Common Origination and Disbursement

COD Processing Update

February 2, 2007

Direct Loan Program

COD News
Unlocking and Resetting COD Web Site Passwords (02/02/07)
NEW! COD would like to remind COD Web site users that Security Administrators (COD Web
site User Level 5) are able to unlock and reset passwords for the users (User Level 1-4) they
established at their school or organization. However, if the Security Administrator needs
his or her password unlocked or reset, the Security Administrator must contact the COD
School Relations Center.

In order to unlock users, a Security Administrator should log in to the COD Web site and
complete the following steps:

Step 1: From the Welcome to Common Origination & Disbursement Web Site screen, click
on the User tab on the blue bar at the top of the screen. The User Search screen
displays.
Step 2: Enter the search criteria for the user and click on the submit button at the bottom of
the User Search screen. The Search Results screen displays and lists users that
match the search criteria.
Step 3: On the Search Results screen, select the name of the user that needs to be unlocked.
The User Information screen displays.
Step 4: Click on the Modify button at the bottom of the User Information screen. The
Update User Profile screen displays.
Step 5: The Locked Out box on the Update User Profile screen contains a checkmark.
Click on the Locked Out box to remove the checkmark.
Step 6: If a new temporary password is not needed, skip this item and go to Step 7. If a
new temporary password is needed, enter the new temporary password in the New
Password field. Then re-enter the new password in the Re-enter New Password
field to confirm. The user will need to change this password to one of his or her
choosing.
Step 7: Click on the submit button at the bottom of the Update User Profile screen. The
Update Your Profile screen displays.
Step 8: On the Update Your Profile screen, click on the Submit button to confirm the
updates made to the user’s profile.

This information is also posted on the COD Web site in a document entitled “Unlocking
And Resetting COD Web Site Passwords.” To access the document before you log in to the
Web site, click on the “Click here if you are looking for more information on Common

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Origination and Disbursement” Link. To access the document after you log in to the Web
site, click on the “Today’s Update” link at the bottom of the page.

Schools can refer to the Electronic Announcement on the IFAP Web site,
http://www.ifap.ed.gov/eannouncements/0201UpdatedCODWebsiteSchools.html, for
information regarding COD Web site access. Third party servicers can refer to the
Electronic Announcement on the IFAP Web site at
http://www.ifap.ed.gov/eannouncements/UpdatedCODWebsiteThirdPartyServ.html.

Reports and Data Requests

This section contains important notices regarding reports and/or data requests. While we
NOTICES encourage you to review this section, note that some schools may not be impacted by the
information presented below.

• Direct Loan Rebuild File— Schools in need of this file should contact
the COD School Relations Center.

Except as listed below, all Direct Loan reports and data requests are available as specified in
ISSUES
Volume VI, Section 8 of the 2006-2007 COD Technical Reference and Volume VI, Section
8 of the 2005-2006 COD Technical Reference posted on the IFAP Web site. There are
issues with the following Direct Loan reports and/or data requests:

• Expired MPN Report— Schools set up to receive the weekly Expired

Master Promissory Note (MPN) Report (Message
Class MPNINAOP) in the Fixed-length format
UPDATED! (146 total bytes) received the report that ran the
weekend of January 13, 2007 in the
Comma-delimited format (996 total bytes) instead
of in the Fixed-length format. We have
determined that this was caused by a procedural
error that occurred on that weekend and have put
a process in place to prevent this from occurring
in the future.

To ensure that the applicable schools receive the

report in the correct format, COD will resend all
Expired MPN Reports that were scheduled to run
the weekend of January 13th. The report will be
sent to the schools’ SAIG mailboxes on
February 2, 2007. This will result in some
schools receiving duplicate Expired MPN
Reports.

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COD apologizes for any inconvenience this issue

may have caused. [01/19/07 (Updated 02/02/07)]

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ACG, National SMART Grant, and

Pell Grant Programs
COD News
2006-2007 Pell Grant CFL Reduction to NAPD Warning Message (01/31/07)
On January 30, 2007, COD sent a message (PGTX07OP) to schools that have a Pell Grant
Current Funding Level (CFL) for the 2006-2007 Award Year that is greater than their Net
Accepted and Posted Disbursements (NAPD). The message warns an affected school that
its 2006-2007 Pell Grant CFL will be reduced to the NAPD if the CFL is still greater than
the NAPD on February 12, 2007. A school that receives the warning message should
review its internal records and submit all outstanding disbursements for the 2006-2007
Award Year to the COD System as soon as possible but before February 12, 2007. The
complete Electronic Announcement regarding the warning message is posted on the IFAP
Web site.

Unlocking and Resetting COD Web Site Passwords (02/02/07)

NEW! COD would like to remind COD Web site users that Security Administrators (COD Web
site User Level 5) are able to unlock and reset passwords for the users (User Level 1-4) they
established at their school or organization. However, if the Security Administrator needs
his or her password unlocked or reset, the Security Administrator must contact the COD
School Relations Center.

In order to unlock users, a Security Administrator should log in to the COD Web site and
complete the following steps:

Step 1: From the Welcome to Common Origination & Disbursement Web Site screen, click
on the User tab on the blue bar at the top of the screen. The User Search screen
displays.
Step 2: Enter the search criteria for the user and click on the submit button at the bottom of
the User Search screen. The Search Results screen displays and lists users that
match the search criteria.
Step 3: On the Search Results screen, select the name of the user that needs to be unlocked.
The User Information screen displays.
Step 4: Click on the Modify button at the bottom of the User Information screen. The
Update User Profile screen displays.
Step 5: The Locked Out box on the Update User Profile screen contains a checkmark.
Click on the Locked Out box to remove the checkmark.
Step 6: If a new temporary password is not needed, skip this item and go to Step 7. If a
new temporary password is needed, enter the new temporary password in the New
Password field. Then re-enter the new password in the Re-enter New Password
field to confirm. The user will need to change this password to one of his or her
choosing.

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 Common Origination and Disbursement
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Step 7: Click on the submit button at the bottom of the Update User Profile screen. The
Update Your Profile screen displays.
Step 8: On the Update Your Profile screen, click on the Submit button to confirm the
updates made to the user’s profile.

This information is also posted on the COD Web site in a document entitled “Unlocking
And Resetting COD Web Site Passwords.” To access the document before you log in to the
Web site, click on the “Click here if you are looking for more information on Common
Origination and Disbursement” Link. To access the document after you log in to the Web
site, click on the “Today’s Update” link at the bottom of the page.

Schools can refer to the Electronic Announcement on the IFAP Web site,
http://www.ifap.ed.gov/eannouncements/0201UpdatedCODWebsiteSchools.html, for
information regarding COD Web site access. Third party servicers can refer to the
Electronic Announcement on the IFAP Web site at
http://www.ifap.ed.gov/eannouncements/UpdatedCODWebsiteThirdPartyServ.html.

Reports And Data Requests

This section contains important notices regarding reports and/or data requests. While we
NOTICES encourage you to review this section, note that some schools may not be impacted by the
information presented below.

• Pell Grant ESOA Report — The Electronic Statement of Account (ESOA) is

sent to a school when there is a change in the
school’s Current Funding Level (CFL). COD has
recently discovered that on January 4, 2007, ESOAs
were not sent to all schools that had changes in their
CFLs. To ensure that all applicable schools receive
the reports that should have been generated and
transmitted on January 4, 2007, COD will send
ESOAs to all schools that had CFL changes on that
date. The report will be sent to the schools’ SAIG
mailboxes (Message Class PGAS07OP) on January
29, 2007. This will result in some schools receiving
duplicate ESOAs for January 4, 2007. COD
apologizes for any inconvenience this may cause.
(01/29/07)

• Pell Year-to-Date (YTD) Records— The YTD Record can be used to assist a school with
its year-end and ongoing reconciliation processes.
Schools also use the YTD Record for the purpose of
rebuilding a complete student record or Pell Grant
database.
• For rebuilds for the 2005-2006 and 2006-
2007 Award Year, the school can submit the
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data request via the COD Web site or batch.

• For rebuilds for the 2004-2005 and earlier
award years, the school must contact the
COD School Relations Center by e-mail to
[email protected]. The school
should include "Pell YTD" in the subject
line. If a school is unable to e-mail its
request, it can contact the COD School
Relations Center by phone.

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