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Description: Tags: 0407CODProcUpdatesDLPG

This document provides updates on the Common Origination and Disbursement (COD) system. It announces the availability of EDExpress 2006-2007 software and provides hurricane relief information. It also details a deobligation of 2005-2006 Pell grants due to verification status issues and instructions for schools to correct verification statuses and resubmit disbursements.

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anon-356020
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29 views

Description: Tags: 0407CODProcUpdatesDLPG

This document provides updates on the Common Origination and Disbursement (COD) system. It announces the availability of EDExpress 2006-2007 software and provides hurricane relief information. It also details a deobligation of 2005-2006 Pell grants due to verification status issues and instructions for schools to correct verification statuses and resubmit disbursements.

Uploaded by

anon-356020
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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Common Origination and Disbursement

COD Processing Update

April 7, 2006

Direct Loan
COD News

EDExpress For Windows 2006-2007, Release 2.0 Available For Download (04/04/06)
The Department of Education has announced the posting of EDExpress for Windows 2006-
2007, Release 2.0, on the Department's Federal Student Aid Download (FSAdownload)
Web site, located at http://fsadownload.ed.gov. This release adds Pell and Direct Loan
processing functionality for the 2006-2007 cycle. The complete announcement regarding
Release 2.0 is available on the IFAP Web site
(http://www.ifap.ed.gov/eannouncements/0403EDExpress0607R2.html).

Hurricane Information (09/14/05)


FSA has established a link on the IFAP Web site,
http://www.ifap.ed.gov/eannouncements/katrina.html, as a central location for posting up-
to-date hurricane information and guidance. Click on this link regularly for updates related
to the impact of recent hurricanes on students, parents, borrowers, colleges and universities,
and financial institutions that participate in the Federal higher education student assistance
programs.

Reports and Data Requests


This section contains important notices regarding reports and/or data requests. While we
NOTICES encourage you to review this section, note that some schools may not be impacted by the
information presented below.

• Direct Loan Rebuild File— Schools in need of this file should contact
the COD School Relations Center.
(10/03/05)

COD Processing Update


www.cod.ed.gov Page 1 of 3
Common Origination and Disbursement

COD Processing Update

Pell Grants
COD News
2005-2006 Pell Grant Deobligation Due To Verification Status “W” (04/07/06)
NEW! On April 5, 2006, the COD System deobligated 2005-2006 Award Year Pell Grant
disbursements that did not have a verification status updated from “W” to a valid status of
“V”, “S”, or “Blank”. As noted in the warning message that we sent to affected schools on
March 8, 2006, these disbursements were considered overawards and reduced to a zero
dollar amount ($0.00), even though the disbursements were previously accepted in the COD
System. This deobligation affected Pell Grant disbursements at approximately 400 schools.

A school affected by the April 5, 2006 deobligation will:


• Receive a PGTX (PGTX06OP message class) file in the school’s SAIG mailboxes
indicating the number of students and total amount of the decrease;
• Receive a system-generated negative disbursement file (COMRECOP message
class/ND document type);
• Receive a new Electronic Statement of Account (ESOA) that reflects the decrease;
and
• See a change in the school's Current Funding Level (CFL) that reflects the
deobligated disbursements.

Note: This deobligation process will not affect a school that did not have students with a
verification status of “W” on April 5, 2006.

If verification has been completed as required or is not required and a school believes a
student’s 2005-2006 disbursement should not have been reduced to zero, the school must
complete the following steps in this order:

1. The school must send an update to the verification status of the award, and the COD
System must accept the update.
2. Once the verification status is updated to “V”, “S”, or “Blank”, the school may
submit the actual disbursement (DRI = true) for the correct amount to the COD
System for processing.

Note: Schools can perform steps 1 and 2 in the same submission to the COD
System if reported in the same student record.

If the verification status for a student’s award continues to be “W”, do not resubmit the
disbursement to the COD System. If the disbursement is resubmitted, the COD System will
reject it.

If you have any questions regarding the deobligation of disbursements due to verification
status “W,” contact the COD School Relations Center at 800/4PGRANT. You may also e-
mail [email protected].
COD Processing Update
www.cod.ed.gov Page 2 of 3
Common Origination and Disbursement

COD Processing Update

EDExpress For Windows 2006-2007, Release 2.0 Available For Download (04/04/06)
The Department of Education has announced the posting of EDExpress for Windows 2006-
2007, Release 2.0, on the Department's Federal Student Aid Download (FSAdownload)
Web site, located at http://fsadownload.ed.gov. This release adds Pell and Direct Loan
processing functionality for the 2006-2007 cycle. The complete announcement regarding
Release 2.0 is available on the IFAP Web site
(http://www.ifap.ed.gov/eannouncements/0403EDExpress0607R2.html).

Hurricane Information (09/14/05)


FSA has established a link on the IFAP Web site,
http://www.ifap.ed.gov/eannouncements/katrina.html, as a central location for posting up-
to-date hurricane information and guidance. Click on this link regularly for updates related
to the impact of recent hurricanes on students, parents, borrowers, colleges and universities,
and financial institutions that participate in the Federal higher education student assistance
programs.

Reports And Data Requests


This section contains important notices regarding reports and/or data requests. While we
NOTICES encourage you to review this section, note that some schools may not be impacted by the
information presented below.
• Pell Year-to-Date (YTD) Records— The YTD Record can be used to assist a school with
its year-end and ongoing reconciliation processes.
Schools also use the YTD Record for the purpose of
rebuilding a complete student record or Pell Grant
database.
• For rebuilds for the 2005-2006 Award
Year, the school can submit the data request
via the COD Web site or batch.
• For rebuilds for the 2004-2005 and earlier
award years, the school must contact the
COD School Relations Center by e-mail to
[email protected]. The school
should include "Pell YTD" in the subject
line. If a school is unable to e-mail its
request, it can contact the COD School
Relations Center by phone. [10/03/05
(Updated 10/27/05)]

COD Processing Update


www.cod.ed.gov Page 3 of 3

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