Tally Accounting Package

UNIT - 3

Objectives of this session

Voucher Entry Voucher Types Role of Buttons Exercise

Introduction
In accounting, vouchers are the main input besides the opening balances which you put in the masters. The output is the form of Reports. Tally recognizes a number of vouchers, which can be used to enter the first information of the transaction. Vouchers are of different types. Some of them are already defined in the Tally software.

Voucher Types
Some of the general vouchers are as follows: o Sales Voucher o Purchase Voucher o Payment Voucher o Receipt Voucher o Journal Voucher Other than the predefined vouchers of the Tally software, users can create vouchers of their own desire and requirement also.

Voucher Entry
Voucher Entry is done by selecting Voucher Entry option from the Gateway of Tally.

Voucher Entry
The default voucher entry screen displayed is the Payment Voucher. To change the screen for different voucher type, use Button Bar or Function Keys.

Voucher Type Selection

Voucher type selection is the mental work done by you not by computer and it is totally based on the accounting concepts.

Exercise
Let us analyze the voucher type in the following transactions.
2004 April 1 ----2 3 5 8 Particulars Mohan started business with Cash Deposit in the Bank Furniture purchased for Cash Purchased goods for Cash Purchased goods from M/s Ram Narain on credit Goods sold to M/s Ram & Co. for cash Goods sold on credit to Ramesh Received cash from Ramesh Paid Rent Paid Salary Amount (Rs.) 5000 500 200 400 1000 600 300 300 100 200

-- 16 -- 24 -- 28 -- 30 -- 30

Exercise
2004 April 1 Particulars Mohan started business with Cash Amount (Rs.) 5000

Cash A/c Dr. 5000 To Mohans Capital A/c 5000 (Being the amount invested by Mohan in the business) This journal entry will give the idea of voucher type. As the Company is receiving some money it is receipt voucher or as this is of capital nature it may be journal voucher.

Exercise
2004 April 2 Particulars Deposit in the Bank Amount (Rs.) 500

Bank A/c Dr. 500 To Cash A/c (Being the amount paid into the Bank)

500

As the Company is paying and receiving some money it is contra voucher.

Exercise
2004 April 3 Particulars Furniture purchased for Cash Amount (Rs.) 200

Furniture A/c Dr. To Cash A/c (Being furniture purchased for cash)

200 200

As the Company is spending some money for the purchase of an asset, it is payment voucher.

Exercise
2004 April 5 Particulars Purchased goods for Cash Amount (Rs.) 400

Purchase A/c Dr. To Cash A/c (Being goods purchased for cash)

400 400

As the Company is spending some money for the purchase of goods (for trade), it is purchase voucher or as this is of cash payment nature it may be payment voucher.

Exercise
2004 April 8 Particulars Purchased goods from M/s Ram Narain on credit Amount (Rs.) 1000

Purchase A/c Dr. 1000 To M/s.Ram Narain A/c 1000 (Being goods purchased from M/s.Ram Narain on credit) As the Company purchased of goods (for trade) with out payment, it is purchase voucher.

Exercise
2004 April 16 Particulars Goods sold to M/s Ram & Co. for cash Amount (Rs.) 600

Cash A/c To Sales A/c (Being goods sold for cash)

Dr.

600 600

As the company sold goods to M/s. Ram & Co for cash, it is sales voucher or as this is of cash receipt nature it may be receipt voucher.

Exercise
2004 April 24 Particulars Goods sold on credit to Ramesh Amount (Rs.) 300

Ramesh A/c Dr. 300 To Sales A/c (Being goods sold to Ramesh on credit)

300

As the company sold goods to Ramesh on credit, it is sales voucher.

Exercise
2004 April 28 Particulars Received cash from Ramesh Amount (Rs.) 300

Cash A/c Dr. To Ramesh A/c (Being cash received from Ramesh)

300 300

As the Company is receiving some money it is receipt voucher.

Exercise
2004 April 30 Particulars Paid Rent Amount (Rs.) 100

Rent A/c Dr. To Cash A/c (Being the amount paid for rent)

100 100

As the Company is spending some money it is payment voucher.

Exercise
2004 April 30 Particulars Paid Salary Amount (Rs.) 200

Cash A/c Dr. To Salary A/c (Being the amount paid for salary)

200 200

As the Company is spending some money it is payment voucher.

Voucher Entry : Receipt Voucher

Cash Account Dr. To Capital Account (Being the amount invested by Mohan in the business as capital) 1. Come to Gateway of Tally 2. Select Voucher Entry either by clicking by mouse or by pressing V 3. Following window with default voucher type Payment Voucher will appear. 4. Select F6 button from button bar or press F6 from keyboard the type of voucher change from payment voucher to receipt voucher.

Voucher Entry : Receipt Voucher

5. 6.

7. 8. 9.

Following window of Receipt Voucher will appear. In front of To write R a list of related ledger will appear, select the Rams capital option. Enter the amount Rs.5000 in credit Press Enter The By Column will appear, write C a list of related ledger will appear select the cash option, the same amount automatically gets entered in debit column.

Voucher Entry : Receipt Voucher

The Receipt Voucher screen will appear as follows :

Voucher Entry : Contra Voucher

Bank Account Dr. To Cash Account (Being the amount paid into bank) 1. Come to Gateway of Tally 2. Select Voucher Entry either by clicking by mouse or by pressing V 3. Following window with default voucher type Payment Voucher will appear. 4. In front of To write C a list of related ledger will appear select the cash option.

Voucher Entry : Contra Voucher

5. 6. 7.

Enter the amount in credit Press Enter The By Column will appear write B a list of related ledger will appear select the bank option, the same amount automatically gets entered in debit column.

Voucher Entry : Contra Voucher

The Contra Voucher screen will appear as follows :

Voucher Entry : Payment Voucher

Furniture Account Dr. To Cash Account (Being Furniture purchased for Cash) 1. Come to Gateway of Tally 2. Select Voucher Entry either by clicking by mouse or by pressing V 3. Following window with default voucher type, Payment Voucher will appear. 4. In front of Dr write F a list of related ledger will appear, select the Furniture option.

Voucher Entry : Payment Voucher

5. 6. 7. 8.

A new window will also appear, asking for detail of furniture purchased with amount. Enter the amount in debit Press Enter The Cr Column will appear, write C a list of related ledger will appear select the cash option, the same amount automatically gets entered in debit column.

Voucher Entry : Payment Voucher

The Contra Voucher screen will appear as follows :

Voucher Entry : Purchase Voucher

Purchase Account Dr. To Cash Account (Being goods Purchased for Cash) 1. Come to Gateway of Tally 2. Select Voucher Entry either by clicking by mouse or by pressing V 3. Following window with default voucher type Payment Voucher will appear. 4. Press button F9 for purchase voucher 5. In front of Cr write C a list of related ledger will appear, select the cash option.

Voucher Entry : Purchase Voucher

6. 7. 8. 9.

A new window will also appear, asking for detail of purchased with amount Enter the amount in credit Press Enter The Dr Column will appear, write p a list of related ledger will appear, select the Purchase Account option, the same amount automatically gets entered in debit column.

Voucher Entry : Purchase Voucher

The Purchase Voucher screen will appear as follows :

Role of Button
F2 : To change the date of the voucher

Alt + F2 : To change Voucher Period F3 : To switch to another loaded company and enter a voucher in it.

Role of Button
F4 F5 F6 F7 : : : : To create a Contra Voucher To create a Payment Voucher To create a Receipt Voucher To create Journal Note such as Debit and Credit Notes To create Sales Voucher To create Purchase Voucher

continue

F8 F9

: :

Role of Button
F10

continue

: To Reverse Journal Voucher and also to create Memorandum : To change the features

F11

Post Dated : To make the current voucher Post-Dated Optional : To mark the current voucher Optional

Thank You

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