Common Origination and Disbursement

COD Processing Update

ACG, National SMART Grant, and

Pell Grant Programs

December 8, 2006

ACG, National SMART Grant, and

Pell Grant Programs
COD News

COD System Maintenance Planned For Sunday, December 10, 2006 (12/06/06)
The COD System will undergo routine maintenance on Sunday, December 10, 2006 from
2:00 A.M. until 8:00 A.M. (ET). In addition, the Student Aid Internet Gateway (SAIG) will
be unavailable from 3:00 A.M. until 11:00 A.M. (ET) due to its regular Sunday morning
maintenance. The impact of these overlapping outages is as follows:
• Users will not be able to submit or retrieve data via the COD Web site between 2:00
A.M. and 8:00 A.M. (ET).
• Batches submitted by schools via the SAIG between 2:00 A.M. and 3:00 A.M. (ET)
will be held and not acknowledged back to schools until after the SAIG comes back
up at 11:00 A.M. (ET).
• Schools attempting to transmit batches via the SAIG between 3:00 A.M. and 11:00
A.M. (ET) will receive an error message informing them that the SAIG is
unavailable and that the data must be transmitted at a later time.
Federal Student Aid apologizes for any inconvenience these outages may cause. If you
have any questions about the COD System, contact the COD School Relations Center. If
you have any questions about the SAIG, contact CPS/SAIG Technical Support at 800/330-
5947 or e-mail [email protected].

Unlocking and Resetting COD Web Site Passwords (12/08/06)

NEW!
COD would like to remind COD Web site users that Security Administrators (COD Web
site User Level 5) are able to unlock and reset passwords for the users (User Level 1-4) they
established at their school or organization. However, if the Security Administrator needs
his or her password unlocked or reset, the Security Administrator must contact the COD
School Relations Center.

In order to unlock users, a Security Administrator should log in to the COD Web site and
complete the following steps:

Step 1: From the Welcome to Common Origination & Disbursement Web Site screen, click
on the User tab on the blue bar at the top of the screen. The User Search screen
displays.

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Pell Grant Programs
Step 2: Enter the search criteria for the user and click on the submit button at the bottom of
the User Search screen. The Search Results screen displays and lists users that
match the search criteria.
Step 3: On the Search Results screen, select the name of the user that needs to be unlocked.
The User Information screen displays.
Step 4: Click on the Modify button at the bottom of the User Information screen. The
Update User Profile screen displays.
Step 5: The Locked Out box on the Update User Profile screen contains a checkmark.
Click on the Locked Out box to remove the checkmark.
Step 6: If a new temporary password is not needed, skip this item and go to Step 7. If a
new temporary password is needed, enter the new temporary password in the New
Password field. Then re-enter the new password in the Re-enter New Password
field to confirm. The user will need to change this password to one of his or her
choosing.
Step 7: Click on the submit button at the bottom of the Update User Profile screen. The
Update Your Profile screen displays.
Step 8: On the Update Your Profile screen, click on the Submit button to confirm the
updates made to the user’s profile.

This information is also posted on the COD Web site in a document entitled “Unlocking
And Resetting COD Web Site Passwords.” To access the document before you log in to the
Web site, click on the “Click here if you are looking for more information on Common
Origination and Disbursement” Link. To access the document after you log in to the Web
site, click on the “Today’s Update” link at the bottom of the page.

Schools can refer to the Electronic Announcement on the IFAP Web site,
http://www.ifap.ed.gov/eannouncements/0201UpdatedCODWebsiteSchools.html, for
information regarding COD Web site access. Third party servicers can refer to the
Electronic Announcement on the IFAP Web site at
http://www.ifap.ed.gov/eannouncements/UpdatedCODWebsiteThirdPartyServ.html.

COD Batch Processing Suspension and Web Site Outages December 15-17, 2006
(12/06/06)
As explained in the Electronic Announcement posted on the IFAP Web site, during the
period December 15-16, 2006, COD will implement additional COD System functionality
required by the Higher Education Reconciliation Act of 2005 (the HERA), Pub. L. 109-171.
This will be the fourth release in a series of releases that have occurred since July 1, 2006.
Following the HERA-related implementation, the COD System will undergo routine
maintenance on Sunday, December 17, 2006. In addition, the Student Aid Internet Gateway
(SAIG) will be unavailable for a period of time due to its regular Sunday morning
maintenance.
The December 15-17, 2006 activities will have the following impact:
• Friday, December 15th and Saturday, December 16th

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o COD will suspend COD batch processing beginning at 8:00 P.M. (ET) on
Friday, December 15, 2006. Records submitted after 8:00 P.M. (ET) will be
held and processed after 6:00 P.M. (ET) on Saturday, December 16, 2006.
o The COD Web site will be unavailable from 8:00 P.M. (ET) on Friday,
December 15, 2006 until 6:00 P.M. (ET) on Saturday, December 16, 2006.
• Sunday, December 17th
o COD will suspend COD batch processing beginning at 2:00 A.M. (ET) on
Sunday, December 17, 2006. Records submitted after 2:00 A.M. (ET) will be
held and processed after 8:00 A.M. (ET) on December 17th.
Batches submitted by schools via the SAIG between 2:00 A.M. and 3:00 A.M.
(ET) on December 17th will be held and not acknowledged back to schools until
after the SAIG comes back up at 11:00 A.M. (ET).
Schools attempting to transmit batches via the SAIG between 3:00 A.M. and
11:00 A.M. (ET) on December 17th will receive an error message informing
them that the SAIG is unavailable and that the data must be transmitted at a
later time.
o The COD Web site will be unavailable from 2:00 A.M. (ET) until 8:00 A.M.
(ET) on Sunday, December 17, 2006.
COD apologizes for any inconvenience the batch processing suspension and web site
outages may cause and appreciates your understanding and patience while COD completes
these important activities.

Reports And Data Requests

This section contains important notices regarding reports and/or data requests. While we
NOTICES encourage you to review this section, note that some schools may not be impacted by the
information presented below.

• Pell Year-to-Date (YTD) Records— The YTD Record can be used to assist a school with
its year-end and ongoing reconciliation processes.
Schools also use the YTD Record for the purpose of
rebuilding a complete student record or Pell Grant
database.
• For rebuilds for the 2005-2006 and 2006-
2007 Award Year, the school can submit the
data request via the COD Web site or batch.
• For rebuilds for the 2004-2005 and earlier
award years, the school must contact the
COD School Relations Center by e-mail to

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Pell Grant Programs
[email protected]. The school
should include "Pell YTD" in the subject
line. If a school is unable to e-mail its
request, it can contact the COD School
Relations Center by phone.

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