Table of Contents

Volume 6 - Federal Work-Study

Introduction................................................................................... 1
RECENT CHANGES ...................................................................................................................................... 1

WORK-COLLEGES PROGRAM .................................................................................................................. 3

Allowable Costs ................................................................................................................................................4

Chapter 1: School Requirements.................................................. 5

PROGRAM PARTICIPATION AGREEMENT ............................................................................................. 5

CASH MANAGEMENT ................................................................................................................................ 5

ALLOCATION AND REALLOCATION ....................................................................................................... 6

FEDERAL SHARE LIMITATION .................................................................................................................. 7

NONFEDERAL SHARE ................................................................................................................................ 8

CARRY FORWARD/CARRY BACK.......................................................................................................... 10

LIMITATIONS ON USE OF FUNDS CARRIED FORWARD OR BACK .............................................. 10

TRANSFER OF FUNDS TO THE FSEOG PROGRAM .......................................................................... 11

ADMINISTRATIVE COST ALLOWANCE (ACA) ................................................................................... 12

FISCAL PROCEDURES AND RECORDS ............................................................................................... 12

Chapter 2: Selecting Recipients & Assigning Jobs ..................... 15

GENERAL STUDENT ELIGIBILITY REQUIREMENTS .......................................................................... 15

ASSIGNING JOBS ..................................................................................................................................... 16

JOB DESCRIPTIONS ................................................................................................................................. 16

EMPLOYMENT CONDITIONS AND LIMITATIONS ............................................................................ 17

Chapter 3: Calculating FWS Awards ........................................... 21

DETERMINING MAXIMUM FWS ELIGIBILITY .................................................................................... 21

EARNINGS APPLIED TO COST OF ATTENDANCE ............................................................................ 22

FWS OVERAWARDS AND RESOURCES ............................................................................................... 22

Chapter 4: Paying Students ......................................................... 23
ESTABLISHING WAGE RATES ................................................................................................................ 23

DISBURSEMENT ....................................................................................................................................... 24

PAYROLL RECORDS ................................................................................................................................. 25

PAYMENT DIRECTLY TO STUDENT ACCOUNTS ............................................................................... 27

Chapter 5: Types of Employment ............................................... 29

COMMUNITY SERVICE JOBS ................................................................................................................. 29

PAYMENT FOR TRAVEL AND/OR TRAINING ...................................................................................... 31

FAMILY LITERACY PROGRAMS ............................................................................................................. 32

ESTABLISHING FWS COMMUNITY SERVICE JOBS .......................................................................... 32

AMERICA READS CHALLENGE AND AMERICA COUNTS .............................................................. 33

Training Tutors ............................................................................................................................................... 36
Time Spent on Activities Other Than Tutoring ......................................................................................... 36
Documenting the Employment of FWS Reading or Mathematics Tutors ............................................ 37

WORK ON CAMPUS ................................................................................................................................. 37

WORK FOR PROPRIETARY SCHOOL ON OR OFF CAMPUS ........................................................... 37

WORK OFF CAMPUS FOR NONPROFIT OR GOVERNMENT AGENCY ........................................ 38

WORK OFF CAMPUS FOR PRIVATE FOR-PROFIT COMPANIES .................................................... 40

OFF-CAMPUS AGREEMENTS ................................................................................................................ 40

FWS EMPLOYMENT DURING PERIOD OF NONATTENDANCE ..................................................... 41

TERMS USED IN THE DEFINITION OF COMMUNITY SERVICES ................................................... 42

LIST OF AGENCIES, INSTITUTIONS, AND ACTIVITIES INCLUDED IN THE DEFINITION OF
COMMUNITY SERVICES ................................................................................................................... 43

Chapter 6: Job Location & Development................................... 45

JLD PROGRAM PARTICIPATION ........................................................................................................... 45

STUDENT ELIGIBILITY ............................................................................................................................. 45

USE OF FWS ALLOCATION FOR JLD PROGRAM .............................................................................. 46

USE OF JLD PROGRAM FUNDS ............................................................................................................ 46

FEDERAL SHARE LIMITATION ............................................................................................................... 46

ALLOWABLE PROGRAM COSTS ........................................................................................................... 46

FWS STUDENTS AS STAFF IN THE JLD PROGRAM .......................................................................... 47

JLD REPORTING ON THE FISAP............................................................................................................ 47

MULTI-INSTITUTIONAL JLD PROGRAMS ........................................................................................... 48

Appendix A: Model Off-Campus Agreement............................. 53

Appendix B: Need Assessment for FWS Community Service
Program .................................................................................... 57