Your completed FISAP

must be transmitted via FISAP on the Web by: October 1, 2002

Fiscal Operations Report for 2001-2002

and
Application to Participate for 2003-2004
(FISAP)
in the Federal Perkins Loan
Federal Supplemental Educational Opportunity Grant (FSEOG)
and Federal Work-Study (FWS) Programs

Department of Education
Federal Student Aid
 Contents
What you will find in this package: Page:

Information about the FISAP...........................................................................- 3

PART I Identifying Information, Certifications, and Warning

Instructions........................................................................................................- 6

PART II Application to Participate

Instructions........................................................................................................- 8

PART III Federal Perkins Loan Program Report

Instructions........................................................................................................ - 15

PART IV FSEOG Program Report

Instructions........................................................................................................ - 28

PART V FWS Program Report

Instructions.........................................................................................................- 31

PART VI Program Summary

Instructions.........................................................................................................- 37

APPENDIX Sample Form Pages.................................................................................... A1 - A12

1
The Legal Reason Why You Must Disclosure of Estimated Burden
Complete the Application
According to the Paperwork Reduction Act of
The law states that if we do not receive a 1995, no persons are required to respond to a
completed application by October 1, you cannot collection of information unless it displays a valid
be assured that your school will be allocated funds OMB control number. The valid OMB control
for any of the Campus-Based Programs. (If you number for this information collection is 1845-
want to request a level of expenditure for the 0030. The time required to complete this
Federal Perkins Loan Program, even if you need information collection is estimated to average 6.25
no new Federal funds, you must submit an hours per response, including the time to review
application.) The regulatory and statutory instructions, search existing data resources, gather
citations are as follows: Federal Perkins Loan the data needed, and complete and review the
(34 CFR 673.3) (20 U.S.C. 1087bb), FWS (34 information collection. If you have any
CFR 673.3) (42 U.S.C. 2752), FSEOG (34 CFR comments concerning the accuracy of the time
673.3) (20 U.S.C. 1070b-3). estimate or suggestions for improving this
form, please write to: U.S. Department of
The Legal Reason Why You Must Complete Education (ED), Washington, D.C. 20202-4651.
the Fiscal Operations Report (FISCOP) If you have comments or concerns regarding
the status of your individual submission of this
Federal regulations state that if you spent funds in form, write directly to: U. S. Department of
2001-2002 or have a Federal Perkins Loan Fund, Education, Campus-Based Operations, 830 First
you must submit a Fiscal Operations Report. The Street NE, Room 6lF1, Washington, D.C. 20202-
regulatory and statutory citations are as follows: 5453.
Federal Perkins Loan (34 CFR 674.19), FWS (34
CFR 675.19), FSEOG (34 CFR 676.19), (20
U.S.C. 1094).

OMB #1845-0030
Expires 04/30/2004

2
Fiscal Operations Report and Application
to Participate
(The FISAP)

What is this package? http://www.eligcert.ed.gov. Your school need

not establish its eligibility first in order to file
The FISAP on the Web contains the Application this application by the deadline of October 1,
to Participate in the three Campus-Based 2002.
Programs (Federal Perkins Loan, Federal
Supplemental Educational Opportunity Grant Will I need to complete the entire FISAP?
(FSEOG), and Federal Work-Study (FWS)) for
the award year July 1, 2003 through June 30, Maybe not. To decide what parts must be
2004, and the Fiscal Operations Report for completed, you must know what your school did
program participation during the award year last year and what it plans to do next year. The
July 1, 2001 through June 30, 2002. FISAP contains data cells for two separate award
years: an Application for funds for 2003-2004 and
What do these programs provide? the Fiscal Operations Report for 2001-2002.

The Federal Perkins Loan Program provides low- The FISAP is divided into three main parts:
interest loans to students with financial need who Identifying Information, Certifications and
are attending schools of higher education to help Warning; the Application to Participate; and the
pay the costs of their postsecondary education Fiscal Operations Report. The table of contents is
(CFDA #84.038). your guide to instructions for each part of this
FISAP.
Note: CFDA is the acronym for the Catalog of
Federal Domestic Assistance, which describes all Use the following table to determine what parts
Federal programs. need to be completed:

The FSEOG Program provides grants to students For this situation Complete these Parts
with financial need who are attending schools of ______________________________________
higher education to help pay the costs of their
postsecondary education (CFDA #84.007). You are requesting FISAP, Part I:
funds for 2003-2004 Identifying Information,
The FWS Program provides part-time Certifications, and
employment to students attending schools of Warning
higher education who need the earnings to help
pay the costs of their postsecondary education FISAP, Part II:
(CFDA #84.033). Application to
Participate
What should new applicants do to
participate? You received funds FISAP, Part I:
for 2001-2002 Identifying Information,
If you are a first time participant in the Campus- Certifications, and
Based Programs, or you do not possess a current Warning
Program Participation Agreement for the Title IV
Programs, you must apply for participation from FISAP, Parts III, IV, V,
the Department of Education's Case Management Fiscal Operations Report
and Oversight (CMO). Schools seeking to as applicable, and
participate in the Federal student aid programs
must use the on-line application that is available
through the Internet at FISAP, Part VI, Program
_________________ Summary
3
In addition: each separately eligible school location that is
covered by this application. You must also be
• If your school is liquidating its Federal able to provide this data separately for each
Perkins Loan Fund, or if your school did not location, if required to do so by an audit or
receive a Federal Capital Contribution for the program review.
2001-2002 award year but did make loans
from the Federal Perkins Loan Fund, you On the bottom of the first page of the Identifying
must complete the Identifying Information, Information screen, you will be asked if you are
Certifications and Warning, and the Perkins listing any other separately eligible locations that
Loan Program pages of the Fiscal Operations are included in the application. If you answer yes,
Report. you may enter all locations on that screen.

My school has additional locations. Can I How may I submit my FISAP data?
complete one application to cover funding
for all locations? The Department of Education’s FISAP on the
Web at www.cbfisap.sfa.ed.gov enables schools
Yes, you may always submit one application. In to transmit, receive, and report FISAP data. In
fact, a school MUST submit one application if the order to submit your FISAP on the Web, you must
following conditions are true: have a PIN. The PIN serves as your identifier to
let you access information in various Department
• The school has one eligibility letter from the systems. If you do not have a PIN, go to
Department of Education’s Case Management www.pin.ed.gov to apply. You must also have a
and Oversight that covers the school's TG number. The TG number is used to identify
locations and those locations are not your school and your access rights to the
separately eligible, eCampus-Based system. If you do not have a TG
number, go to www.sfawebenroll.ed.gov .
and
Where do I send the combined certifications
• those locations have students who are eligible with original signatures?
for assistance under these programs.
The Department has combined the Drug-Free
You must include data for all eligible locations Workplace, Anti-Lobbying, and Debarment
and make funds reasonably available to all eligible certifications, with the FISAP certification and
students. signature page in Part I, Identifying
Information, Certifications and Warning.
Students attending locations not included in the
Eligibility Certification and Approval Report It is important that you print your combined
(ECAR) are considered by the Department to be certifications and signature pages from the Self-
attending a non-eligible site. Therefore, these Service option of the FISAP on the Web and
students can neither be included in this
mail them with an ORIGINAL SIGNATURE to
application, nor receive aid under these programs.
the following address:
Schools with separate eligibility letters from
CMO, but under the same administrative control Electronic FISAP Administrator
or ownership, have the following options: 1953 Gallows Road, Suite 300
Vienna, Virginia 22182
OPTION A: Each school may complete a
separate application. (Any data that you enter in a What does the Department of Education do
school's application must not be duplicated in any with the information that I submit?
other school's application); or
The Department uses the information that you
OPTION B: These schools may combine to provide in the Application to Participate and in the
complete one application. You must include in Fiscal Operations Report to determine the amount
your FISAP the name, address, and OPEID# of of funds you will receive for each program. You
4
must provide accurate data. If you do not provide performed for you. Complete only those items
accurate data, you may not get all of the funds that that pertain to your school.
you are entitled to receive. You must retain
accurate and verifiable records for program What are important dates in the Electronic
review and audit purposes. FISAP process?

The Department also uses your Fiscal Operations August 1 – the FISAP must be available to all
Report data to manage the Perkins Loan Fund participating schools.
portfolio, and to monitor expenditures in the
Campus-Based Programs. October 1 - the final deadline for submission of
the FISAP to the Department.
When is the FISAP due?
December 15 - all corrections to FISAP data and
The FISAP data must be submitted before resolution of edits must be submitted to the
midnight EDT on October 1, 2002. Department.

When will I hear from the Department of February 1 – all schools must receive tentative
Education? award notifications.

The FISAP on the Web offers Real-Time Data April 1 – all schools must receive final award
Validation. The Validation feature is designed to notifications.
provide easy and immediate validation of FISAP
data. Once you have selected Validate, Validate
All, or Submit, you will receive a Validation
Worksheet detailing your error messages if errors
are identified on your FISAP. After all edit error
messages are corrected, select the “Continue to
Submit” button. Your school will then get a
submission confirmation that will list the date and
time your FISAP was received by the Department.
We will also let you know your tentative 2003-
2004 award amount(s) by February 1, 2003, and
your final award amount(s) by April 1, 2003.

What general instructions should I follow

when I complete the FISAP?

We recommend that you read all of the

instructions in this package carefully BEFORE
you begin using the FISAP on the Web.

Use actual figures, except for the items for which

we specifically ask you to use estimates.

If we ask for a dollar amount, use whole dollars

only. Do not report cents. The electronic FISAP
system will not accept the submission of cents.
Round to the nearest dollar. For example, report
$175 if the actual amount in your records is
$175.49. Report $176 if the actual amount in
your records is $175.50.

The FISAP on the Web will accept only positive

amounts. Most calculations are automatically
5
Instructions for Part I:
Identifying Information, Certifications,
and Warning
Who must complete Part I? If the school entered in field 1a is a new
applicant for 2003-2004, but its students
All schools must complete Part I. were included in the 2002-2003
application filed last year by another
You are required to send the completed combined school or location, identify that school's
certifications and signature pages, containing name and address on the FISAP
Section A information and the original signature additional information screen, and enter a
of the Chief Executive Officer in Section B, to the brief explanation.
address listed on page 4 of this document. You
must print out the Identifying Information, 1b Mailing address
Certifications, and Warning signature pages
directly from your computer by selecting If your school is a current participant in
File/Print from the Self-Service tab, Debarment the Campus-Based Programs, the FISAP
Form and Signature Page option. on the Web provides the name and
mailing address of your school as it is
Field-by-field instructions for Part I listed in our files. You will need to verify
this data for accuracy and make any
Section A. Identifying Information corrections necessary.

Field If your school is a new applicant, you will

1a Name and address of school need to enter your mailing address, if it is
different from the address given in field
If your school is a current participant in 1a. You may enter a P.O. Box or an
the Campus-Based Programs, the FISAP administrative entity location. However,
on the Web provides the name and if your school uses the services of a
address of your school as it is listed in our private firm in the administration of these
files. You will need to verify this data for programs and reports that fact in field 7,
accuracy and make any corrections do not report them here.
necessary. You may update school
changes by using the Internet at 2a & Department of Education Identifiers
http://www.eligcert.ed.gov. Case 2b (Serial & OPEID Numbers)
Management and Oversight (CMO) will
process these actions. If your school is a current participant in
the Campus-Based Programs, the FISAP
If your school is a new applicant, you on the Web will automatically provide
will need to enter your correct name and these identifying numbers.
address. The name and address entered in
field 1a must be that of a school of If you are a new applicant, the serial
postsecondary education. The address number will be assigned upon submission
must be the actual street address of the of your FISAP, and the OPEID number
school. Do not enter the P.O. Box, an will be provided when your eligibility is
administrative entity location, or the approved.
address of the corporation that controls
the school. To apply for eligibility, 3 Type of school
follow the instructions provided on page
3. If your school is a current participant in
the Campus-Based Programs, the FISAP
on the Web provides the type of school

6
 that is listed in our files. You will need to identifiers on the FISAP additional
verify this data for accuracy and make any information screen, and enter a brief
corrections necessary. explanation.

If your school is applying for Campus- 6 Financial Aid Administrator

Based funds for the first time, select the
number that best describes your type of When you submit Part I, the Identifying
school and enter it in the field provided. Information, Certifications and Warning
Proprietary schools only must also enter a page, you must also provide all of the
letter for the appropriate subtype. Financial Aid Administrator information
in field 6.
4 Length/type of longest program
7 Name and address of private financial
If your school is a current participant in aid consultant firm, if any
the Campus-Based Programs, the FISAP
on the Web will automatically provide the If your school uses the services of a
length and type of program. You will private firm in the administration of these
need to verify this data for accuracy and programs, you should also complete field
make any corrections necessary. 7. Do not include private CPAs or billing
and collection agencies.
If your school is a new applicant, select
the number that best describes your type Section B. Certifications and Warning
of school, and enter it in the field
provided. 8 All appropriate fields must be completed
in this section. You are now required to
Note: For fields 3 and 4, if you are provide only one signature. The Chief
preparing this FISAP on behalf of two or Executive Officer (CEO) must sign in
more schools of different type or length of field 8 to certify that the school is in
program, enter the number that represents compliance with the Drug-Free
the highest percentage of the enrolled Workplace, Debarment, and Anti-
students entered in Part II, Section F. Lobbying requirements, and that the
FISAP data is “true and accurate.” The
5 Additional locations certifying official must be aware that the
information in this FISAP is subject to
If your school is a current participant in audit and program review. Providing
the Campus-Based Programs, the FISAP false or misleading information may result
on the Web provides the name and in criminal penalties.
address of your additional locations as
they are listed in our files. You will need You may print the above form and the
to verify this data for accuracy and make Standard Form -LLL “Disclosure Form to
any corrections necessary. Report Lobbying”, by selecting the “Self
Service” tab in the FISAP on the Web.
A school which included students at other
separately eligible schools must list the
name, address, and OPEID# for each of
these schools in the additional location
section.

If the school entered in field 1a is a new

applicant for 2003-2004, but its students
were included in the 2002-2003
application filed last year by another
school, identify that school's name,
address, and Department of Education

7
Instructions for Part II:
Application to Participate
Who must complete Part II? hand in 2003-2004, but not requesting
any new Federal Capital Contribution,
If you want to request Campus-Based funds for must complete field 1.
your school for the 2003-2004 award year, you
must complete Part II. A school that will be making no loans in
2003-2004, but anticipates charging
Section A: The amount of funds received by your allowable collection costs to its loan fund
school is computed by formulas contained in the cash, must request an LOE in field 1.
effective legislation and regulations using the
information that you provide in this part of the 2 Federal Perkins Loan Federal Capital
FISAP. The amounts that you request in Section Contribution (FCC)
A serve as an upper limit to the amounts you
receive. If your school currently participates in
the Federal Perkins Loan Program, enter
Section B: A school may decide to withdraw from the amount of Federal funds you need to
the Federal Perkins Loan Program by indicating support your LOE request.
the desire to do so and following the approved
liquidation procedures. It is suggested that you determine your
need for FCC as follows: LOE request in
Section C: A school may request a waiver of the field 1 minus the sum of 2003-2004
penalty for the underuse of 2001-2002 award year projected repayments from borrowers,
funds. anticipated cash-on-hand as of June 30,
2003, and your projected Institutional
Field-by-field instructions for Part II Capital Contribution (ICC). If the result
of this calculation is zero or negative,
Section A. Request for Funds for the 2003- your school may need to request no
2004 Award Year additional FCC. If your school is
requesting Federal Perkins Loan funds
Enter in field 1 your Federal Perkins Loan Level for the first time, multiply field 1 by .75
of Expenditure (LOE) request, and in fields 2 and enter that amount in field 2. If you
through 4 the amount of authorization your school leave field 2 blank, you will receive no
wants to receive for each program. If you do not Federal funds. Field 2 must always be
enter an amount in a field, your school will not get less than field 1.
any funds in that category. The amount that you
request should represent the maximum amount 3 FSEOG Federal funds
that your school will accept. Do not request more
Federal funds for a program than you expect to Enter the amount of Federal dollars your
use. Unexpended balances from the previous year school wants for awards to students and
are an indicator that requests were over-estimated to pay administrative costs.
and should be reduced.
4 FWS Federal funds
Field
1 Federal Perkins Loan Level of Enter the amount of Federal dollars your
Expenditures (LOE) school wants for awards to students,
expenditures for the Job Location and
Enter the amount your school wants to expend Development Program (JLD), and to pay
from its loan fund to make loans to students administrative costs.
and to pay administrative and collection costs.
Section B. Federal Perkins Loan Program
Schools planning to expend loan fund cash on Liquidation Request
8
If your school no longer wishes to participate in share requirement under the FWS Program
the Federal Perkins Loan Program, you must and/or the FSEOG Program because of
notify the Department of your intention to their Title III/V eligibility designation are
liquidate your portfolio by clicking the “Yes” no longer required to check a field on the
radio button and following the liquidation FISAP in order to request this waiver.
procedures. For detailed information on Instead, a school is considered to have
liquidating your Perkins Loan fund, refer to Dear applied for a waiver for the 2003-2004
Colleague Letter CB-00-05 on our award year if the school:
http://ifap.ed.gov website. The Federal share of
cash-on-hand in the portfolio must be returned to
• submits a complete FISAP by the
the Department.
established deadline, and
5. Request to liquidate Perkins
• is designated as Title III/V eligible.
If your school wishes to discontinue
participation in the Federal Perkins Loan Such schools will receive a letter,
Program, click the “Yes” radio button. addressed to the financial aid administrator,
from the Department indicating that they
Section C. Waiver request for the underuse of have been granted a waiver of the
funds institutional-share requirement for the FWS
and/or FSEOG programs for the 2003-2004
If your school has returned more than 10 award year. A school that receives this
percent of its Federal Perkins Loan , FSEOG, waiver for the 2003-2004 award year has
or FWS allocation for the 2001-2002 award the option to continue providing an
year, your school will automatically receive a institutional share and determining the
reduction of the 2003-2004 allocation for that amount of that share.
program in the dollar amount of the 2001-
2002 funds returned.
Note: If your 2003-2004 FISAP is on
behalf of two or more separately eligible
Schools may request a waiver of the underuse
school locations, but not all of these
penalty by selecting the "Yes" box in Part II,
Section C and providing a written explanation locations are Title III/V eligible, you must
of the circumstances that caused the underuse file a separate FISAP for any locations that
of their allocation on the FISAP "Additional are not Title III/V eligible. Only those
Information" screen. locations that are Title III/V eligible will
receive a waiver of the institutional-share
All waiver requests must be submitted to requirement.
the Department by midnight February 14,
2003. No waivers received after the February Schools must annually apply for the
15 deadline will be accepted. Each waiver Title III/V eligibility designation. If you
request will be considered by a review panel. are unsure of your Title III/V eligibility for
Schools will receive their waiver approval or the 2003-2004 award year, or if you need
denial decisions by March 15, 2003. to apply for Title III/V eligibility, contact:

6. Waiver request for the underuse of funds US Department of Education

Institutional Development and
Indicate that your school wishes to request a Undergraduate Education Service (IDUES)
waiver of the underuse of funds penalty by Title III/V Eligibility Designation
clicking the “Yes” radio button. 1990 K Street, NW
6th Floor
A note about waivers of the FWS/FSEOG Washington, DC 20016-8512
institutional-share requirement: Phone: (202) 502-7777
or
Schools wanting a waiver of the institutional-
9
 Field 7 or field 8 must include all
http://www.ed.gov/offices/OPE/HEP/idues/title postsecondary students enrolled in an
3a.html undergraduate or graduate/professional
class. This includes all students who
Section D. Information on Enrollment took at least one class of a course that
was:
Traditional or non-traditional
calendar a) creditable toward a degree or
certificate; or
If your school has a traditional calendar, select
the Traditional radio button and report b) listed as an undergraduate or
enrollment in field 7 or field 8. Traditional graduate/professional course in
calendar means that your school has academic the school's catalog; or
terms that are quarters, trimesters or
semesters, and that the school has only one c) offered as an elective or required
admission period during each academic term. course as part of the
undergraduate or
If your school has a non-traditional calendar, graduate/professional curriculum;
select the Non-Traditional radio button and or
report enrollment in fields 9 through 21.
d) a remedial course required as
Non-traditional calendar means that your part of the student’s program; or
school admits a new group of students
monthly or more frequently into a majority of e) otherwise considered to be an
its eligible programs, even if they attend undergraduate or
classes on a quarter, trimester, or semester graduate/professional course by
basis. If the students enroll on a quarter, the school.
trimester, or semester basis, but the school
admits a new group of students in a program • Do not include students who were
monthly, bi-monthly, etc., we consider such a exclusively auditing a class or classes.
calendar to be non-traditional, and you must
complete fields 9 through 21, instead of field • The tuition and fees revenue for entry
7 or field 8. in Section E, field 22, must be for those
students reported in Section D only.
Classify a student as an undergraduate or
graduate student according to the instructions Column a. Report the number of
for Section F. If a student was enrolled as an students enrolled in undergraduate
undergraduate student during an earlier term classes.
in 2001-2002 and a graduate student in a
subsequent term in 2001-2002, report the Column b. Report the number of
student as a graduate student in Section D. students enrolled in
graduate/professional classes.
7& Information on enrollment for a
8 school with a traditional calendar 7 Total number of students, 2001-2002

Applicant schools that operate on a Report the unduplicated number of

traditional academic calendar, or have a students your school enrolled at any
majority of their eligible programs operating time during the 12-month period July 1,
on a traditional calendar, must enter an 2001 through June 30, 2002. Count
unduplicated number of all postsecondary each student only once.
students enrolled (full-time and less than
full-time) for the 12-month period ending 8 Estimated number of students, 2002-
June 30, 2002. 2003

10
 If your school has a traditional calendar, and If you also had 75 new students during
had no enrollment in 2001-2002, but will the month of August (field 10(b)), you
have enrollment in 2002-2003, report the would add those to the 150 continuing
estimated unduplicated numbers expected to students for a total of 225 continuing
enroll at any time during this 12-month students for September 1, 2001 (field
period. 11(a)), assuming that all 225 students
continued to be enrolled as of
9 - Information on enrollment for a September 1, 2001.
21 school with a non-traditional calendar
In each column, field 21 is the sum of
Complete fields 9-21 if a majority of your fields 9 through 20. The FISAP on the
school’s eligible programs operate on a non- Web automatically calculates the sum of
traditional calendar. each column. Note that the total you
obtain in field 21 column (a) plus field
Non-traditional calendar means that your 21 column (b) will be total student-
school admits a new group of students months rather than total number of
monthly or more frequently into a majority students.
of its eligible programs, even if they attend
classes on a quarter, trimester, or semester A school with a non-traditional calendar
basis. that completes fields 9 through 21 must
use only the undergraduate columns in
Note: You may use the 2001-2002 ED Sections E and F.
Express Software to access the FISAP
Eligible Dependent and Eligible Independent The tuition and fees revenue for entry in
Student reports that list your students by Section E, field 22, must be for those
income range and enrollment status. students reported in Section D only.

Include only postsecondary students who Section E. Assessments and Expenditures

were enrolled in Campus-Based ELIGIBLE
educational or instructional programs during 22 Total tuition and fees for award year
any month from July 1, 2001 through July 1, 2001 through June 30, 2002
June 30, 2002. In column (a) put the number
of students who were enrolled the previous NOTE: You must report the tuition and
month and were still enrolled on the first day fee revenue for all enrolled students as
of the month listed. In column (b) put the categorized in Section D. Do not
number of new starts. include tuition and fee revenue collected
from any individuals not meeting the
New starts are students who start at any time definition of enrolled student for Section
during the month and include students who D.
were enrolled in the previous year and are re-
enrolling at the school after a break in If the student was enrolled as an
enrollment. Once a student is reported in undergraduate student during an earlier
either field 9(a) or fields 9(b) through 19(b), term in 2001-2002 and a graduate
the student is reported in fields 10(a) through student in a subsequent term in 2001-
20(a) for any succeeding months through 2002, divide the tuition and fees revenue
June 30, 2002 during which he or she was between columns (a) (undergraduate)
enrolled at the school. and (b) (graduate) in proportion to the
time spent in each type of class.
Example: If you had 100 continuing students
enrolled as of July 1, 2001 (field 9 (a)) and To complete these fields, you will need
50 new students enrolled during the month of to determine the amount of tuition and
July (field 9(b)), and all of them were fees assessed and subtract from it the
enrolled as of August 1, 2001, you should amount refunded to students.
show 150 continuing students in field 10 (a).
11
 “Tuition and fees assessed” means:
• amounts you charged and collected, Any adjustments that you make in
GAPS after filing this FISAP should
• amounts you charged but did not be made to the entry for field 23 in
collect, your edit report corrections that you
will return later this year.
• remissions or waivers of costs, even
though you did not collect them, 24 Total expended for state grants and
scholarships made to
• the types of fees included in the cost undergraduates for the award year
of attendance as allowed under Part F, July 1, 2001 to June 30, 2002
Section 472(1) of the Higher
Education Act of 1965, as amended, Report the amount of state grants and
and scholarships expended for the award
year July 1, 2001 through June 30,
• if you charged a total fee for tuition 2002 even if your school received the
and room and board, do not count the funds after June 30, 2002.
cost of room and board. Allot a
reasonable amount to “tuition”. Include the following need-based and
non-need-based expenditures:
What to exclude: Exclude any fees that
you assess to all students, but that all • state grants
students are not necessarily required to
pay (example: life and medical insurance • state scholarships
for students).
• tuition equalization
What to do with terms/programs that
cross award years: If an academic term A non-need-based grant
extended beyond June 30, 2002, but the exclusively for private colleges,
majority of the term took place in award paid by a state to a student to
year 2001-2002, include the tuition and offset their higher tuition rates.
fees assessment for that term in field 22.
• competitive awards
If a student paid for a complete program
of study and that program occurred in two • instructional grant awards
award years, prorate, if possible, the
tuition and fees that apply to the award A grant paid by a state to
year 2001-2002. If this is not possible, students who are working and
you may include the total tuition and fees taking courses in related areas.
assessed in field 22, but you must enter the
total tuition and fees assessed in the • LEAP and SLEAP (previously
application for each succeeding year to SSIG) awards (Federal share plus
assure consistency. match)

23 Total Federal Pell Grant expenditures Include awards that are from the state
for the 2001-2002 award year where your school is located and
awards from other states.
Report the total amount expended against
your Federal Pell Grant authorization for For reporting LEAP and SLEAP
the period July 1, 2001 through June 30, awards, the source of the match is
2002. This amount should agree with the immaterial. Total LEAP and SLEAP
final cumulative expenditures through awards always should be reported.
June 30, 2002 as entered in the Grants
Administration Payment System (GAPS).
12
 student enrolled in a program of any other
Do not include: length is considered an undergraduate student
• Robert C. Byrd Honors Scholarships for only the first four academic years of that
program.
Do not include state awards if your school
has final decision on which students get Undergraduate student with a baccalaureate
the funds, unless such funds are used as a or first professional degree. This is a regular
source of match for the LEAP and SLEAP student who has already received a
programs. baccalaureate degree or its equivalent or a
first professional degree but who is enrolled
Section F. Information on Eligible Aid in an undergraduate course of study at an
Applicants for Award Year 2001- institution of higher education and meets
2002 the criteria specified above.

Report the number of eligible aid applicants Graduate/Professional student. This is a

enrolled at your school in award year 2001-2002 regular student who:
who applied for financial aid for that year. Use the
following definitions when completing Section F: • is enrolled in a program or course of
study above the baccalaureate level at an
Regular student. This is a person who was institution of higher education or is
enrolled at an institution of higher education in enrolled in a program leading to a first
2001-2002 for the purpose of obtaining a degree, professional degree;
certificate, or other recognized educational
credential. • has completed the equivalent of a least
three years of full-time study at an
Enrolled student. This is a person who meets all institution of higher education either
of the criteria in the instructions for Section D,
prior to entrance into the program or as
fields 7 and 8 or fields 9 through 21. A person is
part of the program; and
not enrolled if he or she did not begin attending a
class.
• is not receiving Title IV aid as an
undergraduate student for the same
Independent student. This is a student who:
period of enrollment.
1. was born before January 1, 1978;
2. is working on a degree beyond a bachelors
Eligible aid applicant. This is a regular
degree;
student who:
3. is a married individual;
4. has legal dependents other than a spouse;
5. is an orphan or ward of the court; • was enrolled in an academic or training
6. is a veteran of the Armed Forces of the program eligible for the Campus-Based
United States; or Programs during award year 2001-2002;
7. is a student for whom a financial aid
administrator makes a documented • met citizenship or residency requirements
determination of independence by reason of for award year 2001-2002; and
other unusual circumstances.
• applied for financial aid for award year
Undergraduate student without a baccalaureate or 2001-2002, and has an “official”
first professional degree. This is a regular student Expected Family Contribution (EFC),
who has never earned a baccalaureate degree or calculated by the Central Processing
first professional degree but who is enrolled in an System.
undergraduate course of study, which usually does
not exceed four academic years, at an institution Any student meeting the above criteria,
of higher education. This includes students who regardless of the family's ability to contribute
are enrolled in a four to five year academic to the cost of attendance, is to be included in
program designed to lead to a first degree. A the grid as an eligible aid applicant. You

13
must include students for whom you have no the automatic zero EFC criteria.
funds to award and students whom you In field 25, count only those students whose
determined did not need funds. output documents show a "Y" for the
Please Note: If a student was an undergraduate automatic zero calculation.
during an earlier term in 2001-2002 and a
graduate student in a subsequent term in 2001- Fields 26-39
2002, report the student as a graduate student in
Sections D and F, but in Section E, field 22, The determining factor for entry of data on an
divide the tuition and fees revenue between eligible aid applicant in the proper income
columns a (undergraduate) and b (graduate) in cell is the income that was used to calculate
proportion to the time spent in each type of class. an EFC for 2001-2002 which was, or would
have been, the basis for awards to that
If during 2001-2002 a student was an applicant under the Campus-Based Programs.
undergraduate during an earlier term, later
received a baccalaureate degree, and was Because the Federal Needs Analysis
subsequently enrolled in an undergraduate course Methodology considers the dependent
of study, that student must be reflected in column student's base year income, the financial aid
b if he or she was dependent or column d if he or administrator must use both the student's and
she was independent. parent's base year income in determining
"grid" placement. Income information for the
Categorizing 2001-2002 Eligible Aid Applicants dependent student must have come from a
for Entry in Part II, Section F document signed by at least one parent of the
Field 25-40 student.

In each field 25 through 39, column a through e, Use the FTI, one of the intermediate
enter all eligible aid applicants. In each column, computed values on the SAR or on the ISIR,
field 40 is the sum of fields 25 through 39. to determine proper "grid" placement. For
However, students reported in field 25 must not dependent students, the FTI is the sum of TI
be included in the entries for fields 26 through 39. and STI. For independent students, the FTI
will be equal to the TI.
Field 25
Students with an Automatic Zero Because the school may need to correct or
Expected Family Contribution (EFC) adjust the student’s information and
recalculate the EFC, the school needs to
An applicant who meets certain tax filing and reflect the updated information used in the
income criteria will qualify automatically for an recalculation in completing the grid.
expected family contribution figure of "0". When
these criteria are met, the CPS assigns a "0" EFC Field 40
and does not perform a calculation except for
Total Income (TI), Student's Total Income (STI), In each column, field 40 is the sum of fields
and FISAP Total Income (FTI). Only these three 25 through 39.
intermediate values will appear in the FAA
information section the Student Aid Report (SAR)
or on the Institutional Student Information Record
(ISIR).

Not every student with a zero EFC has received an

automatic zero EFC. To determine which students
have received an automatic zero EFC, check the
SAR or ISIR containing the official EFC and data
processed by the Central Processing System
(CPS). The automatic zero flag will be set to "Y"
if the student met the automatic zero EFC criteria.
This field will be blank if the student did not meet

14
Instructions for Part III:
Federal Perkins Loan Program
Fiscal Operations Report
Who must complete Part III? Field-by-field instructions for Part III

You must complete Part III if If your school is liquidating its Fund, or if your
school did not receive a Federal capital
• your school is a continuing participant in the contribution for the 2001-2002 award year but
Federal Perkins Loan Program; did make loans from its Fund, you must
complete the Identifying Information,
or Certifications and Warning and the Federal
Perkins Loan Program sections of the Fiscal
• your school is liquidating its Federal Perkins Operations Report.
Loan Fund (hereafter known as the "Fund")
until the process has been completed; FUND REPAYMENTS ARE DUE IF THERE
IS AN ACCUMULATION OF EXCESS
or LIQUID CAPITAL IN THE FUND OR IF
YOUR SCHOOL IS PRESENTLY IN THE
• your school did not receive Federal Capital PROCESS OF LIQUIDATING THE FUND.
Contribution for the award year 2001-2002,
but did make loans from its Fund. A school has excess liquid capital in its Loan
Fund if projected funds available for the 2002-
2003 award year (6/30/2002 cash-on-hand, plus
What will I need to complete Part III?
projected collections, plus Federal and
Institutional Capital Contributions, plus other
You will need your Federal Perkins Loan income), significantly exceed projected 2002-
Program Account Ledgers. 2003 expenditures from the Loan Fund.
Part III, Section A, requests cumulative data. The return of excess liquid capital in the Fund
(The account numbers in the Department’s requires schools to send payments of $100,000
accounting reference manual, “ The Blue Book,” or more to the National Finance Center (NFC)
are structured to the elements of your balance via Treasury's Financial Communications
sheet instead of the field numbers in Section A.) System (TFCS), Deposit Message Retrieval
Section B requests the annual fund activity. System (DMRS), commonly known as FED
Section C requests the cumulative repayment WIRE. For amounts that are less than $100,000,
information. Sections D and E contain cohort a school may either use FEDWIRE or send a
default rate data. The following information check to the U.S. Department of Education,
must also be reported in Part III, as applicable: P.O. Box 952023, St. Louis, MO 63195-2023.
Procedures for the use of this system are
• Amounts received under the Department of contained in "The Blue Book."
Defense Educational Loan Repayment
Program (10 U.S.C. 2172). Prior year recoveries
• Amounts received from the consolidation of If the school took its entire Federal Perkins Loan
a Federal Perkins Loan. administrative cost allowance entitlement, or a
portion of its entitlement, from an FSEOG or
• Amounts received under subtitle D of Title I FWS allocation in a prior year, and the school
of the National Community Service Act of recovered Federal Perkins Loan funds in 2001-
1990, Subpart D. 2002 that were issued to students in a prior year,
a FISAP adjustment is no longer required by the
Campus-Based Programs. You need only make

15
an adjustment if requested by ED’s Case that you requested from ED’s Grants
Management and Oversight. Administration Payment System (GAPS)
on or before June 30, 2002, but did not
Section A. Fiscal Report (Cumulative) as of deposit into the Fund by that date. Do not
June 30, 2002 report this figure as a negative amount.

Field 3 Funds receivable from school

1.1 Cash-on-hand and in depository as of Column c. Report the amount of the

6/30/2002 Institutional Capital Contribution to
maintain the minimum required cumulative
Column c. Report the total cash you had matching ratio in the Fund as the result of
on hand and in depository on June 30, any entry in field 2, column c. Do not
2002. Include reimbursements made by report this figure as a negative amount. Do
the school to the Fund of interest and not report amounts “temporarily lent” to the
principal not paid by the borrower as a Fund by your school. (See the instruction
result of a repayment incentive discount. for field 21 of Section A for further
information.)
You may never report this as a negative
amount. Expenditures that exceed the 4 Funds advanced to students
amount of cash-on-hand in the Loan Fund
must be charged to an Institutional Capital Column b. Report the unduplicated
Contribution deposited into the Fund as of CUMULATIVE number of borrowers who
June 30, 2002. Schools should repay received their loans on or before June 30,
themselves any “short-term no interest” 2002.
loans made to the Fund within the award
year, without depleting the Fund. Column c. Report the CUMULATIVE net
amount of the loans paid to borrowers plus
1.2 Cash on hand and in depository as of any assessed late charges added to the
10/31/2002 principal through June 30, 2002.

COMPLETION OF THIS FIELD IS NOTE: Any penalty or late charges that

POSSIBLE ONLY AFTER OCTOBER were assessed and added to the principal
31, 2002. are thereby capitalized and CANNOT be
subsequently waived, compromised or
When you are verifying Part III, Section negotiated. For Part III reporting purposes,
A, of your Edit, report the total cash you once the charges have been added to the
had on hand and in depository as of principal they cease to exist as separate
October 31, 2002. You may never report charges.
this as a negative amount. Expenditures
that exceed the amount of cash-on-hand 5 Loan principal collected
in the Loan Fund must be charged as an
Column b. Report the unduplicated
Institutional Capital Contribution
CUMULATIVE number of borrowers who
deposited into the Fund as of October 31,
made payments on their loans through
2002. Schools should repay themselves
June 30, 2002.
any “short-term no-interest” loans made to
the Fund within the award year, without
Column d. Report the CUMULATIVE
depleting the Fund.
loan principal amount collected from all
sources through June 30, 2002.
2 Funds receivable from Federal
government
6 Loan principal assigned to and accepted
by the United States
Column c. Report any portion of the
Column b. Report the unduplicated
allocation for the 2001-2002 award year
16
 CUMULATIVE number of borrowers Column d. Report the CUMULATIVE
whose loans were assigned to the loan principal canceled.
Department of Education and officially
accepted not later than June 30, 2002. For 9 Loan principal canceled for all other
schools in liquidation status, report authorized teaching service
borrowers whose assigned loans were NOT
in default as well as those whose loans Column b. Report the unduplicated
were in default. CUMULATIVE number of borrowers
receiving cancellations for all other
Column d. Report the CUMULATIVE authorized teaching service on loans made
amount of loan principal outstanding that July 1, 1972, and after. This category
was assigned to the Department of includes cancellations for borrowers
Education and officially accepted not later providing full-time teaching service in low
than June 30, 2002. This amount must income schools as designated by the
agree with Section C, Field 2, column d. Department of Education, BIA schools,
Do not enter in Sections A and C any Head Start, special education provided on
unpaid penalty/late charges or collection or after July 23, 1992, and handicapped
costs assessed to the borrower on any loans teaching services provided before
assigned to the Department of Education. July 23, 1992. Also report previously
ineligible borrowers who received
7 Loan principal canceled on loans made cancellation for special education and
prior to July 1, 1972 for handicapped teaching service performed on
teaching/military service or after October 7, 1998 on any outstanding
balance remaining on loans made prior to
Column b. Report the unduplicated July 23, 1992.
CUMULATIVE number of borrowers with
cancellations for teaching and military Column d. Report the CUMULATIVE
service on loans made prior to July 1, 1972. loan principal canceled on these loans.

Column d. Report the CUMULATIVE

loan principal canceled on loans made prior 10 Loan principal canceled for military
to July 1, 1972 for teaching and military service on loans made July 1, 1972, and
service. after

8 Loan principal canceled for certain Column b. Report the unduplicated

subject matter teaching service (math, CUMULATIVE number of borrowers
science, foreign languages, bilingual receiving this cancellation.
education)
Column d. Report the CUMULATIVE
Column b. Report the unduplicated loan principal canceled for military service
CUMULATIVE number of borrowers at the 12.5% rate. Defense/Direct/Perkins
receiving cancellations for service as a full- Loan borrowers are entitled to cancellation
time teacher of mathematics, science, of a minimum of 12.5% of their loan up to
foreign languages, bilingual education, or a maximum of 50% of their loan for service
any other field of expertise that is in the U.S. Armed Forces in an area of
determined by the state education agency to hostilities or area of imminent danger, that
have a shortage of qualified teachers on qualifies for special pay under Section 310
loans made on or after July 23, 1992. Also of Title 37 of the United States Code. To
report previously ineligible borrowers who qualify for this cancellation benefit, the
received cancellation for teaching service borrower must have served in the
performed on or after October 7, 1998, on designated area for a complete year.
any outstanding balance remaining on loans
made prior to July 23, 1992. 11 Loan principal canceled for volunteer
service
17
 Column b. Report the unduplicated 14 Loan principal canceled for nurse and
CUMULATIVE number of borrowers medical technician service
whose loans were canceled for service
under the Peace Corps Act or the Domestic Column b. Report the unduplicated
Volunteer Service Act of 1973. Also report CUMULATIVE number of borrowers
previously ineligible NDSL and Defense receiving cancellations for service as a full-
borrowers who received cancellation for time nurse or medical technician on loans
volunteer service performed on or after made on or after July 23, 1992. Also
October 7, 1998. report previously ineligible borrowers who
received cancellation for nurse/medical
Column d. Report the CUMULATIVE technician service performed on or after
loan principal canceled for volunteer October 7, 1998 on any outstanding
service. balance remaining on loans made prior to
July 23, 1992.
12 Loan principal canceled for law
enforcement and corrections officer Column d. Report the CUMULATIVE
service loan principal canceled.

Column b. Report the unduplicated 15 Loan principal canceled for

CUMULATIVE number of borrowers death/disability
receiving this cancellation. Also report
previously ineligible borrowers who Column b. Report the unduplicated
received cancellation for law enforcement CUMULATIVE number of borrowers
and corrections officer service performed whose loans were canceled due to death or
on or after October 7, 1998 on any permanent and total disability.
outstanding balance remaining on loans
made prior to November 29, 1990. Column d. Report the CUMULATIVE
loan principal canceled due to death or
Column d. Report the CUMULATIVE permanent and total disability.
loan principal canceled for law
enforcement and corrections officer 16 Loan principal canceled for bankruptcy
service.
Column b. Report the unduplicated
13 Loan principal canceled for child, CUMULATIVE number of borrowers
family, and early intervention service whose loans were canceled for legal
discharge in bankruptcy.
Column b. Report the unduplicated
CUMULATIVE number of borrowers Column d. Report the CUMULATIVE
receiving cancellation for service as full- loan principal canceled for bankruptcy. If
time employees of public or private only a portion of the debt has been
nonprofit child or family service agencies discharged in bankruptcy, include the
or full-time qualified professional providers portion of the debt that has been discharged
of early intervention services in public or by the court.
other nonprofit programs under public
supervision on loans made on or after July 17 Loan principal canceled for loans
23, 1992. Also report previously ineligible discharged due to closed schools
borrowers who received cancellation for
child, family, and early intervention service Column b. Report the unduplicated
performed on or after October 7, 1998 on number of borrowers whose loans were
any outstanding balance remaining on loans canceled because the borrower was unable
made prior to July 23, 1992. to complete a program he or she was
enrolled in due to closure of the school, or
Column d. Report the CUMULATIVE one of its branches.
loan principal canceled. Column d. Report the CUMULATIVE

18
 loan principal canceled. June 30, 2002, but not received by June 30,
2002.
18 Loan principal adjustments - other Also include the amount of any short-term
loan your school made to the Fund. Section
Column b. Report the unduplicated 674.8(a)(7) of the regulations permits a
CUMULATIVE number of borrowers with school to deposit “the proceeds of short-
loan principal adjustments for reasons that term no-interest loans made to the Fund in
are not reported in fields 7 through 17; e.g., anticipation of collections or receipt of
compromise, write-off (including write-offs FCC.” These funds should be considered
of principal, late charges and collections), as additional ICC and reported here.
incentive repayment discounts or other
costs not specified in this report. The amount reported in this field MUST
ALWAYS equal or exceed the amount
Column d. Report the CUMULATIVE reported for this field on last year's FISAP,
amount of loan principal adjustments. unless last year's entry was incorrect.

19 Federal Capital Contributions 22 Repayments of Fund capital to school

Column d. Report the CUMULATIVE Column c. Report the CUMULATIVE

Federal Capital Contributions deposited amount that the school repaid to itself as
into your Fund through June 30, 2002. distribution of excess or liquidated fund
Add any portion of your 2001-2002 award capital or as repayment for a short-term no-
year allocation that you requested by June interest loan to the Fund (Section 674.8
30, 2002, but did not receive from GAPS (b)(6)) through June 30, 2002. DO NOT
by June 30, 2002. Do not include any FCC reduce field 21 by this amount.
transferred to either the FWS or FSEOG
programs. Do not include:

The amount reported in this field MUST • authorized administrative cost allowance
ALWAYS equal or exceed the amount withdrawals, and/or
reported for this field on last year's FISAP,
unless last year's entry was incorrect. • Defense Loan teaching/military cancellation
reimbursements.
20 Repayments of fund capital to Federal
government 23 Interest income on loans

Column c. Report the CUMULATIVE Column d. Report the CUMULATIVE

amount (Federal share) repaid to the interest earned on loans through June 30,
Federal government as distribution of 2002.
excess or liquidated fund capital through
June 30, 2002. DO NOT reduce field 19 This includes:
by this amount.
• interest collected;
Do not include authorized administrative
cost allowance withdrawals or your • interest not collected because the interest
institutional share. was canceled;

21 Institutional Capital Contributions • interest not collected because of an

incentive repayment discount;
Column d. Report the CUMULATIVE
Institutional Capital Contributions • total amount of loan interest assigned to and
deposited into your Fund through June 30, accepted by the Department of Education in
2002. Include the institutional share of the Assignment Form ED 553, for which the
funds for any Federal funds requested by school has acceptance notices from the
19
 Department of Education dated prior to
July 1, 2002; and 26.2 Collection costs
• interest not collected because the account
was written off, compromised, etc. Column a. Report the CUMULATIVE
collection costs allowed by regulation
24 Other income which are not included in field 26.1, e.g.,
address search, credit bureau, attorneys'
Column d. Report the CUMULATIVE fees, court costs, etc. DO NOT report any
income deposited into your Fund from all costs paid by the borrower.
sources other than interest income on loans.
26.3 Administrative cost allowance and
You must include any other earnings on collection costs (control)
assets of the Fund, including interest
earnings on Fund assets deposited in Column c. The sum of fields 26.1(a) +
interest-bearing accounts which are net of 26.2(a).
bank charges, or deposits of certain late
charges revenue. Also, enter any penalty or NOTE ABOUT CANCELLATIONS:
late charges added to principal that were FOR LOANS MADE ON OR AFTER
included in field 4. 7/1/1993, NO INTEREST ACCRUES
DURING THE QUALIFYING PERIOD
If a borrower has overpaid the amount due OF DEFERMENT. THEREFORE,
and this amount is in the Fund as of THERE IS NO INTEREST TO CANCEL
6/30/2002, include the amount of the ONCE THE BORROWER COMPLETES
overpayment. THE QUALIFYING SERVICE.

25 Reimbursements to the Fund of amounts 27 Cost of loan principal and interest

canceled on loans made July 1, 1972, and canceled for teaching/military service on
after loans made prior to July 1, 1972

Column d. Report the CUMULATIVE Column c. Report the CUMULATIVE

reimbursements of canceled principal and loan principal and interest canceled for all
interest paid to your school by the teaching/military service on loans made
Department of Education on loans made prior to July 1, 1972. The principal on this
July 1, 1972, and after. field is an offset for field 7 and the interest
is a partial offset for field 23.
This amount must be deposited into the
school's Fund. 28 Cost of loan principal and interest
canceled for certain subject matter
Beginning with the 1993-94 award year, teaching service (math, science, foreign
schools eligible for reimbursements for languages, bilingual education)
loans made on or after July 1, 1972, no
longer receive paper checks issued by the Column c. Report the CUMULATIVE cost
U.S. Treasury Department. All payments of loan principal and interest canceled for
are made by electronic fund transfer and certain subject matter teaching service
are deposited directly into the bank account (math, science, foreign languages, bilingual
that your school designated. education, or other fields of expertise
where the state educational agency
26.1 Administrative cost allowance determines there is a shortage of qualified
teachers) on loans made on or after July 23,
Column a. Report the CUMULATIVE 1992. Also report the cumulative cost of
amount withdrawn from the Fund for loan principal and interest canceled for
administrative cost allowance. borrowers who performed subject matter
teacher service on or after October 7, 1998
on any outstanding balance remaining on

20
 loans made prior to July 23, 1992. The is an offset for field 11 and the interest is a
principal in this field is an offset for field 8, partial offset for field 23.
and the interest is a partial offset for field
23. 32 Cost of loan principal and interest
canceled for law enforcement and
29 Cost of loan principal and interest corrections officer service
canceled for all other authorized
teaching service Column c. Report the CUMULATIVE
loan principal and interest canceled for law
Column c. Report the CUMULATIVE enforcement or corrections officer service
loan principal and interest canceled for all on loans made on after November 29,
other authorized teaching service on loans 1990. Also report the cumulative cost of
made July 1, 1972, and after. This category loan principal and interest canceled for
includes cancellations for borrowers previously ineligible borrowers for law
providing full-time teaching service in low enforcement or corrections officer service
income schools as designated by the performed on or after October 7, 1998.
Department of Education, BIA schools, The principal in this field is an offset for
Head Start, special education provided on field 12 and the interest is a partial offset
or after July 23, 1992, and handicapped for field 23.
teaching services provided before July 23,
1992. Also report previously ineligible 33 Cost of loan principal and interest
borrowers who received cancellation for canceled for child, family, and early
special education and handicapped teaching intervention service
service performed on or after October 7,
1998 on any outstanding balance remaining Column c. Report the CUMULATIVE cost
on loans made prior to July 23, 1992. The of loan principal and interest canceled for
principal in this field is an offset for field 9, child, family, and early intervention service
and the interest is a partial offset for field on loans made on or after July 23, 1992.
23. Also report cumulative cost of loan
principal canceled for borrowers who
30 Cost of loan principal and interest performed child, family, and early
canceled for military service loans made intervention service on or after October 7,
July 1, 1972, and after 1998 on any outstanding balance remaining
on loans made prior to July 23, 1992. The
Column c. Report the CUMULATIVE principal in this field is an offset for field
loan principal and interest canceled for 13, and the interest is a partial offset for
military service on loans made July 1, field 23.
1972, and after. The principal in this field
is an offset for field 10 and the interest is a 34 Cost of loan principal and interest
partial offset for field 23. canceled for nurse and medical
technician service
31 Cost of loan principal and interest
canceled for volunteer service in the Column c. Report the CUMULATIVE cost
Peace Corps or under the Domestic of the loan principal and interest canceled
Volunteer Service Act of 1973 for nurse and medical technician service on
loans made on or after July 23, 1992. Also
Column c. Report the CUMULATIVE report the cumulative cost of loan principal
loan principal and interest canceled for and interest canceled for borrowers who
volunteer service. Also report the performed nurse and medical technician
cumulative cost of loan principal and service on or after October 7, 1998 on any
interest cancelled for previously ineligible outstanding balance remaining on loans
NDSL and Defense borrowers for made prior to July 23, 1992. The principal
volunteer service performed on or after in this field is an offset for field 14, and the
October 7, 1998. The principal in this field interest is a partial offset for field 23.

21
 CUMULATIVE costs or losses of principal
35 Cost of loan principal and interest and interest not covered in fields 26.3
canceled because of death/disability through 38, e.g., compromise, write-off,
etc. The principal in this field is an offset
Column c. Report the CUMULATIVE for field 18 and the interest is a partial
loan principal and interest canceled because offset for field 23.
of death or permanent and total disability.
The principal in this field is an offset for 40 Total debits and credits
field 15 and interest is a partial offset for
field 23. Column c is the sum of all of the entries in
column c, fields 1 through 39.
36 Cost for loan principal and interest
canceled because of bankruptcy Column d is the sum of all of the entries in
column d, fields 5 through 25.
Column c. Report the CUMULATIVE
loan principal and interest canceled because Total debits must equal total credits.
of bankruptcy. If only a portion of the debt
has been discharged in bankruptcy, include Section B. Fund Activity (Annual) During
the portion of the debt that has been the 2001-2002 Award Year
discharged by the court. The principal in
this field is an offset for field 16 and the Field
interest is a partial offset for field 23. 1 Final adjusted Federal Capital
Contribution authorization
37 Cost of loan principal and interest
assigned to and accepted by the United Report your original Federal Capital
States Contribution (authorized in your first
allocation letter for the 2001-2002 award
Column c. Report the CUMULATIVE year), plus any supplemental award for this
amount of loan principal and interest period, minus any Federal Perkins Loan
outstanding that was assigned to the funds allocated for the 2001-2002 award
Department of Education and officially year that you returned to the Federal
accepted not later than June 30, 2002. For government prior to September 30, 2002.
schools in liquidation status, report
borrowers whose assigned loans were NOT 2 FCC transferred to FSEOG and FWS
in default as well as those loans that were
in default. The principal in this field is an Report the Federal capital contribution
offset for field 6 and the interest is a partial amount that was transferred to and spent in
offset for field 23. FSEOG (field 2a) and FWS (field 2b). The
amount in field 2a must be the same as the
38 Cost of loan principal and interest entry in field 3 of Part IV and the amount
canceled for loans discharged due to in field 2b must be the same as the entry in
closed schools field 2 of Part V. The sum of field 2a plus
field 2b may not exceed 25% of your
Column c. Report the cumulative cost of original plus any supplemental FCC
loan principal and interest canceled for allocations for 2001-2002.
borrowers whose loans were discharged
due to the closure of a school. The NOTE: Any Federal Perkins FCC
principal in this field is an offset for field transferred to FSEOG or FWS must be
17 and the interest is a partial offset for entered in GAPS as an expenditure
field 23. against the program authorization from
which the funds were taken (Perkins), not
39 Other costs or losses the authorization for the program into
which the funds were transferred and used.
Column c. Report all other

22
3 The unexpended amount of final adjusted
Federal Capital Contribution for 2001-2002 Report the net amount of the loans paid to
not requested from GAPS by June 30, 2002 borrowers from the Fund. This figure is
the total amount of loans paid to borrowers
Report the unexpended amount of your minus any refunds or adjustments (the
final adjusted Federal Capital Contribution borrower dropped out of school and
for the 2001-2002 award year that you did received a refund or made a pre-payment)
not request from GAPS on or before June to 2001-2002 loans. Refunds on prior year
30, 2002. You may not request 2001-2002 notes should not be reported here.
Federal Perkins Loan Federal funds from
GAPS after June 30, 2002. DO NOT 6 Administrative cost allowance claimed
report any FCC for the 2001-2002 award for the 2001-2002 award year
year that you returned to the Federal
government prior to September 30, 2002. Report the amount withdrawn from the
Fund for an administrative cost allowance.
ED will deduct the amount entered in This amount must be the same as the
this field from the funds available in amount in Part VI, Section B, field 23a.
your grantee account. This amount could include funds claimed
for any or all of these three programs.
NOTE: A penalty will be assessed against
your school's 2003-2004 Federal Perkins 7 Total principal and interest repaid by
Loan allocation if the amount entered here the borrowers from all sources during
plus any other amounts you previously the 2001-2002 award year
returned to the Department for 2001-2002
are more than 10% of your combined 2001- Column a. Count the unduplicated number
2002 initial plus supplemental allocations. of borrowers who made payments on their
The penalty consists of a reduction in your loans in the 2001-2002 award year.
2003-2004 Federal Perkins allocation by an
amount equal to the total amount that you Column b. Report the amount of principal
did not spend in 2001-2002. and interest repaid by borrowers during the
2001-2002 award year. Include any
4 ICC deposited into the Fund between portion of the repayment that any collection
July 1, 2001 and June 30, 2002 firm(s) kept. Also include any penalty
charges collected or late charges which
Report the amount of Institutional Capital were deposited into the Fund. Be sure to
Contribution deposited into the Fund include amounts received as student
between July 1, 2001, and June 30, 2002. repayments from ALL sources.
The ICC must be at least one third of the
net FCC (after any transfers to FSEOG (2a) Do not include:
and FWS (2b) and/or not drawn down (3)),
and must be deposited into the Fund • collection firm charges over and above
between July 1, 2001, and June 30, 2002. the principal and interest due as
This amount must be deposited into the collection cost
Loan Fund during every award year
regardless of any overmatch situation that a or
school may have been in during a prior
award year. • interest received from any investments.

Note: Divide the net FCC by 3 to obtain Section C. Cumulative Repayment

the minimum ICC amount. Information as of June 30, 2002

5 Loans advanced to students from the This section is an analysis of the repayment
Fund during the 2001-2002 award year status for all past and current National
(minus 2001-2002 award year refunds) Defense/Direct Student Loan and Federal
23
Perkins Loan borrowers as of June 30, 2002 at Column a. Of the loans included in 1.1 as
your school. Count the number of borrowers, fully retired, report in column a the
not the number of loans made. In fields 1 outstanding principal balance, all interest
through 5.4, each borrower should be counted due, and any collection fees due on all
only once. loans you submitted for assignment that
were not accepted, and for which your
When a borrower has more than one loan and school reimbursed the Fund. This entry
falls into more than one category in Section C, will be used for liquidation purposes.
the dollars should be reported in the appropriate
fields. However, the borrower should be Before a school can be considered as
reported only once in column b of the field for having a fully liquidated Perkins Loan
the loan where the borrower's principal amount portfolio, all loans with a principal amount
outstanding is the greatest. (In column b the outstanding remaining at the school must
sum of fields 1, 2, 3, 4, 5.1, 5.2, 5.3, and 5.4 either be assigned to the Department or
equals field 4, column b of Part III, Section A of fully retired, including being purchased by
the Fiscal Operations Report.) the school. The information reported here
will permit ED to make this determination.
Instructions for column entries in all The Perkins Liquidation Procedures can be
applicable fields are as follows: found in Dear Colleague Letter CB-00-05.

Column b. Report the unduplicated 2 Borrowers whose loans were assigned to

borrowers for each field as of June 30, and officially accepted by the
2002. Department of Education as of June 30,
2002.
Column c. Report the total amount lent to
borrowers in column b. Column b. Report the unduplicated
CUMULATIVE number of borrowers
Column d. Report the principal amount whose loans were assigned to the
outstanding on all loans as of June 30, Department of Education and officially
2002. This is that portion of the amount accepted by June 30, 2002. For schools in
lent that was not repaid or canceled as of liquidation status, report borrowers whose
June 30, 2002. assigned loans were NOT in default as well
as those whose loans were in default.
Field
1.1 Borrowers whose loans are fully retired This entry must agree with field 6, column
b, of Part III, Section A, Fiscal Operations
Column b. Report all past borrowers who Report.
have completely repaid or canceled their
loans as of June 30, 2002, including any Column c. Report the total amount lent to
defaulted loans with balances less than $5 those same borrowers.
retired after being written off. Also include
any loans discharged because the borrower Column d. Report the total principal
was unable to complete a program he or amount outstanding when the loans were
she was enrolled in due to closure of the assigned to and accepted by the Department
school. Include any borrowers whose loans of Education. This entry must agree with
your school purchased because they were field 6, column d, of Part III, Section A,
deemed unenforceable by the Department Fiscal Operations Report. Do NOT include
of Education and rejected for assignment. any unpaid penalty/late charges assessed to
the borrower on any loans assigned to the
Column c. Report the total dollar amount Department. Any payment your school
lent to those same borrowers. might have received from these borrowers
subsequent to the Department’s acceptance
1.2 Loans that have been purchased of the borrower’s assigned loan is not to be
reflected in this report. Such payments

24
 must be sent directly to: outstanding on these loans.
National Payment Center 2 Borrowers on schedule in repayment
P.O. Box 4169-Perkins Loan (NDSL) status
Greenville, Texas 75403-4169
Column b. Report the borrowers making
3 Total borrowers not in repayment status loan repayments on schedule.
Column d. Report the total principal
Column b. Report the borrowers attending amount outstanding on these loans.
institutions of postsecondary education at
least half-time. This includes those 5.1 IN DEFAULT less than 240 days
students attending your school and those (monthly installments) or 270 days
who have filed for student deferments from (other installments)
other schools. It includes those whose
grace periods have expired as well as those Column b. Report the borrowers whose
who have not used their first grace period. loans are in default less than 240 days if
paying monthly installments and less than
Report the borrowers who were in their 270 days if paying less frequently than
first grace period. This first grace period is monthly installments.
in three categories:
Column c. Report the principal amount
• for loans made before October 1, 1980, lent to those borrowers.
a grace period of 9 consecutive months,
starting from the date the borrower Column d. Report the principal amount
ceased to be at least a half-time student outstanding on those loans.
at an institution of postsecondary
education; 5.2 IN DEFAULT 240 days or more
(monthly installments) or 270 days or
• for loans made on or after October 1, more (other installments), up to 2 years
1980 but before July 1, 1987, a grace
period of 6 consecutive months, Column b. Report the borrowers whose
starting from the date the borrower loans are in default 240 days, up to 2 years,
ceased to be at least a half-time student if paying monthly installments and 270
at an institution of postsecondary days, up to 2 years, if paying less
education; frequently than monthly installments.

• for loans made on or after July 1, 1987, Column c. Report the principal amount
a grace period of 9 consecutive months, lent to those borrowers.
starting from the date the borrower
ceased to be at least a half-time student Column d. Report the principal amount
at an institution of postsecondary outstanding on those loans.
education. Review Section 674.32 of
the regulations for terms relevant to 5.3 IN DEFAULT more than 2 years, up to 5
less than half-time borrowers. years

For borrowers in deferment and other grace Column b. Report the borrowers whose
periods, report those who attained loans are in default more than 2 years, up to
deferment in accordance with the 5 years.
governing regulations. For loans made on
or after October 1, 1980, a second grace Column c. Report the principal amount
period of 6 consecutive months follows the lent to these borrowers.
completion of a deferment period for study,
service, or disability. Column d. Report the principal amount
outstanding on those loans.
Column d. Report the principal amount
25
 received a deferment or forbearance on the
5.4 IN DEFAULT more than 5 years loan based on a condition that began prior to
the loan becoming 240 days past due,
Column b. Report the borrowers whose received a discharge due to death or
loans are in default more than 5 years. permanent and total disability, received a
discharge in bankruptcy, received a
Column c. Report the principal amount discharge due to a closed school or repaid in
lent to these borrowers. full in accordance with Section 674.33(a) or
Column d. Report the principal amount Section 674.47(h).
outstanding on those loans.
• A loan that has been assigned to the
Please note: All assigned notes that have been Department of Education is still considered
rejected by the Department of Education and as part of the cohort default rate calculation.
returned to you, or for which you received an
acceptance letter from the Department of Section D. Schools with 30 or More
Education dated after June 30, 2002, must be Borrowers
counted in the appropriate default category,
according to the oldest payment in default, and If your school had 30 or more borrowers who
may not be included in either field 2 of this entered repayment in the 2000-2001 award year,
Section, or in Section A, field 6. select the "NO" box and complete fields 1.1
through 1.3.
Cohort Default Rate
1.1 Enter the number of borrowers who entered
For the purpose of calculating the cohort default repayment any time from July 1, 2000 to
rate: June 30, 2001.

• A borrower has entered repayment the day 1.2 Of the number of borrowers who entered
after the borrower's initial grace period repayment in 2000-2001, enter the number
ended or the day the borrower waived the with loans in default by June 30, 2002.
initial grace period. This date does not
change if a deferment or a cancellation is 1.3 Divide the number of borrowers in field 1.2
granted after the borrower has entered by the number of borrowers in field 1.1 and
repayment. multiply by 100 to calculate your cohort
default rate.
• A loan is in default if the borrower failed to
make an installment payment when it is due Section E. Schools with Less than 30
or to comply with the other terms of the Borrowers
promissory note, and this situation had
existed for at least 240 days for loans with If your school had less than 30 borrowers who
monthly installments or at least 270 days for entered repayment in the 2000-2001 award year,
other loans. select the "YES" box and complete fields 2.1
through 2.5.
• A loan is still considered to be in default if a
payment is made by the school, its owner, 2.1(a) Enter the number of borrowers who
agency, contractor, employee, or any other entered repayment any time from July 1,
entity or individual affiliated with the 1998 to June 30, 1999.
school, in order to avoid default by the
borrower. 2.1(b) Enter the number of borrowers who
entered repayment any time from July 1,
• A loan is not considered to be in default 1999 to June 30, 2000.
only if the borrower has made six voluntary
consecutive payments, has voluntarily made 2.1( c) Enter the number of borrowers who
all payments currently due, repaid the loan entered repayment any time from July 1,
in full, rehabilitated or canceled the loan, 2000 to June 30, 2001.
26
2.2(a) Of the total number of borrowers in
field 2.1(a), enter the number in default
by June 30, 2000.

2.2(b) Of the total number of borrowers in

field 2.1(b), enter the number in default
by June 30, 2001.
2.2( c) Of the total number of borrowers in
field 2.1( c), enter the number in default
by June 30, 2002.

2.3 Enter the total number of borrowers who

entered repayment during the 1998-1999,
1999-2000, and 2000-2001 award years
(sum of items 2.1(a) + 2.1(b) +2.1(c)).

2.4 Enter the total number of borrowers with

loans in default by June 30, 2000, June 30,
2001, and June 30, 2002 (sum of items
2.2(a) + 2.2(b) + 2.2(c)).

2.5 Divide the number of borrowers in field 2.4

by the total number of borrowers in field
2.3 and multiply by 100 to calculate your
cohort default rate.

27
Instructions for Part IV:
Federal Supplemental Educational
Opportunity Grant Program (FSEOG)
Who must complete Part IV? 3 Federal Perkins FCC funds transferred
to and spent in FSEOG
You must complete Part IV if your school
received FSEOG Federal funds for 2001-2002. If you transferred funds from your Federal
Perkins FCC allocation to your FSEOG
Field-by-field instructions for Part IV Program, enter the amount that you
transferred. You must have spent the
Section A. Federal Funds Authorized for amount in the FSEOG Program. Any
FSEOG amount you transferred from your Federal
Perkins FCC and did not spend in FSEOG,
Use this section to report your authorization and you must return to the Federal Perkins
any changes. Loan Program. The total amount
transferred to the FSEOG and/or the FWS
Field Programs may not exceed 25% of the sum
1 Final adjusted FSEOG authorization of your 2001-2002 Federal Perkins
original, and supplemental FCC allocations.
Report the amount of your original The amount in this field must be the same
authorization (your first allocation letter for as the entry on field 2(a) of Part III, Section
Award Year July 1, 2001 through June 30, B.
2002), plus any supplemental authorization
you received for the FSEOG Program, 4 2002-2003 funds carried back and spent
minus any FSEOG funds you returned to in 2001-2002
the Federal government from your 2001-
2002 award year allocation prior to Report any amount of your 2002-2003
September 30, 2002. FSEOG allocation that was carried back
and spent in award year 2001-2002. The
Section B. Federal Funds Available for maximum amount you may carry back is
FSEOG Expenditures 10% of the sum of your 2002-2003 original
and supplemental FSEOG allocations.
Use this section to calculate the Federal funds
that you had available for FSEOG expenditures. 5 Additional 2002-2003 FSEOG funds
carried back and spent for 2002 summer
2 FWS funds transferred to and spent in enrollment
FSEOG
If you report in field 4 the maximum 10%
If you transferred funds from your FWS carry-back amount, report any additional
allocation to your FSEOG Program, enter amount of your 2002-2003 FSEOG
the amount that you transferred. You must allocation that was carried back and spent
have spent the amount in the FSEOG for summer enrollment through June 30,
Program. Any amount you transferred 2002.
from FWS and did not spend in FSEOG,
6 2000-2001 funds carried forward and
you must return to FWS. The maximum
spent in 2001-2002
amount you may transfer from FWS to
FSEOG is 25% of the sum of your 2001-
Report any amount of your 2000-2001
2002 FWS original and supplemental
FSEOG allocation that was carried forward
allocations. The amount in this field must
to spend in award year 2001-2002. The
be the same as the entry on field 3 of Part
maximum amount you may carry forward is
V.
28
 10% of the sum of your 2000-2001 original the funds were used.
and supplemental FSEOG allocations.
10. Federal funds available for FSEOG
If this entry is different from the one in
field 7 of your 2000-2001 FSEOG Report, Field 10 equals field 1 plus field 2 plus
you must also submit a revised 2000-2001 field 3 plus field 4 plus field 5 plus field 6
FSEOG Report. minus field 7 minus field 8 minus field 9.

7. 2001-2002 funds carried forward to be Section C. Funds to FSEOG Recipients

spent in 2002-2003
Do not include in either field 11 or 12 any non-
Report any amount of your 2001-2002 Federal funds in excess of the required 25%
FSEOG allocation that was carried forward non-Federal share.
to spend in award year 2002-2003. The
maximum amount you may carry forward is 11 Total funds to FSEOG recipients
10% of the sum of your 2001-2002 original
and supplemental FSEOG allocations. The amount reported must consist of the
required 25% non-Federal and the 75%
8. 2001-2002 funds carried back and spent Federal share unless the school has been
in 2000-2001 granted a waiver.

Report any amount of your 2001-2002 Field 11 equals the sum of field 12 plus
FSEOG allocation that was carried back field 13.
and spent in award year 2000-2001. The
maximum amount you may carry back is 12 Non-Federal share of funds to FSEOG
10% of the sum of your 2001-2002 original recipients
and supplemental FSEOG allocations.
In order for the non-Federal funds to be
If this entry is different from the one in reported in this field, the recipients of these
field 4 of your 2000-2001 FSEOG Report, monies must have also received some
you must also send us a revised 2000-2001 Federal funds from the FSEOG Program in
FSEOG Report. the 2001-2002 award year. Field 12 must
be 25% of field 11, unless the school had
9. Additional 2001-2002 funds carried back an approved waiver for 2001-2002. Do not
and spent for 2001 summer enrollment enter any school expenditure in excess of
the 25% requirement.
If you report in field 8 the maximum 10%
carry-back amount, report any additional The school is required to provide the non-
amount of your 2001-2002 FSEOG Federal share from its own resources which
allocation that was carried back and spent may include school grants and scholarships,
for summer enrollment through June 30, tuition or fee waivers, state scholarships, or
2001. foundation or other charitable organization
funds. A full discussion of the three
If this entry is different from the one in methods of making the non-Federal share
field 5 of your 2000-2001 FSEOG Report, appears in the Campus-Based Programs
you must also send us a revised 2000-2001 Reference module of the 2001-2002
FSEOG Report. Federal Student Financial Aid Handbook.

NOTE: Any FSEOG funds carried forward a. If some or all of your non-Federal share
or carried back between award years must consisted of a cash outlay by your
be entered in GAPS as an expenditure school, enter the amount contributed.
against the FSEOG authorization from
which the funds were taken not the b. If some or all of your non-Federal share
authorization for the award year in which consisted of one of the other types of
29
 school resources listed above, enter the 17 Unexpended FSEOG authorization
amount designated.
Field 17 equals field 1 minus field 16. This
Field 12 equals field 12a plus field 12b. amount will ultimately be deducted from
your GAPS grantee account.
Section D. Federal Funds Spent for FSEOG
Program An excess expenditure must be charged to
institutional funds; however, the excess
Use this section to report how you spent the institutional share must not be entered in
Federal funds available. this report.

13 Federal share of funds to FSEOG NOTE: A penalty will be assessed against

recipients your school’s 2003-2004 FSEOG
allocation if this amount plus any other
Report the amount of FSEOG Federal amounts you previously returned to ED are
funds expended for students, plus any FWS more than 10% of your combined 2001-
Federal funds and/or Federal Perkins FCC 2002 initial plus supplemental allocations.
funds transferred into FSEOG and used for The penalty consists of a reduction in your
student grants. Field 13 must be equal to 2003-2004 FSEOG allocation by an
75% of field 11, unless the school has an amount equal to the total amount that you
approved waiver for 2001-2002. did not spend in 2001-2002.

14 Administrative cost allowance claimed Information on prior year recoveries for

FSEOG and FWS
Use Part VI, Section B, Steps 1 and 2, to
calculate your administrative cost Prior year recoveries are the Federal share
allowance. In Part VI, Section B, Step 3, of any monies students have returned to the
report how much administrative cost school for an award year that has already
allowance you claimed in the FSEOG undergone closeout in the Campus-Based
Program. This amount could include funds system (i.e. awards have already been
claimed for any or all of these three reduced to FISAP expenditure levels).
programs. You are no longer required to report prior
year recoveries to the Campus-Based
15 Federal funds spent for FSEOG Programs. You need only make an
adjustment to your FISAP if requested by
Field 15 equals field 13 plus field 14. ED’s Case Management and Oversight.

Section E. Use of FSEOG Authorization Any funds recovered on prior year awards
should be refunded to the Department using
Use this section to derive your unexpended (if existing GAPS refund procedures. Refunds
any) and expended authorization amounts. should be applied to the award
corresponding to the funding year in which
16 Expended FSEOG authorization the recovered funds were awarded. The
refund will result in an increase to the
Field 16 equals field 7 plus field 8 plus available balance for this award. The
field 9 plus field 15 minus field 2 minus award authorization amount will be
field 3 minus field 4 minus field 5 minus reduced by this refund amount when the
field 6. award enters the closeout state in GAPS.
You should not draw down the available
The amount in field 16 must agree with balance that was created by the refund.
your final FSEOG expenditures reported
in GAPS.

30
Instructions for Part V:
Federal Work-Study
Program (FWS)

Who must complete Part V? Federal Perkins FCC original and

supplemental allocations. The amount of
this field must be the same as the entry in
You must complete Part V if your school
field 2(b) of Part III, Section B.
received FWS funds for award year 2001-2002.

Field-by-field instructions for Part V

3 FWS funds transferred to and spent in
FSEOG
Section A. Federal Funds Authorized for
FWS If you transferred funds from FWS to
FSEOG, enter the amount that you
Use this section to report your authorization and transferred. You must have spent this
any changes. amount in the FSEOG Program. Any
amount you transferred from FWS and did
Field not spend in FSEOG, you must return to
1 Final adjusted FWS authorization FWS. The maximum amount you may
transfer from FWS to FSEOG is 25% of the
Report the amount of your original sum of your 2001-2002 FWS original and
authorization (your first allocation letter for supplemental allocations. The amount of
award year July 1, 2001, through June 30, this field must be the same as the entry in
2002), plus any supplemental authorization field 2 of Part IV.
you received for the FWS Program, minus
any FWS funds you returned to the Federal NOTE: Any FWS funds transferred to
government from your 2001-2002 award FSEOG must be entered in GAPS as an
year allocation(s) prior to September 30, expenditure against the program
2002. authorization from which the funds were
taken (FWS), not the authorization for the
Section B. Federal Funds Available for FWS program into which the funds were
Expenditures transferred and used.

Use this section to calculate the funds that you 4 2002-2003 FWS funds carried back and
had available for FWS expenditures. spent in 2001-2002

2 Federal Perkins FCC funds transferred Report any amount of your 2002-2003
to and spent in FWS FWS allocation that was carried back and
spent in award year 2001-2002. The
If you transferred funds from your Federal maximum amount you may carry back is
Perkins FCC allocation to your FWS 10% of the sum of your 2002-2003 original
Program, enter the amount that you and supplemental FWS allocations.
transferred. You must have spent this
amount in the FWS Program. Any amount 3 Additional 2002-2003 FWS funds
you transferred from your Federal Perkins carried back and spent for 2002 summer
FCC and did not spend in FWS, you must employment
return to the Federal Perkins Loan
Program. The total amount transferred to If you report in field 4 above the maximum
the FSEOG and/or FWS Programs may not 10% carry-back amount, report any
exceed 25% of the sum of your 2001-2002 additional amount of your 2002-2003 FWS
allocation that was carried back and spent

31
 for payments to students for wages earned on or after May 15, 2001, but prior to the
on or after May 15, 2002, but prior to the beginning of the 2001-2002 award year on
beginning of the 2002-2003 award year on July 1, 2001.
July 1, 2002.
If this entry is different from the one in
4 2000-2001 funds carried forward and field 5 of your 2000-2001 FWS Report,
spent in 2001-2002 you must also send us a revised 2000-2001
FWS Report.
Report any amount of your 2000-2001
FWS allocation that was carried forward NOTE: Any FWS funds carried forward or
and spent in award year 2001-2002. The carried back between award years must be
maximum amount you may carry forward entered in GAPS as an expenditure against
to spend is 10% of the sum of your 2000- the FWS authorization for the award year
2001 original and supplemental FWS from which the funds were taken not the
allocations. authorization for the award year in which
the funds were used.
If this entry is different from the one in
field 7 of your 2000-2001 FWS Report, 10 Total Federal funds available for 2001-
you must also send to us a revised 2000- 2002 FWS
2001 FWS Report.
Field 10 equals field 1 plus field 2 minus
7 2001-2002 funds carried forward to be field 3 plus field 4 plus field 5 plus field 6
spent in 2002-2003 minus field 7 minus field 8 minus field 9.

Report any amount of your 2001-2002 Section C. Total Compensation for FWS
FWS allocation that was carried forward to
be spent in award year 2002-2003. The Use this section to report the total FWS
maximum amount you may carry forward is compensation earned in award year 2001-2002,
10% of the sum of your 2001-2002 original both Federal and institutional shares. This is
and supplemental FWS allocations. gross compensation including tax and other
withholdings.
8 2001-2002 funds carried back and spent
in 2000-2001 11 Total earned compensation for FWS
Program
Report any amount of your 2001-2002
FWS allocation that was carried back and Report in field 11 the total earned
spent in award year 2000-2001. The compensation for all students for the 2001-
maximum amount you may carry back is 2002 award year. This includes the
10% of the sum of your 2001-2002 original compensation earned by FWS reading
and supplemental FWS allocations. tutors of children and tutors in family
literacy programs even if the Federal share
If this entry is different from the one in was above the 75 percent rate. The amount
field 4 of your 2000-2001 FWS Report, of FWS earned compensation paid to FWS
you must also send us a revised 2000-2001 reading tutors of children and tutors in
FWS Report. family literacy programs employed on-
campus must be reported in field 11a, and
9 Additional 2001-2002 funds carried back in field 11b if earned off-campus at public
and spent for 2001 summer employment or private non-profit agencies.

If you report in field 8 above the maximum a. Report the earned compensation for on-
10% carry-back amount, report any campus employment.
additional amount of your 2001-2002 FWS
allocation that was carried back and spent b. Report the earned compensation for off-
for payments to students for wages earned campus employment at public or

32
 private/non-profit agencies. maximum 75% Federal share. The entry in
c. Report the earned compensation for off- field 13(b) may never exceed 50%.
campus employment in the private for-
profit sector. Report in field 13 the Federal share of FWS
total earned compensation.
Field 11 equals the sum of fields 11(a) +
11(b) + 11(c). a. Report the Federal share of
compensation earned at the maximum
12 Total school share of earned 75% rate: on-campus employment or
compensation off-campus employment at public or
private non-profit agencies, including
Report the total school share of all earned community service employment.
compensation. The minimum required
school share varies by type of employment b. Report the Federal share of
and is the complement of each of the compensation earned off-campus in
Federal share percentages reflected in field private (for profit) sector employment at
13. The institutional share includes the a maximum Federal share of 50%. This
amounts contributed by your school, as amount may not exceed 25% of the sum
well as the amount contributed by any off- of your 2001-2002 original plus
campus employer. If the institutional share supplemental authorizations.
of student compensation was paid in-kind
(examples include tuition waiver, room and Field 13 equals the sum of fields 13(a) +
board, etc.), you must convert the in-kind 13(b).
compensation to cash value.
14 Administrative cost allowance claimed
Field 12 must equal the difference between
fields 11 and 13. Use Part VI, Section B, Steps 1 and 2, to
calculate your administrative cost
Section D. Funds Spent from Federal Share allowance. In Part VI, Section B, Step 3,
of FWS report how much administrative cost
allowance you claimed in the FWS
13 Total Federal share of FWS earned Program. The amount in field 14 must be
compensation the same as the amount in Part VI, Section
B, field 23(c). This amount could include
Report in field 13 the Federal share of funds claimed for any or all of these three
earned compensation paid to all students programs.
for the 2001-2002 award year. This
includes the Federal share of earned 15 Federal share of Job Location and
compensation paid to FWS reading tutors Development Program expenditures
of children and in family literacy programs
even though the Federal share exceeds the Report the Federal share of the amount
75 percent rate. Further, the Federal share spent for the Job Location and
of earned compensation paid to FWS Development Program. This amount must
reading tutors of children and tutors in be the lesser of $50,000 or 10% of the sum
family literacy programs must be reported of your 2001-2002 original and
in field 13a for on-campus employment or supplemental FWS allocations. See the
off-campus employment at public or private FWS volume (6) of the SFA Handbook for
non-profit agencies, even though the 2001-2002 for more information.
Federal share exceeds the 75 percent rate.
16 Total Federal funds spent for FWS
If the school has an approved waiver of the
school share for 2001-2002 as a school Field 16 equals the sum of fields 13
designated as eligible for Title III/V, the through 15.
entry in field 13(a) may also exceed the

33
Section E. Use of FWS Authorization existing GAPS refund procedures. Refunds
should be applied to the award
Use this section to derive your expended and corresponding to the funding year in which
unexpended authorization amounts. the recovered funds were awarded. The
refund will result in an increase to the
17 Expended FWS authorization available balance for this award. The
award authorization amount will be
Field 17 equals fields 3 plus 7 plus 8 plus 9 reduced by this refund amount when the
plus 16 minus fields 2 plus 4 plus 5 plus 6. award enters the closeout state in GAPS.
The amount on field 17 must agree with You should not draw down the available
your final FWS expenditures reported in balance that was created by the refund.
GAPS. It cannot exceed your
authorization in field 1.
Section F. Information About the Job
18 Unexpended FWS authorization Location and Development (JLD)
Program
Field 18 equals field 1 minus field 17.
This amount will ultimately be deducted 19 Total expenditures for the Job Location
from your GAPS grantee account. and Development Program

Any calculation that results in a negative Report the total amount spent (Federal and
figure will not be accepted for transmission institutional share) to establish, maintain, or
to ED. An excess expenditure must be expand the Job Location and Development
charged to the school share of earned Program.
compensation.
20 Institutional expenditures for the JLD
NOTE: A penalty will be assessed against Program
your school's 2003-2004 FWS allocation if
this amount plus any other amounts you Report the total amount of institutional
previously returned to ED are more than funds spent. If your expenditures for the
10% of your combined 2001-2002 initial JLD Program were paid in-kind (examples
plus supplemental allocations. The penalty include staff salaries, related travel, printing
consists of a reduction in your 2003-2004 and mailing costs, etc.), convert those
FWS allocation by an amount equal to the contributions to their cash value. If you
total amount that you did not spend in used Federal funds to operate the JLD
2001-2002. Program, the amount reported on this field
must be at least 20% of the amount
Information on prior year recoveries for reported on field 19.
FWS and FSEOG
21 Number of students for whom jobs were
Prior year recoveries are the Federal share located or developed
of any monies students have returned to the
school for an award year that has already Report the number of students for whom
undergone closeout in the Campus-Based you developed or located jobs through the
system (i.e. awards have already been JLD Program, and who had earnings
reduced to FISAP expenditure levels). through JLD placement in award year
You are no longer required to report prior 2001-2002.
year recoveries to the Campus-Based
Programs. You need only make an 22 Total earnings of the students in field 21
adjustment to your FISAP if requested by above
ED’s Case Management and Oversight.
Report the total amount earned in 2001-
Any funds recovered on prior year awards 2002 by the students entered on field 21.
should be refunded to the Department using
34
 If you do not know their actual wages, be $2,500 ($10,000 X.25). However, if the
report a reasonable estimate. school has an approved waiver, Field 24
could be $10,000 and field 25 could be $0.
Section G. Information About FWS The Federal share of FWS compensation
Students Employed in Community paid to a student must not exceed 75%
Service Activities unless a waiver applies.

Section G will be used to determine 25 Non-Federal share of community service

whether your school met the minimum 7 earned compensation
percent community service expenditure
requirement for the 2001-2002 award year. Report the non-Federal (school plus off-
If your school also received supplemental campus employer) share of compensation
FWS Federal funds, this section will be earned by the students employed in
used to determine whether your school community service jobs.
used the supplemental funds only to pay
students in community service jobs. The Section H. Information about FWS Students
minimum amount that was needed to Employed as Reading Tutors of
satisfy these requirements is determined by Children or Employed in Family
taking 7% of your original plus Literacy Activities
supplemental FWS allocations or 100% of
your supplemental allocation, whichever is The information reported here may also be
greater. part of the information reported above on
community service if the reading tutoring for
Note: A school may pay students for a children or family literacy activities were
reasonable amount of time spent for open and accessible to the community. A
training that is directly related to FWS service is considered open and accessible if
employment and time spent for travel that the service is publicized to the community
is directly related to employment in and the general public uses the service.
community service activities.
26 Number of FWS students employed as
23 Number of students in community service reading tutors of children or employed in
employment family literacy activities

Report the number of students employed in Report the number of FWS students
FWS jobs during the 2001-2002 award year employed as reading tutors of children or in
that met the definition of community family literacy activities during the 2001-
service in the Higher Education Act of 2002 award year.
1965, as amended, Part C, Section 441(c).
The reading tutoring must be provided to
24 Federal share of community service preschool-age children or children who are
earned compensation in elementary school. The family literacy
activities must be in a family literacy
Enter the Federal share of compensation project that provides services to families
earned in FWS community service jobs with preschool-age children or children
during the 2001-2002 award year. who are in elementary school. The work
must be performed by the FWS student for
This amount must not exceed 75% of the the school itself, for a Federal, state or local
total earned compensation for community public agency, or for a private nonprofit
service (the sum of fields 24 and 25), organization.
unless the institutional-share requirements
have been waived. For example, if the total 27 Federal share of earned compensation
earned compensation for community for FWS students employed as reading
service is $10,000, then field 24 should be tutors of children or employed in family
$7,500 ($10,000 X .75). Field 25 should literacy activities
35
 Enter the Federal share of compensation during the 2001-2002 award year.
earned by FWS students employed as
reading tutors of children or in family Section I. Information About FWS Students
literacy activities during the 2001-2002 Employed as Mathematics Tutors
award year. of Children

The amount may be up to 100 percent of The information reported here may also be
the compensation earned by an FWS part of the information reported above on
student employed as a reading tutor of community service if the mathematics
children or in family literacy activities. The tutoring for children was open and
school did not have to make a request to the accessible to the community.
Department to use these waivers of the
FWS institutional-share requirements. The 29 Number of FWS students employed as
school has the option of continuing to mathematics tutors of children
provide an institutional share and
determining the amount of that share. Report the number of FWS students
employed as mathematics tutors of children
a. Report the amount of the Federal share during the 2001-2002 award year.
entered in field 27 that was spent on
community service employment. To The mathematics tutoring must be provided
qualify as community service to students from the elementary through
employment, the reading tutoring for ninth grade levels. The work must be
children or family literacy activities performed by the FWS student for the
must have been open and accessible to school itself, for a Federal, state or local
the community. public agency, or for a private nonprofit
organization.
This information will be used to
determine whether your school, in 30 Federal share of earned compensation
meeting the 7 percent community for FWS students employed as
service expenditure requirement, had mathematics tutors of children
employed one or more students in at
least one reading tutoring project as a Enter the Federal share of compensation
reading tutor of children or in a family earned by FWS students employed as
literacy project performing family mathematics tutors of children during the
literacy activities. Further, this 2001-2002 award year.
information will be used to support
whether your school met one of the The amount may be up to 100 percent of
requirements for reallocated FWS funds, the compensation earned by an FWS
if requested, by spending at least 5 student employed as a mathematics tutor of
percent of your original plus children. The school did not have to make a
supplemental FWS allocations to pay request to the Department to use this
students employed as reading tutors of waiver of the FWS institutional-share
children or in family literacy activities as requirements. The school has the option of
part of your community service continuing to provide an institutional share
activities. and determining the amount of that share.

28 Total earned compensation for FWS 31 Total earned compensation for FWS
students employed as reading tutors of students employed as mathematics tutors
children or employed in family literacy of children
activities
Report the total compensation earned by
Report the total compensation earned by FWS students employed as mathematics
FWS students employed as reading tutors tutors of children during the 2001-2002
of children or in family literacy activities award year.

36
Instructions for Part VI:
Program Summary
This part consists of two sections. Section A Income categories for fields 1 through 14 are
asks you to identify aid recipients by type of determined in the same manner as those income
student and by income category for dependent levels used for the eligible aid applicants. (See
and independent undergraduates, and to enter Part II, Section F).
the amount that you spent in each category of
aid recipients. Section B assists you in For students designated as having an automatic
calculating the administrative cost allowance. zero EFC, placement is determined by the
students' income that would have been used to
Who must complete Part VI, Section A? calculate an Expected Family Contribution for
2001-2002 if the student had not been
If you participated in the Federal Perkins Loan, designated as having an automatic zero EFC.
FSEOG, or FWS Program in the 2001-2002 These students should be included in fields 1
award year, you must complete this section. through 15.

For Perkins and FWS students: A student who

What do I need to complete this section?
was a recipient in more than one academic
category in 2001-2002 (e.g., undergraduate one
You will need data from Parts III, IV, and V of
term, and graduate another, dependent in one
this FISAP, and from your school's records.
term and independent in another, or changed
from full-time to less than full-time status),
Field-by-field instructions for Part VI
should be reported in the category in which they
were enrolled during the final term of the 2001-
Section A. Distribution of Program
2002 academic year, or the final month of the
Recipients and Expenditures by Type of
training program for schools with a non-
Student
traditional calendar.
Report the distribution of aid recipients and the
For FSEOG students: Since FSEOG recipients
amounts spent during the 2001-2002 award year
can ONLY be undergraduate students, report
by taxable and untaxed income level, for
them in the appropriate undergraduate category
undergraduate dependent students (fields 1
(dependent or independent by income)
through 7), undergraduate independent students
regardless of the subsequent work done as
(fields 8 through 14) and/or
graduate students. If the same students received
graduate/professional students (field 15). All
Perkins and/or FWS funds, report the students in
graduate/professional students must be entered
the unduplicated recipients column g only once
in field 15, columns a, e, and g. Students
according to the students’ status in the final term
reported in fields 1 through 15 are all students,
or month of the 2001-2002 academic year.
whether full-time or part-time. Students entered
in field 17 are those students from fields 1
Field
through 15 enrolled less than full-time. Students
1-14 Undergraduate dependent and
entered in field 18 are those students from fields
independent students
1 through 15 with an automatic zero EFC. The
entries in column g are an unduplicated count
Column a. Report the number of
and for most schools are not the sum of columns
undergraduate dependent and independent
a, c, and e.
Federal Perkins Loan Program recipients
for each income level in fields 1 through
The definitions for dependent, independent,
14.
undergraduate, and graduate/professional are the
same as for Part II, Section F.
Column b. Report the amounts lent to
borrowers in column a for the income
levels in fields 1 through 14.

37
 Column c. Report the number of Column e. Report the number of
undergraduate dependent and independent graduate/professional recipients in the FWS
FSEOG recipients for each income level in program.
fields 1 through 14.
Column f. Report the amount earned by
In order to be an FSEOG recipient, the FWS graduate/professional recipients in
student must have received some Federal column e.
funds from the FSEOG Program in the
2001-2002 award year. Column g. Report the unduplicated
number of recipients in columns a and e.
Column d. Report the amount provided to
FSEOG recipients in column c for each 16 Total
income level in fields 1 through 14. Under
the “Individual FSEOG Recipient Basis” The FISAP on the Web will automatically
and “Fund Specific Basis” methods of calculate field 16 totals for columns a, b, c,
providing the non-Federal share, the school d, e, f, and g.
must report for each FSEOG recipient the
appropriate 25% non-Federal and 75% In column b, the total amount of Federal
Federal shares unless the school has been Perkins Loan funds lent equals Part III,
granted a waiver. However, under the Section B, field 5.
"Aggregate Basis" method each FSEOG
recipient will not have received the 25% In column d, the total FSEOG amount spent
non-Federal share. For the "Aggregate equals Part IV, Section C, field 11.
Basis" method, report the amount of non-
Federal share for the appropriate income The total amount of FSEOG funds spent
level of the FSEOG recipient who actually includes expenditures made from these
received the non-Federal share. (Refer to sources:
the 2001-2002 Federal Student Financial
Aid Handbook, FSEOG Volume 7, for FSEOG Federal funds,
more information on these methods).
FWS and Federal Perkins funds
Column e. Report the number of transferred to FSEOG, and
undergraduate dependent and independent
FWS recipients for each income level in Non-Federal share.
fields 1 through 14.
In column f, the total FWS funds to
Column f. Report the amount earned by students equals Part V, Section C, field 11.
FWS recipients in column e for each
income level in fields 1 through 14. The total amount of FWS funds spent
includes expenditures made from these
Column g. Report the unduplicated sources:
number of recipients for columns a, c, and
e for each field 1 through field 14. FWS Federal funds,

15 Graduate/professional students Federal Perkins funds transferred to

FWS, and
Column a. Report the number of
graduate/professional recipients in the Non-Federal share.
Federal Perkins Loan Program.
Column g. Report the total unduplicated
Column b. Report the amount advanced to number of recipients in columns a, c, and e.
Federal Perkins Loan graduate/professional
recipients in column a.

38
17 Total less than full-time students students.

Column a. Of the students listed in fields Column f. Report the funds earned by
1-15, report the number of Federal Perkins recipients in column e.
Loan Program undergraduate and
graduate/professional recipients who were Column g. Report the unduplicated
less than full-time students. number of recipients in columns a, c, and e.

Column b. Report the funds lent to Who must complete Part VI, Section B -
borrowers in column a. Calculating the Administrative Cost
Allowance?
Column c. Of the students listed in fields
1-14, report the number of FSEOG If you are claiming an administrative cost
recipients who were less than full-time allowance for the 2001-2002 award year, you
students. must complete this section.

Column d. Report the funds awarded to Against what programs may I charge the
recipients in column c. administrative cost allowance?

Column e. Of the students listed in fields You may charge the administrative cost
1-15, report the number of FWS allowance against:
undergraduate and graduate/professional
recipients who were less than full-time • your Federal Perkins Loan Fund, if you
students. made Federal Perkins Loans to students
during the 2001-2002 award year,
Column f. Report the funds earned by
recipients in column e. • your FSEOG funds, if you made FSEOG
awards to students during the 2001-2002
Column g. Report the unduplicated award year, and/or
number of recipients in columns a, c, and e.
• your FWS funds, if you provided FWS
18 Total automatic zero EFC students employment to students during the 2001-
2002 award year.
Column a. Of the students listed in fields
1-15, report the number of Federal Perkins For the Federal Perkins Loan or FWS Programs,
Loan Program undergraduate and you may not charge the administrative cost
graduate/professional recipients who were allowance against a program's funds if your only
automatic zero EFC students. expenditure in that program was a transfer of
funds to another program.
Column b. Report the funds lent to
borrowers in column a. Instructions for Part VI, Section B

Column c. Of the students listed in fields (Use these screens as your worksheet.) Follow
1-14, report the number of FSEOG each field calculation for steps 1 and 2.
undergraduate recipients who were
automatic zero EFC students. Step 3, field 23 - Once the total administrative
cost allowance is computed, you may charge this
Column d. Report the funds awarded amount - at the school's discretion - to available
recipients in column c. funds under one or more of the Campus-Based
Programs. (For the Federal Perkins Loan
Column e. Of the students listed in fields Program, "available funds" represent cash-on-
1-15, report the number of FWS hand in the Loan Fund.)
undergraduate and graduate/professional
recipients who were automatic zero EFC Retain a copy of the worksheet for audit and
39
program review purposes.

40