revised 2001-2002
spent in 2002-2003 FWS Report.

Report any amount of your 2001-2002 NOTE: Any FWS funds carried forward or
FWS allocation that was carried forward carried back between award years must be
and spent in award year 2002-2003. The entered in GAPS as an expenditure against
maximum amount you may carry forward the FWS authorization for the award year
to spend is 10% of the sum of your 2001- from which the funds were taken not the
2002 original and supplemental FWS authorization for the award year in which
allocations. the funds were used.

If this entry is different from the one in 10 Total Federal funds available for 2002-
field 7 of your 2001-2002 FWS Report, 2003 FWS
you must also send to us a revised 2001-
2002 FWS Report. Field 10 equals field 1 plus field 2 minus
field 3 plus field 4 plus field 5 plus field 6
7 2002-2003 funds carried forward to be minus field 7 minus field 8 minus field 9.
spent in 2003-2004
Section C. Total Compensation for FWS
Report any amount of your 2002-2003
FWS allocation that was carried forward to Use this section to report the total FWS
be spent in award year 2003-2004. The compensation earned in award year 2002-2003,
maximum amount you may carry forward both Federal and institutional shares. This is
is 10% of the sum of your 2002-2003 gross compensation including tax and other
original and supplemental FWS withholdings.
allocations.
11 Total earned compensation for FWS
8 2002-2003 funds carried back and spent Program
in 2001-2002
Report in field 11 the FWS total earned
Report any amount of your 2002-2003 compensation (Federal and non-Federal
FWS allocation that was carried back and share) for all students for the 2002-2003
spent in award year 2001-2002. The award year. This includes the
maximum amount you may carry back is compensation earned by FWS students
10% of the sum of your 2002-2003 original employed as reading tutors of children,
and supplemental FWS allocations. mathematics tutors of children, or in family
If this entry is different from the one in literacy activities even if the Federal share
field 4 of your 2001-2002 FWS Report, was above the 75 percent rate. The amount
you must also send us a revised 2001-2002 of FWS earned compensation paid to FWS
FWS Report. students employed on-campus as reading
tutors of children, mathematics tutors of
9 Additional 2002-2003 funds carried back children, or in family literacy activities
32
 must be reported in field 11a, and in field Report in field 13 the Federal share of the
11b if earned off-campus at public or FWS total earned compensation paid to all
private nonprofit agencies. students for the 2002-2003 award year.
This includes the Federal share of earned
a. Report the earned compensation for on- compensation paid to FWS students
campus employment. employed as reading tutors of children,
mathematics tutors of children, or in family
b. Report the earned compensation for off- literacy activities even if the Federal share
campus employment at public or private exceeds the 75 percent rate. Further, the
nonprofit agencies, excluding Federal share of earned compensation paid
expenditures required to be reported in to FWS students employed as reading
field 11c. tutors of children, mathematics tutors of
children, or in family literacy activities
c. Report the earned compensation for must be reported in field 13b for on-
off- campus employment or off-campus
campus employment at public or employment at public or private nonprofit
private nonprofit agencies that were agencies.
unable to pay the regular non-Federal
share and had a Federal share not a. Report the Federal share of
exceeding 90%. compensation earned at the maximum
75% rate: on-campus employment or
d. Report the earned compensation for off-campus employment at public or
off-campus employment in the private private nonprofit agencies.
for-profit sector.
b. Report the Federal share of
Field 11 equals the sum of fields 11(a) + compensation earned at the
11(b) + 11(c) + 11(d). maximum 100% rate: on-
campus employment or off-campus
12 Total institutional share of earned employment at public or private
compensation nonprofit agencies. Report the Federal
share of compensation
Report the total institutional share of all earned by FWS students
earned compensation. The minimum employed as reading
required institutional share varies by type tutors of children,
of employment and is the complement of mathematics tutors of
each of the Federal share percentages children, or in
reflected in field 13. The institutional family l literacy activities. Also,
share includes the amounts contributed by report the Federal share
your school, as well as the amounts of compensation if your
contributed by any off-campus employer. school had an approved waiver
If the institutional share of student of the non-Federal share as an
compensation was paid in-kind (examples eligible Title III/V school.
include tuition waiver, room and board,
etc.), you must convert the in-kind c. Report the Federal share of
compensation to cash value. compensation earned at the maximum
90% rate: off-campus employment at
Field 12 must equal the difference between public and private nonprofit agencies
fields 11 and 13. that are unable to pay the regular non-
Federal share. The 90% Federal share
Section D. Funds Spent from Federal Share is limited to no more than 10% of the
of FWS students paid under the FWS Program
for the 2002-2003 award year. This
13 Total Federal share of FWS earned 10% limit does not include students
compensation whose FWS wages have been exempted
from the full non-Federal share
33
 requirement due to being employed as Field 17 equals fields 3 plus 7 plus 8 plus 9
reading tutors of children, mathematics plus 16 minus fields 2 plus 4 plus 5 plus 6.
tutors of children, or in family literacy The amount on field 17 must agree with
activities. See the FWS volume (6) of your final FWS expenditures reported in
the FSA Handbook for 2002-2003 for GAPS. It cannot exceed your
more information. authorization in field 1.

d. Report the Federal share of 18 Unexpended FWS authorization

compensation earned off-campus in
private for-profit sector employment at Field 18 equals field 1 minus field 17.
the maximum Federal share of 50%. This amount will ultimately be deducted
This amount may not exceed 25% of the from your GAPS grantee account.
sum of your 2002-2003 original plus
supplemental authorizations. Any calculation that results in a negative
figure will not be accepted for transmission
Field 13 equals the sum of fields 13(a) + to ED. An excess expenditure must be
13(b) + 13(c) + 13(d). charged to the school share of earned
compensation.
14 Administrative cost allowance claimed
NOTE: A penalty will be assessed against
Use Part VI, Section B, Steps 1 and 2, to your school's 2004-2005 FWS allocation if
calculate your administrative cost this amount plus any other amounts you
allowance. In Part VI, Section B, Step 3, previously returned to ED are more than
report how much administrative cost 10% of your combined 2002-2003 initial
allowance you claimed in the FWS plus supplemental allocations. The penalty
Program. The amount in field 14 must be consists of a reduction in your 2004-2005
the same as the amount in Part VI, Section FWS allocation by an amount equal to the
B, field 23(c). This amount could include total amount that you did not spend in
funds claimed for any or all of these three 2002-2003.
programs.
Information on prior year recoveries for
15 Federal share of Job Location and FWS and FSEOG
Development Program expenditures
Prior year recoveries are the Federal share
Report the Federal share of the amount of any monies students have returned to the
spent for the Job Location and school for an award year that has already
Development Program. This amount must undergone closeout in the Campus-Based
be the lesser of $50,000 or 10% of the sum system (i.e. awards have already been
of your 2002-2003 original and reduced to FISAP expenditure levels).
supplemental FWS allocations. See the You are no longer required to report prior
FWS volume (6) of the FSA Handbook for year recoveries to the Campus-Based
2002-2003 for more information. Programs. You need only make an
adjustment to your FISAP if requested by
16 Total Federal funds spent for FWS ED’s Case Management and Oversight.

Field 16 equals the sum of fields 13 Any funds recovered on prior year awards
through 15. should be refunded to the Department
using existing GAPS refund procedures.
Section E. Use of FWS Authorization Refunds should be applied to the award
corresponding to the funding year in which
Use this section to derive your expended and the recovered funds were awarded. The
unexpended authorization amounts. refund will result in an increase to the
available balance for this award. The
17 Expended FWS authorization award authorization amount will be
reduced by this refund amount when the
34
 award enters the closeout state in GAPS. percent community service expenditure
You should not draw down the available requirement for the 2002-2003 award year.
balance that was created by the refund. If your school also received supplemental
FWS Federal funds, this section will be
used to determine whether your school
Section F. Information About the Job used the supplemental funds only to pay
Location and Development (JLD) students in community service jobs. The
Program minimum amount that was needed to
satisfy these requirements is determined by
19 Total expenditures for the Job Location taking 7% of your original plus
and Development Program supplemental FWS allocations minus any
amount returned on the Reallocation Form
Report the total amount spent (Federal and or before, or 100% of your supplemental
institutional share) to establish, maintain, allocation, whichever is greater.
or expand the Job Location and
Development Program. The information reported here includes the
funds spent to compensate FWS students
20 Institutional expenditures for the JLD employed as reading tutors of children or
Program in family literacy activities that qualify as
community service employment. To
Report the total amount of institutional qualify as community service employment,
funds spent. If your expenditures for the the reading tutoring of children or family
JLD Program were paid in-kind (examples literacy activities must have been open and
include staff salaries, related travel, accessible to the community. The service
printing and mailing costs, etc.), convert is considered open and accessible if it is
those contributions to their cash value. If publicized to the community and the
you used Federal funds to operate the JLD general public uses the service. A school
Program, the amount reported on this field in and of itself is not considered the
must be at least 20% of the amount community for this purpose.
reported on field 19.

21 Number of students for whom jobs were Note: A school may pay students for a
located or developed reasonable amount of time spent for
training that is directly related to FWS
Report the number of students for whom employment and time spent for travel that
you developed or located jobs through the is directly related to employment in
JLD Program, and who had earnings community service activities.
through JLD placement in award year
2002-2003. 23 Number of students in community service
employment
22 Total earnings of the students in field 21
above Report the number of students employed in
FWS jobs during the 2002-2003 award
Report the total amount earned in 2002- year that met the definition of community
2003 by the students entered on field 21. service in the Higher Education Act of
1965, as amended, Part C, Section 441(c).
If you do not know their actual wages,
report a reasonable estimate. 24 Federal share of community service
earned compensation
Section G. Information About FWS
Students Employed in Community Enter the Federal share of compensation
Service Activities earned in FWS community service jobs
during the 2002-2003 award year.
Section G will be used to determine
whether your school met the minimum 7 This amount must not exceed 75% of the
35
 total earned compensation for community with preschool-age children or children
service (the sum of fields 24 and 25), who are in elementary school. The work
unless the institutional-share requirements must be performed by the FWS student for
have been waived or an off-campus agency the school itself, for a Federal, state or
qualified for a 90% Federal share. For local public agency, or for a private
example, if the total earned compensation nonprofit organization.
for community service is $10,000, then
field 24 should be $7,500 ($10,000 X .75). 27 Federal share of earned compensation
Field 25 should be $2,500 ($10,000 X.25). for FWS students employed as reading
However, if for example the school has an tutors of children or employed in family
approved waiver of the institutional share, literacy activities
Field 24 could be $10,000 and field 25
could be $0. The Federal share of FWS Enter the Federal share of compensation
compensation paid to a student must not earned by FWS students employed as
exceed 75% unless a waiver applied or the reading tutors of children or in family
student was employed at an off-campus literacy activities during the 2002-2003
agency that qualified for a 90% Federal award year.
share.
The amount may be up to 100 percent of
25 Non-Federal share of community service the compensation earned by an FWS
earned compensation student employed as a reading tutor of
children or in family literacy activities. The
Report the non-Federal (school plus school did not have to make a request to
off-campus employer) share of the Department to use these waivers of the
compensation earned by the students FWS institutional-share requirements. The
employed in community service jobs. school has the option of continuing to
provide an institutional share and
Section H. Information about FWS Students determining the amount of that share.
Employed as Reading Tutors of
Children or Employed in Family a. Report the amount of the Federal share
Literacy Activities entered in field 27 that was spent on
community service employment. To
The information reported here may also be qualify as community service
part of the information reported above on employment, the reading tutoring for
community service if the reading tutoring children or family literacy activities
for children or family literacy activities must have been open and accessible to
were open and accessible to the community. the community.
A service is considered open and accessible
if the service is publicized to the community This information will be used to
and the general public uses the service. determine whether your school, in
meeting the 7 percent community
26 Number of FWS students employed as service expenditure requirement, had
reading tutors of children or employed in
family literacy activities employed one or more students in at
least one reading tutoring project as a
Report the number of FWS students reading tutor of children or in a family
employed as reading tutors of children or literacy project performing family
in family literacy activities during the literacy activities. Further, this
2002-2003 award year. information will be used to support
whether your school met one of the
The reading tutoring must be provided to requirements for reallocated FWS funds,
preschool-age children or children who are if requested, by spending at least 5
in elementary school. The family literacy percent of your original plus
activities must be in a family literacy supplemental FWS allocations to pay
project that provides services to families students employed as reading tutors of
36
 children or in family literacy activities continuing to provide an institutional share
as part of your community service and determining the amount of that share.
activities.
31 Total earned compensation for FWS
28 Total earned compensation for FWS students employed as mathematics
students employed as reading tutors of tutors of children
children or employed in family literacy
activities Report the total compensation earned by
FWS students employed as mathematics
Report the total compensation earned by tutors of children during the 2002-2003
FWS students employed as reading tutors award year.
of children or in family literacy activities
during the 2002-2003 award year.

Section I. Information About FWS Students

Employed as Mathematics Tutors
of Children

The information reported here may also be

part of the information reported above on
community service if the mathematics
tutoring for children was open and
accessible to the community.

29 Number of FWS students employed as

mathematics tutors of children

Report the number of FWS students

employed as mathematics tutors of children
during the 2002-2003 award year.

The mathematics tutoring must be provided

to students from the elementary through
ninth grade levels. The work must be
performed by the FWS student for the
school itself, for a Federal, state or local
public agency, or for a private nonprofit
organization.

30 Federal share of earned compensation

for FWS students employed as
mathematics tutors of children

Enter the Federal share of compensation

earned by FWS students employed as
mathematics tutors of children during the
2002-2003 award year.

The amount may be up to 100 percent of

the compensation earned by an FWS
student employed as a mathematics tutor of
children. The school did not have to make
a request to the Department to use this
waiver of the FWS institutional-share
requirements. The school has the option of
37
 Instructions for Part VI:
Program Summary

38
 Field-by-field instructions for Part VI

Section A. Distribution of Program

Recipients and Expenditures by Type of
Student

Report the distribution of aid recipients and the

amounts spent during the 2002-2003 award year
by taxable and untaxed income level, for
undergraduate dependent students (fields 1
through 7), undergraduate independent students
(fields 8 through 14) and/or
graduate/professional students (field 15). All
graduate/professional students must be entered
in field 15, columns a, e, and g. Students
reported in fields 1 through 15 are all students,
whether full-time or part-time. Students entered
in field 17 are those students from fields 1
through 15 enrolled less than full-time. Students
entered in field 18 are those students from fields
1 through 15 with an automatic zero EFC. The
entries in column g are an unduplicated count
and for most schools are not the sum of columns
a, c, and e.

The definitions for dependent, independent,

undergraduate, and graduate/professional are the
same as for Part II, Section F.

Income categories for fields 1 through 14 are

Who must complete Part VI, Section A? determined in the same manner as those income
levels used for the eligible aid applicants. (See
If you participated in the Federal Perkins Loan, Part II, Section F).
FSEOG, or FWS Program in the 2002-2003
award year, you must complete this section. For students designated as having an automatic
zero EFC, placement is determined by the
What do I need to complete this section? students' income that would have been used to
calculate an Expected Family Contribution for
You will need data from Parts III, IV, and V of 2002-2003 if the student had not been
this FISAP, and from your school's records. designated as having an automatic zero EFC.
These students should be included in fields 1
39
through 15. providing the non-Federal share, the school
must report for each FSEOG recipient the
For Perkins and FWS students: A student who appropriate 25% non-Federal and 75%
was a recipient in more than one academic Federal shares unless the school has been
category in 2002-2003 (e.g., undergraduate one granted a waiver. However, under the
term, and graduate another, dependent in one "Aggregate Basis" method each FSEOG
term and independent in another, or changed recipient will not have received the 25%
from full-time to less than full-time status), non-Federal share. For the "Aggregate
should be reported in the category in which they Basis" method, report the amount of non-
were enrolled during the final term of the 2002- Federal share for the appropriate income
2003 academic year, or the final month of the level of the FSEOG recipient who actually
training program for schools with a non- received the non-Federal share. (Refer to
traditional calendar. the 2002-2003 Federal Student Financial
Aid Handbook, FSEOG Volume 7, for
For FSEOG students: Since FSEOG recipients more information on these methods).
can ONLY be undergraduate students, report
them in the appropriate undergraduate category Column e. Report the number of
(dependent or independent by income) undergraduate dependent and independent
regardless of the subsequent work done as FWS recipients for each income level in
graduate students. If the same students received fields 1 through 14.
Perkins and/or FWS funds, report the students in
the unduplicated recipients column g only once Column f. Report the amount earned by
according to the students’ status in the final term FWS recipients in column e for each
or month of the 2002-2003 academic year. income level in fields 1 through 14.

Field Column g. Report the unduplicated

1-14 Undergraduate dependent and number of recipients for columns a, c, and
independent students e for each field 1 through field 14.

Column a. Report the number of 15 Graduate/professional students

undergraduate dependent and independent
Federal Perkins Loan Program recipients Column a. Report the number of
for each income level in fields 1 through graduate/professional recipients in the
14. Federal Perkins Loan Program.

Column b. Report the amounts lent to Column b. Report the amount advanced to
borrowers in column a for the income Federal Perkins Loan graduate/professional
levels in fields 1 through 14. recipients in column a.

Column c. Report the number of Column e. Report the number of

undergraduate dependent and independent graduate/professional recipients in the
FSEOG recipients for each income level in FWS program.
fields 1 through 14.
Column f. Report the amount earned by
In order to be an FSEOG recipient, the FWS graduate/professional recipients in
student must have received some Federal column e.
funds from the FSEOG Program in the
2002-2003 award year. Column g. Report the unduplicated
number of recipients in columns a and e.
Column d. Report the amount provided to
FSEOG recipients in column c for each 16 Total
income level in fields 1 through 14. Under
the “Individual FSEOG Recipient Basis” The FISAP on the Web will automatically
and “Fund Specific Basis” methods of calculate field 16 totals for columns a, b, c,
40
 d, e, f, and g. Column d. Report the funds awarded to
recipients in column c.
In column b, the total amount of Federal
Perkins Loan funds lent equals Part III, Column e. Of the students listed in fields
Section B, field 5. 1-15, report the number of FWS
undergraduate and graduate/professional
In column d, the total FSEOG amount recipients who were less than full-time
spent equals Part IV, Section C, field 11. students.

The total amount of FSEOG funds spent Column f. Report the funds earned by
includes expenditures made from these recipients in column e.
sources:
Column g. Report the unduplicated
FSEOG Federal funds, number of recipients in columns a, c, and e.

FWS and Federal Perkins funds 18 Total automatic zero EFC students
transferred to FSEOG, and
Column a. Of the students listed in fields
Non-Federal share. 1-15, report the number of Federal Perkins
Loan Program undergraduate and
In column f, the total FWS funds to graduate/professional recipients who were
students equals Part V, Section C, field 11. automatic zero EFC students.

The total amount of FWS funds spent Column b. Report the funds lent to
includes expenditures made from these borrowers in column a.
sources:
Column c. Of the students listed in fields
FWS Federal funds, 1-14, report the number of FSEOG
undergraduate recipients who were
Federal Perkins funds transferred to automatic zero EFC students.
FWS, and
Column d. Report the funds awarded
Non-Federal share. recipients in column c.

Column g. Report the total unduplicated Column e. Of the students listed in fields
number of recipients in columns a, c, and e. 1-15, report the number of FWS
undergraduate and graduate/professional
recipients who were automatic zero EFC
students.
17 Total less than full-time students
Column f. Report the funds earned by
Column a. Of the students listed in fields recipients in column e.
1-15, report the number of Federal Perkins
Loan Program undergraduate and Column g. Report the unduplicated
graduate/professional recipients who were number of recipients in columns a, c, and e.
less than full-time students.

Column b. Report the funds lent to Who must complete Part VI, Section B -
borrowers in column a. Calculating the Administrative Cost
Allowance?
Column c. Of the students listed in fields
1-14, report the number of FSEOG If you are claiming an administrative cost
recipients who were less than full-time allowance for the 2002-2003 award year, you
students. must complete this section.

41
Against what programs may I charge the
administrative cost allowance?

You may charge the administrative cost

allowance against:

• your Federal Perkins Loan Fund, if you

made Federal Perkins Loans to students
during the 2002-2003 award year,

• your FSEOG funds, if you made FSEOG

awards to students during the 2002-2003
award year, and/or

• your FWS funds, if you provided FWS

employment to students during the 2002-
2003 award year.

For the Federal Perkins Loan or FWS Programs,

you may not charge the administrative cost
allowance against a program's funds if your only
expenditure in that program was a transfer of
funds to another program.

Instructions for Part VI, Section B

(Use these screens as your worksheet.) Follow

each field calculation for steps 1 and 2.

Step 3, field 23 - Once the total administrative

cost allowance is computed, you may charge
this amount - at the school's discretion - to
available funds under one or more of the
Campus-Based Programs. (For the Federal
Perkins Loan Program, "available funds"
represent cash-on-hand in the Loan Fund.)

Retain a copy of the worksheet for audit and

program review purposes.

42