Table of Contents

Volume 6 - Federal Work-Study

Introduction.................................................................................... i

Chapter 1: Participation, Fiscal Procedures, and Records .......... 1

PROGRAM PARTICIPATION AGREEMENT ............................................................................................. 1
CASH MANAGEMENT ................................................................................................................................ 1
ALLOCATION AND REALLOCATION ....................................................................................................... 2
TRANSFER OF FUNDS ................................................................................................................................ 2
LIMITATIONS ON USE OF FUNDS CARRIED FORWARD OR BACK .................................................. 3
FEDERAL SHARE LIMITATION .................................................................................................................. 4
NONFEDERAL SHARE ................................................................................................................................ 6
USE OF ALLOCATED FUNDS .................................................................................................................... 7
Community service jobs
OFF-CAMPUS AGREEMENTS ................................................................................................................... 8
ADMINISTRATIVE COST ALLOWANCE ................................................................................................ 10
RECORD-KEEPING REQUIREMENTS .................................................................................................... 11
Payroll records, Electronic certification, Payroll vouchers, Job descriptions, Reading and mathemat-
ics tutors and family literacy activities

Chapter 2: Selecting Recipients & Assigning Jobs ..................... 15

GENERAL STUDENT ELIGIBILITY REQUIREMENTS .......................................................................... 15
ASSIGNING JOBS ..................................................................................................................................... 15
EMPLOYMENT CONDITIONS AND LIMITATIONS ............................................................................. 16
FWS EMPLOYMENT DURING PERIOD OF NONATTENDANCE ..................................................... 17

Chapter 3: Calculating FWS Awards ........................................... 19

DETERMINING THE FWS AWARD AMOUNT ...................................................................................... 19
FWS OVERAWARDS AND RESOURCES ............................................................................................... 21

Chapter 4: Paying Students ......................................................... 23

ESTABLISHING WAGE RATES ................................................................................................................. 23
PAYMENT FOR TRAVEL AND/OR TRAINING ...................................................................................... 24
DISBURSEMENT ....................................................................................................................................... 24
PAYMENT DIRECTLY TO STUDENT ACCOUNTS ................................................................................ 26
HOLDING EXCESS FWS FUNDS ON BEHALF OF STUDENTS ........................................................ 26
GARNISHMENT OF WAGES.................................................................................................................... 27
Chapter 5: Types of Employment ............................................... 29
COMMUNITY SERVICE JOBS ................................................................................................................. 29
How are community services defined? What is a family literacy project? How are family literacy
activities defined? Employing FWS students as reading and mathematics tutors
WORK ON CAMPUS ................................................................................................................................. 32
ON-CAMPUS OR OFF-CAMPUS WORK FOR PROPRIETARY SCHOOL......................................... 33
WORK OFF CAMPUS FOR NONPROFIT OR GOVERNMENT AGENCY ......................................... 33
WORK OFF CAMPUS FOR PRIVATE FOR-PROFIT COMPANIES ..................................................... 35
TERMS USED IN THE DEFINITION OF COMMUNITY SERVICES .................................................... 37
LIST OF AGENCIES, INSTITUTIONS, AND ACTIVITIES INCLUDED IN THE DEFINITION OF
COMMUNITY SERVICES ......................................................................................................................... 37
EMPLOYING FWS STUDENTS AS TUTORS: FAQs .............................................................................. 39

Chapter 6: Job Location & Development and Work-Colleges .. 43

JOB LOCATIONS AND DEVELOPMENT PROGRAM ......................................................................... 43
JLD program participation, Student Eligibility, Use of FWS allocation for JLD Program, Use of JLD
Program Funds, Federal Share Limitation, Allowable Program Costs, Students as staff in the pro-
gram office,JLD reporting on the FISAP
MULTI-INSTITUTIONAL JLD PROGRAMS ........................................................................................... 46
WORK-COLLEGES PROGRAM ............................................................................................................... 47
Allowable costs

Appendix A: Model Off-Campus Agreement............................. 49

Appendix B: Need Assessment for FWS Community Service ... 53