SAP Examples at a Glance

To help your school establish or review your current SAP components, review the SAP
example that applies to your type of institution. The examples address the required
elements, Maximum Time Frames and Qualitative and Quantitative measures.

Maximum Time Frame Examples:

Credit hour term-based school:

- 120 credit hour program = 180 attempted hours (120 x 1.5)
- 8 semester program = 12 semesters (8 x 1.5)

Credit hour non-term school:

- 30 credit hour program = 45 attempted hours (30 x 1.5)
- 40 week program = 60 weeks (60 x 1.5)

Clock hour school:

- 900 clock hour program = 1350 scheduled hours (900 x 1.5)
- 8 month program = 12 months (8 x 1.5)

Examples of Qualitative and Quantitative Measures:

Credit hour term-based school:

Big University

- Offers a 120 credit hour, 4-year degree program

- Maximum time frame = 180 attempted hours
- 120 divided by 180 = 67% (minimum percentage of credit hours to be
earned each academic year in order for the student to graduate within
the maximum timeframe)
- Requires a 2.0 to graduate, but uses a graduated GPA standard
- SAP is measured at the end of every academic year (spring term)

Incremental Percentage of credit

Evaluation period hours to be completed Cumulative GPA

1st year 67% 1.8

2nd year and beyond 67% 2.0

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SAP Examples at a Glance

Small Community College

- Offers a 60 credit hour, 2-year (4 semesters) degree program

- Maximum time frame is based on number of semesters and enrollment
status (Full-time = 6 semesters, ¾-time = 8 semesters, ½-time = 12
semesters, and less than ½-time = 24 semesters)
- 10 credit hours is the minimum number of credit hours to be earned
each semester in order for a full-time student to earn 60 credit hours
within the maximum time frame
- Must maintain a 2.0 GPA at all times (does not use a graduated index)
- SAP is measured at the end of each semester

Minimum number of
Credit hours earned
Enrollment status Cumulative GPA each semester Evaluation period
Full-time 2.0 10 semester
¾-time 2.0 7.5 semester
½-time 2.0 5 semester
less than ½-time 2.0 2.5 semester

Credit hour non-term school:

Everybody’s Technical Institute

- Offers a 30 credit hour, 12 module, 10 month certificate
program
- Maximum time frame = 45 attempted hours
- 30 divided by 45 = 67% (minimum percentage of credit hours to be
earned each increment in order for the student to graduate within the
maximum timeframe)
- Must maintain a 75 GPA (equivalent to C average) at all times
- SAP is measured in 10 weeks increments (every 3 modules)

Incremental Cumulative GPA

Evaluation period Credit hours earned (using 100% scale)

Every 10 weeks 67% 75

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SAP Examples at a Glance

Credit hour non-term school (cont).:

Somebody’s Academy
- Offers a 21 credit hour, 24 week certificate program
- Maximum time frame = 28 attempted hours (133% - school set
stricter standard than Department requirements)
- 21 divided by 28 = 75% (minimum percentage of credit hours to be
earned each increment in order for the student to graduate within the
maximum timeframe)
- Must maintain a C grade average at all times
- SAP is measured in 12 week increments

Incremental
Evaluation period Credit hours earned Cumulative GPA

Every 12 weeks 75% C

Clock hour school:

It’s Your Beauty School:

- Offers a 1200 clock hour, 12 month certificate program
- Maximum time frame = 18 months
- 12 divided by 18 = 67% (minimum percentage of scheduled clock
hours to be earned each month in order for the student to graduate
within the maximum timeframe)
- Must maintain a 75 GPA at all times
- SAP is measured every month

Incremental % of scheduled clock Cumulative GPA

Evaluation period hours to be completed (Using 100% scale)

Each month 67% 75

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SAP Examples at a Glance

Clock hour school (cont.)

This is My Institute
- Offers a 900 clock hour, 8 month certificate program
- Students allowed to enroll as full-time (24 hours per week) or part-
time 12 hours per week)
- Maximum time frame is based on number of months and enrollment
status (Full-time = 12 months, part-time = 24 months)
- 300 clock hours is the minimum number of clock hours to be earned
each increment in order for a full-time student to complete the
program within the maximum timeframe)
- Must maintain a C grade average at all times
- SAP is measured in 4 month increments

Minimum number
of clock hours Incremental
Enrollment status Cumulative GPA to be completed Evaluation period
Full-time C 300 every 4 months
Part-time C 150 every 4 months

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