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Admin Asst 1

The Administrative Assistant is responsible for providing administrative and clerical support to ensure effective operations of the Administration department. Key responsibilities include typing documents, maintaining files and records, coordinating office repairs, assisting the Administrative Officer, preparing reports and presentations for board meetings, and greeting visitors. The ideal candidate will have a bachelor's degree, 0-2 years of relevant experience, strong communication and problem solving skills, and knowledge of office administration procedures.

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33 views

Admin Asst 1

The Administrative Assistant is responsible for providing administrative and clerical support to ensure effective operations of the Administration department. Key responsibilities include typing documents, maintaining files and records, coordinating office repairs, assisting the Administrative Officer, preparing reports and presentations for board meetings, and greeting visitors. The ideal candidate will have a bachelor's degree, 0-2 years of relevant experience, strong communication and problem solving skills, and knowledge of office administration procedures.

Uploaded by

Sruanis
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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JOB DESCRIPTION

Job Title: Administrative Assistant Department: Administration Direct Reports to: Administrative Officer Indirect Reports to: Job Summary: The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations No. of Direct Subordinates: 0 No. of Indirect Subordinates: 0

KEY RESPONSIBILITIES:

Provide administrative support to ensure that office operations are maintained in an effective, up to date and accurate manner Type correspondence, reports and other documents Maintain office files Open and distribute the mail Take minutes at meetings Distribute minutes Coordinate repairs to office equipment Provide support to Admin Officer to ensure that Admin Officer is provided with the resources to make effective decisions Maintain confidential records and files Maintain records of decisions Research and assist with the preparation of motions, policies and procedures Review and edit reports to the Board Prepare correspondence for Board members Prepare documents and reports on the computer Schedule Board meetings Prepare agendas for Board meeting. Prepare packages for Board meetings Attend board meetings Record minutes and submit minutes for approval Greet and assist visitors Answer phones Direct calls and respond to inquiries

The principal duties and responsibilities listed above are not exhaustive. The management may assign additional responsibilities in view of changing organizational requirements.

Key Performance Indicators (KPI) are financial and non-financial measures or metrics used to help an organisation define and evaluate how successful it is, a key part of a measurable objective, which is made up of a direction, benchmark, target, and time frame. KPIs define a set of values used to measure against. 1. 2. 3. 4. Communication Resource Utilization Team work Administrator

Person Specification Smart and pleasing personality Good communication skills. Focussed and dedicated. Administrator Knowledge of office administration and bookkeeping procedures Analytical and problem solving skills Bachelors Degree in any field is preferred 0-2 years of Experience in the similar field is preferred

Aptitudes / Skills / Abilities

Qualifications / Knowledge / Experience

NOTE: This job description does not form part of the employees contract of employment but is provided for guidance. The precise duties and responsibilities of any job may be expected to change over time. Job Holders should be consulted over any proposed changes to this job description before implementation.

Signature: Written by: Name: Date: Day/Month/Year

Signature: Approved by: Name: Date: Day/Month/Year

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