Department of Education

Region III Central Luzon

DIVISION OF CITY schools

G A PA N C IT Y
TELEFAX No. (044) 486-7910 / (044) 486-6524

January 10, 2013 DIVISION MEMORANDUM No. 03, s. 2013

CLARIFICATORY GUIDELINES ON THE SYSTEM OF RANKING OF DEPED PERSONNEL TO : Education and District Supervisors Heads of Public Elementary and Secondary Schools Teaching and Non-Teaching Personnel

1. To facilitate the review and evaluation of pertinent documents for the ranking of DepED personnel and to ensure uniformity in the interpretation and strict observance of the merit and fitness principle in the selection and promotion of candidates for teaching, related teaching and non-teaching positions (Inclosure No. 1), master teachers (Inclosure No. 2), and school heads (Inclosure No. 3), this Memorandum is hereby issued for the information, guidance and compliance of all concerned. 2. All school administrators shall be furnished a copy of this Memorandum. It is desired that its contents be discussed extensively in school/district meetings, for the guidance of all concerned specifically in the preparation of required supporting documents for ranking and evaluation. 3. It is desired that all members of the school/district/division selection board shall meet and discuss these guidelines thoroughly for immediate implementation. 4. This Memorandum takes effect immediately. Any other issuances which run counter with this Memorandum are hereby rescinded.

ESTRELITA S. CUNANAN, Ed. D. OIC Schools Division Superintendent

REFERENCES DepED Order No. 66, s. 2007 DepED Order No. 42, s. 2007 DepED Order No. 29, s. 2002 MEC Order No. 10, s. 1979 DECS Order No. 54, s. 1993 DECS Order No. 64, s. 1995 DECS Order No. 55, s. 1997 DECS Order No. 64, s. 1999

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Inclosure No. 1 to Division Memorandum No. 03 s., 2013

GUIDELINES ON THE APPOINTMENT AND PROMOTION OF OTHER TEACHING, RELATED TEACHING AND NON-TEACHING POSITIONS
I. BASIC POLICIES 1. Selection of employees for promotion/appointment in the DepED shall be anchored on the principles of merit, competence, fitness and equality. It shall be open to all who are qualified, regardless of gender, civil status, disability, religion, ethnicity or political affiliation. 2. When a position in the first and second level becomes vacant, the most qualified applicant who possesses appropriate civil service eligibility shall be considered for the position. 3. Vacant positions marked for filling up shall be published in accordance with RA 7041 (Publication law). The published vacant positions shall be posted in at least three (3) conspicuous places for at least fifteen (15) calendar days. Other appropriate modes of publication shall be considered. Vacant positions shall be filled up after fifteen (15) calendar days from publication. The publication of a particular vacant position shall be valid until filled up but not to extend beyond six (6) months reckoned from the date the vacant position was published. Vacant positions which are not filled up within six (6) months should be republished. 4. A Personnel Selection Board (PSB) organized for first and second level positions shall be guided by the principles of fairness and impartiality in the assessment of candidates for appointment: The composition of the Personnel Selection Board (based on DepED Order No. 66, s. 2007) shall be as follows: Non-Teaching Group Chairperson Assistant Schools Division Superintendent Members Administrative Officer Human Resource Management Officer Chief/Head where vacancy exists Elected Representative of first level employees Teaching Group In the Schools Division: Chairperson Assistant Schools Division Superintendent Members Head of the school where the vacancy exists Administrative Officer V Administrative Officer II (HRMO I) President of the Division DepED Employees Union/Non-Teaching Association/Faculty Association, as the case may be In the School: Central elementary schools and non-central elementary schools: Chairperson Principal/School Head Members Four (4) members from among the Grade Level Chairpersons

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Elementary schools with no school head: The SDS shall identify the committee of five (5) to take care of the entire group of schools of this type. Contiguous or proximate schools shall be clustered to complete the group of five. Secondary schools with existing department heads: Teaching Positions Chairperson Principal/School Head Members Department Head where vacancy exists Department Head Administrative Officer President of Teachers Association For secondary schools with no existing department heads, the school head shall designate the members of the committee from among the faculty on the basis of qualification and demonstrated creditable competence. Non-Teaching Positions Chairperson Principal/School Head Members Two (2) Department Heads Administrative Officer President of Employees Union/President of Non-Teaching Association 5. Generally, the guidelines stipulated in DepED Order No. 66, s. 2007 shall be used for the evaluation/rating of applicants pertinent papers. 6. Following the provisions all issuances relative to ranking and evaluation of DepED personnel, the following guidelines prevail: 6.1 There will be NO substitute for education and experience as stipulated in the Qualification Standards Manual (QSM). 6.2 An open ranking is NOT a part of the standard operating procedure. It must be requested in writing by ALL the applicants. All applicants must be present during the said open ranking. Non-appearance in said open ranking is deemed as waiver for said privilege. 6.3 All qualified applicants shall be included in the ranking process. A separate rank list shall be prepared for applicants coming from different level/category. Guided by the QSM and other policies, the HRMO shall determine whether an applicant is qualified or not and formally inform disqualified applicants before the ranking starts. 6.4 For Open Positions such as Education Supervisor I, the QSM shall be followed. A separate rank list will also be prepared for the different level(s)/category(ies) of applicants. 6.5 Evaluation of potentials and personal & physical characteristics of the applicants shall be done, individually, by the members of the PSB, using the DepED Order No. 66, s. 2007. 6.6 Personal Interview is not a must especially in the rating of physical characteristics and potentials but it can be used to facilitate rating. Interview with the superiors, subordinates and other co-workers can also be done to be able to determine the potentials, personal and physical capabilities of the applicants for promotion.
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6.7 To qualify for promotion/appointment, the total rating shall be at least 40 points for Level I positions and 50 points for Level II positions. (DECS Order 64, s. 1995). 6.8 A lone candidate shall not be subjected to ranking but may be recommended for promotion provided said candidate shall meet all the requirements of the position being filled. 6.9 A Rank List is valid only for one year. 7. Computation of Points The Personnel Selection Board / Committee (PSB/C) shall evaluate the candidates for promotion using the table as indicated for specific positions and assign points for the subitems under a particular criterion. Such point assignments indicated in _______ shall be uniformly applied and implemented for all promotions in Division offices. TEACHING AND RELATED TEACHING GROUP CRITERIA Performance Experience Outstanding Accomplishments (Meritorious Accomplishments) Education Training Psycho-social attributes Potential TOTAL NON-TEACHING GROUP CRITERIA Performance Experience Outstanding Accomplishments (Meritorious Accomplishments) Education Training Potential Psycho-social attributes TOTAL Level 1 35 5 5 10 10 15 20 100 Level 2 30 10 20 15 10 5 10 100 POINTS 35 5 20 25 5 5 5 100

8. Specific Number of Point/s Assigned to Each Criterion

CRITERIA A. Performance Rating Performance rating for the last 3 rating periods should be at least Very Satisfactory TEACHING AND RELATED TEACHING 35 Average of the numerical ratings multiplied by 35% NON-TEACHING LEVEL 1 35 Average of the numerical ratings multiplied by 35% 5 Every year given a point but not to exceed five (5) points LEVEL 2 30 Average of the numerical ratings multiplied by 30% 10 Every year given a point but not to exceed ten (10) points

B. Experience Experience must be relevant to the duties and functions of the position to be filled.

5 Every year given a point but not to exceed five (5) points

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C. Outstanding Accomplishments (Meritorious Accomplishments) a. Outstanding Employee Award b. Innovations c. Research & Development Projects d. Publication/Authorship e. Consultant/Resource Speaker in Trainings/Seminars D. Education Complete Academic Requirements for Masters Degree Masters Degree Complete Academic Requirements for Doctoral Degree Doctoral Degree Training Participant in a specialized training, e.g. Scholarship Programs, Short Courses, Study Grants

20 4 4 4 4 4 25 10 15 20 25 5 One point for every month of attendance but not to exceed five (5) points

5 1 1 1 1 1 10 6 7 9 10 10 One point for every month of attendance but not to exceed ten (10) points

20 4 4 4 4 4 15 7 10 13 15 10 One point for every month of attendance but not to exceed ten (10) points

Participant in three (3) or more training activities in each level conducted for at least three (3) days not credited during the last promotions: District Level Division Level Regional Level Participant in one (1) training conducted for at least three (3) days not credited during the last promotions: National Level International Level Chair/Co-chair in a technical/planning committee District Level Division Level Regional Level National Level International Level E. Potential 1. Communication Skills 2. Ability to Present Ideas 3. Alertness 4. Judgment 5. Leadership Ability F. Psycho-social attributes a. Human Relations b. Decisiveness c. Stress Tolerance TOTAL

1 2 3

2 4 6

2 4 6

4 5

8 10

8 10

1 2 3 4 5 5 1 1 1 1 1 5 2 2 1 100

2 4 6 8 10 20 4 4 4 4 4 15 6 5 4 100

2 4 6 8 10 10 2 2 2 2 2 5 2 2 1 100

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II. DETERMINANTS/FACTORS TO BE CANDIDATES & WEIGHING SYSTEM A. Performance Rating

CONSIDERED

IN

EVALUATING

The performance rating shall be based on the total numerical rating in the last three (3) performance rating periods (DepED Order No. 66, s. 2007) of the employee/candidate immediately preceding the ranking being made. In the case of employees who are on authorized leave of absence, observation tour, scholarship grants and/or study grant, their latest performance rating before such leave/scholarship shall be used. The performance rating period of teaching and related teaching group is per school year and semestral for non-teaching group. B. Experience Experience must be relevant to the duties and functions of the position to be filled. (This consists of the performance of duties/functions of the next higher position over a period expressed in years with every year given a point but not to exceed five points equivalent to 5 years (DECS Order No. 83, s. 1998). Assignment of points is based on the effectivity of the last appointment/designation of the candidate. Teacher-in-charge (TIC) can be used as a requirement to qualify for promotion to Head Teacher or Principal I but not as relevant experience). C. Outstanding Accomplishments a. Outstanding Employee Award Awardee in the school Nomination in the division/awardee in the district ......................1 Nomination in the region/awardee in the division .......................2 Nomination in the Department/awardee in the region .................3 National awardee .........................................................................4 b. Innovations Innovative work plan properly documented, approved by immediate chief and attested by the head of agency. Conceptualized Started the implementation ..........................................................1 Fully implemented in the school ..................................................2 Adopted in the district ..................................................................3 Adopted in the division ................................................................4 c. Research and Development Projects Action research conducted in the school level .............................2 Action research conducted in the district level ............................3 Action research conducted in the division level ..........................4 d. Publication/Authorship Articles published in a journal/newspaper/magazine of regional/national circulation (Includes Authorship on Professional and Scientific Papers, Articles published in regional or national circulations, scientific journals, publications & magazines. Published abstracts of theses or dissertations not included. One point shall be given each article but not to exceed 4 points. If there is more than one author, the points shall be divided equally among the authors.)
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e. Consultancy, Resource Speakership in Seminars/Workshops/Symposia/Fora, etc. .4 pts. o Division Level .................................................................1 point o Regional ...........................................................................2 points o National ............................................................................3 points o International .....................................................................4 points (One involvement may suffice the awarding of the corresponding point/s) D. Education and Training Education refers to the level above the minimum requirement of the Position as prescribed in the Qualification Standard Manual of DepED or Civil Service as the case may be. Original Transcript of Records must be presented to any member for attestation. Certification from the school can also be submitted (original signed). a. Education Complete Academic Requirements for Masters Degree Masters Degree Complete Academic Requirements for Doctoral Degree Doctoral Degree b. Training Participant in a specialized training e.g. Scholarship Programs, Short Courses, Study Grants Participant in three (3) or more training activities in each level conducted for at least three (3) days not credited during the last promotions: District Level Division Level Regional Level Participant in one (1) training conducted for at least three (3) days not credited during the last promotions: National Level International Level Chair/Co-chair in a technical/planning committee District Level Division Level Regional Level National Level International Level

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E. Potential This refers to the capacity and ability of a candidate to assume the duties of the position to be filled up and those of higher level. The Personnel Selection Board/Committee (PSB/C) shall determine the potentials of the candidate based on each of the following components: 1. Communication Skills Speaks and writes effectively in Filipino and English. 2. Ability to present ideas Presents well-organized and precise ideas with marked command of the language used. 3. Alertness Manifests presence of mind and awareness of the environment. 4. Judgment Demonstrates sound judgment. 5. Leadership Ability Influences others to do the tasks for him. Total Rating.Total points divided by 5 =_________ In rating, the candidates on the components of Potential, the rater must follow/observe the following levels of competence, and indicate the rating on the space provided for at the end of each question: Level a standard of performance which cannot be improved by any circumstances or conditions a standard of performance above the average and meets all the normal requirements of the position a standard of performance that meets the normal requirements of the position a standard of performance that meets the normal requirements of the higher position a standard of performance regarded as very limited and wanting in quality and needs improvements Point Score

Excellent -

Good -

Average -

Fair -

Poor -

Be sure to record the rating of a candidate for each of the factors. Do not omit any item. After rating the candidate, add the points earned and divide by 5 (number of items). In no case should the total score exceed the perfect score of 5 points in Potential.

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F. Psychosocial Attributes and Personality Traits This factor includes human relations, stress tolerance and decisiveness, which would indicate the capability of the candidate to be assets to the entire service system and utilize his/her talents and expertise to the maximum. a. Human Relations 1. Adjusts to the variety of personalities, ranks and informal groups present in the organization 2. Internalizes work changes with ease and vigor 3. Accepts constructive criticisms objectively whether from his subordinates, peers or superiors. 4. Observes proper decorum in relating with superiors and peers 5. Takes the initiative to organize work groups, adopt procedures and standards in his own level b. Decisiveness 1. Thinks logically and acts accordingly. 2. Considers alternatives an recommends solutions when faced with problem situations. 3. Gives convincing recommendations and suggestions. 4. Acts quickly and makes the best decision possible. 5. Exercises flexibility. c. Stress Tolerance 1. Exercises high degree of tolerance for tension resulting from increasing volume of work, organizational change, environmental conflicts, etc. 2. Uses coping mechanisms to handle creatively tensions resulting from ones work. 3. Controls negative manifestations of emotions. 4. Performs satisfactorily his duties and functions in a tension-laden situation. 5. Channels negative emotions to positive and constructive endeavors.

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Department of Education
Region III Central Luzon

DIVISION OF CITY schools

G A PA N C IT Y
TELEFAX No. (044) 486-7910 / (044) 486-6524

EVALUATION FORM III

PSYCHO-SOCIAL ATTRIBUTES AND PERSONALITY TRAITS

NAME OF CANDIDATE HUMAN RELATION (2) DECISIVENESS (2) STRESS TOLERANCE (1)

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Department of Education
Region III Central Luzon

DIVISION OF CITY schools

G A PA N C IT Y
TELEFAX No. (044) 486-7910 / (044) 486-6524

EVALUATION FORM II

DETERMINANTS / FACTORS OF PERFORMANCE

OUTSTANDING ACCOMPLISHMENT (15 PTS.) RELEVAN T EXPERIENCE & SPECIALIZED TRAINING (10 PTS.) PHYSICAL CHARACTERISTICS & PERSONA L-ITY TRAITS (5 PTS)

CANDIDATE

PERFORMANCE (30 PTS.)

EDUCATION (20 PTS.)

TRAINING (15 PTS.)

POTENTIALS (5 PTS.)

TOTAL POINTS

RANK

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Department of Education
Region III Central Luzon

DIVISION OF CITY schools

G A PA N C IT Y
TELEFAX No. (044) 486-7910 / (044) 486-6524

EVALUATION FORM I

NAME OF CANDIDATE

Voice and Speech (0.50)

Appearance (0.50)

Alertness (1.00)

Ability to Present Ideas (1)

Judgment (1)

Emotional Stability (0.5)

SelfConfidence (0.5)

Total (5)

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Inclosure No. 2 to Division Memorandum No. 03 s., 2013

IMPLEMENTING RULES AND REGULATIONS FOR THE SYSTEM OF CAREER PROGRESSION FOR PUBLIC SCHOOL TEACHERS BASED ON MEC ORDER NO. 10, s. 1979 AND OTHER ISSUANCES
I. BASIC POLICIES

1. Master Teachers are instructional leaders in their respective schools/districts. They are expected to assist other teachers in the school or district toward improving their teaching competencies. They take leadership in the preparation of instructional and other materials used in the classroom. Master Teachers may also be required to serve as demonstration teachers or teacher-consultants in other schools in the districts.

2. The number of Master Teacher positions for the elementary shall be allotted using the following formula (MEC Order No. 1, s. 1985) Master Teacher I 0.066 x number of teachers Master Teacher II 0.033 x number of teachers (Any fraction resulting from the computation shall be rounded off as one additional Master Teacher)

3. For secondary level, an allotment of at least one (1) Master Teacher position per subject area with at least 5-7 teachers shall be the basis for creating the Master Teacher position as per DECS Order No. 70, s. 1988.

4. Positions for Master Teacher shall be allotted by division proportionally on the basis of the number of teachers. The number of positions for the division shall be likewise be distributed proportionally among the district/schools (based on the Inclosure of MEC Order No. 10, s. 1979) 5. Only those who are actually teaching shall be considered for Master Teacher position. This includes teachers who besides providing special service have regular teaching loads. No substitution for the qualifications required shall be allowed. 6. To fill up existing vacancies for Master Teacher positions, all qualified candidates shall be ranked based on above-mentioned criteria. This rank list is valid for one (1) year. 7. After the implementation of the salary standardization of school principals, shifting from Master Teacher positions to School Principal is no longer allowed. Master Teachers who wish to become school administrators shall follow the requirements Qualification Standards Manual and submit themselves for ranking to said position.

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II. MINIMUM REQUIREMENTS (Based on MEC Order No. 10, s. 1979)

Teachers who wish to apply for a Master Teacher position should pass a screening process conducted by a Selection Committee organized by the Schools Division Superintendent. Each candidate should possess the following criteria required for each position.

A. MASTER TEACHER I 1. Permanent Teacher for at least 3 years (based on QSM, DECS Order No. 40, s. 1997). 2. Bachelors Degree for Teachers or equivalent as provided on Magna Carta for Teachers. 3. Very Satisfactory performance rating for at least two (2) years. 4. At least three (3) years teaching experience. 5. At least 50 points in leadership and potentials or has been a demonstration teacher on the district for elementary level and school for the secondary level plus 15 points in leadership and potential. 6. Must be computer literate (use of software, (e.g. Word, Excel, etc.))

B. MASTER TEACHER II 1. Master Teacher I for at least one year (based on QSM, 1997). 2. Very Satisfactory performance rating as Master Teacher I for one year. 3. Bachelors degree of teachers or equivalent provided in Magna Carta for Teachers, plus completion of academic requirement for MA. 4. At least 50 points in leadership, potential and achievement or demonstration teacher in the division level plus 20 points in leadership and potential provided the activities or accomplishments listed the purpose had not been credited or used in earlier promotions. 5. Must know how to prepare instructional materials using the computer (e.g. PowerPoint presentations).

NOTE: A candidate must possess all the qualifications indicated to be considered for the Master Teacher position. No additional points shall be given to qualifications beyond the minimum requirements. Such qualifications may also be considered in case of tie in the LPA points. The applicant shall also be required to have actual teaching demonstration before appointment.

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III. CREDIT POINTS FOR LEADERSHIP, POTENTIAL AND ACCOMPLISHMENTS

I.

Introduced any of the following which has been adopted by the school/district ------------------------20 Points (for any one of items A.1 to A.4)

A.1 Prepared Curriculum or Instructional Materials duly approved by the Schools Division Superintendent Documents Required A.1.1 Outputs (Materials Prepared) ................................ 10 points A.1.2 Certification from superiors that such outputs were actually used in school/district..................................................... 3 points A.1.3 Certification from co-teachers/peers ...................... 3 points A.1.4 Other proofs of use such as borrowers cards, lesson plans, pictures, records, etc. ............................................ 4 points

A.2 Notarized proof of ownership/introduction of the teaching techniques or strategies which has been adopted and which may be any of the following: Documents Required A.2.1 Demonstration Lesson Plan on the use of that particular strategy ................................ 6 points A.2.2 With Action Pictures .............................................. 7 points A.2.3 With Training Matrix .............................................. 4 points A.2.4 Certification from the Program Coordinator/Immediate Supervisor ....................... 3 points

A.3 Simplification of work as in reporting system, records keeping, etc. or procedures that resulted in cost reduction. Documents Required A.3.1 Write-up of the Project Proposal duly approved by the SDS ....................................... 6 points A.3.2 Sample of Forms devised for the purpose ...................................................... 4 points A.3.3 Proofs of use showing affectivity / Effectiveness in cost reduction such as pictures, testimonies, etc. ......................... 7 points A.3.4 Certification from immediate superior .................. 3 points

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A.4 A worthwhile Income Generating Report for learners and given recognition from higher officials in the division. Documents Required A.4.1 Copy of the Project Proposal duly approved by the SDS before project was started ..................................... 5 points A.4.2 Progress/Status/Accomplishment Report on the Project ............................................ 5 points A.4.3 Financial Statement on Income Derived from the Project (notarized) .................... 5 points A.4.4 Testimonies from the beneficiaries that such project really eased their financial burden ..................................................... 5 points

II. Served as Subject Coordinator of not less than 5 teachers or Grade/Year Chairman of not less than 5 sections for at least one year, or adviser of school publication of any special school organization like dramatic club, assignment, science club, etc., and discharge such assignment satisfactorily for at least 2 years provided such assignments or services are in addition to, and not considered part of the regular teacher loads . 12 pts. (max.) Documents Required B.1 Designation as Subject Coordinator or Grade Chairman ....................................................... 3 points B.2 Action Plan/Calendar of Activities ................................... 3 points B.3 Accomplishment Report .................................................. 3 points B.4 Pictures of Performance .................................................. 3 points

III. Served as Chairman of a Special Committee (DepED Programs not included) such as curriculum study committee to prepare instructional materials, committee to prepare general school program and discharged the work effectively. 12 pts. (max.) Documents Required C.1 Designation as Chairman of Special Work Committee or copy of List of Work Committee .................................................................... 3 points C.2 Actual duties and responsibilities performed ..................................................................... 3 points C.3 Copy of picture of Accomplishments is in that particular committee ......................................... 3 points C.4 Certificate of Commendation .......................................... 3 points

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IV. Initiated or headed as educational research activity duly approved by education authorities, either for improvement or construction, for community development or teacher welfare ..12 points. (max.) Documents Required D.1 Project proposal duly approved by higher authorities SDS .................................................. 3 points D.2 Proof of implementation/designation as project implementer ................................................. 3 points D.3 Result of research activity ............................................... 3 points D.4 Utilization of results of the study .................................... 3 points

NOTE: For participation as member of such activity each criterion is given maximum of 2 points except # 1 which is equal to 1 point only.. 7 points.

V. Coordinator of community project or activity or a program of another agency or coordinator of a rural service improvement activity in a community such as feeding, nutrition, agro-industrial fair, sports fest, centennial celebration, city fiesta, academic quiz, cultural shows, etc., for at least 2 years..12 points Documents Required E.1 Proof of original designation as coordinator ................................................................... 3 points E.2 Copy of Program/Action Plan ........................................... 3 points E.3 Extent/Progress of Implementation ................................. 3 points E.4 No. of People Involved ..................................................... 3 points

VI. Organized/Managed as In-service activity or other similar activities at least on the school level 12 pts. (max.) Documents Required F.1 Training Design/Program duly approved by the immediate superior ............................................. 3 points F.2 Memorandum allowing the activity ................................. 3 points F.3 Narrative/Accomplishment Report with list of participants .................................................... 3 points F.4 Certification of actual enrolment School Level Principal District Level PSDS Division Level - SDS .......................................................... 3 points

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VII. Credited with meritorious achievement such as (One involvement will suffice the awarding of points) 10 points

G.1 Trainor or coach of contestants who received prizes, commendations, or any form of recognition provided they must be first place. National Winner ................................................. 10 points Regional Winner ................................................. 5 points Division Winner .................................................. 3 points District Winner ................................................... 1 point

G.2 Athletic coach of athletes or teams who won first prizes as: National Winner ................................................. 10 points Regional Winner ................................................. 5 points Division Winner .................................................. 3 points District Winner ................................................... 1 point

G.3 Coordinator of Boy Scout or Girl Scout Activities (based on DECS Order No. 99, s. 1999)

BOY SCOUTS Service Award for Unit Leaders (Max. 1.5 points) Bronze ....................................................................... 0.25 points Silver ......................................................................... 0.50 points Gold .......................................................................... 0.75 points Merit Award for Unit Leaders (Max. 1.75 points) Bronze ....................................................................... 0.25 points Silver ......................................................................... 0.50 points Gold .......................................................................... 0.75 points USA Awards (Max. 2.00 points) Bronze ....................................................................... 0.25 points Silver ......................................................................... 0.50 points Gold .......................................................................... 1.00 points Tamaraw Award (Max. 2.00 points) Bronze ....................................................................... 0.50 points Silver ......................................................................... 0.75 points Gold .......................................................................... 1.00 points Special Awards such as Plaques/ Certificates of Recognition given by the BSP Awards Committee to particular individuals at the council, regional and national levels shall be credited as follows: Council ...................................................................... 0.50 points Regional .................................................................... 0.75 points National .................................................................... 1.25 points Page 18 of 23

GIRL SCOUTS Camp Management Scheme or Trainers Scheme AP Training Pool Member ......................................... 1.50 points GSP Training Pool Member ....................................... 1.25 points Campers License or Trainers Diploma ..................... 1.00 points Campers Permit or Trainers Credentials ................. 0.75 points Star Holiday Permit/Quarter Master Certificate or Specialist Trainers Certificate .......................... 0.50 points Campcraft Certificate ................................................ 0.25 points Outstanding Accomplishments Outstanding Troop Leader ........................................ 1.50 points Asia Pacific Leader Qualification ............................... 1.25 points

National Awards (Max. 2 points) Troop Leaders/Committee Members/Other Adults Gold .................................................................... 1.25 points Silver ................................................................... 0.75 points Bronze ................................................................ 0.50 points Jade/Ruby and Other Gems (Awarded beyond the Gold) ............................... 0.25 points

Special Awards or Plaques of Recognition given by the Council, National, and Regional Awards Committee shall be awarded as follows: National .................................................................... 1.25 points Regional .................................................................... 0.75 points Council ...................................................................... 0.50 points

VIII.

Authorship

10 points (Max.)

(10 points for a book and 1 point for every article written provided they are scientific and professional articles and the circulation is at least region-wide. School organs not included.) Sole Authorship ........................................................ 10 points Co-authorship ........................................................... 5 points Article ....................................................................... 1 point each TOTAL POINTS ........................................................... 100 points

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Inclosure No. 3 to Division Memorandum No. 03 s., 2013

CLARIFICATORY GUIDELINES ON SELECTION, PROMOTION AND DESIGNATION OF SCHOOL HEADS

I. LEADERSHIP FRAMEWORK There shall be a school head for all public elementary and secondary schools or a cluster thereof, pursuant to Section 6.1, Rule VI of the Implementing Rules and Regulations of Republic Act No. 9155 (Governance of Basic Education Act of 2001). A school head is a person responsible for the administrative and instructional supervision of the school or cluster of schools. As such, a school head is expected to possess the following leadership dimensions: 1. Educational Leadership is the ability to craft and pursue a shared school vision and mission, as well as develop and implement curriculum policies, programs and projects. 2. People Leadership is the ability to work and develop effective relationships with stakeholders and exert a positive influence upon people. 3. Strategic Leadership is the ability to explore complex issues from a global perspective, manage an educational enterprise and maximize the use of resources. II. BASIC POLICIES In addition to those stated in the Merit Selection Plan (MSP), the following basic policies shall be adopted. 1. Applicants to Principal I position must pass a qualifying test. He/She must have an experience of at least five (5) years in the aggregate (changed as per DepED Memo s. 2009 dated Mar. 13) as Head Teacher, Teacher-In-Charge, Master Teacher and Teacher III. 1.1 The test shall evaluate the applicants in terms of the three (3) leadership dimensions to measure executive and managerial competence. It may consist of paper and pencil, simulation and other modes. 1.2 The test shall be developed by the National Educators Academy of the Philippines (NEAP) in coordination with the National Education Testing and Research Center (NETRC). 1.3 The Regional Office shall simultaneously administer the test once a year in designated venues. 2. The appointment of a school principal shall be non-station specific. 3. Any vacancy for Principal position shall be open to all qualified candidate from within and outside the division where the vacancies exist. 4. The Schools Division Superintendent shall designate Teachers-In-Charge in schools without Principal items. To become a Teacher-In-Charge, one must have at least three (3) years teaching experience and undergo a screening process to be conducted by the Division Office. 5. Assignment of Head Teachers shall be one per subject area with the core subject areas, namely: English, Math, Science, Filipino and Aralin Panlipunan.
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III. COMPUTATION OF POINTS Specific points are assigned for each criterion in the ranking of Teacher/Principal positions, as follows: Criteria Performance Rating Experience Outstanding Accomplishments Education and Training Potential Psychosocial Attributes and Personality Traits TOTAL A. Performance Rating (30 points) The performance rating of the appointee for the last three (3) rating periods prior to screening should be at least Very Satisfactory. The numerical ratings shall be given points as follows: Numerical Rating 9.4 10 8.7 9.3 8.0 8.6 7.3 7.9 6.6 7.2 Points 30 25 20 15 10 Maximum No. of Points 30 10 30 20 5 5 __________ 100

B. Experience (10 points) Experience must be relevant to the duties and functions of the position filled, with every year given a point but not to exceed ten (10) points. Every month of service in excess of one year shall be given corresponding point. Example: 1 yr. & 5 mos. 1 5/12 = 5 yrs. & 11 mos. 5 11/12 = 1.4 points 5.9 points

C. Outstanding Accomplishments (30 points) a. Outstanding Employee Award (5 points) Awardee in the school Nomination in the division/awardee in the district Nomination in the region/awardee in the division Nomination in the Department/awardee in the region National awardee b. Innovations (5 points) Innovative work plan properly documented, approved by immediate chief and attested by authorized regional/division official: 1. Conceptualized...............................................1 pt. 2. Started the implementation ............................2 pts. 3. Fully implemented in the school ....................3 pts. 4. Adopted in the district ....................................4 pts. 5. Adopted in the division ..................................5 pts.
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c. Research and Development Projects (10 points) Action research conducted in the school level .....6 pts. Action research conducted in the district level ....8 pts. Action research conducted in the division level ..10 pts. d. Publication/Authorship (5 points) Articles published in a journal/newspaper/magazine of wide circulation (per article but not to exceed 4 pts.) ...................2 pts. Co-authorship of a book (shall be divided by the number of authors) ......4 pts. Sole authorship of a book ....................................5 pts. e. Consultant/Resource Speaker in Trainings/Seminars/ Workshops/Symposia (5 points) District level ...................................................1 pt. Division level .................................................2 pts. Regional level ................................................3 pts. National level .................................................4 pts. International level ..........................................5 pts. D. Education and Training (20 points) a. Education (10 points) Complete Academic Requirements for Masters Degree ..................6 pts. Masters Degree .................................................................................7 pts. Complete Academic Requirements for Doctoral Degree ..................9 pts. Doctoral Degree .................................................................................10 pts. b. Training (10 points) Participant in a specialized training e.g. Scholarship Programs, Short Courses, Study Grants shall be given one (1) point for every month of attendance but not to exceed ten (10) points. Participant in three (3) or more training activities in each level conducted for at least three (3) days not credited during the last promotions: District Level .............................................................2 pts. Division Level ............................................................4 pts. Regional Level ...........................................................6 pts. National Level ............................................................8 pts. International Level .....................................................10 pts. Chair/Co-chair in a technical/planning committee District Level .............................................................2 pts. Division Level ............................................................4 pts. Regional Level ...........................................................6 pts. National Level ............................................................8 pts. International Level .....................................................10 pts.

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E. Potential (5 points) This refers to the capacity and ability of a candidate to assume the duties of the position to be filled up and those of higher level. The Personnel Selection Board/Committee (PSB/C) shall determine the potentials of the candidate based on each of the following components: 1. Communication Skills Speaks and writes effectively in Filipino and English .................1 pt. 2. Ability to Present Ideas Presents well-organized and precise ideas with marked command of the language used. ................................1 pt. 3. Alertness Manifests presence of mind and awareness of the environment..1 pt. 4. Judgment Demonstrates sound judgment. ....................................................1 pt. 5. Leadership Ability Influences others to do the tasks for him .....................................1 pt. F. Psychosocial Attributes and Personality Traits (5 points) This factor includes human relations, stress tolerance and decisiveness, which would indicate the capability of the candidate to be assets to the entire service system and utilize his/her talents and expertise to the maximum. a. Human Relations (2 pts.) 1. Adjusts to the variety of personalities, ranks and informal groups present in the organization ..........................0.4 pt. 2. Internalizes work changes with ease and vigor............................0.4 pt. 3. Accepts constructive criticisms objectively whether from his subordinates, peers or superiors ..............................0.4 pt. 4. Observes proper decorum in relating with superiors and peers.................................................................0.4 pt. 5. Takes the initiative to organize work groups, adopt procedures and standards in his own level .............................0.4 pt. b. Decisiveness (2 pts.) 1. Thinks logically and acts accordingly..........................................0.4 pt. 2. Considers alternatives and recommends solutions when faced with problem situations .......................0.4 pt. 3. Gives convincing recommendations and suggestions..................0.4 pt. 4. Acts quickly and makes the best decision possible .....................0.4 pt. 5. Exercises flexibility .....................................................................0.4 pt. c. Stress Tolerance (1 pt.) 1. Exercises high degree of tolerance for tension resulting from increasing volume of work, organizational change, environmental conflicts, etc. .............0.2 pt. 2. Uses coping mechanisms to handle creatively tensions resulting from ones work. .......................................0.2 pt. 3. Controls negative manifestations of emotions. ............................0.2 pt. 4. Performs satisfactorily his duties and functions in a tension-laden situation ....................................................0.2 pt. 5. Channels negative emotions to positive and constructive endeavors. ..........................................................0.2 pt.
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