Volume V, Section 4—

Combination System Edits

Table of Contents
Pell Grant EDExpress Edits..............................................................................................................V-4-2

Direct Loan EDExpress Edits.........................................................................................................V-4-14

February 2004 (2004-2005) COD Technical Reference Page V-4-1

Volume V – Pell Grant & Direct Loan Combination System Supplement
Pell Grant EDExpress Edits
Edit Field Name Condition Message
1000 Payment If Payment Methodology = Academic Calendar must be
Methodology 1 2 = Quarter,
AND 3 = Semester, or
Academic Calendar = 1, 5, 4 = Trimester
or 6
for Payment Methodology 1 (Formula 1)
1001 Payment If Payment Methodology = Academic Calendar must be
Methodology 2 2 = Quarter,
AND 3 = Semester, or
Academic Calendar = 1, 5, 4 = Trimester
or 6
for Payment Methodology 2 (Formula 2)
1002 Payment If Payment Methodology = Academic Calendar must be
Methodology 3 1 = Credit Hour,
AND 2 = Quarter,
Academic Calendar = 5 or 6 3 = Semester, or
4 = Trimester
for Payment Methodology 3 (Formula 3)
1003 Payment If Payment Methodology = Academic Calendar must be
Methodology 4 5 = Clock Hour, or
AND 6 = Credit Hour w/o Terms
Academic Calendar = 1, 2, for Payment Methodology 4 (Formula 4)
3, or 4

February 2004 (2004-2005) COD Technical Reference Page V-4-2

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1004 Payment If Payment Methodology = Academic Calendar must be
Methodology 5 1 = Credit Hour,
AND 2 = Quarter,
Academic Calendar = 5 3 = Semester,
4 = Trimester, or
6 = Credit Hour without Terms
for Payment Methodology 5 (Formula 5)
1005 Payment If Payment Methodology = Weeks of Instructional Time Used to
Methodology 1 Calculate Payment must be blank for
AND Payment Methodology 1 (Formula 1.)
Weeks used to calculate
payment cannot equal blank
1006 Payment If Payment Methodology = Weeks of Instructional Time in Program’s
Methodology 1 Definition of Academic year must be blank
AND for Payment Methodology 1 (Formula 1.)
Weeks in program academic
year cannot equal blank
1007 Payment If Payment Methodology = Enrollment Status must be 3 (Half Time)
Methodology 5 or 4 (Less than ½ Time) for Payment
AND Methodology 5 (Formula 5.)
Enrollment Status = 1, 2, or
5
1100 Weeks used to If Payment Methodology = Valid Range is 00 to 29 when Payment
calculate payment 2 Methodology is 2 (Formula 2.)
AND
Weeks used to calculate
payment > 29

February 2004 (2004-2005) COD Technical Reference Page V-4-3

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1101 Weeks used to If weeks used to calculate Weeks of Instructional Time Used to
calculate payment payment > Weeks in Calculate Payment cannot exceed Weeks
Program Academic Year of Instructional Time in Program’s
Definition of Academic Year.
1102 Weeks in Program If Payment Methodology = Valid range is 30 to 78 when Payment
Academic Year 2, 3, 4, or 5 Methodology = 2 (formula 2), 3 (formula
AND 3), 4 (formula 4), or 5 (formula5).
Weeks in Program
Academic Year is blank OR
range is not between 30 and
78.
1104 Weeks used to If weeks used to calculate Both Weeks of Instructional Time used to
calculate payment payment is blank Calculate Payment and Weeks of
AND Instructional Time in program’s definition
of Academic Year must be blank or both
Weeks in Program must have values.
Academic Year is non-
blank
1106 Hours/Credits in If Hours/Credits in Program Both Hours/Credits in this student’s
Program Academic Year is blank Program of Study’s Academic Year and
Academic Year AND Credit/Clock Hours Used to Calculate
Payment must be blank or both must have
Hours/Credits Paid this values.
Year is non-blank
1107 Hours/Credits Paid If Hours/Credits Paid this Both Credit/Clock Hours in this student’s
this Year Year is blank Program of Study’s Academic Year and
AND Credit/Clock Hours Used to Calculate
Payment must be blank or both must have
Hours/Credits in Program values.
Academic Year is non-
blank

February 2004 (2004-2005) COD Technical Reference Page V-4-4

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1110 Hours/Credits in If Academic Calendar = 5 Credit/Clock Hours in this student’s
Program AND Program of Study’s Academic Year has a
Academic Year valid range of 0900 to 3120 for Academic
Hours/Credits in Program Calendar 5 (Clock hour.)
Academic Year < 900 OR
Hours/Credits in Program
Academic Year > 3120
1111 Hours/Credits Paid If Academic Calendar = 6 Hours/Credits Paid this Year has a valid
this Year AND range of 0000 to 0100 for Academic
Calendar 6 (Credit Hour without terms.)
Hours/Credits Paid this
Year > 100
1112 Hours/Credits in If Payment Methodology = Field must be blank if Payment
Program 1, 2, or 3 Methodology =
Academic Year AND 1 (Formula 1),
Hours/Credits in Program 2 (Formula 2), and
Academic Year is non- 3 (Formula 3)
blank.
1113 Hours/Credits If Academic Calendar = 1, Credit/Clock Hours in this student’s
Program 2, 3, or 4 Program of Study’s Academic Year must
Academic Year AND be blank when academic calendar is not
Hours/Credits in Program 5 (Clock hour), or
Academic Year is non- 6 (Credit hour without terms)
blank
1114 Hours/Credits If Academic Calendar = 6 Credit/Clock Hours in this student’s
Program AND Program of Study’s Academic Year must
Academic Year be greater than or equal to 24 and less than
(Hours/Credits in Program or equal to 100.
Academic Year < 24 or
Hours/Credits in Program
Academic Year > 100)
1120 Hours/Credits Paid If Hours/Credits Paid from Credit/Clock Hours used to Calculate
this Year Year > Hours/Credits in Payment cannot exceed Credit/Clock
Program Academic Year Hours in this student’s Program of Study’s
Academic Year.

February 2004 (2004-2005) COD Technical Reference Page V-4-5

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1121 Hours/Credits Paid If Academic Calendar = 1, Credit/Clock Hours in this student’s
this Year 2, 3, or 4 Program of Study’s Academic year must
AND be blank when Academic Calendar is not 5
(Clock Hour) or 6 (Credit Hour without
Hours/Credits Paid this Terms.)
Year is Non-blank
1200 Award Amount If Payment Methodology = Award amount exceeds payment amount
for Entire School 1 ceiling.
Year AND
Enrollment Status = 1, or
Enrollment Status = 2, or
Enrollment Status = 3, or
Enrollment Status = 4, or
Enrollment Status = 5,
AND
Award Amount for Entire
School Year > Scheduled
Federal Pell Grant
1205 Award Amount If Payment Methodology = Award Amount exceeds payment amount
for Entire School 2 or 3 ceiling.
Year AND
Enrollment Status is 1, 2, 3,
4, or 5
AND
Award Amount for Entire
School Year > Total
Payment Ceiling

February 2004 (2004-2005) COD Technical Reference Page V-4-6

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1209 Award Amount If Payment Methodology = Award Amount exceeds payment amount
for Entire School 4 ceiling.
Year AND
Award Amount for Entire
School Year > Result of two
formulas below
(Scheduled Federal Pell
Grant for EFC COA *
Weeks Used to Calculate
Payment) / Weeks in
Program Academic Year
(Result of first formula *
Hours/Credits Paid from
Year) / Hours/Credits in
Program Academic Year
1210 Award Amount If Payment Methodology = Award Amount exceeds payment amount
for Entire School 5 ceiling.
Year AND
Academic Calendar = 6
AND
Award Amount for Entire
School Year > Result of two
formulas below
(Annual Pell Grant award at
half-time or less than 1/2-
time * Weeks Used to
Calculate Payment) / Weeks
in Program Academic Year
(Result of first formula *
Hours/Credits Paid from
Year) / Hours/Credits in
Program Academic Year

February 2004 (2004-2005) COD Technical Reference Page V-4-7

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1211 Award Amount If Enrollment Status = 3 Award Amount exceeds payment amount
for Entire School AND ceiling.
Year
Payment Methodology = 5
AND
Academic Calendar = 1, 2,
3, or 4
AND
(Award Amount for Entire
School Year) > (Annual
award at half-time * Weeks
Used to Calculate Pell
Student) / Weeks in
Program Academic Year
OR Award Amount exceeds payment amount
If Enrollment Status = 4 ceiling.

AND
Payment Methodology = 5
AND
Academic Calendar = 1, 2,
3, or 4
AND
(Award Amount for Entire
School Year) > (Annual
award at less than half-time
* Weeks Used to Calculate
Pell Student) / Weeks in
Program Academic Year

February 2004 (2004-2005) COD Technical Reference Page V-4-8

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1302 Verification Status If the Verification Status “W” Verification Status – student can
Code Code (tbl receive only ½ of the Scheduled Award
Pell_Student.VERIFSTAT) Amount.
=W
AND Note: COD only accepts one disbursement
Total Disbursement Amount of up to 50% of the scheduled award with a
(tbl Pell verification status = W.
Student.DISBTOTAL) is > EDExpress allows multiple disbursements
50% of the Scheduled with a verification status = W, when the
Award (tbl Pell_Student. sum of the disbursements does NOT
SCHEDAWD) exceed 50% of the scheduled award.
1400 Enrollment Status If Payment Methodology = Field must be blank for Payment
4 (Formula 4) Methodology 4 (Formula 4.)
AND
Enrollment Status is non-
blank
1450 Award Amount If Award Amount for Entire Total Disbursement Amount exceeds
for Entire School School Year < Total Award Amount for entire school year.
Year Disbursement Amount
1470 Reporting Entity If the Reporting Entity ID Reporting Entity ID (Institution Setup)
ID associated with the cannot be blank.
reporting campus is blank
1475 Attended Entity ID If the Attended Entity ID Attended Entity ID (Institution Setup)
associated with the cannot be blank.
reporting campus is blank
1500 Submitted If the Disbursement Date is Disbursement Date and Submitted Amount
Amount non-blank must both be non-blank.
AND
Submitted Amount is blank

February 2004 (2004-2005) COD Technical Reference Page V-4-9

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1510 Disbursement If the Disbursement Date is Disbursement Date and Submitted Amount
Date blank must both be non-blank.
AND
Submitted Amount is non-
blank
1520 Disbursement If Institution Disbursement Current date cannot be more than 7 days
Date Option from setup is Just in prior to the Disbursement date.
Time, Pushed Cash, or Cash
Monitoring 1
AND
Disbursement Release
Indicator is true
AND
Current Date is more than 7
days prior to the
Disbursement Date
1530 Disbursement If Institution Disbursement Current date cannot be more than 30 days
Date Option from setup is prior to the Disbursement date.
advanced
AND
Disbursement Release
Indicator is true
AND
Current Date is more than
30 days prior to the
Disbursement Date

February 2004 (2004-2005) COD Technical Reference Page V-4-10

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1535 Enrollment Status If Enrollment Status is Enrollment Status is required for Payment
blank Methodologies 1, 2, 3, and 5.
AND
Payment Methodology is 1,
2, 3, or 5
AND
Academic Calendar is not
equal to 5 or 6
1540 Disbursement If Institution Disbursement Current Date cannot be more than 0 days
Date Option from setup is Cash prior to the Disbursement Date.
Monitoring 2 or
Reimbursement
AND
Disbursement Release
Indicator is true
AND
Current Date is more than
zero days prior to the
disbursement date
1550 Date of Birth If the student’s Date of Student’s Date of Birth (Demo tab) cannot
Birth is blank be blank
1560 Funding Method If the Disbursement Release Reporting Campus Funding Method
Indicator is true (Institution Setup) cannot be blank.
AND
Funding Method associated
with the reporting campus is
blank

February 2004 (2004-2005) COD Technical Reference Page V-4-11

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
1570 Sequence Number If the Disbursement Disbursement Sequence Number must be
Sequence Number being the next available number.
added is not the next
available sequential
sequence number for a
particular disbursement
1580 Submitted If the Disbursement Disbursement Amount cannot be equal to
Amount Sequence Number is 01 zero for Disbursement Sequence Number
AND 01.
Disbursement Release
Indicator is false
AND
Document ID is blank
AND
Disbursement Amount is 0
1585 Submitted If the Disbursement Amount Disbursement Amount is less than or equal
Amount is not populated or less than to zero for Disbursement Sequence
or equal to zero for Number 01.
Sequence Number 01
AND
Disbursement Release
Indicator is true (checked)
1600 Disbursement If the Award Amount for Disbursement Profile Code must be blank
Profile Code Entire School Year on an when Award Amount for Entire School
Origination record is equal Year is blank or 0.
to zero or blank
AND
The user attempts to add a
Disbursement Profile to that
record

February 2004 (2004-2005) COD Technical Reference Page V-4-12

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Pell Grant Full Participant EDExpress Edits (Continued)
Edit Field Name Condition Message
OR Disbursement Profile Code must be blank
If the Award Amount for when Award Amount for Entire School
Entire School Year on an Year is blank or 0.
Origination record is greater
than zero (and non-blank),
AND
A Disbursement Profile has
already been saved for that
record
AND
The user attempts to change
the Award Amount for
Entire School Year on that
record to 0 or blank

February 2004 (2004-2005) COD Technical Reference Page V-4-13

Volume V – Pell Grant & Direct Loan Combination System Supplement
Direct Loan EDExpress Edits

Edit Field Name Table Condition Message

1010 Parents Date Loan PLUS only Parent’s date of
of Birth Demographic If Student’s Date of Birth = Parent’s birth cannot be the
Date of Birth same as the
student’s date of
birth.
1025 Borrower Loan If changed to Y (Y = Yes in default on All current and
Default on Education Loans) and an Actual future
Education Disbursement(s) exist disbursements must
Loans be adjusted to $0
prior to changing
default status to Y
(Yes.)
1035 Dependency Loan If Dependency Status = D (Dependent) Graduate students
Status AND cannot be
dependent.
Year in College = 6 or 7
1045 Loan Amount Loan If Loan Amount Approved is entered Loan amount
Approved AND approved cannot be
entered unless
Dependency Status OR College Grade
dependency status
Level are blank
and college grade
Level are present.
1050 Loan Amount Loan For PLUS loans, if Loan Amount Loan Amount
Approved Approved is modified Approved cannot be
AND modified if the
Credit Decision
Credit Decision is E (credit overridden
status is E (credit
based on approved endorser)
overridden based on
approved endorser.)

February 2004 (2004-2005) COD Technical Reference Page V-4-14

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 Loan Amount Loan Bypass this edit when a loan contains The Loan Amount
Approved one or more Type P (Servicing Approved for this
Refund) disbursement records in the loan exceeds annual
actual disbursement table loan limits for this
For records where: student.
Loan Type = S or U Maximum Loan
Amount [99999].
Health Professions Programs Flag is
blank (Where 99999 is
equal to the amount
Additional Unsub Flag is blank exceeded in
Dependency Status = D condition to the
Grade Level = 0 or 1 left.)

Loan Amount Approved > 2625

OR
For records where:
Loan Type = S or U
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = D
Grade Level = 2
Loan Amount Approved > 3500

February 2004 (2004-2005) COD Technical Reference Page V-4-15

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 OR
(Cont.)
For records where:
Loan Type = S or U
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = D
Grade Level = 3, 4, or 5
Loan Amount Approved > 5500
OR
For records where:
Loan Type = U
Health Professions Programs Flag is
blank
Additional Unsub Flag = Y
Dependency Status = D
Grade Level = 0 or 1
Loan Amount Approved > 6625
OR
For records where:
Loan Type = S
Health Professions Programs Flag is
blank
Additional Unsub Flag = Y
Dependency Status = D
Grade Level = 0 or 1
Loan Amount Approved > 2625

February 2004 (2004-2005) COD Technical Reference Page V-4-16

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 OR
(Cont.)
For records where:
Loan Type = U
Health Professions Programs Flag is
blank
Additional Unsub Flag = Y
Dependency Status = D
Grade Level = 2
Loan Amount Approved > 7500
OR
For records where:
Loan Type = S
Health Professions Programs Flag is
blank
Additional Unsub Flag = Y
Dependency Status = D
Grade Level = 2
Loan Amount Approved > 3500
OR
For records where:
Loan Type = U
Health Professions Programs Flag is
blank
Additional Unsub Flag = Y
Dependency Status = D
Grade Level = 3, 4, or 5
Loan Amount Approved > 10500

February 2004 (2004-2005) COD Technical Reference Page V-4-17

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 OR
(Cont.)
For records where:
Loan Type = S
Health Professions Programs Flag is
blank
Additional Unsub Flag = Y
Dependency Status = D
Grade Level = 3, 4, or 5
Loan Amount Approved > 5500
OR
For records where:
Loan Type = U
Health Professions Programs Flag = Y
Additional Unsub Flag is blank
Dependency Status = D
Grade Level = 4 or 5
Loan Amount Approved > 22167
OR
For records where:
Loan Type = U
Health Professions Programs Flag = Y
Additional Unsub Flag = Y
Dependency Status = D
Grade Level = 4 or 5
Loan Amount Approved > 27167

February 2004 (2004-2005) COD Technical Reference Page V-4-18

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 OR
(Cont.)
For records where:
Loan Type = U
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 0 or 1
Loan Amount Approved > 6625
OR
For records where:
Loan Type = S
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 0 or 1
Loan Amount Approved > 2625
OR
For records where:
Loan Type = U
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 2
Loan Amount Approved > 7500

February 2004 (2004-2005) COD Technical Reference Page V-4-19

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 OR
(Cont.)
For records where:
Loan Type = S
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 2
Loan Amount Approved > 3500
OR
For records where:
Loan Type = U
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 3, 4, or 5
Loan Amount Approved > 10500
OR
For records where:
Loan Type = S
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 3, 4, or 5
Loan Amount Approved > 5500

February 2004 (2004-2005) COD Technical Reference Page V-4-20

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 OR
(Cont.)
For records where:
Loan Type = U
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 6 or 7
Loan Amount Approved > 18500
OR
For records where:
Loan Type = S
Health Professions Programs Flag is
blank
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 6 or 7
Loan Amount Approved > 8500
OR
For records where:
Loan Type = U
Health Professions Programs Flag = Y
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 4 or 5
Loan Amount Approved > 27167

February 2004 (2004-2005) COD Technical Reference Page V-4-21

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1055 OR
(Cont.)
For records where:
Loan Type = U
Health Professions Programs Flag = Y
Additional Unsub Flag is blank
Dependency Status = I
Grade Level = 6 or 7
Loan Amount Approved > 45167
1065 MPN Status Loan If MPN Status is changed to S MPN Status cannot
AND be changed to S
(Signed) from any
The current MPN Status is not P status other than P
(Printed) or from
OR any status other than
R (Ready) when the
The current MPN Status is not R Prom Note Print
AND Indicator is F (On-
The Prom Note Print Indicator is F site - Custom
System.)
1080 Borrower Loan If Borrower Signed Note Date is Date Signed Note
Signed Note changed to blank Received cannot be
Date AND changed to blank
MPN Status is not changed to T unless MPN Status
is changed to T
(MPN Exists.)

February 2004 (2004-2005) COD Technical Reference Page V-4-22

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1085 Borrower Loan If MPN Status is not equal to A, S, M, MPN Status must
Signed Note or X be Signed,
AND Manifested,
Pending, or
Signed Note Received Date is non- Accepted when
blank Signed Note
Received date is
OR non-blank.

If MPN Status is S Signed Note

Received Date is
AND required on signed
Signed Note Received Date is blank notes.
1086 Borrower Loan If Borrower Signed Note Date is in the Borrower Signed
Signed Note future Note Date cannot be
Date in the future.
1090 Borrower’s Loan If Loan Type = P (PLUS) Citizenship cannot
Citizenship AND be blank.
Borrower's Citizenship is changed to
be is blank
1095 Reporting Institutions If the Reporting Entity ID associated The Reporting and
Entity, with the School Code indicated on the Attended Entity IDs
Attended DL record being edited is blank associated with the
Entity OR School Code listed
on this loan cannot
Attended Entity ID associated with the be blank.
School Code indicated on the DL
record being edited is blank
1100 Borrower’s Loan If Borrower’s Citizenship = 3 The Borrower’s
Citizenship AND Citizenship Status
cannot be 3 (Not
Loan Type = PLUS (P) Eligible) for a
PLUS loan.

February 2004 (2004-2005) COD Technical Reference Page V-4-23

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1125 Loan Period Loan If Loan Period End Date is less than or Loan Period Start
End Date equal to Loan Period Start Date Date must be prior
to Loan Period End
Date.
1126 Loan Period Loan If Loan Period End Date is more than WARNING – COD
End Date 12 calendar months past the Loan may reject this
Period Start Date (must be less than record because the
365 days or 366 days if leap year) Loan Period cannot
be greater than 12
calendar months.
1135 Academic Loan If Academic Year End Date is more WARNING – COD
Year than 12 calendar months past the may reject this
End Date Academic Year Start Date (must be record because the
less than 365 days or 366 days if leap Academic Year
year) cannot be greater
than 12 calendar
months.
1136 Academic Loan If Loan Period Start Date is less than Loan Period must
Year Academic Year Start Date be within Academic
End Date OR Year. Review Loan
Period Start and
If Loan Period End Date is greater End Dates and
than Academic Year End Date Academic Year
Start and End Dates.
1180 Disbursement- Anticipated If Anticipated Disbursement Dates are Anticipated
Anticipated Disbursement not in ascending order by disbursement dates
Date Disbursement Number must be in
AND ascending order.
The First Disbursement Flag has not
been selected on any Anticipated
Disbursement.
Disable when the First Disbursement
Flag is selected on a record

February 2004 (2004-2005) COD Technical Reference Page V-4-24

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
1195 Action Date Actual If the transaction date entered is prior Actual
Disbursement to the transaction date of the 1st Actual Disbursement Date
Disbursement on the database entered cannot be
OR prior to the 1st
Actual
The Actual Disbursement with the Disbursement Date.
First Disbursement Flag = C, if one
exists
(Use the transaction with Type D,
unless a Type Q transaction exists. If
Type Q transaction exists, use the date
of the Type Q transaction with the
highest sequence number)
1205 FUNDMETH Institutions If the Funding Method for the School Funding Method
Code listed on a record is blank cannot be blank for
AND School Code listed
on this loan record.
Actual disbursement(s) are being
added
1215 Action Type Actual If Inactive flag is Y This Loan is
Disbursement AND currently Inactive.
You must remove
Actual disbursements added the Inactive Flag
(Occurs in Multiple Entry or Import before making any
External Change only) disbursements.
1220 Action Type Actual If Action Type U is entered Actual disbursement
Disbursement AND record already exists
for this
A disbursement record already exists disbursement.
for this disbursement
(For Import External Change Only)

February 2004 (2004-2005) COD Technical Reference Page V-4-25

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
2000 Disbursement- Anticipated If Anticipated Disbursement date Anticipated
Anticipated Disbursement entered is more than 10 days before Disbursement date
Date Loan Period Start Date #N cannot be more
than 10 days prior to
Loan Period Start
Date.
2001 Action Date Actual If Actual Disbursement Date entered is WARNING – COD
Disbursement more than 10 days before Loan Period may reject this
Start Date record since Actual
Disbursement date
#N cannot be more
than 10 days prior to
Loan Period Start
Date.
2002 Action Date Actual If an Actual Disbursement is being The number of days
Disbursement saved or an Anticipated Disbursement prior to the
is being released when the current date disbursement date
is more than: entered is greater
- 7 days before the Disbursement than that allowed by
Date when the COD Funding the Funding Method
Method for the School associated chosen.
with the loan is Pushed Cash,
Advanced Pay or CM1
OR
- 0 days before the Disbursement
Date when the COD Funding
Method for the school associated
with the loan is CM2 or
Reimbursement

February 2004 (2004-2005) COD Technical Reference Page V-4-26

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
2010 Anticipated Anticipated If Anticipated Disbursement Date is Anticipated
Detail fields Disbursement not present Disbursement #N
AND detail fields cannot
be completed
Any other Anticipated Disbursement without an
detail is present Anticipated
Disbursement Date.
3000 Action Type Actual If the PLUS Credit check indicator is Actual
Disbursement blank, N, X, D, or F Disbursement #N
AND cannot be made
with a blank,
Any Action Type is entered (PLUS Pending or Credit
only) Denied Credit
Decision status on
PLUS loan.
3042 Action Type Actual If Disbursement Type Q Disbursement must
Disbursement AND be Accepted or
Batched before a
Current Disbursement # is not disbursement date
Accepted or Batched change is applied to
that Disbursement.

February 2004 (2004-2005) COD Technical Reference Page V-4-27

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
3044 Action Date Actual If Disbursement Type Q date for 1st Adjusted
Disbursement Actual Disbursement Disbursement Date
OR of the 1st
disbursement cannot
Actual Disbursement with First be after a
Disbursement Flag = C is after any subsequent
other Disbursement (Type D) Date Disbursement #N
If any subsequent Disbursement date.
contains a Type Q transaction, edit
against the date of the Type Q
transaction with the highest sequence
number
Example:
Disb #1 original date: 7/15/2004
Q for Disb #1 date: 7/20/2004
Disb #2 date: 7/18/2004
3050 Action Actual If Actual Disbursement type of D is Actual
Amount Disbursement being created Disbursement
AND Amount #N cannot
be equal to zero.
Disbursement Amount is equal to zero
3051 Action Actual If Action Amount gross is same as You cannot enter an
Amount Disbursement previous gross amount for this action amount
Disbursement Number where the Gross
Amount is the same
as the previous
transaction for this
disbursement
number.
3055 Action Actual If Action Disbursement Number is Disbursement
Disbursement Disbursement greater than one (01) number 01 must be
Number AND entered before this
disbursement.
Actual Disbursement 01 does not exist

February 2004 (2004-2005) COD Technical Reference Page V-4-28

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
3070 Action Type Actual If an Actual Disbursement's first First transaction
Disbursement transaction type is A or Q type for
disbursement #(N)
cannot be A, N, or
Q.
3080 Action Date Actual If Actual Disbursement Date entered is Actual disbursement
Disbursement greater than current date plus 7 days #N cannot be more
than 7 days in the
future.
3090 Actual Gross Actual Condition 1: MPN status is N, R, or P MPN must be prior
Amount Disbursement AND to entering Actual
Disbursement #N.
Condition 2: Origination status is N
AND
Condition 3: Entered amount is
changed and saved as non-zero
If conditions 1 and 3 are true OR 2 and
3 are true, fire edit
3100 Action Type Actual If Action Type entered is A or N Adjustment cannot
Disbursement AND be prior to actual
disbursement.
Date entered is before date on actual
disbursement (type D)
3105 Action Date Actual If the Action Date is 121 days or more WARNING – This
Disbursement greater than the Loan Period End Date Disbursement Date
is more than 120
days past the Loan
Period End Date
and will be rejected
by COD unless your
institution has prior
approval from the
Department of
Education.

February 2004 (2004-2005) COD Technical Reference Page V-4-29

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
3911 Actual Gross Actual If the sum of all disbursements exceeds Actual gross loan
Amount Disbursement the Loan Amount Approved total cannot exceed
the Loan Amount
Approved.
3914 Actual Gross Actual CANCODE is set to Y (through You must first
Amount Disbursement multiple entry/import change) adjust all Actual
AND Disbursements to $0
before you can mark
Sum of Actual Gross Amounts >0 this loan inactive.

3995 Actual Gross Actual If Loan Type is Sub or Unsub Actual

Amount Disbursement AND disbursements
cannot be saved
Require Entrance Interview flag is without an Entrance
checked in system setup Interview for Grade
AND Level 0 or 1.
College Grade Level = 0 or 1
AND
Loan Entrance Interview Date on
Demo is blank
4000 Anticipated Anticipated If Loan Type is PLUS PLUS loans can
Disbursement Disbursement AND only contain 4
Number Anticipated
Anticipated Disbursement Numbers Disbursements.
greater than or equal to 5 exist
4001 Borrower Loan. If PLUS Borrower’s Current SSN Parent’s Current
Current SSN SSNCURR (tbl_D_Loan.SSNCURR) is the same SSN cannot be the
as the Student’s Current SSN same as the
(tbl_A_Demographic.SSNCURR) Student’s Current
SSN.

February 2004 (2004-2005) COD Technical Reference Page V-4-30

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
4002 Anticipated Anticipated If less than 2 Anticipated WARNING – COD
Disbursement Disbursement Disbursement records exist for a loan may reject this
Number and the school is not a Special School record since less
(tbl_D_ParmGeneral.EXPSITE = No) than 2 Anticipated
Disbursements exist
and you have not
indicated you are a
Special School in
System Setup.
4003 Disbursement Loan If the Disbursement Profile Code The Disbursement
Profile Code (tbl_D_Loan.LOANCODE) is changed Profile Code cannot
AND be changed when
the loan status is
Loan Status (tbl_D_Loan.STAT) is A Accepted or
or B Batched.
(For Import External Change)
4004 Action Date Actual If the disbursement is flagged as the Actual
Disbursement ‘first’ Disbursement #N
AND must have the
earliest
The Action Date is greater than the disbursement date
date of any other disbursement since it is flagged as
Compare to other transactions with the ‘first’
Type D, unless a Type Q transaction disbursement.
exists.
If Type Q transaction exists, use the
date of the Type Q transaction with the
highest sequence number
4005 Date of Birth Demographic. If the Student’s Date of Birth is not Student’s Date of
DOB 19050101 to 19961231 Birth must be
between 01/01/1905
and 12/31/1996.

February 2004 (2004-2005) COD Technical Reference Page V-4-31

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
4006 MPN Loan If MPN Status is changed to T MPN Status cannot
AND be changed to T
(Exists) when the
The current MPN Status is not N, R, P, current status is not
S, or M N, R, P, S, or M.
4007 Local Zip Demographic. Student’s Local Zip Code is non-blank Student's Local
Code LSTATE AND Address State
Local State is blank should not be blank.
LZIP
OR
OR Student's Local Zip
Code should not be
Student’s local address state is non- blank.
blank AND is not “CN,” “MX,” or
“FC”
AND
Zip Code is blank
(External Add/Change Only)
4008 Local Address Demographic. If only one of the local address fields is At least two Local
LADDRESS non-blank Address fields must
(External Add/Change Only) be populated.
LCITY
LSTATE
LZIP
4009 Student's Demographic. Student's First Name is blank Student's First and
Name NAMEL (Demographic.NAMEF) Last Names cannot
AND both be blank.
NAMEF
Student’s Last Name
(Demographic.NAMEL) is blank

February 2004 (2004-2005) COD Technical Reference Page V-4-32

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
4010 Parent's Name Loan. Parent's First Name (Loan.NAMEF) is Parent's First and
NAMEL blank Last Names cannot
AND both be blank.
NAMEF
Parent’s Last Name (Loan.NAMEL) is
blank
AND
Origination Status
(tbl_D_Loan.LOANSTAT) is not N
(N/A to Imports)
4011 Current SSN Loan. If PLUS Borrower’s Current SSN Parent’s Current
SSNCURR (tbl_D_Loan.SSNCURR) is changed SSN cannot be
to blank changed to blank
AND after the loan is
originated.
Origination Status
(tbl_D_Loan.LOANSTAT) is not N
4012 First Actual If the First Disbursement Flag = C Actual
Disbursement Disbursement. AND Disbursement 01
Flag must be accepted
FIRST Disbursement Status of Actual before a subsequent
Disbursement 01 is not A (Accepted) Actual
Disbursement can
be flagged as the
'First' Actual
Disbursement.
4013 Student's If Student's ARN Student's ARN
Alien (tbl_A_Demographic.ARN) is blank cannot be blank
Registration AND when Student's
Number Citizenship Status =
(ARN) Student's Citizenship Status 2 (Eligible Non-
(tbl_A_Demographic.CITIZEN) = 2 citizen.)

February 2004 (2004-2005) COD Technical Reference Page V-4-33

Volume V – Pell Grant & Direct Loan Combination System Supplement
 Direct Loan EDExpress Edits (Continued)
Edit Field Name Table Condition Message
4014 Parent's Alien If Parent's ARN (tbl_D_Loan.ARN) is Parent's ARN
Registration blank cannot be blank
Number AND when Parent's
(ARN) Citizenship Status is
Parent's Citizenship 2 (Eligible Non-
Status(tbl_D_Loan.CITIZEN) = 2 citizen.)
4015 Inactive If Disbursement Profile Code from Disbursement
Disbursement Disbursement profile imported from Profile Code is
Profile Codes the prior year has not been updated currently inactive.
(tbl_D_DisbursementProfile. Update the
Disbursement
INACTIVE = Yes for record in profile associated
tbl_D_DisbursementProfile with with this
values in VENDOR Disbursement
AND Profile Code in
LOANCODE equal to values in Disbursement Setup
tbl_D_Loan.VENDOR and to make it active.
LOANCODE)

February 2004 (2004-2005) COD Technical Reference Page V-4-34

Volume V – Pell Grant & Direct Loan Combination System Supplement