Session 2

Questions we will answer during this session:

How do you determine if a student is eligible for Title IV aid?
How do you obtain a student’s financial aid history?
 Program-Specific Student Eligibility Criteria

Program Who is Eligible? Criteria

Federal Pell • Undergraduates only • Students must have a SAR or ISIR on file with the school
Grant • May not have bachelor’s or first • Less-than-full-time, including less-than-half-time, students are eligible
professional degree (except for
students seeking teacher
certification at schools not
offering undergraduate degrees
in education)

FSEOG • Undergraduates only • Must be awarded first to students with exceptional financial need
• May not have bachelor’s or first (that is, lowest EFCs)
professional degree • Priority to students with exceptional financial need who are eligible
for Federal Pell Grants

Federal Perkins • Undergraduates • Priority to students with exceptional financial need (as defined by the
Loan • Graduate students school)
• Professional students • Students must be willing to repay their loans
• Must have determination of Federal Pell Grant eligibility
• May not be in medical internship or residency

FWS • Undergraduates • See comments below for "FSEOG, Federal Perkins Loan, and FWS"
• Graduate students
• Professional students

FSEOG,* Federal • Undergraduates only* • Demonstrate need according to Federal Need Analysis Methodology
Perkins Loan, and • Graduate students • Less-than-full-time students are eligible
FWS • Professional students - A “reasonable share” of a school's allocation of campus-based
funds must be awarded to less-than-full-time students and nontradi-
tional students

Federal Subsidized • Undergraduates • Students must:

Loan and Federal • Graduate students - Be enrolled at least half time
Direct Subsidized • Professional students - Demonstrate financial need according to the Federal Need
Loan • Students enrolled in courses Analysis Methodology
prerequisite to enrollment in a • Eligibility for Federal Pell Grants must be determined prior to certifying
degree or certificate program loan applications and, if eligible, students must apply for Federal Pell
• Students enrolled in a teacher Grants
certification program

Federal • See Federal Subsidized Loan • Students do not have to demonstrate financial need
Unsubsidized and Federal Direct Subsidized • Student eligibility for Federal Pell Grant and Federal Subsidized or
Loan and Federal Loan Federal Direct Subsidized must be determined
Direct Unsubsi- • Students must apply for Federal Subsidized or Federal Direct
dized Loan Subsidized first; EFA includes subsidized loan amount for which
students are eligible
• Students must be enrolled at least half time

Federal PLUS Loan • Parents of eligible dependent • Students for whom parents borrow must be eligible, regular
and Federal Direct undergraduate students students enrolled at least half time
PLUS Loan • Parents must:
- Meet same citizenship requirements as an eligible student
- Not be in default on a Title IV loan
- Not owe an overpayment on a Title IV grant or loan
- Not have an adverse credit history

Session 2 – Student Eligibility 2

 How do you determine if a student is eligible for Title IV?

General Student Eligibility Checklist

YES NO (Checked box indicates answer required for student to be eligible for Title IV.)

q q 1. Does the student have a valid Social Security number? (Question 8 on paper FAFSA;
SSA match results on ISIR)

q q 2. Is the student a U.S. citizen or eligible noncitizen? (Questions 14-15 on paper

FAFSA; INS match results on ISIR).

q q 3. Is the student a “regular student”enrolled or accepted for enrollment in an “eligible

program”for the purpose of obtaining a degree or certificate? (Questions 30-31 on
paper FAFSA).

q q 4. Does the student meet the academic qualifications for study at the postsecondary
level? (Student has a high school diploma or recognized equivalent [such as a GED]
or is beyond the age of compulsory school attendance, has passed an ability-to-
benefit [ATB] test, or followed a state-prescribed process.) (Question 32 on paper
FAFSA).

q q 5. Has the student registered with Selective Service (if applicable)? (Questions 28-29 on
paper FAFSA).

q q 6. Is the student enrolled solely in remedial coursework?

q q 7. Is the student maintaining satisfactory academic progress?

q q 8. Is the student in default or does the student owe an overpayment on a Title IV loan or
grant? (NSLDS history on ISIR)

q q 9. Has the student borrowed in excess of loan limits? (NSLDS history on ISIR).

q q 10. Is the student a member of a religious order, an incarcerated student, or enrolled in a

correspondence course that is not part of an eligible program?

q q 11. Does the student have financial need (except for some loan programs where need is
not necessary)?

q q 12. Was the student’s financial aid history obtained from NSLDS or (if necessary) the
school (or schools) previously attended by the student?

q q 13. Has verification been completed (if required)?

Session 2 – Student Eligibility 3

(All Handbook Highlights from SFA Handbook: Student Eligibility)

VALID SOCIAL SECURITY NUMBERS

To be eligible to receive SFA funds, each student must provide a valid
Social Security Number (SSN). The Social Security Administration (SSA) and
the CPS work together to conduct a match that verifies that the given student’s
SSN is correct and that the SSN corresponds to the given student’s name and H
birth date.
A
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As is the case for the SSA citizenship match, no comment is provided on the
output document when the SSN match is successful. A match flag of “4” will be

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provided in the FAA Information Section for a successful match. If the school
discovers that a matched SSN is incorrect or discovers conflicting information

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about the student’s SSN, the school must resolve the conflict before disbursing
SFA funds to the student.

If a student’s name and SSN match but the SSA shows a different date of birth, a O
comment stating that the date of birth is inconsistent will appear on the student’s
output document (Comment 60). O
If the SSN is in the database but there is a discrepancy regarding the K
student’s name, the student will receive a comment on the output document
telling the student either to correct the appropriate items or to contact the SSA to
resolve the problem (Comment 61). This situation is most likely to occur when a
student has used a nickname on the application or when a student has failed to
inform the SSA of a name change (from marriage, for instance). The school may
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disburse funds if the student provides documentation explaining the discrepancy,
and shows that the submitted SSN is correct; the application does not need to be
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resubmitted to the CPS. G
If the SSN does not match, the student’s application will be rejected. The student
will receive a comment that instructs the student to correct his or her SSN or
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contact SSA if he or she believes the SSN reported is correct (Comment 24).
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If the student’s application is rejected because he or she reported an incorrect
SSN, the student should submit a correction to have the new (correct) SSN
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matched again with the SSA. If the application is missing either the last name or
the date of birth, no match with SSA will be conducted, and the student’s
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application will be rejected.
H
If no match was conducted due to processing problems, the CPS will check to
see whether the reported SSN falls within a valid range. If it does, the student
T
will receive a comment telling the student to provide proof to the school that the
SSN is correct (Comment 58). If there was no match because of processing
S
problems and the SSN does not fall within a valid range, the student’s
application will be rejected.

Session 2 – Student Eligibility 4

ABILITY-TO-BENEFIT
On December 1, 1995, the Secretary published regulations for approving and
administering ATB tests. The regulations took effect July 1, 1996. On October

H
25, 1996, the Department published the first list of approved tests under these
rules in a Federal Register notice. See pages 2-16 and 2-17 for a list of
approved tests. To be sure that you have a comprehensive up-to-date list, you
may call Customer Support at 1-800-433-7327 for information on tests A
approved after this publication went to print. If it chooses to do so, a school
may use more than one of the tests on the list to determine whether an ATB N
student is eligible to receive SFA program funds.

There are some areas in which there are no “new” approved tests; in these
D
cases schools can still use the old approved tests until 60 days after the
Department publishes the name and score of the new test. Specifically, the
B
regulations contain additional provisions for approving tests for students whose
native language is not English and who are not fluent in English and for
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students who have disabilities; no such tests have been approved. In such cases
schools should make ATB eligibility determinations based on guidelines stated
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in the December, 30, 1992 Federal Register and by using tests approved as of
June 30, 1996. The Department is currently reviewing the eight tests listed in
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the October 25 notice to determine if they can also be used for students with
disabilities. If the Department approves the tests for this purpose, a notice will
be published in the Federal Register. When published, this notice will also be
available at http://ifap.ed.gov.
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The regulations also specify testing procedures a school must follow. The school
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should make arrangements with one or more parties to administer the approved
tests to students. The regulations require that the test administrator be certified
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by the test publisher. The school should contact the test publisher to locate a
certified test administrator. Certified administrators may come from various H
occupations. They may include but are not limited to people in these fields:
- high school guidance counselors; L
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qualified professional educators;
regional and area Armed Forces Command staff who are experts in I
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education, training, and human resource development;
test and measurement experts; and G
- human resource development professionals.
H
An approved test must be independently administered. To be independently
administered, the test must be given by an individual or by an organization with T
S
no current or prior financial or ownership interest in the school, its affiliates, or
its parent corporation other than the interest generated through its agreement to
administer the approved test. A test is also considered to be independently
administered if it is given at an assessment center.

Session 2 – Student Eligibility 5

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Session 2 – Student Eligibility 7

REGISTRATION WITH SELECTIVE SERVICE
Most males from age 18 through 25— including permanent residents and other
eligible noncitizens— are required to register with the Selective Service System. H
Anyone required to register with Selective Service must have done so in order to
receive aid through the SFA Programs. Persons exempted from this requirement
include:
A
1. females; N
2. males currently in the armed services and on active duty (this
exception does not apply to members of the Reserve and
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National Guard who are not on active duty); B
3. males who are not yet 18 at the time that they complete their
applications (an update is not required during the year, even if a
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student turns 18 after completing the application); O
4. males born before 1960; and
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5. citizens of the Federated States of Micronesia, the Republic of
the Marshall Islands, or the Republic of Palau.

There are certain less common situations in which the registration requirement is
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waived. Students who are not required to have already registered prior to
meeting one of these criteria and who meet one of the criteria for the entire time
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they are 18 through 25 qualify for the waiver if:
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1. they are unable to register due to being hospitalized,
incarcerated, or institutionalized; H
2. they are enrolled in any officer procurement program at The L
Citadel, North Georgia College, Norwich University, or Virginia
Military Institute; I
3. they are commissioned Public Health Service officers on active G
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duty or members of the Reserve of the Public Health Service; or

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4. they are commissioned officers of the National Oceanic and
Atmospheric Administration.

If the student qualifies for an exemption or waiver, and thus is not required to S
register, the school must document the student’s status. If the student is not
clearly exempt from the requirement to register, the school should ask the student
to document the exemption by providing the school with a Status Information
Letter from the Selective Service.

Session 2 – Student Eligibility 8

SATISFACTORY ACADEMIC PROGRESS
A school’s satisfactory progress policy for students receiving SFA funds must be
at least as strict as the policy used for students who do not receive SFA funds.
The policy must be applied consistently to all SFA recipients within identifiable
categories of students (such as full-time or part-time, graduate, or undergraduate H
students). Note that the school’s satisfactory progress policy must include both a
qualitative measure (such as the use of cumulative grade point average) and a
quantitative measure (such as a maximum time frame for completion) of the
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student’s progress. N
Although a school may establish its own satisfactory progress standards, these
standards must at least meet the minimums required by law and regulations. For
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the qualitative standard, the law specifies that by the end of the second academic
year (measured as a period of time, not by the student’s grade level), the student
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must, in general, 1) have a C average or its equivalent, or 2) have an academic
standing consistent with the requirement for graduation from the program. If a
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school does not use letter grades, a school’s satisfactory progress policy should
define “equivalent of a C average.” If a school determines that a student has
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maintained satisfactory progress standards even though his or her average falls
below a C average, the school must be able to document that the student’s
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average is consistent with the academic standards required for graduation.
Rather than using a single fixed standard throughout the program, a school may
use a graduated grade point requirement. For instance, a school may set a
minimum grade point average (GPA) of 1.75 (on a scale of 0.0 to 4.0) at the end H
of the second academic year in a four-year degree program. The school may also
require that a student earn at least a 2.0 average in order to graduate. If school I
policy permits progression toward the 2.0 graduation requirement, the school
may permit a lower standard at the end of the second academic year. G
To accurately measure a student’s progress in a program, the satisfactory H
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progress policy must also include a quantitative measure to determine the
number or percentage of courses, credit hours, or clock hours completed. To

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quantify academic progress, a school must set a maximum time frame in which a
student is expected to finish a program. For an undergraduate program, the

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maximum time frame may not exceed 150% of the published length of the
program measured in academic years, academic terms, credit hours attempted, or

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clock hours completed, as appropriate.

To ensure that a student is making sufficient progress throughout the course of

study, the school must divide the program into equal evaluation periods called T
increments. An increment may not be longer than half the program or one
academic year, whichever is less. Once a school defines the length of each
increment, the school must compare the number of hours the student attempted
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with the number of hours the student successfully completed. This calculation
enables the school to determine whether the student is progressing at a rate that
will allow him or her to finish the program within the maximum time frame.

Session 2 – Student Eligibility 9

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Session 2 – Student Eligibility 10

 How do you obtain a student’s financial aid history?

- Contains Title IV information & history

- Contains overpayment information for

FSEOG, Pell, and Perkins

- Simplifies Student Status Confirmation

Reporting (SSCR)

Session 2 – Student Eligibility 11

FINANCIAL AID TRANSCRIPTS
The transcript information must include:

- the student’s name and Social Security Number.

- whether the student is in default on an NDSL, or Perkins Loan, or owes a

repayment on a Federal Pell Grant, Perkins Loan, or FSEOG at that school.
H
The school should always be able to tell from its own records if the student is
in default or owes a repayment for any of these programs.
A
- if known, whether the student owes a repayment on an SSIG or is in default on
N
a FFEL or Direct Loan received at that school. In many cases, the holder of the
debt (the guaranty agency, the state agency, or the Department) will have
D
informed the school if the student is in default or owes a repayment.
B
- for the award year in which the transcript is requested, the amount of Perkins
funds disbursed. O
- the total amount of any loans received by the student under the Perkins and O
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NDSL programs at that school.

- whether the student had an outstanding balance on an NDSL (either Defense or

Direct) from that school on July 1, 1987. This will affect whether the student
may be considered a new borrower in the Perkins Loan Program. New Perkins
borrowers are given a nine-month grace period, rather than the six-month NDSL
grace period and are eligible for a deferment or cancellation for volunteer service
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in the Peace Corps. I
- whether the student had an outstanding balance on an NDSL (either Defense or
Direct) from that school on October 1, 1992. G
- the amount and period of each loan made to the student under the FFEL and H
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Direct Loan programs at that school. This includes PLUS loans taken out by the
student’s parents on the student’s behalf.

- the student’s Scheduled Pell Grant and the amount of Pell Grant funds I
disbursed to the student for the current award year. Schools do not have to
report information on FSEOG awards with the transcript information because
annual FSEOG maximums apply only to the amount that the school may award
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during an award year, not to how much the student may receive from multiple
schools.
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When responding to an FAT request, a school is not required to include
T
information about the amount of aid awarded at other schools or the student’s
default or overpayment status at other schools. However, the school sending the S
transcript must list these other schools with the transcript information, and the
new school must make sure that it has received transcript information from
those schools.

Session 2 – Student Eligibility 12

Four students have applied for federal financial aid. Each
student has a different educational goal and wishes to attend a
specific school. Determine each student’s eligibility.

Student 1— Justin
Justin Case is a 21-year-old student enrolled in Foster
Business College (FBC). Justin was born and raised in Guam, and
he has spent the past 3 1/2 years working periodically on
construction jobs. He now wants to take a six-month, 600-clock-hour
course in computerized information management at FBC to obtain a
professional certificate.
As Justin never finished high school, he took FBC’s ability-to-benefit
test (approved by ED) and scored a passing grade of 78. Justin
received a Student Aid Report (SAR) with a Pell-eligible Expected
Family Contribution (EFC). Justin indicates that he is not required to
register with the Selective Service, as he is a conscientious objector.
Justin was selected for verification, and he has promised the aid
administrator that he will bring in the appropriate tax documents
once his mother sends them to him.

Justin’s Questions:
1. Am I eligible to receive Title IV financial aid at FBC?

2. If not, which student eligibility criteria did I not meet, and

what can I do, if anything, to become eligible for Title IV
financial aid?

Session 2 – Student Eligibility 13

Student 2— Kay C.
Kay C. Fudd is a 17-year-old high school graduate from Springfield,
IA , where she was born and raised.
State University, where she plans to attend, informs her that she
needs to take a few remedial courses before she can enroll in their
program. So, Kay enrolls at Dunn Community College for the
summer term to take the remedial courses.

Kay C.’s Questions:

1. Am I eligible to receive Title IV financial aid at your
school, Dunn Community College?

2. If not, which student eligibility criteria did I not meet, and

what can I do, if anything, to become eligible for Title IV
financial aid?

Session 2 – Student Eligibility 14

Student 3— Elena
Elena Del Castillo is a self-supporting 25-year-old student who is
enrolled at Tower Community College (TCC) for the current award
year. She is starting the second year of her occupational therapy
course, which is a two-year degree program.
Elena was born in Puerto Rico and graduated from Notre Dame High
School in Caguas, Puerto Rico. She attended Hall Technical Institute
(HTI) for one year before coming to TCC. According to a written
certification from HTI, she did not receive any Title IV aid there.
The financial aid administrator checks Elena’s previous spring-
semester academic transcript and finds that she has completed 38
credits with a GPA of 2.8, which surpasses the school’s satisfactory
academic progress standards. Elena’s Expected Family Contribution
(EFC) is less than the cost of attendance (COA) for her program. She
is not eligible for the Federal Pell Grant Program. Elena was not
selected for verification.
Elena’s Questions:
1. Am I eligible to receive Title IV financial at TCC?

2. If not, which student eligibility criteria did I not meet and

what can I do, if anything, to become eligible for Title IV
financial aid?

Session 2 – Student Eligibility 15

Student 4— Jacques
Jacques Bertrand is a 27-year-old student enrolled at the World
Language Institute (WLI). He is in a conversational English course
for 3 credits that he’s taking to better communicate with customers in
his current job.
Jacques and his family came to the U. S. in 1996 from France.
Jacques has received his Student Aid Report (SAR) with a Pell-
eligible Expected Family Contribution (EFC) and has delivered it to
the financial aid administrator. His SAR indicates that the Central
Processing System (CPS) did not confirm him to be an eligible
noncitizen, and WLI is in the process of further reviewing his
citizenship status. His SAR also shows that he was selected for
verification, and Jacques delivered all appropriate documents to
verify the information reported on his application for financial aid.

Jacques’Questions:
1. Am I eligible to receive Title IV financial aid at WLI?

2. If not, which student eligibility criteria did I not meet, and

what can I do, if anything, to become eligible for Title IV
financial aid?

Session 2 – Student Eligibility 16

 The 1999-00 Federal Student Financial Aid
Handbook: Student Eligibility

34 CFR Subpart C-Student Eligibility

668.32 – 668.39

34 CFR Subpart E-Verification

668.51 – 668.61

Session 2 – Student Eligibility 17

 Answer

Key

Case Study:
Justin
He is NOT eligible because:
#5 – he is not registered with the Selective Service, and
#13 – verification was not yet completed
Kay C
She is NOT eligible because:
#3 – she is not enrolled as a regular student in an eligible program
Elena
She IS eligible.
Jacques
He is NOT eligible because:
#2 – he has not documented his citizenship status
#3 – he is not enrolled for the purpose of obtaining a degree or certificate

Session 2 – Student Eligibility 18