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Sample Expense Voucher Form

The document provides a sample expense voucher form that can be used by church members and staff to request direct payment or reimbursement for church-related purchases and expenses. The form requests information such as the payee, date, description and amount of the expense, as well as signatures for approval. It gives examples of a choir director using it to request payment for a continuing education course and a pastor using it to request reimbursement for worship materials purchased.

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Rohan Atrawalkar
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© Attribution Non-Commercial (BY-NC)
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Download as DOC, PDF, TXT or read online on Scribd
167 views

Sample Expense Voucher Form

The document provides a sample expense voucher form that can be used by church members and staff to request direct payment or reimbursement for church-related purchases and expenses. The form requests information such as the payee, date, description and amount of the expense, as well as signatures for approval. It gives examples of a choir director using it to request payment for a continuing education course and a pastor using it to request reimbursement for worship materials purchased.

Uploaded by

Rohan Atrawalkar
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Sample Expense Voucher Form

The sample voucher form below can be used for direct payment or reimbursement of business expenses for the church. A church member can use the form to request direct payment or reimbursement for purchase of church-related items, such as paper plates for the church kitchen, cleaning supplies or a new electrical switch for the sanctuary. A staff member can use the voucher to request direct payment or reimbursement of expenses pursuant to an accountable reimbursement plan. Direct Payment Example: The choir director may request direct payment of a continuing education expense that is part of his/her accountable reimbursement plan. The choir director would complete the form, attach the original invoice or bill, preferably the original, obtain the necessary authorization, (i.e., signature of person authorized to approve the expense), and submit completed form to the treasurer for payment. The choir director should keep a copy. Reimbursement Example: The pastor purchases and pays for worship materials. He/she would complete the form, asking that reimbursement be made to him\her for purchase of materials and would attach the original receipt. The pastor obtains the necessary authorization signature and submits the completed form to the treasurer for payment. The treasurer would remit the amount to the pastor. The pastor should keep a copy. In each case, it will simplify the treasurers job if the person submitting the voucher notes the account number or budget line item number.

CHURCH NAME Expense Voucher


Date: Pay To: Name Address Description of Expense: Business Purpose of Expense: Receipt/Bill: Attached No Amount: $

Account Number or Budget Line Item Number: Person Requesting Payment: Approved By: Special Instructions:

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