Fiery EX2101 for Xerox 2101

JOB MANAGEMENT GUIDE

About the Documentation

This manual is part of a set of Fiery EX2101 for Xerox 2101 documentation that includes the following manuals for users and system administrators: The Quick Start Guide summarizes the steps for conguring the Fiery EX2101 for Xerox 2101 and printing. It also describes how to access the Adobe Acrobat PDF les on the User Documentation CD. The User Software Installation Guide describes how to install software from the User Software CD to enable users to print to the Fiery EX2101 for Xerox 2101, and also describes setting up printing connections to the Fiery EX2101 for Xerox 2101. The Conguration Guide explains basic conguration and administration of the Fiery EX2101 for Xerox 2101 for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/2000/2003, and Novell NetWare servers to provide printing services to users. The Printing Guide describes the printing features of the Fiery EX2101 for Xerox 2101 for users who send jobs from their computers. The Job Management Guide explains the functions of the job management utilities, including Command WorkStation, Command WorkStation LE, and DocBuilder Pro, and how you can use them to monitor and control jobs on the Fiery EX2101 for Xerox 2101. This manual is intended for an operator or administrator, or a user with the necessary access privileges, who monitors and manages job ow and troubleshoots problems that may arise. Customer Release Notes provide last-minute product information and workarounds for some of the problems you may encounter.

Copyright 2003 Electronics for Imaging, Inc. All rights reserved.

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The Best logo, the eBeam logo, the Electronics for Imaging logo, the Fiery Driven logo, the Intelligent Device Management logo, the PrintMe logo, the Splash logo, the Unimobile logo, the Velocity OneFlow logo, Everywhere You Go, Changing the Way the World Prints, AutoCal, AutoGray, Best, ColorCal, Command WorkStation, Device IQ, DocBuilder, DocBuilder Pro, DocStream, FreeForm, Fiery Link, Fiery Prints, Fiery Spark, NetWise, PrintMe, PrintMe Enterprise, PrintMe Networks, RIPChips, ScanBuilder, Splash, Unimobile, Velocity, Velocity Balance, Velocity Build, Velocity Estimate, Velocity Exchange, Velocity OneFlow, Velocity Scan, VisualCal, WebInstaller, WebScan, WebSpooler, WebStatus, and WebTools are trademarks of Electronics for Imaging, Inc. All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged. Legal Notices APPLE COMPUTER, INC. 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Part Number: 45037010

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Contents
About the Documentation Introduction
About this manual Terminology xiii xiv

Chapter 1: About Job Management

Job environments Levels of job control Setting up an operator-controlled environment Understanding job ow Spooling, processing, and printing Visualizing job ow Communicating with users What the operator should check Overview of the job management utilities Command WorkStation Command WorkStation LE Fiery WebSpooler and Fiery Spooler 1-1 1-1 1-2 1-2 1-3 1-4 1-5 1-6 1-8 1-8 1-8 1-9

Chapter 2: Introduction to Command WorkStation and Command WorkStation LE

The graphical interface Active Jobs window Jobs window Activity Monitor Job status indicators Action buttons Preview windows 2-1 2-4 2-5 2-8 2-10 2-11 2-11

viii

Contents

Monitoring single or multiple Fiery EX2101 servers* Customizing the graphical interface Using layout styles* Showing, hiding, and arranging components Using commands Menu bar Context-sensitive menus Preparing to work with Command WorkStation or Command WorkStation LE Connecting to the Fiery EX2101 Printing Fiery EX2101 information pages Setting preferences Correcting tray alignment* Managing Fiery EX2101 fonts

2-12 2-12 2-12 2-13 2-14 2-14 2-22 2-22 2-22 2-25 2-27 2-29 2-31

Chapter 3: Using Command WorkStation or Command WorkStation LE

Starting up and logging in Logging in to the Fiery EX2101 Access levels Logging out Removing the Fiery EX2101 from the server list Monitoring jobs Selecting jobs Sorting job displays Customizing job ticket information Managing job ow Importing jobs Using job management commands Viewing and overriding print settings Reordering jobs* Managing jobs on multiple Fiery EX2101 servers* Canceling jobs 3-1 3-2 3-5 3-6 3-6 3-6 3-7 3-7 3-8 3-10 3-10 3-12 3-14 3-17 3-18 3-19

ix

Contents

Dening Mixed Media settings* Inserting tab media* Printing FreeForm variable data documents Creating and monitoring FreeForm masters Using FreeForm masters with variable data jobs Tips for using FreeForm Archiving jobs Using the Job Log Searching for jobs

3-20 3-22 3-27 3-27 3-29 3-29 3-30 3-32 3-34

Chapter 4: Previewing and Manipulating Jobs

Previewing jobs Displaying thumbnail previews Preview window controls Displaying full-screen previews Editing and merging jobs Editing jobs Merging jobs 4-1 4-1 4-2 4-3 4-5 4-5 4-7

Chapter 5: Using DocBuilder Pro

Previewing, editing, and merging jobs Imposition window Job previews Navigating in the Imposition window Switching between page view and layout view Setting magnication levels Viewing the sheets Using templates Saving your work 5-1 5-3 5-5 5-6 5-7 5-8 5-10 5-11 5-12

x Contents

Chapter 6: Advanced Features of DocBuilder Pro

Mixed Page mode and Fixed Page mode Imposition settings Sheet settings Layout settings Scale settings Finishing settings Modifying the layout manually Reordering pages in Layout mode Adding, duplicating, and deleting sheets Editing page content Rotating pages Setting gutter sizes Managing templates Tips for using the Imposition feature of DocBuilder Pro Page-level operations Saving imposed jobs 6-1 6-3 6-4 6-6 6-11 6-14 6-18 6-18 6-19 6-21 6-22 6-23 6-24 6-26 6-26 6-26 6-27

Chapter 7: Fiery WebSpooler and Fiery Spooler

Tracking and managing jobs with Fiery WebSpooler About the Fiery WebSpooler window Manipulating job options and job ow Overriding job option settings Job icons Spool area RIP area Print area Previewing, editing, and merging jobs Previewing raster jobs Displaying full-screen previews Editing and merging raster les Using the Job Log 7-1 7-3 7-5 7-7 7-8 7-8 7-9 7-10 7-10 7-11 7-13 7-14 7-17

xi

Contents

Fiery Spooler for Mac OS computers Starting Fiery Spooler Connecting to a different Fiery EX2101 from Fiery Spooler

7-19 7-19 7-21

Chapter 8: Using FieryBar

Introduction to FieryBar Status Activity light Commands Starting and shutting down the Fiery EX2101 Restarting the Fiery EX2101 Shutting down the Fiery EX2101 8-1 8-1 8-2 8-2 8-4 8-5 8-6

Appendix A: Basics of Imposition

Printing books with the Imposition feature of DocBuilder Pro Basics of imposition layout Printers marks Additional sheets Binding methods Gang-Up printing A-1 A-1 A-4 A-6 A-7 A-9

Appendix B: Templates
1-Up Full Bleed 2-Up Perfect 2-Up Saddle 3-Up Trifold Brochure 4-Up Gate Fold 4-Up Head to Head 4-Up Z-Fold B-1 B-2 B-4 B-6 B-8 B-10 B-12

xii

Contents

Appendix C: Troubleshooting
Error messages Troubleshooting Command WorkStation or Command WorkStation LE does not respond Unexpected printing results Clearing the server Users cannot connect to the Fiery EX2101 Setup error messages C-1 C-2 C-2 C-3 C-4 C-4 C-5

Index

xiii

About this manual

Introduction

This manual is intended for Fiery EX2101 for Xerox 2101 operators and administrators, or users with the necessary access privileges, who monitor and manage job ow, manipulate jobs, and troubleshoot problems that may arise. It describes the functions and features of the Fiery job management utilities Command WorkStation, Command WorkStation LE, Fiery Spooler, and Fiery WebSpoolerfor the purposes of job management and quality control.
N OTE : In this guide, the term Fiery EX2101 is used to refer to the Fiery EX2101 for

Xerox 2101. The name Aero is used in illustrations to represent the Fiery EX2101. The term copier is used to refer to the Xerox 2101 copier. The term Windows is used to refer to Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate. Illustrations of Windows software may not necessarily reect the version of Windows that you use.

About this manual

This manual is organized as follows: Chapter 1 provides preliminary background information about job management and introduces the Fiery job management utilities. It explains how to set up an operator-controlled print environment and discusses job workows that commonly occur on the Fiery EX2101. Chapter 2 introduces the Command WorkStation and Command WorkStation LE user interfaces. It also provides information on basic Command WorkStation and Command WorkStation LE functions, such as printing Fiery EX2101 information pages and setting preferences. Chapter 3 provides instructions on how to monitor and manage job ow using Command WorkStation and Command WorkStation LE. It explains how to hold, process, print, and cancel selected jobs, and how to track and archive printed jobs. Chapter 4 describes how to preview, edit, and merge jobs using the Preview windows of Command WorkStation and Command WorkStation LE. Chapter 5 describes how to use the Imposition feature of DocBuilder Pro to arrange the pages of your print job in special layouts for folding, binding, or cutting after printing. The Imposition feature is available only if you have installed the DocBuilder Pro option for Command WorkStation.

xiv

Introduction

Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to create custom layouts and take full advantage of Imposition features. Chapter 7 describes Fiery WebSpooler and Fiery Spooler, which you can use to view and manage Fiery EX2101 job activity. Chapter 8 describes FieryBar. It explains the various messages and icons you might see and also explains how to start up and shut down the Fiery EX2101 if you have the Fiery Advanced Controller Interface (FACI) installed. Appendix A provides an overview of the terms and concepts of imposition, including various folding, binding, and cutting methods. Appendix B describes the built-in templates available from the Imposition feature of DocBuilder Pro. Appendix C provides basic troubleshooting information.

Terminology
Specic terms are explained as they are introduced. However, the following general terms are used throughout: PostScript (PS)A computer language designed as a page description language. The Fiery EX2101 uses this language to image the page and communicate with applications and the copier. The term PostScript can also be used to refer to PDF data jobs. PDF is a structured form of PostScript that provides the ability to preview, scale, and reorder pages. Where applicable, the term PDF is specically used to refer to PDF data or jobs. Printer Control Language (PCL)A computer language designed as a page description language. The Fiery EX2101 uses this language to image the page, and communicate with applications and the copier. JobA le consisting of PostScript or PCL commands and comments that describe the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or nishing options.

xv

Terminology

SpoolWrite to a disk. Used in this manual to refer to a PostScript or PCL print job saved to the Fiery EX2101 hard disk drive in preparation for processing and printing. RIPAcronym for raster image processing, which changes PostScript or PCL commands into descriptions of each mark on a page. In common use as a noun, a raster image processor (RIP) is the computer processor that performs this function. The Fiery EX2101 RIP changes text and graphics commands in PostScript or PCL into specications for each dot of toner deposited on a page by the copier. ProcessThe term process is used interchangeably with the term RIP in this manual to refer to raster image processing. PrintThe task of rendering, or imaging, a page or job on a print device. These concepts explain how the Fiery EX2101 and the copier work together as a powerful printing system.

1
Chapter 1: About Job Management

1-1

Job environments

This chapter explains the basic principles of job management in an operator-controlled print environment and provides an overview of the Fiery EX2101 job management utilities.

Job environments
The Fiery EX2101 supports several control levels of printing, job management, and Setup, and gives you the exibility to choose a conguration that corresponds to the requirements of your site.

Levels of job control

The following descriptions outline the range of levels of job control that may exist in your environment: At one extreme, an operator in a high-volume printing environment controls the entire job ow and all printing. Print jobs arriving from remote users are spooled to the Fiery EX2101 hard disk drive and stored until the operator decides it is time to print them. Additional functions (job overrides, prioritizing, and font management) are reserved for the operator. At the other extreme, anyone on the local network can control all printing and Fiery EX2101 functions. Operator intervention is not required. Users can print from their workstations to any of the published print connections. Anyone can use the job management utilities to control any print job. You can implement intermediate levels of job control in your environment. However, the job management utilities are best suited for an operator-controlled environment.

1-2

About Job Management

Setting up an operator-controlled environment

This manual assumes you are working in an operator-controlled environment with responsibility for managing job ow. To establish an operator-controlled environment, you or the administrator must complete the following tasks:
Set up password privilegesThe administrator must set up separate passwords for

operator access and administrator access to the Fiery EX2101. For instructions on setting up passwords, see the Conguration Guide.
Publish the Hold queue onlyThe administrator must enable only the Hold queue,

not the Direct connection or the Print queue, in Setup. (For more information, see the Conguration Guide.) This ensures that all jobs sent by remote users are spooled and held on the Fiery EX2101, in preparation for job management by the operator.
Establish communication between users and the operatorThe operator and remote

users must agree on a method for communicating print needs, such as FreeForm masters. Users can attach instructions to jobs using print option and notes fields (see page 1-5).

Understanding job ow
In an operator-controlled printing environment, remote users send jobs to the Hold queue of the Fiery EX2101. Using a job management utility, the operator views the list of held jobs and decides when to release each job for processing and printing. The operator may also intervene during the workow, stopping jobs as they are processed or printed, placing jobs on hold for future action, or overriding the user-dened print settings for a job. In some cases, the operator may even modify a job, duplicating or removing pages, or merging it with pages from another job before releasing it for printing.

1
Spooling Processing Printing

1-3

Understanding job ow

Spooling, processing, and printing

To understand job ow through the Fiery EX2101, it is helpful to consider the three main stages of printing.
SpoolingWhen a job le is sent over the network by a remote user or imported from

disk, it arrives at the Fiery EX2101 and spools to a location on the hard disk drive. After spooling completely, the job is held on the hard disk drive, where it awaits further instructions from the operator.
Processing (RIPping)When the operator releases the job le, it undergoes raster

image processing (RIPping) at the Fiery EX2101. During processing, the job le is interpreted as a raster image. This raster image contains the data required by the copier to print the job the way its originator intended. In the raster image, data associated with each dot is rendered on the copier. The raster data tells the copier whether or not to apply toner to each position on the page.
PrintingAfter processing, the job typically moves on to the printing stage. During

this stage, the raster image associated with the job is transferred from the Fiery EX2101 to the copier at a high speed. The raster image is then rendered onto paper, and the job is printed. While original job les are saved to the Fiery EX2101 hard disk drive, raster images are typically deleted after printing. The operator can issue commands to save and hold the raster image on the hard disk drive along with the original job le. Saving the raster image to the hard disk drive offers two advantages: raster les are already processed, so they print quickly, and each part of the raster le is still identied with a page in the original document, so you can access individual pages of a saved raster le.

1
PostScript and PCL data

1-4

About Job Management

Visualizing job ow
As the operator, your job management tools permit holding and releasing a job at any stage of the job ow. In the following illustration, solid boxes indicate the types of job status ags you may see in the Command WorkStation or Command WorkStation LE Active Jobs window. Boldface items represent commands you can issue from a job management utility to release held jobs.
Spooling

Spooled/Held

Print

Process (RIP) and Hold

Print and Hold

Processing (RIPping)

Processing (RIPping)

Processing (RIPping)

PostScript, PCL, and raster data

Processed/Held

Print

Printing

Printing

Printing

Printed

1-5

Communicating with users

Each command initiates a job workow:

PrintWhen you issue the Print command for a held job, the job is released for

immediate processing and printing on the Fiery EX2101.

Print and HoldWhen you issue the Print and Hold command for a held job, the job

is released for immediate processing and printing. However, a raster copy of the original job remains in processed/held status, even after the original job nishes printing.
Process (RIP) and HoldWhen you issue the Process and Hold command (Command

WorkStation or Command WorkStation LE) or RIP and Hold command (Fiery WebSpooler or Fiery Spooler) for a held job, the job is released for processing and then held in processed/held status indenitely. To release the job for immediate printing, you must issue the Print command. A raster copy of the original job remains in processed/held status, even after the original job has nished printing.

Communicating with users

As the operator, you can use the job management tools to communicate with users who originate print jobs. You can help users become better informed about the Fiery EX2101 and the copier so that they can choose the appropriate options for their jobs by supplying the following information: Fiery EX2101 device information The name of the Fiery EX2101 on the network and the names of the network servers sharing it The IP address or DNS name of the Fiery EX2101, to allow users access to Fiery WebTools List of default copier settings and other settings List of installed fonts If their applications do not download fonts automatically, can users download fonts to the Fiery EX2101? Should users embed fonts in documents or supply them for you to download? List of installable options for the copier Available media, alternative choices, and standard tray/media congurations

1-6

About Job Management

Printing information Duration for jobs to be held on the Fiery EX2101 before deletion Instructions for setting up the printer on client computers Sources of PostScript printer drivers, PPDs, and additional information Recommended PPD settings Conicting settings and common PostScript errors FreeForm information regarding use of master and variable data Imposition information regarding use of the DocBuilder Pro option Requirements for Notes elds (information that appears in the Job Log) For example, department name, account code, phone number, or extension. Is particular information mandatory at your site? Suggestions for what to enter in the Instructions eld

What the operator should check

Users specify print options with jobs they send to the printer. They can also use the Instructions and Notes elds to communicate special print requirements and accounting information. Together, this user-specied information that accompanies the job is called a job ticket. As the operator, we recommend that you tell remote users which job ticket information you check when receiving a print job, and the information you require in order to print jobs they send.

1-7

Communicating with users

Job ticket information You can view and potentially override the print options specied by users by checking job ticket information. To display user-dened print options, choose Properties in Command WorkStation or Command WorkStation LE (see page 3-14), or Override Print Settings in Fiery WebSpooler or Fiery Spooler (see page 7-7). Notes elds Users can enter accounting information in the Notes elds, such as: User name and phone number Billing information Job cost information Instructions eld Users can also enter information in the Instructions eld to communicate special print requirements, such as: Priority, due date, and request for notication Number of copies Type and quantity of paper Request to hold job for future printing or reprinting, and future job instructions Instructions to merge job with another job FreeForm information regarding the use of master and variable data Imposition instructions

1-8

About Job Management

Overview of the job management utilities

The Fiery EX2101 includes the following job management utilities: Command WorkStation Command WorkStation LE Fiery WebSpooler Fiery Spooler These utilities are designed for use by operators who must track and manage jobs and oversee general job ow through the Fiery EX2101. All the utilities offer the following job management features: Monitoring activity on the Fiery EX2101 and controlling job ow Viewing and overriding user-dened print option settings Editing and merging job les Tracking job activity through the Job Log

Command WorkStation
The most powerful of the job management utilities, Command WorkStation can be installed on a Microsoft Windows computer that has a network connection to the Fiery EX2101. In addition to the job management functions previously outlined, Command WorkStation offers a customizable user interface for monitoring and managing jobs on multiple Fiery EX2101 servers simultaneously. For an introduction to the Command WorkStation user interface, see Chapter 2. For information on monitoring, managing, and archiving jobs with Command WorkStation, see Chapter 3.

Command WorkStation LE
Command WorkStation LE allows operators and users to manage jobs from a Mac OS computer with a network connection to the Fiery EX2101. The features of Command WorkStation LE are similar to those of Command WorkStation. For information on Command WorkStation LE, see Chapters 2 and 3.

1
Spool status bar Spool area

1-9

Overview of the job management utilities

Fiery WebSpooler and Fiery Spooler

Fiery WebSpooler and Fiery Spooler are similar in appearance and functionality. However, you access the utilities in different ways. You can access Fiery WebSpooler through a Java-enabled Web browser residing on any computer with a networked connection to the Fiery EX2101. Fiery Spooler must be installed on a networked Mac OS computer and can only be used on that computer. Both Fiery WebSpooler and Fiery Spooler offer job management functions similar to those of Command WorkStation. The default Fiery WebSpooler user interface is shown in the following illustration; the user interface of Fiery Spooler is similar.

Thumbnail B RIP status bar RIP area

Print status bar Thumbnail A Print area

For more information about using Fiery WebSpooler or Fiery Spooler, see Chapter 7.

2
Chapter 2: Introduction to Command WorkStation and Command WorkStation LE

2-1

The graphical interface

This chapter provides an introduction to the Command WorkStation and Command WorkStation LE graphical user interfaces. To follow along in the software as you read the chapter, log in to the application with an Operator or Administrator password, as described on page 3-2. Once you are logged in, you can tour the application. Your exploration will be more complete if you have some jobs in the Active Jobs window (jobs in the Hold queue), and can send more jobs from a nearby computer. The chapter also describes Setup functions, such as printing Fiery EX2101 information pages, setting application preferences, and managing Fiery EX2101 fonts.
N OTE : Unless otherwise specied, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. Sections that apply exclusively to Command WorkStation are denoted by an asterisk (*). Sections that apply exclusively to Command WorkStation LE are denoted by a dagger (). In cases where the two applications are nearly identical, only Command WorkStation illustrations are shown.

The graphical interface

Command WorkStation and Command WorkStation LE provide graphical means to monitor, preview, and manage jobs on one or more Fiery EX2101 servers. You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs.

2-2

Introduction to Command WorkStation and Command WorkStation LE

The following illustrations show the components of Command WorkStation and Command WorkStation LE.

1 2 3 6 4

Command WorkStation 1 Menu bar (see page 2-14) 2 Job status indicators (see page 2-10) 3 Action buttons (see page 2-11) 4 Active Jobs window (see page 2-4) 5 Jobs window (see page 2-5) 6 Activity Monitor (see page 2-8)

2-3

The graphical interface

1 2 4

Command WorkStation LE 1 Action buttons (see page 2-11) 2 Active Jobs window (see page 2-4) 3 Jobs window (see page 2-5) 4 Activity Monitor (see page 2-8)

The following sections describe each component in Command WorkStation and Command WorkStation LE.

2
Server selection menu Job ticket information

2-4

Introduction to Command WorkStation and Command WorkStation LE

Active Jobs window

The Active Jobs window dynamically displays the status and job ticket information of jobs that are currently being held, processed, or printed on the Fiery EX2101. The title bar displays the total number of jobs and the total number of held jobs currently being monitored. The Active Jobs window is always displayed. You cannot hide or drag it to a different location. By issuing job management commands, you release held jobs in the window for processing and printing, cancel jobs currently processing or printing, and send jobs back to held status for future action. For more information on the status ags displayed in the Active Jobs window, see Job status indicators on page 2-10.

Command WorkStation

Job ticket information

Command WorkStation LE

2-5

The graphical interface

In the Active Jobs window, you can: Monitor and manage jobs on the Fiery EX2101 (see page 3-6) Customize job ticket information (see page 3-8) Monitor jobs on multiple Fiery EX2101 servers* (see page 2-12)

Jobs window
The Jobs window displays information about jobs that have printed successfully through a connected Fiery EX2101. The window is divided into four layered panels. Click the selection tabs at the bottom of the window to move between different panels. The following illustration shows the Jobs window for Command WorkStation, which is nearly identical to the Jobs window for Command WorkStation LE.

Printed Jobs tab

In each panel, the title bar displays the name of the panel and the total number of jobs displayed. All panels of the Jobs window allow you to customize the job ticket information (see page 3-8).

2-6

Introduction to Command WorkStation and Command WorkStation LE

Printed Jobs panel The Printed Jobs panel lists all jobs that have been printed from the Fiery EX2101. Newly printed jobs are added to the top of the list. The Printed Jobs panel lists all printed jobs until the job limit (determined by the administrator in Fiery EX2101 Setup) is reached. When the rst job over the limit is printed, the oldest job is deleted from the Printed Jobs list.
N OTE : The Printed Jobs panel does not list the following types of jobs: those printed

though the Direct queue and those printed with the Print Pages command. Archive panel The Archive panel lists all les and jobs stored in the job archive.

For information about using the Archive panel, see Archiving jobs on page 3-30.

2-7

The graphical interface

FreeForm panel The FreeForm panel lists the names of all master les used for FreeForm variable data printing. Jobs listed in the FreeForm panel represent master les that have already been RIPped and stored on the Fiery EX2101.

The FreeForm panel is not available if you logged in as Guest. For information on working with FreeForm jobs and the FreeForm panel, see page 3-27. Job Log panel The Job Log panel lists all processed and printed jobs and includes the date and time the jobs were printed.

The Job Log panel is not available if you logged in as Guest. For information on using the Job Log panel, see page 3-32.

2-8

Introduction to Command WorkStation and Command WorkStation LE

Activity Monitor
The Activity Monitor displays a summary of the job activity on all Fiery EX2101 servers or a selected Fiery EX2101. The activity shown can include jobs released for spooling, processing (RIPping), or printing. Held jobs do not appear in the Activity Monitor. Display the Activity Monitor by choosing Activity Monitor from the Windows menu. In Command WorkStation, you can use the server selection menu in the Active Jobs window to display job activity for an individual Fiery EX2101, or for all servers (see page 2-12). All Servers view* In Command WorkStation, the All Servers view of the Activity Monitor summarizes the activity on all connected Fiery EX2101 servers.

Server NameEach Fiery EX2101 appears in a Server Name bar. Click the bar to expand or collapse activity information for a particular Fiery EX2101. Spooling, processing, and printing jobsWhen you expand the Server Name bar for an Fiery EX2101, any current job activity on that Fiery EX2101 appears next to a corresponding status box (spooling, processing, or printing). If the Command Workstation for the Fiery EX2101 is connected to more than one copier, the copier handling the job is listed under the job name. When no activity occurs on the Fiery EX2101, the status boxes read Idle. Error conditionsWhen an error occurs, the Server Name bar for the affected Fiery EX2101 appears highlighted in red. Details of the error appear under the expanded bar.

2
Spooling

2-9

The graphical interface

Selected Server view When you select an individual Fiery EX2101 in Command WorkStation, the Activity Monitor provides a more detailed summary of the current activity on that Fiery EX2101. In Command WorkStation LE, the Activity Monitor always displays the current activity on the connected Fiery EX2101. Animated images provide visual indications of the job activity. Jobs being held, waiting to process, or waiting to print are not displayed. The following illustration shows the Selected Server view of the Activity Monitor for Command WorkStation, which is nearly identical to the Activity Monitor for Command WorkStation LE.

Processing

Printing

General Info

Four sections appear for a selected server. Click the title bar for each section to expand or collapse the display of each section.
SpoolingDisplays the le name of the job spooling to the Fiery EX2101 hard disk. ProcessingDisplays the le name of the job currently being processed (RIPped),

along with an animated preview of the page currently being processed.

2-10

Introduction to Command WorkStation and Command WorkStation LE

PrintingDisplays the le name of the job currently being printed, and the page

number currently printing. With multiple copies, the copy number is also displayed.
General InfoDisplays the total and available hard disk drive space, and the total and

available memory of the Fiery EX2101. This section also provides the Fiery EX2101 name, system software version, technical support number, and copier name.

Job status indicators

Job status indicators dene the color in the Active Jobs window and Activity Monitor to indicate the current status of jobs. For information on how each indicator relates to job ow on the Fiery EX2101, see Understanding job ow on page 1-2. In Command WorkStation, a key for the job status indicators is displayed below the menu bar:

The color-coded job status indicators identify:

spooling (white)The job le is being copied to the Fiery EX2101 hard disk drive. spooled/held (light yellow)The job has been downloaded to the Fiery EX2101 hard

disk drive and requires job management instructions from the operator.
waiting to process (light blue)The job is queued to be processed (RIPped). processing (medium blue)The job is currently being processed (RIPped). processed/held (dark yellow)The job has been processed (RIPped) and requires job

management instructions from the operator.

waiting to print (light green)The job is queued to be printed on a copier connected

to the Fiery EX2101.

printing (bright green)The job has been received by a copier connected to the

Fiery EX2101.

2
TO
1. 2.

2-11

The graphical interface

Action buttons
Action buttons provide convenient access to frequently used job management commands. You can also issue these commands by choosing them from the menu bar or the context-sensitive menus. For a detailed description of each Action button command, see the table on page 2-14.

Command WorkStation

Command WorkStation LE

ISSUE AN

A CTION

BUTTON COMMAND

Select a job in the Active Jobs window or the Jobs window. Click the desired Action button.

When a command is unavailable in the current context, its Action button appears dimmed.

Preview windows
The Preview windows allow you to view thumbnail previews of selected jobs. You can also use the Preview windows to reorder and delete pages of a job, and to merge pages from several jobs into a single, merged job.

2
TO
1. 2.

2-12

Introduction to Command WorkStation and Command WorkStation LE

Monitoring single or multiple Fiery EX2101 servers*

In Command WorkStation, you can set the Active Jobs window, Jobs window, and Activity Monitor to display job information for a single Fiery EX2101 or all connected Fiery EX2101 servers. F IERY EX2101

SPECIFY THE

BEING MONITORED

Click the arrow in the server selection menu of the Active Jobs window, Jobs window, or Activity Monitor.

A menu appears, listing the names of all connected Fiery EX2101 servers.
To display jobs for an individual Fiery EX2101, choose the Fiery EX2101 from the list. To monitor jobs for all connected Fiery EX2101 servers, choose All Servers.

Print jobs on the specied Fiery EX2101 servers are displayed.

Customizing the graphical interface

Command WorkStation and Command WorkStation LE offer you the exibility of showing, hiding, rearranging, and docking user interface components to t your workow needs. For example, you may only need a few components, or you may prefer to arrange components side by side for ease of use. In Command WorkStation, you can also choose one of three preset layouts. You can also customize the appearance of job ticket information in the Active Jobs and Jobs windows. For more information, see page 3-8.

Using layout styles*

Command WorkStation provides three preset and three customizable layout styles. When you choose the command corresponding to a layout style, the display updates to show a specic arrangement of components.

2
TO

2-13

Customizing the graphical interface

SELECT A LAYOUT STYLE

Choose Layouts from the Window menu, and then choose a layout style from the submenu that appears.

You can choose one of three preset layouts (Default, Style 1, or Style 2) and three custom layouts. For a description of the components included with each of the preset layouts, see page 2-20. You can dene and change the congurations associated with the three custom layout styles. For details, see the following section.

Showing, hiding, and arranging components

Use Window menu commands to show or hide window components. You can also drag components to different locations in the window, and dock components side by side.
N OTE : You cannot hide or drag the menu bar or Active Jobs window to different

locations. These components always appear in the Command WorkStation or Command WorkStation LE window. TO

SHOW OR HIDE A COMPONENT

Choose the command associated with the component from the Window menu.

When a component is displayed, a check mark appears next to it in the Window menu. TO

MOVE A COMPONENT TO ANOTHER LOCATION

Click the window grip (three vertical lines) on the left side of the components title bar (Command WorkStation) or click the components title bar (Command WorkStation LE), and drag the window to the desired location.

Undocked components oat in front of other components and appear with standard window frames. Drag the blank title bar of the window to move the component, or drag the edges of the window to resize the component. You can also click the window Close box to hide the component.
N OTE : When the Jobs window is docked, you can resize it vertically by clicking and

dragging its top edge.

2-14

Introduction to Command WorkStation and Command WorkStation LE

TO DOCK OR UNDOCK A COMPONENT

Double-click the window grip in the components title bar.

TO

SAVE THE CURRENT DISPLAY CONFIGURATION AS A LAYOUT STYLE IN C OMMAND W ORK S TATION *

1. 2.

Choose Save Layout from the Window menu. In the dialog box that appears, choose the style you want to update, and, if desired, rename the style. Click OK to save the new layout style.

3.

Using commands
You can perform a wide variety of functions using Command WorkStation and Command WorkStation LE commands, which you access from menus in the menu bar at the top of the Command WorkStation or Command WorkStation LE window. When one or more jobs are selected, you can choose job management commands from context-sensitive menus. In addition, you can issue some job management commands by clicking their Action buttons (see page 2-11).

Menu bar
The menu bar contains commands for Command WorkStation or Command WorkStation LE. When a command is unavailable in the current context, it appears dimmed in the menu. When a command appears with a check mark, choosing it again toggles the command, turning it off. The menu bar always appears in the Command WorkStation window and cannot be dragged to a different location.
N OTE : In the following table, an asterisk (*) indicates that the command or menu is

available for Command WorkStation only. A dagger () indicates that the command or menu is available for Command WorkStation LE only.

2
Menu CWS LE Command Preferences Services Hide Others

2-15

Using commands

Submenu command

Description Displays information about the current version of Command WorkStation LE. Allows you to change the Command WorkStation LE preference settings. The commands under this submenu are disabled for Command WorkStation LE. Minimizes and hides the Command WorkStation LE application window. The application continues to run in the background. Minimizes and hides all currently running applications, other than Command WorkStation LE. The hidden applications continue to run in the background. Maximizes and brings to the foreground all applications that are currently running on the computer. Exits the Command WorkStation LE application.

About Fiery Command WorkStation LE

Hide CWS LE

Show All Quit CWS LE File Import Job Archived Job Export Active Window* [current panel of Jobs Window]* Job List Job Log

Imports a job le into the Direct, Hold, or Print queue of the Fiery EX2101. Imports an archived job le into the Hold queue of the Fiery EX2101. Exports the contents of the Active Jobs window to a tab-delimited text le. Exports the contents of the current panel of the Jobs window to a tab-delimited text le. Exports the contents of the Active Jobs window to a tab-delimited text le. Exports the contents of the Job Log panel to a tab-delimited text le.

2
Menu File (cont.) Command Print* Exit* Close Edit Find Preferences* Undo, Cut, Copy, Paste Actions Print Delete

2-16

Introduction to Command WorkStation and Command WorkStation LE

Submenu command Job Log* Active Window*

Description Prints the current Job Log on a local printer. Prints the contents of the current window on a local printer. Closes the Command WorkStation application window. Closes the Command WorkStation LE application window. Allows you to search selected Fiery EX2101 servers for jobs that match certain search criteria. Allows you to change the Command WorkStation preference settings. Applies the specied action on the selection. For more information, see Mac OS Help. Prints the selected job in the Active Jobs window, Printed Jobs panel or Archive panel. Deletes the selected job in the Active Jobs window, Printed Jobs panel, FreeForm panel, or Archive panel. You cannot delete jobs currently spooling, processing, or waiting to print. Duplicates the selected held job in the Active Jobs window. Allows you to rename the selected held job in the Active Jobs window, or the selected job in the Printed Jobs panel or Archive panel. Holds the selected job waiting to process in the Active Jobs window, or the selected job in the Printed Jobs or Archive panel, and marks the job with either the spooled/held ag or the processed/held ag. Processes the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/held ag. Prints the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/held ag.

Duplicate Rename

Hold

Process and Hold

Print and Hold

2
Menu Actions (cont.) Command Remove Raster Data Properties Preview Archive Send To*

2-17

Using commands

Submenu command

Description Removes the raster data associated with the selected processed/held job in the Active Jobs window, or the selected raster job in the Printed Jobs or Archive panel; leaves the original PostScript job in place. Allows you to view and override print settings for the selected job in the Active Jobs window or Printed Jobs panel, or view print settings for the selected job in the FreeForm panel or Archive panel. Opens the selected job in a Preview window. You can preview held jobs that reside in the Active Jobs window, as well as jobs that reside in the Printed Jobs panel, FreeForm panel, or Archive panel. Archives the selected held job in the Active Jobs window, moving it to the Archive panel. Sends the selected held job in the Active Jobs window to another Fiery EX2101. Cancels processing of the selected job in the Active Jobs window. This command is available only for jobs displaying the processing status ag. Cancels printing of the selected job in the Active Jobs window. This command is available only for jobs displaying the printing status ag. Allows you to apply imposition settings to the selected held job in the Active Jobs window. Inserts tab pages in the selected, spooled/held job in the Active Jobs window. Allows you to specify different media types for different page ranges in the selected spooled/held job.

Cancel Processing

Cancel Printing

Impose* Insert Tabs* Mixed Media Setup*

2
Menu Server Command Setup* Manage Font Align Trays*

2-18

Introduction to Command WorkStation and Command WorkStation LE

Submenu command

Description Allows you to log in or log out of the Fiery EX2101 and add or remove Fiery EX2101 servers from the list. Opens the Setup options for the Fiery EX2101. Allows you to download fonts to the Fiery EX2101. You can also delete fonts that you have downloaded to the Fiery EX2101. Allows the Fiery EX2101 Administrator to set up templates for printing on tab media stock. Allows you to adjust placement of the printed image on the page to correct for misalignments of the paper tray. Allows the Fiery EX2101 Administrator to set up printing groups and passwords. For more information about Printing Groups and Secured Print (Member Printing), see the Conguration Guide. Allows you to reorder the priority of jobs that are waiting to process or print. Allows you to restart the Fiery EX2101 without shutting down the Fiery EX2101 hard disk drive. This command is available only if you are logged in as Administrator. N OTE : After you restart the Fiery EX2101, you may have to log in to the Fiery EX2101 again to reestablish the connection. Allows you to restart the Fiery EX2101, after shutting down the Fiery EX2101 hard disk drive. This command is available only if you are logged in as Administrator. N OTE : After you restart the Fiery EX2101, you may have to log in to the Fiery EX2101 again to reestablish the connection.

Log In/Log Out

Insert Tabs Setup*

Printing Groups*

Reorder Jobs* Restart Server

Reboot Server

2
Menu Server (cont.) Command Job Log* Clear Job Log Clear Server Print Pages

2-19

Using commands

Submenu command Export* Export and Clear*

Description Exports the contents of the Job Log panel to a tab-delimited text le. Exports the contents of the Job Log panel to a tab-delimited text le, and clears the contents of the job log for the Fiery EX2101. Clears the contents of the job log for the Fiery EX2101. Allows the administrator to clear or delete the following le types from the currently selected server: Held Jobs, Active Jobs, Printed Jobs, Archived Jobs - Server Internal, Archived Jobs - Network Links, FreeForm Masters, Job Log, and Scan Jobs. Allows you to print the following information pages: PS Test Page PCL Test Page Conguration page Job Log PS Font List PCL Font List E-mail Log Command WorkStation also allows you to print the following information pages about the Fiery EX2101 to the local printer: Archive Log Queues

Suspend Printing Resume Printing

Suspends or pauses printing on the Fiery EX2101. Resumes printing on the Fiery EX2101.

2
Menu Window Command Layouts*

2-20

Introduction to Command WorkStation and Command WorkStation LE

Submenu command Default*

Description Displays the following Command WorkStation components: Menu bar Job Status Helper Action buttons Active Jobs window Jobs window Activity Monitor (selected server view) Displays the following Command WorkStation components: Menu bar Job status indicators Action buttons Active Jobs window Displays the following Command WorkStation components: Menu bar Job status indicators Action buttons Active Jobs window Activity Monitor (all servers view) Sets the Command WorkStation window to a custom layout previously dened and named using the Save Layout command. Allows you to save and name the current Command WorkStation display as a custom layout. Saved layouts appear as commands in the Window > Layouts submenu. You can save up to three custom layouts. Switches the Jobs window on or off. A check mark next to the command indicates that the Jobs window is displayed.

Style 1*

Style 2*

Custom 1, Custom 2, or Custom 3* Save Layout*

Jobs Window

2
Menu Window (cont.) Command Tile Preview Windows Preview <Job Name>* <Job Name> More Previews* Help*

2-21

Using commands

Submenu command

Description Switches the Activity Monitor on or off. A check mark next to the command indicates the Activity Monitor is displayed. Switches the Action buttons on or off. A check mark next to the command indicates the buttons are displayed. Switches the Job Status Helper on or off. A check mark next to the command indicates the helper is displayed. Displays active Preview windows in tiled formation so that the windows are simultaneously visible. Displays active Preview windows in cascading formation so that the windows are stacked with their title bars visible. Activates the open Preview window of the named job. This menu option appears for each open Preview window. Activates the open Preview window of the named job. This menu option appears for each open Preview window. Opens a Previews window, where you can activate, close, cascade, and minimize the open Preview windows. Displays information about the current version of Command WorkStation.

Activity Monitor Action Buttons* Job Status Helper*

Cascade Preview Windows

About Command WorkStation*

2
TO
1. 2. 3.

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Introduction to Command WorkStation and Command WorkStation LE

Context-sensitive menus
When you select one or more jobs in the Active Jobs or Jobs window, you can display context-sensitive menus containing job management commands for selected jobs.
DISPLAY A CONTEXT - SENSITIVE MENU

Select one or more jobs in the Active Jobs or Jobs window.

For details on how to select jobs, see page 3-7.

Right-click the selected job (Command WorkStation) or Control-click the selected job (Command WorkStation LE).

When multiple jobs are selected, you can right-click or Control-click any of the selected jobs.
Choose the desired command from the context-sensitive menu.

Preparing to work with Command WorkStation or Command WorkStation LE

This section describes the setup and administrative tasks required to begin working with Command WorkStation or Command WorkStation LE.

Connecting to the Fiery EX2101

In Command WorkStation, you can maintain connections to multiple Fiery EX2101 servers simultaneously. In Command WorkStation LE, you can maintain a connection to one Fiery EX2101 server at a time. TO F IERY EX2101

CONNECT TO THE

1.

Choose Log in/Log out from the Server menu.

The server list is displayed.

2. Select the Fiery EX2101 from the list of Fiery EX2101 servers you have connected to before.

2
Login button

2-23

Preparing to work with Command WorkStation or Command WorkStation LE

The server list displays the Fiery EX2101 servers you can monitor and manage from Command WorkStation or Command WorkStation LE. You can add and remove Fiery EX2101 servers from the list of Fiery EX2101 servers you frequently monitor.

Command WorkStation

Login button

Command WorkStation LE

Each row in the server list displays the name of a Fiery EX2101, the name of the copier associated with that Fiery EX2101, and a Login button (represented by a key icon).
3. Click the Login button next to the Fiery EX2101 name to establish the connection.

2
4.

2-24

Introduction to Command WorkStation and Command WorkStation LE

In Command WorkStation, click the Administrator, Operator, or Guest button, enter your password, and then click Log In. In Command WorkStation LE, enter your password and click the administrator, operator, or guest button.

Command WorkStation

Command WorkStation LE

2
TO
PRINT

2-25

Preparing to work with Command WorkStation or Command WorkStation LE

Printing Fiery EX2101 information pages

Use the Print Pages command to print information about the Fiery EX2101. The pages provide useful reference information for setting up or troubleshooting the Fiery EX2101. F IERY EX2101
1.

INFORMATION PAGES

In the Active Jobs window, select the Fiery EX2101 for which you want to print information pages. N OTE : To print information pages, you must be logged in to the Fiery EX2101 with Administrator privileges.

2.

Choose Print Pages from the Server menu.

A dialog box containing the information page options appears.

N OTE : Local Printer options are available in Command WorkStation only.

Server options

Local Printer options

3.

For Command WorkStation, in the Select Printer area, specify where you want to print the pages. ServerThe pages you specify are printed to the Fiery EX2101. Local PrinterAllows you to print the Archive Log and Queues to any printer

installed on your Windows computer.

2
4.

2-26

Introduction to Command WorkStation and Command WorkStation LE

In the Select Pages area, specify the pages you want to print.

Each set of pages contains specic information about the Fiery EX2101. You can print the following pages from the Fiery EX2101:
PS Test Page/PCL Test PageAllows you to conrm that the Fiery EX2101 is properly

connected to the copier, and provides grayscale samples to troubleshoot problems with the copier or the Fiery EX2101. The following settings are among those listed on the Test Page: Server Name, Printer Model, date and time the Test Page was printed.
CongurationProvides the current Fiery EX2101 and copier conguration. This

page lists general information about the hardware and software conguration of the Fiery EX2101, current settings for all Setup options, and the network addresses of the Fiery EX2101.
Job LogLists a log of the last 55 jobs processed or printed. For information on the

elds in the Job Log and printing it in other forms, see Using the Job Log on page 3-32.
PS Font ListLists all PostScript fonts currently resident on the Fiery EX2101 hard

disk drive.
PCL Font ListLists all PCL fonts currently resident on the Fiery EX2101 hard disk. E-mail LogLists a log of the last 55 E-mail printing status reports, information that

can be useful to the network administrator. The reports cover printing or scanning via the E-mail printing feature, monitoring the address book, and overall transmissions. Before you can print the E-mail Log, you must enable the E-mail printing feature in Setup. For details, see the Conguration Guide. When you select the Local Printer option in Command WorkStation, you can print the following pages:
Archive LogLists all jobs displayed in the Archive panel. QueuesLists all jobs displayed in the Active Jobs window. 5. Click Print.

Fiery EX2101 information pages printed with the Print Pages command appear in the Fiery EX2101 Job Log with the user name Operator, even if you logged in as Administrator.

2
TO
1.

2-27

Preparing to work with Command WorkStation or Command WorkStation LE

Setting preferences
The Preferences dialog box enables you to control application settings. C OMMAND W ORK S TATION *

SET PREFERENCES FOR

Choose Preferences from the Edit menu.

The Preferences dialog box appears.

2.

Specify the desired preference settings, and click OK to save your settings.

You can specify the following preferences:

Enable AnimationEnables the display of animated graphics in the Selected Server

view of the Activity Monitor (see page 2-9).

AutologinInstructs Command WorkStation to remember the last access level and

password used to log in to each Fiery EX2101. When you log in to the Fiery EX2101 again, Command WorkStation automatically populates the Login dialog box with the previous access level and password.

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Introduction to Command WorkStation and Command WorkStation LE

Enable ToolTipsEnables the display of ToolTips, or context-sensitive text which

appears when you move the mouse pointer over particular buttons and options in Command WorkStation.
Temporary pathSpecies the folder where Command WorkStation temporarily stores copies of the jobs you edit or change. Change the temporary path by clicking Browse and specifying a folder. Imposition: UnitsSpecies the units of measurement used to display attributes, such

as page sizes and custom sizes, in the Job Properties dialog box and Imposition window.
Imposition: Template PathSpecies the folder where template les for imposition are

stored for later use. To change the template path, click Browse and specify a folder.
Search: Template PathsSpecies the folder where Find/Search templates are stored

for later use. To change the template path, click Browse and specify a folder. C OMMAND W ORK S TATION LE

SET PREFERENCES FOR

1.

Choose Preferences from the CWS LE menu.

The Preferences dialog box appears.

2.

Specify the desired preference settings, and click OK to save your settings.

2-29

Preparing to work with Command WorkStation or Command WorkStation LE

You can specify the following preferences:

Show Import Options DialogDisplays a dialog box that allows you to specify the destination queue (Hold or Print) for each job imported into Command WorkStation LE. Use Metric UnitsSpecies the units of measurement used by Command WorkStation

LE to display values that you enter manually in the Job Properties dialog box.
Show AnimationsEnables the display of animated graphics in the Activity Monitor

(see page 2-8).

Correcting tray alignment*

The Tray Alignment feature in Command WorkStation allows you to adjust the placement of text and images on the page so they are correctly aligned on the sheet of paper, or both sides of a duplex sheet have exactly the same alignment. You can perform tray alignment from the Fiery EX2101 Control Panel by choosing Tray Alignment from the Functions menu.
N OTE : To perform tray alignment, you must be logged in to the Fiery EX2101 with

Administrator privileges. TO
ALIGN TEXT AND IMAGES FOR PRINTING *

1.

In the Active Jobs window of Command WorkStation, select the connected Fiery EX2101 for which you want to perform Tray alignment.

If the Active Jobs window is hidden, choose Active Jobs from the Window menu.
2. Choose Align Trays from the Server menu.

2-30

Introduction to Command WorkStation and Command WorkStation LE

A dialog box containing the Tray Alignment options appears.

3. 4.

Choose the tray you want to align from the Tray menu. Choose the paper size loaded in the tray from the Media menu. N OTE : The Tray Alignment is specic to the combination of tray and paper size

specied. If you align a given tray with Letter paper, and load Legal paper in that tray, the alignment will be invalid. You must perform a new Paper Tray Alignment for each combination of tray and paper size.
5. In the Print Alignment Page section, select the Print Duplex option to print a duplex page, or clear the option to print a simplex page. Click Print to print the alignment page. Once the page has printed, follow the directions on the alignment page.

6. 7.

Fold the page exactly in half horizontally, unfold it, and then fold it in half vertically. When you unfold the sheet again, you can see that the fold lines cross three scales on three sides of the page. Determine which number on the scale each fold line crosses.

2
8. 9. 10. 11.

2-31

Preparing to work with Command WorkStation or Command WorkStation LE

In the Enter alignment values section, enter the value where the fold crosses each of the three scales, marked A, B, and C, for Side 1. If you choose to align for duplex printing, enter the values for the three scales on Side 2 of the page, as well. N OTE : If you enter different values in A and C, the image will rotate, leading to uneven

areas on printed output. If this occurs, enter the same value in A and C.
When you have entered all of the alignment values, click Apply, and then click Check Alignment to print the new alignment page. To remove the alignments, select a tray and click Defaults in the Enter alignment values section. Click Done.

Managing Fiery EX2101 fonts

The Fiery EX2101 includes a number of built-in printer fonts. You can download additional fonts to the Fiery EX2101 using the Manage Font command in Command WorkStation. Users on the network can also download fonts to the Fiery EX2101 using Fiery Downloader (see the Printing Guide).
N OTE : To manage fonts, you must be logged in to the Fiery EX2101 with

Administrator privileges. Downloading fonts, either from Command WorkStation or with Fiery Downloader, requires that the Direct connection be published in Setup (see the Conguration Guide).
N OTE : You cannot download TrueType fonts. If you use TrueType fonts in Windows,

you can print them by converting them to Adobe Type 1 fonts. To convert TrueType fonts with the Adobe PS printer driver, click the Fonts tab and set up the Font Substitution Table, as necessary. To print a list of fonts currently resident on the Fiery EX2101, use the Print Pages command (see page 2-25).

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TO
1. 2.
Locked fonts

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Introduction to Command WorkStation and Command WorkStation LE

MANAGE FONTS

In the Active Jobs window of Command WorkStation, select the connected Fiery EX2101 for which you want to manage fonts.

If the Active Jobs window is hidden, choose Active Jobs from the Window menu to display it.
N OTE : To manage fonts, you must be logged into the Fiery EX2101 with

Administrator privileges.
Choose Manage Font from the Server menu.

Click to update the Font List display Click to download additional fonts Click to delete font(s) Click to print the Font List

Downloaded fonts

Command WorkStation

Click to print the Font List

Command WorkStation LE

2
3. 4. 5. 6. 7.

2-33

Preparing to work with Command WorkStation or Command WorkStation LE

Select the PostScript or PCL option to specify the type of fonts displayed. To download additional fonts to the Fiery EX2101, click Add. For Command WorkStation, see the procedure on page 2-33. For Command WorkStation LE, see the procedure on page 2-34. To delete a font, select it in the Font List and click Delete.

To select multiple sequential fonts in Command WorkStation, select the rst font and Shift-click the last font; Ctrl-click to select multiple non-sequential fonts.
N OTE : The printer fonts included with the Fiery EX2101 (built-in fonts) are locked.

These fonts appear with a lock icon next to the name (Command WorkStation) or with True in the Locked column (Command WorkStation LE) and cannot be deleted.
In Command WorkStation, to refresh the Font List, click Update. To print the Font List, click Print (Command WorkStation) or Print List (Command WorkStation LE).

TO

ADD FONTS IN

C OMMAND W ORK S TATION *

1.

In the Select Files to Import dialog box, choose the le types to display from the File of type menu.

All Known Formats lists all les in supported formats; All Files lists all les.

2
2. 3. 4.

2-34

Introduction to Command WorkStation and Command WorkStation LE

In the Look in menu, browse to the folder containing the font(s) you want to download.

The Filename eld displays the name of the selected le.

Select the font name and click Add.

You can navigate to different drives and folders to select fonts to download. To select multiple sequential fonts, select the rst font and Shift-click the last font. Ctrl-click to select multiple non-sequential fonts. To remove a font from the Files to be imported list, select the font name and click Remove.
When all the desired fonts appear in the Files to be imported list, click Import.

TO

ADD FONTS IN

C OMMAND W ORK S TATION LE

1.

In the Open dialog box, navigate to the folder containing the font(s) you want to download.

2.

Select the font name and click Open.

3
Chapter 3: Using Command WorkStation or Command WorkStation LE

3-1

Starting up and logging in

This chapter describes how to use Command WorkStation and Command WorkStation LE to monitor and manage job ow on the Fiery EX2101. Once you log in to the Fiery EX2101 with Operator privileges, you can view jobs held on the Fiery EX2101 and issue commands to release the jobs for processing or printing. You can also modify job properties, such as FreeForm variable data printing requirements, paper settings, nishing options, and other print option settings. After a job has printed successfully, you can store it in the job archive and view a record of its activity in the Job Log. For background information on job ow and job management, see Chapter 1. For an introduction to the Command WorkStation and Command WorkStation LE user interfaces, see Chapter 2.
N OTE : Unless otherwise specied, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. Sections that apply exclusively to Command WorkStation are denoted by an asterisk (*). Sections that apply exclusively to Command WorkStation LE are denoted by a dagger (). In cases where the two applications are nearly identical, only Command WorkStation illustrations are shown.

Starting up and logging in

To begin working with Command WorkStation or Command WorkStation LE, start the application and log in to the Fiery EX2101. TO C OMMAND W ORK S TATION *
Click Start on the Windows taskbar, choose Programs >Fiery or All Programs >Fiery (Windows XP and Server 2003 only), and then choose Command WorkStation 4.

START

When you start Command WorkStation for the rst time, the Login Server list does not display any Fiery EX2101 servers. For instructions on conguring and adding Fiery EX2101 servers to the Login Server list, see the User Software Installation Guide.

3
TO
START

3-2

Using Command WorkStation or Command WorkStation LE

C OMMAND W ORK S TATION LE

1. Open the Command WorkStation LE folder, located inside the Applications folder on the Mac OS X hard disk. Double-click the CWS LE le to start the application.

2.

When you start Command WorkStation LE for the rst time, the server list does not display any Fiery EX2101 servers. For instructions on conguring and adding Fiery EX2101 servers to the server list, see the User Software Installation Guide.

Logging in to the Fiery EX2101

To establish a connection to the Fiery EX2101 listed in the server list, log in to the Fiery EX2101. In Command WorkStation, you can maintain connections to more than one Fiery EX2101 at a time. Each Fiery EX2101 connection requires an average of 4MB of RAM. The maximum number of simultaneous Fiery EX2101 connections is limited only by the amount of RAM available on the system running Command WorkStation. For example, if your system has 128MB of RAM and is running Command WorkStation exclusively, you can log in to approximately 25 Fiery EX2101 servers at one time. TO F IERY EX2101

LOG IN TO THE

1.

Choose Log in/Log out from the Server menu.

The server list appears.

2. Click the key icon for the desired Fiery EX2101.

The Fiery EX2101 must appear in the server list before you can log in to it. A white key icon indicates the Fiery EX2101 has never been connected to Command WorkStation or Command WorkStation LE.

3
Key icon

3-3

Starting up and logging in

Command WorkStation

Key icon

Remove button

Command WorkStation LE

If the Fiery EX2101 is already connected, the color of the key icon indicates the level of access granted: Purple indicates Administrator access. Orange indicates Operator access. Cyan indicates Guest access.

3-4

Using Command WorkStation or Command WorkStation LE

The Login dialog box appears.

Command WorkStation

Command WorkStation LE

3.

In Command WorkStation, click the Administrator, Operator, or Guest button, enter your password, and then click Log In. In Command WorkStation LE, enter your password and click the administrator, operator, or guest button.

This manual assumes you are logged into the Fiery EX2101 as Operator. The following section discusses the three different access levels in greater detail.

3-5

Starting up and logging in

Access levels
The three possible levels of access to Command WorkStation or Command WorkStation LE are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be specied in Setup (see the Conguration Guide ). When both Administrator and Operator passwords have been specied, the access levels are as follows:
Access level Administrator Privileges and password requirements Has full access to all Command WorkStation and Command WorkStation LE functions, as well as Fiery EX2101 Control Panel function. Administrator password required. For a description of the full range of tasks an administrator can implement, see the Conguration Guide. Has access to all Command WorkStation functions, except Setup, font management, reordering job priority, restarting the Fiery EX2101, clearing the Fiery EX2101 hard disk drive, and clearing the Job Log. Operator password required. Can view job status, but cannot make changes to jobs or Setup, and cannot access the Job Log; no password required.

Operator

Guest

N OTE : In Command WorkStation, a user can be logged in as Administrator on one

Fiery EX2101, as Operator on a second Fiery EX2101, and as Guest on a third Fiery EX2101. In these instances, the levels of access are dependent either on the Fiery EX2101 currently selected in the Active Jobs window or on the Fiery EX2101 that holds the currently selected job. By default, no passwords are set on the Fiery EX2101in this default state, anyone can perform Setup and use all Command WorkStation and Command WorkStation LE functions. Until an Administrator password is dened in Fiery EX2101 Setup, you can log in to the Fiery EX2101 as Administrator without entering a password and are given full privileges. After the administrator has performed Setup and specied passwords, Command WorkStation and Command WorkStation LE user options depend on your login level. This manual assumes that you are logged in to the Fiery EX2101 as Operator.

3
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1. 2. 3.

3-6

Using Command WorkStation or Command WorkStation LE

Logging out
Logging out from the Fiery EX2101 terminates the connection between the Fiery EX2101 and Command WorkStation or Command WorkStation LE. F IERY EX2101

LOG OUT FROM A CONNECTED

Choose Log in/Log out from the Server menu. Click the Login button for the connected Fiery EX2101 in the server list. In Command WorkStation, click Yes to log out from and disconnect the Fiery EX2101.

Removing the Fiery EX2101 from the server list

You can clear unused Fiery EX2101 servers from the server list. TO F IERY EX2101

REMOVE THE

FROM THE SERVER LIST

1. 2. 3.

Choose Log in/Log out from the Server menu. Select the Fiery EX2101 in the server list. Click the Remove button (trash can icon in Command WorkStation LE) to remove the Fiery EX2101 from the list.

The Remove button is available only for disconnected Fiery EX2101 servers.

Monitoring jobs
The Active Jobs window and the Printed Jobs panel of the Jobs window provide a visual means of monitoring the ow of print jobs through connected servers. In Command WorkStation, you can use the server selection menu in the title bar of each window to monitor a single Fiery EX2101 or multiple Fiery EX2101 servers (see page 2-12). You can also sort job lists and customize the job ticket information that is displayed. The Active Jobs window displays jobs as they pass through the various stages of spooling, holding, processing, and printing. Flag colors indicate the status of each job, and job ticket columns provide additional job information. Jobs that contain raster data as a result of processing are marked with a halo around their le icons.

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3-7

Monitoring jobs

N OTE : When you pause a job during printing (by issuing the Suspend Printing

command), the job continues to be marked with a dark green status ag in the Active Jobs window. However, the job is displayed as Paused. When a job has completed printing (or has failed to print), it drops from the Active Jobs window and is added to the Printed Jobs panel. The Printed Jobs panel displays jobs that have printed successfully, along with failed jobs that have dropped from the print queue as a result of an error. A failed job appears highlighted in red. You can double-click the job to display a more detailed error report.

Selecting jobs
Selecting a job allows you to apply job management commands (from the Actions menu) to it.

SELECT A JOB

In the Active Jobs window or in any panel of the Jobs window, click a job to select it.

To select multiple jobs in Command WorkStation LE, hold down Shift and click additional jobs.
N OTE : To select multiple jobs, the jobs must be located in the same window and panel.

Sorting job displays

You can sort jobs in the Active Jobs or Jobs windows by clicking the job ticket column headings. TO

SORT JOBS

In the Active Jobs or Jobs windows, click the heading for the job ticket column that you want to use to sort jobs.

For example, to sort jobs by status, click the Job Status column heading. The window sorts jobs according to their status. To reverse the sorting order, click the column heading again.

3-8

Using Command WorkStation or Command WorkStation LE

Customizing job ticket information

You can customize the display of job ticket information in the Active Jobs window and in all panels of the Jobs window by rearranging the column headings. You can tighten the columns, add new column headings, move columns, and delete column headings.

You can customize job ticket information according to your workow needs. For example, if you are monitoring multiple servers, you can add Fiery and Device columns to track the Fiery EX2101 location of individual jobs. In Command WorkStation, the information in the Date/Time column is based on the date and time settings of the Regional Settings control panel. You can access the Regional Settings control panel from the Start>Settings>Control Panel menu or Start>Control Panel menu (Windows XP and Server 2003 only) in the Windows taskbar. TO
OR

CUSTOMIZE JOB TICKET INFORMATION FOR THE J OBS WINDOWS IN C OMMAND W ORK S TATION *

A CTIVE J OBS

1. 2.

Right-click the heading of a job ticket column. From the menu that appears, choose the options to display and the sequence in which you want to view them. AddAdds one of the listed columns to the display at your mouse position. The submenu lists the headings that are not displayed. Move Left, Move RightMoves the selected column left or right. DeleteRemoves the selected column.

The Job Status (Active Jobs window only), Job Title, and User columns are required all others are optional.
3. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and dragging left or right. You can change the column widths at any time.

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TO
OR

3-9

Monitoring jobs

CUSTOMIZE JOB TICKET INFORMATION FOR THE A CTIVE J OBS WINDOWS IN C OMMAND W ORK S TATION LE

J OBS

1. 2. 3.

Control-click the heading of a job ticket column. Choose Edit Visible Columns from the menu that appears. In the List Editor dialog box, specify the job ticket columns that you want displayed.

To add a column, select the column name in the list on the right and click Add. To remove a column, select the column name in the list on the left and click Remove.

4. 5.

Click OK to apply your changes. Adjust the placement of columns.

Rearrange the placement of a column by dragging the column left or right.

6. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and dragging left or right. You can change the column widths at any time.

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3-10

Using Command WorkStation or Command WorkStation LE

Managing job ow
The following sections describe the job management tasks you can perform with Command WorkStation and Command WorkStation LE.

Importing jobs
Use the Import command to import jobs into the job ow. You can import jobs located anywhere in the connected network, or jobs previously archived to external devices. For information on archiving jobs, see page 3-30. C OMMAND W ORK S TATION *

IMPORT A JOB INTO

Choose Import from the File menu, and then choose Job or Archived Job.

The Select Files to Import dialog box appears.

2. Locate and select the job le to import and click Add.

The job appears in the Files to be imported list. To import multiple jobs, select each additional job and click Add.
3. Choose the desired destination queue from the Logical Printer menu.

A destination queue is available only if the administrator has enabled it in Setup (see the Conguration Guide). If you choose Hold, the job is imported into the Active Jobs window and held for future action. If you choose Print, the job is imported into the Active Jobs window and released for immediate printing.

3-11

Managing job ow

If you choose Direct, the job is sent directly to the Fiery EX2101 for printing. The job does not appear in the Active Jobs window or Printed Jobs panel.

4.

Click Import.

TO

IMPORT A JOB INTO

C OMMAND W ORK S TATION LE

1. 2.

Choose Import from the File menu, and then choose Job or Archived Job. Locate and select the job le to import and click Open.

3
3.

3-12

Using Command WorkStation or Command WorkStation LE

If the Import Options dialog box appears, specify the desired destination queue and click OK.

You can control the display of the Import Options dialog box by specifying the Always show this dialog option or setting the Show Import Options Dialog preference (see page 2-28). A destination queue is available only if the administrator enabled it in Setup (see the Conguration Guide). If you choose Hold, the job is imported into the Active Jobs window and held for future action. If you choose Print, the job is imported into the Active Jobs window and released for immediate printing. If you choose Direct, the job is sent directly to the Fiery EX2101 for printing. The job does not appear in the Active Jobs window or Printed Jobs panel.

Using job management commands

As the operator, you can issue the following job management commands from the Actions menu to release or hold selected jobs in the Active Jobs window and Printed Jobs panel: Print Process and Hold Print and Hold Remove Raster Data Hold

3
Choose this command Print Hold

3-13

Managing job ow

The availability of each command varies, depending on the context of the selected job. In addition to choosing these commands from the Actions menu, you can issue them from context-sensitive menus. Activate the Print, Hold, and Process and Hold commands using the Action buttons. The following table describes job management commands in greater detail and explains how each command affects the raster data associated with a job:
To do this Prints the selected job in the Active Jobs window, Printed Jobs panel, FreeForm panel, or Archive panel. Holds the selected job waiting to process in the Active Jobs window, or the selected job in the Printed Jobs or Archive panel, and marks the job with either the spooled/held ag or the processed/held ag. Processes the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/ held ag. Prints the selected job in the Active Jobs window, Printed Jobs panel, or Archive panel, and holds a copy of the job. The copied job is marked with the processed/ held ag. Removes the raster data associated with the selected processed/held job in the Active Jobs window, or with the selected raster job in the Printed Jobs or Archive panel. Leaves the original PostScript or PCL data in place. Raster data is Temporarily held on the Fiery EX2101 until the job completes printing. If raster data is included with the job, held on the Fiery EX2101 hard disk indenitely.

Process and Hold

Held on the Fiery EX2101 hard disk indenitely.

Print and Hold

Held on the Fiery EX2101 hard disk indenitely.

Remove Raster Data

Deleted.

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3-14

Using Command WorkStation or Command WorkStation LE

Viewing and overriding print settings

When logged in as Operator, you can view, override the user print settings, and print any held job in the Active Jobs window and the Printed Jobs panel. You can view and override print settings of jobs in the FreeForm panel. You can view print settings, and print jobs in the Archive panel. Use the Job Properties dialog box to view the user Notes and Instructions elds included with jobs.
N OTE : For PCL jobs, you can only change the settings for Notes and Copies.

VIEW AND OVERRIDE PRINT SETTINGS

To view and override print settings for a held job, select the job in the Active Jobs window or Printed Jobs panel.

You can also select a job in the Archive or FreeForm panel to view print settings.
2. Choose Properties from the Actions menu.

The Job Properties dialog box appears. This dialog box displays all the job settings encoded by the PostScript printer driver that can be decoded by the Fiery EX2101. If you, as the operator, have not changed anything, these are the settings a user entered before sending the job. The Job Properties dialog box is virtually identical to the Fiery Printing tab of the Fiery EX2101 printer driver. For more information on the features in the Job Properties dialog box, see the online help included with the Fiery EX2101 printer driver.

3-15

Managing job ow

Command WorkStation

Command WorkStation LE

3
3.

3-16

Using Command WorkStation or Command WorkStation LE

The user Instructions and Notes elds also appear in the Job Properties dialog box. Instructions elds are intended to be viewed and annotated by the operator, but their contents are associated with the job and are deleted when the job is deleted after printing. Notes elds can be viewed but not changed by the operator. Their contents are transcribed to the Job Log just as the user sent them.
N OTE : Some print options available in the printer driver are not displayed in the Job

Properties dialog box. For information about specic print options and settings, and where you set them, see Appendix A of the Printing Guide.
To override a setting, expand the blue bar for that print setting category and specify the desired setting. N OTE : To retain a copy of the job with its original settings, duplicate the job and rename the duplicate before you change any settings. N OTE : For some options, changing the setting requires that the job be reRIPped. These

options appear with an icon to the left of the option name.

Indicates reRIPping is required

4. 5.

To print the current list of print settings on a local printer, click Print Properties. To apply the print setting overrides to the selected job, click OK.

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3-17

Managing job ow

Reordering jobs*
If you are logged in to Command WorkStation as Administrator, you can reorder the priority of jobs that are waiting to process or print.

REORDER JOB PRIORITY

In Command WorkStation, choose Reorder Jobs from the Server menu.

Move job to highest priority Move job up in priority Move job down in priority Move job to lowest priority

2.

Click the tab that corresponds to the jobs that you want to reorder.

You can only reorder jobs that are waiting to process.

3. Select the desired job in the list, and use the buttons on the right of the dialog box to reorder the jobs priority. Click Done when you are nished reordering the job priority.

4.

3-18

Using Command WorkStation or Command WorkStation LE

Managing jobs on multiple Fiery EX2101 servers*

Command WorkStation allows you to simultaneously connect to as many Fiery EX2101 servers as your RAM resources allow. You can view and manage jobs processed by multiple Fiery EX2101 servers from a single location and balance the job load between servers of similar capabilities. If you connect to multiple servers from Command WorkStation, you can easily switch between the All Servers view and the Selected Server view in the Active Jobs window, Jobs window, and Activity Monitor. For more information, see Monitoring single or multiple Fiery EX2101 servers* on page 2-12. With servers that support the feature, use the Send to command to transfer jobs between servers. For example, by viewing print jobs on all connected servers in the Active Jobs window, you can monitor the print load on each Fiery EX2101 in your printing environment. If one Fiery EX2101 has received a disproportionate number of jobs, you can balance the load by transferring some of these jobs to another, less active Fiery EX2101. TO

TRANSFER A JOB BETWEEN SERVERS

1. 2.

In the Active Jobs window, select any held job. Choose Send To from the Actions menu, and select the Fiery EX2101 to which you want to send the job. Click Yes to conrm the transfer of the job.

3.

3-19

Managing job ow

Canceling jobs
You may have to cancel a job after it has been routed for processing or printing. You can cancel a selected job only while it is being processed or printed. You cannot cancel a job that is waiting to be processed or printed. Canceling jobs during processingWhile a job is processing in the Active Jobs window, select the job and choose Cancel Processing from the Actions menu or choose Cancel Job from the Fiery EX2101 Control Panel. When the job is canceled, a Canceling message appears on the Fiery EX2101 Control Panel. The name of the canceled job is displayed in the Job Log. Canceling jobs during printingWhile a job is printing in the Active Jobs window, select the job and choose Cancel Printing from the Actions menu or choose Cancel Job from the Fiery EX2101 Control Panel. When the print job is canceled, a Canceling message appears on the Fiery EX2101 Control Panel. The name of the canceled job is displayed in the Job Log.
N OTE : Canceled jobs may be partially printed and include pages that are completely

blank. Canceling a job at the Control PanelFrom the Fiery EX2101, the most direct way to cancel a job is to press the top line selection button on the Fiery EX2101 Control Panel while the job is processing or printing. For more information on the Control Panel, see the Conguration Guide. Pausing all jobs on the Fiery EX2101Choose Suspend Printing from the Server menu to suspend the printing of all jobs on the Fiery EX2101. To continue printing jobs, choose Resume Printing from the Server menu.

3
TO
DEFINE

3-20

Using Command WorkStation or Command WorkStation LE

Dening Mixed Media settings*

The Mixed Media feature allows you to dene chapter divisions for a job, print ranges of pages on different weights of media, or insert blank media between pages. For more information, see the Printing Guide.
N OTE : Inserted blank media between pages are not charged as printed pages.

M IXED M EDIA

SPECIFICATIONS *

1.

In Command WorkStation, select a spooled/held job in the Active Jobs window, and choose Mixed Media Setup from the Actions menu.

The Mixed Media dialog box appears. This dialog box lists any previously dened media settings and includes buttons for adding, modifying, and deleting settings.

2.

In the Page Range eld, enter page numbers or page ranges that should be printed on a distinct type of media.

Pages and page ranges can be entered as comma-separated values (for example: 3,914,18). You can insert blank pages by placing a caret symbol before a page value (for example: 2,^7,916).

3
3. 4. 5. 6. 7. 8.

3-21

Dening Mixed Media settings*

Choose the desired duplexing option for the specied page range from the Duplex menu. Choose the desired color of media for the specied page range from the Media Color menu. Choose the desired media for the specied page range from the Media Type menu. Choose the source tray containing the specied media type from the Paper Source menu. Click Add to add the media specication to the Selection List. To remove a mixed media specication, select it and click Remove.

Dene and add more mixed media specications as necessary. Page ranges not specied as mixed media print on the media dened by the Paper Source settings.
In the Chapter Start eld, enter page numbers on which to start new chapter sections.

Enter page numbers as comma-separated values (for example: 4,9,17) to designate the start of each new chapter. This feature forces each starting page to use a right-side page, adding a preceding left-sided blank, if necessary.
N OTE : It is not necessary to enter the rst page, and page numbers refer to the

numbering of the original document. If you use the Chapter Start feature, all media specied in the Media Type menu per chapter must share the same dimensions (for example: all Letter, all Tabloid, or all A4).
9. To apply nishing options to each chapter section created using the Chapter Start feature (for example, stapling or sorting), select Dene Each Chapter As A Separate Finishing Set. Click OK.

10.

The Job Properties dialog box appears.

11. Click OK to close the Job Properties dialog box and apply the Mixed Media settings to the job.

3
TO
SET UP

3-22

Using Command WorkStation or Command WorkStation LE

Inserting tab media*

The Insert Tabs feature in Command WorkStation allows you to automatically insert tab pages throughout a job. This feature offers templates you can customize for various sizes and types of tab media stock. The tab placement settings apply to all tab-specied jobs. Users can insert the tab text and override text attributes on a per-job basis. After the tabs have been inserted, they become part of the job. A document preview window displays the entire job in thumbnails and lets you edit the text of selected tabs, as well as drag tab pages to reorder them. Before tab pages can be inserted into a job, the Command WorkStation administrator must set up templates for the tab media and text attributes. I NSERT T ABS *
In Command WorkStation, choose Insert Tabs Setup from the Server menu.

1.

The Insert Tabs Setup dialog box appears.

2.

Click Add to create a new template.

In the Create Tab Setting dialog box, enter tab settings and text attributes and assign a name to this template.

3-23

Inserting tab media*

In the Name eld, enter a descriptive name for this template, up to 20 characters long. In the Tab Settings area, use the menus to enter the following: Number of positions on the tab stock, from one to eight Document reading order, which is the order of the tab text, from right to left or left to right Tray containing the tab media In the Text Attributes elds, enter the following changes to the default tab printing, if desired: Desired font type, selected from all fonts installed on the system, and font size, from 6 to 12 points Text offset, which offsets the center of the text on the tab using x- and y- coordinate values

3
3.

3-24

Using Command WorkStation or Command WorkStation LE

N OTE : Text is vertically and horizontally centered on the tab by default. Only positive

values may be entered for offset. Text Rotation, In or Out Use Text Rotation In if the tabs appear across the top of the document; the text prints left to right. (This is the most common use.) Use Text Rotation Out if the tabs are to appear across the bottom of the document; the text prints so that it is legible when the tab page is turned upside down. On the right side of the Create Tab Setting dialog box, enter the following: Tab offset, which is the distance from the top of the page to the rst tab edge Page height and width Tab width
Once you have entered the settings for the template, click OK.

Your new setting now appears in the Tab Media Names scroll box. When you nish creating or modifying settings, click OK. TO
MODIFY AN EXISTING TAB SETTING *

1.

In the Insert Tabs Setup dialog box (see page 3-22), select the name of a predened setting you want to edit and click Modify. In the Modify Tab Media dialog box, enter tab settings and text attributes, as described on page 3-23.

2.

Once the administrator congures the Insert Tabs settings, users can insert tab pages into their jobs using Command WorkStation.

3
TO
1. 2.

3-25

Inserting tab media*

INSERT TABS INTO A PRINT JOB *

Select a spooled/held job in the Active Jobs window, and choose Insert Tabs from the Actions menu.

A dialog box may appear indicating that Command WorkStation must generate thumbnails for this le. If this window appears, click Yes.
In the Insert Tabs dialog box, choose the desired template setting from the Name menu.

3
3. 4. 5.

3-26

Using Command WorkStation or Command WorkStation LE

Make any necessary changes to the text attributes and click Next.

For descriptions of these options, see page 3-23.

Enter the number of tabs needed for this document and click Next. N OTE : If the media tray is loaded with ve-tab collated stock, but the print job calls for fewer tabs, the stock for the unused tabs must be removed from the tray before the job is printed. For each tab, enter the page number that the tab page should follow, and enter the text that should appear on that tab. When you have entered the page numbers and text for all the tabs, click Finish.

The Insert Tabs dialog box appears, displaying a preview of your document in a linear fashion, with thumbnail images representing document pages, including the inserted tab pages. Make any necessary edits to the tab pages.

Inserted tab page within the document preview

As you review the document, reposition the tab pages by dragging and dropping their respective thumbnails, or select a tab thumbnail and click Modify. This opens the Tab Insert Info dialog box, which allows you to reorder that tab page numerically or edit its text. Clicking Delete deletes the tab that is highlighted.
N OTE : During duplex printing, if a tab page is inserted between Pages 3 and 4, the

inserted tab page is printed after Page 3 on the rst sheet, and Page 4 is printed on the next sheet.

3-27

Printing FreeForm variable data documents

Printing FreeForm variable data documents

The FreeForm printing feature provides a exible and efcient method of printing variable data jobs, such as direct-mail advertising pieces. FreeForm allows users to preRIP and store the master elements of their variable data jobs on the Fiery EX2101, and then use that master data, as needed, for multiple variable data jobs.
N OTE : FreeForm is not available for PCL jobs.

The preRIPped master-element jobs are stored on the Fiery EX2101 as FreeForm masters, and appear in the FreeForm panel of the Jobs window. The ability to override job settings is especially important for variable data printing with FreeForm. Although the Fiery EX2101 can store up to 100 FreeForm masters, users are limited to a range of 1 to 15 values that they can specify for the Create Master and Use Master print settings. To make use of all 100 available FreeForm Masters, the operator must override the Create Master and Use Master print settings from Command WorkStation or Command WorkStation LE.
N OTE : For any new Create Master or Use Master setting to take effect, the job must be

reRIPped. For background information on using the FreeForm feature, see the Printing Guide.

Creating and monitoring FreeForm masters

Users can assign FreeForm master numbers from 1 to 15 using the Create Master print option when they send a job. These numbers can be changed to a master number from 1 to 100, with job overrides from the Job Properties dialog box. When the rst 15 FreeForm master numbers have been used, users may inadvertently overwrite existing FreeForm masters by assigning what they think are new, unused FreeForm master numbers. When users choose a master number from the Create Master print option, an existing job using that master number is overwritten (the user receives a warning message that they are about to replace an existing job).

3
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1. 2. 3. 4. 5.

3-28

Using Command WorkStation or Command WorkStation LE

For this reason, the operator should delete existing master jobs or reassign master numbers 1 through 15 to avoid any overwriting problems. Only the Operator can assign numbers from 16 to 100, enabling a high level of control over the FreeForm master numbers in use. F REE F ORM

CREATE A

MASTER

In the Active Jobs window, select the held job comprising the master elements of the document. Choose Properties from the Actions menu. Scroll to FreeForm in the Job Properties dialog box. For the Create Master print setting, specify the FreeForm master number you want to assign to the job and click OK. Choose Process and Hold from the Actions menu to assign the job a destination.

Choose Print, or Print and Hold from the Actions menu for a hard copy of the FreeForm master. After processing, the master job appears in the FreeForm panel of the Jobs window. TO F REE F ORM

DELETE A

MASTER

1. 2.

In the FreeForm panel, select the master job to delete. Choose Delete from the Actions menu.

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TO
1. 2. 3. 4. 5. 6. 7.

3-29

Printing FreeForm variable data documents

Using FreeForm masters with variable data jobs

To print a variable data job with a particular FreeForm master, users must specify a number for the Use Master print setting. Users can only specify master numbers between 1 and 15. Only the operator can specify master numbers between 16 and 100, with job overrides from the Job Properties dialog box. U SE M ASTER

OVERRIDE THE

PRINT SETTING

In the Active Jobs window, select the held job comprising the variable elements of the document, and choose Properties from the Actions menu. Scroll to FreeForm in the Job Properties dialog box. For the Use Master print setting, specify the FreeForm master job to use as the master document. Click Update. To display a preview of the specied master job, click Preview Master. Click OK. Choose Process and Hold, Print, or Print and Hold from the Actions menu to assign the job a destination.

Particularly with a variable data job, Process and Hold the job so you can preview it before printing.

Tips for using FreeForm

At sites where a small number of users print FreeForm jobs, the Operator may want to assign FreeForm master numbers to specic users, then let them monitor their own master numbers. Users can choose the Create Master print option to assign new masters or overwrite existing masters. They can also instruct the Operator to reassign master numbers (to a number greater than 15) for FreeForm masters they want available on the Fiery EX2101.

3-30

Using Command WorkStation or Command WorkStation LE

At sites where a large number of users print FreeForm jobs, the Operator may want to instruct users not to use the Create Master print option at all, but rather to send all their jobs to the Hold queue. In this case, the Operator can decide which FreeForm master numbers to assign before printing. For all jobs sent to the Fiery EX2101, users should specify information (such as the desired FreeForm master number) to the operator using the Notes and Instructions elds in the Printer Job Notes dialog box.
N OTE : When specifying additional print settings for FreeForm jobs, certain print

option settings must match for both the master and the variable job. Also, certain settings in the variable job override corresponding settings in the master job. For complete information on print settings in FreeForm jobs, see the Printing Guide.

Archiving jobs
You can archive PostScript and raster data jobs internally to the Fiery EX2101 hard disk drive, or externally to the Command WorkStation or Command WorkStation LE hard disk drive or network drives. Once a PostScript or raster data job is archived, it appears in the Archive panel of the Jobs window. You can issue the following Actions menu commands, described on page 2-14, for jobs in the Archive panel: Print Delete Rename Hold Process and Hold Print and Hold Remove Raster Data Properties

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1. 2. 3. 4.

3-31

Archiving jobs

ARCHIVE A JOB

In the Active Jobs window, select any held job. Choose Archive from the Actions menu. To archive the job internally to the Fiery EX2101 hard disk drive, click OK.

The job is archived internally and appears in the Archive panel of the Jobs window.
To archive the job externally to the Command WorkStation or Command WorkStation LE hard disk drive or to a device on the network, click Add.

Click to add a device

5.

Browse to the device and folder to which you want to archive the job and click OK (Command WorkStation) or Choose (Command Workstation LE).

The Archive Options dialog box displays external devices as available archive volumes.
6. In Command WorkStation, if applicable, select Archive rasters in the Archive Options dialog box.

The Archive rasters option is not available for PostScript data jobs and jobs archived to Server Internal.
N OTE : Large raster data les may take considerable time to archive. 7. Select an archive volume and click OK.

Archived jobs appear in the Archive panel of the Jobs window.

3-32

Using Command WorkStation or Command WorkStation LE

Using the Job Log

The Job Log panel of the Jobs window displays a list of all the jobs processed or printed since the Job Log was last cleared. You can adjust the column widths in the Job Log display by clicking the column border in the heading and dragging left or right (see Customizing job ticket information on page 3-8). You can also print the Job Log, export it to a tab-delimited text le, or clear it manually. Using the Job Log Setup, the administrator can specify preferences to print the Job Log automatically every 55 jobs, or print and clear the Job Log automatically every 55 jobs. Periodically clearing the Job Log helps improve the performance of the Fiery EX2101. The administrator can also choose the Job Log page size. For more information, see the Conguration Guide.
N OTE : If a job was saved from the Imposition window of DocBuilder Pro with a new

name and then printed, it appears in the Job Log with the name of the original job, not the new name.

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1. 2.

3-33

Using the Job Log

PRINT THE J OB LOCAL PRINTER *

L OG

FROM

C OMMAND W ORK S TATION

ON A

In Command WorkStation, choose Print from the File menu, and then choose Job Log.

The Print dialog box appears.

Specify your local printer settings and click OK.

TO

EXPORT THE

J OB L OG

1.

If it is not already displayed, click the Job Log tab on the Jobs window to open the Job Log panel. Click inside the Job Log panel to make it active. In Command WorkStation, choose Job Log from the Server menu, and then choose Export. In Command WorkStation LE, choose Export from the File menu, and then choose Job Log. Rename the le, if desired (the default name is job.log), specify a destination, and then click Save.

2. 3.

4.

The Job Log is exported to a tab-delimited text le. You can open the exported le using a spreadsheet, database, or word processing application. TO JOB LOG
In Command WorkStation, choose Job Log from the Server menu and then choose Export and Clear. In Command WorkStation LE, choose Clear Job Log from the Server menu. N OTE : You can clear the job log only if you are logged in to the Fiery EX2101 with

CLEAR THE

Administrator privileges.

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1.

3-34

Using Command WorkStation or Command WorkStation LE

Searching for jobs

The Find command allows you to search for and locate jobs on connected servers, using search parameters, such as job le names or dates of creation. Use the Find command to search for jobs that appear in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window. In Command WorkStation, you can also perform advanced searches based on the le sizes and specic print options associated with jobs. You can save any set of general or advanced search parameters as a Find template, which you can reuse to perform the search again.

SEARCH FOR JOBS

Choose Find from the Edit menu.

The Find dialog box appears.

2. In Command WorkStation, choose a specic Fiery EX2101, or all Fiery EX2101 servers from the Search Server list. Select one or more areas where you want to search for jobs.

3.

You can search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.
4. Click the General tab, and specify parameters for the search. N OTE : To clear all elds in the Find dialog box at any time, click New Search (Command WorkStation) or New Find (Command WorkStation LE).

You can specify any or all of the following general search parameters. Available search parameters vary, depending on the areas selected for the search.
Job titleEnter the le name of the job. UserEnter the name of the user who sent the job. Notes 1, Notes 2Enter text that appears in the Notes elds of the job. InstructionsEnter text that appears in the Instructions eld of the job. Volume*Specify the archive drive volume you want to search. This option is available only when you are searching for archived jobs.

3
5.

3-35

Searching for jobs

Date created*To search through all jobs, regardless of their creation date, select All.

To restrict your search to jobs created on a certain date or range of dates, select Range. Use the From and To menus to specify start and end dates.
Click Search (Command WorkStation) or Find (Command WorkStation LE) to nd jobs that meet the specied search criteria.

The Search Results window (Command WorkStation) or Find dialog box (Command WorkStation LE) lists found jobs. In Command WorkStation, you can customize the appearance of the Search Results window in the same manner as the Active Jobs and Jobs windows. For example, you can display jobs on all connected Fiery EX2101 servers or on a selected Fiery EX2101 (see page 2-12), and you can customize the job ticket information (see page 3-8). In Command WorkStation LE, you can customize the display of found jobs by resizing or rearranging the job ticket columns (see page 3-9). TO
PERFORM AN ADVANCED SEARCH FOR JOBS *

N OTE : The Advanced search feature is available for Command WorkStation only. 1. Choose Find from the Edit menu.

The Find dialog box appears.

2. Choose an option from the Search Server menu to search for jobs on a specic Fiery EX2101 or all connected Fiery EX2101 servers. Select one or more areas to search for jobs.

3.

Search for jobs in the Active Jobs window and in the Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.
4. Click the Advanced tab.

The Advanced tab of the Find dialog box includes an area for specifying le size search parameters. The Advanced tab also contains a list of all the print options associated with jobs on the server or servers specied by the Search Server setting.
To search for jobs that fall within a particular range of le sizes, choose a range option from the Size (kilobytes) menu. Enter the range values in one or both of the elds. To search for jobs that have certain print options, click the selection box for each desired print option in the list.

3
5. 1.

3-36

Using Command WorkStation or Command WorkStation LE

To specify additional search values for a selected option, right-click the eld next to the option name and enter the desired values. If you select multiple print options, Command WorkStation searches for jobs that include all the selected options. For example, if you specify a stapling and a punching option for your search, Command WorkStation only nds jobs that have both stapling and punching specied.
N OTE : To clear all elds in the Find dialog box at any time, click New Search. Click Search to nd the jobs that meet the specied search criteria.

The Search Results window lists the found jobs. T O SAVE THE CURRENT A F IND TEMPLATE

SET OF SEARCH PARAMETERS AS

In the Find dialog box, specify the desired search parameters, as described in previous procedures. Click Save As.

2.

A dialog box prompts you to name the template.

3. Enter a name for the new Find template and click OK.

Saved templates appear in the Queries menu. To remove a template from the menu, select the template and click Delete. In Command WorkStation, saved templates are stored in the folder location you specied in the Preferences dialog box (see page 2-27). TO F IND

REUSE A

TEMPLATE

1.

In the Find dialog box, choose the desired template from the Queries menu.

The dialog box is automatically populated by the search parameters associated with the template.
2. Click Search (Command WorkStation) or Find (Command WorkStation LE) to begin searching for jobs.

4
Chapter 4: Previewing and Manipulating Jobs

4-1

Previewing jobs

The Preview windows of Command WorkStation and Command WorkStation LE allow you to display preview images of jobs and perform edits, such as adding, deleting, duplicating, and reordering pages. You can also merge pages from two different jobs into a single, merged job.
N OTE : The viewing, editing, and merging features of the Preview windows are not

available for PCL les or any job sent with the PCL printer driver.
N OTE : DocBuilder Pro allows you to use additional preview and edit features. For more

information, see page 5-1.

N OTE : Unless otherwise specied, information in this chapter applies to both

Command WorkStation and Command WorkStation LE. In cases where the two applications are nearly identical, only Command WorkStation illustrations are shown.

Previewing jobs
Use the Preview windows to preview pages of selected jobs.
N OTE : The thumbnail and full-screen previews in the Preview window are not

designed to display color accurately. Do not use the Preview window to soft-proof colors in a job.

Displaying thumbnail previews

When you select a job and choose Preview from the Actions menu, a preview window opens, displaying thumbnail images of the selected job. TO

VIEW THUMBNAILS OF A JOB

1.

In Command WorkStation, select a processed/held job in the Active Jobs window, or select a FreeForm master job in the FreeForm panel. In Command WorkStation LE, select a spooled/held or processed/held job in the Active Jobs window. Choose Preview from the Actions menu.

2.

Page thumbnails appear in the Preview window.

4
Full-screen Preview Save Duplicate

4-2

Previewing and Manipulating Jobs

Preview window controls

The following illustrations show the various controls (represented by icons) that are available in the Preview window. Each control is described in more detail in other sections of this chapter.
Command WorkStation

Undo Delete

Command WorkStation LE

Full-screen Preview Save Delete Duplicate

Redo Undo

4
TO

4-3

Previewing jobs

Displaying full-screen previews

You can open a selected page in the Preview window as a full-screen image for a more detailed inspection.
N OTE : Full-screen previews are not supported for FreeForm jobs.

VIEW A FULL - SCREEN PREVIEW OF A JOB

Select a page in the Preview window and click the Full-Screen Preview control (see page 4-2). N OTE : The full-screen preview may take a few moments to open. The full-screen

preview window is independent of Command WorkStation or Command WorkStation LE and may appear behind the application on the screen. Bring the full-screen preview window to the front, if necessary.
Command WorkStation

Thumbnail Previous Page Next Page Rotate (90, 180, or 270 degrees)

4
Thumbnail Zoom In Zoom Out Rotate (90, 180, or 270 degrees)

4-4

Previewing and Manipulating Jobs

Command WorkStation LE

Scroll bar (to view other pages) Next Page Previous Page

Use the controls (represented by icons) in the full-screen preview to change the zoom level, rotate the page, display other pages, or return to the thumbnail preview.

4
TO
1. 2.

4-5

Editing and merging jobs

Editing and merging jobs

Use the Preview windows to reorder and edit the pages of a job, or merge pages from several jobs into a single job.

Editing jobs
The Preview window includes controls that allow you to make page-level edits to a job.

EDIT A JOB

In Command WorkStation, select a processed/held job in the Active Jobs window, or select a FreeForm master job in the FreeForm panel. In Command WorkStation LE, select a spooled/held or processed/held job in the Active Jobs window.

The Preview window opens, displaying thumbnails of the pages in the job.
Select the pages you want to edit.

Shift-click to select multiple, sequential pages; Ctrl-click (Command WorkStation) or Command-click (Command WorkStation LE) to select multiple, non-sequential pages.
3. Apply the desired edits.

To apply edits to the selected page, click any of the controls that appear under the title bar of the Preview window (for an illustration, see page 4-2):
Full-Screen PreviewOpens a full-screen preview of the selected page (see page 4-3).

The full-screen preview allows you to rotate the selected page.

DuplicateDuplicates the selected page. DeleteDeletes the currently selected page. UndoReverses recently performed edits. RedoReapplies recently performed edits. This control is available for Command

WorkStation only.

4
4.

4-6

Previewing and Manipulating Jobs

To move pages within the Preview window, click to select the pages, and hold down the mouse button as you drag the selected pages to the new location.

Shift-click to select multiple, sequential pages; Ctrl-click (Command WorkStation) or Command-click (Command WorkStation LE) to select multiple, non-sequential pages. Release the Shift, Command, or Ctrl key before moving the pages. If you move the pages on top of existing pages, the pages are overwritten. In Command WorkStation LE, a blue vertical line indicates the destined location of the page you are dragging. In Command WorkStation, the following icons indicate the result of your action. If the icon does not have an arrow, existing pages are overwritten and replaced by dragged pages; if the icon has an arrow, the dragged pages are inserted.

Replace single page Replace multiple pages

Move single page between two pages Move multiple pages between two pages

Move single page before first page Move multiple pages before first page

Move single page after last page Move multiple pages after last page

5. 6.

When you nish making edits, click the Save control (see page 4-2) to save the job. Enter a new name for the editing job and click Yes (Command WorkStation) or Save (Command WorkStation LE).

4
TO
1. 2.

4-7

Editing and merging jobs

Merging jobs
Merging allows you to combine documents from different sources into a single le. For example, you can combine covers and chapter head pages created in a page layout application with text pages created in a word processing application. Or, you can customize a slide presentation by inserting slides from a different presentation.
N OTE : When printing a merged job, Command WorkStation or Command

WorkStation LE generally gives priority to the print settings of the original jobs over those of the merged job. Before merging two jobs, make sure that both jobs have been processed using the common print settings desired for nal output. For example, to create a merged job that prints to duplexed pages, make sure both original jobs have been processed with the duplex setting enabled. Overriding the print settings of a merged job can produce unexpected results and is not recommended.

MERGE PAGES FROM TWO DIFFERENT JOBS

Select a job and choose Preview from the Actions menu. Select another job and choose Preview from the Actions menu.

The job is displayed in another Preview window.

N OTE : To merge pages, both jobs must reside on the same Fiery EX2101.

4
Source document preview Destination document preview

4-8

Previewing and Manipulating Jobs

3.

In the source document Preview window, click to select the pages, and hold down the mouse button as you drag the selected pages to the new location in the destination document Preview window.

Shift-click to select multiple, sequential pages; Ctrl-click (Command WorkStation) or Command-click (Command WorkStation LE) to select multiple, non-sequential pages. Release the Shift, Command, or Ctrl key before moving the pages. To replace pages, drag the second preview pages on top of pages in the rst Preview window; to add pages, drag the pages to a new position between pages, before the rst page, or after the last page in the rst Preview window. Moving the selection over an existing page replaces the existing page with the one you are moving. Moving the selection to the left or right of a page places the selection in that location and renumbers the pages.

4-9

Editing and merging jobs

In Command WorkStation LE, a blue vertical line indicates the destined location of the selection you are dragging. In Command WorkStation, the cursor changes to reect the result of your action:

+
Replace single page

++
Replace multiple pages

+
Move single page between two pages

++
Move multiple pages between two pages

+
Move single page before first page

++
Move multiple pages before first page

+
Move single page after last page

++
Move multiple pages after last page

Multiple levels of undo are available; use the Undo control to undo all the way back to your rst edit. There is a Redo control.
N OTE : After you drag pages from one Preview window to the other, the rst window is

designated as the source, and the other window the destination. During a merging session, you can drag pages only from the source window to the destination window, not vice versa. To merge pages in the opposite direction, you must save your current changes to the destination window and begin a new merging session.
4. To merge additional pages from another source job, open a new job (resident on the same Fiery EX2101) in a Preview window.

Repeat step 3 to merge pages from the new source job.

4
5. 6.

4-10

Previewing and Manipulating Jobs

When you have nished merging pages, click the Save control (see page 4-2). Enter a new name for the merged job, and click Yes (Command WorkStation) or Save (Command WorkStation LE). N OTE : When multiple users are connected to the Fiery EX2101 via a job management

utility, only one user should make changes at a time. If multiple users make changes in the same job simultaneously, unexpected results may occur.

5
Chapter 5: Using DocBuilder Pro

5-1

Previewing, editing, and merging jobs

The DocBuilder Pro option allows you to apply imposition layouts to jobs for special printing and binding needs. DocBuilder Pro also provides several enhancements to the previewing, editing, and merging features of Command WorkStation. For background information on using imposition, see Appendix A. For information on customizing imposition settings, see Chapter 6.
N OTE : DocBuilder Pro is available as an optional upgrade for Command WorkStation.

For more information, contact your authorized service/support technician.

Previewing, editing, and merging jobs

With the DocBuilder Pro option, you can use the Preview windows of Command WorkStation to preview, edit, and merge PostScript and PDF jobs that have been spooled and held. You can apply all of the features discussed in Chapter 4 to spooled/held jobs and processed/held jobs. Detailed descriptions of the DocBuilder Pro enhancements to the Preview windows follow. When applicable, page number references to sections in other chapters are provided.
Previewing jobsYou can select any PostScript or PDF job showing a spooled/held

(light yellow) status, and open the job in a Preview window (see page 4-1). When you preview a PostScript job, Adobe Acrobat automatically opens in the background, generating PDF thumbnails that allow you to preview the job and perform further edits, including merging. A message prompts you to accept conversion of the le to PDF.

5
Move preview around in window Magnify preview (hold down Ctrl to zoom out) Click to edit page content

5-2

Using DocBuilder Pro

When you open the full-screen preview for a spooled/held PostScript or PDF job, you have access to three additional preview controls, as shown in the following illustration.

Editing page contentEdit the contents of a spooled/held page by opening its full-

screen preview (see page 4-3), and using the Adobe Acrobat and Enfocus PitStop editing tools (see page 6-21).
Merging jobsYou can merge pages from several spooled/held jobs together in a new

le (see page 4-7). To merge jobs, both jobs must have the same status; that is, both jobs must be spooled/held or processed/held.
Inserting blank pagesYou can insert blank pages into a spooled/held PostScript or

PDF job. First, open the job in a Preview window. Right-click a page thumbnail, and choose Blank Page from the menu. A blank page is inserted after the currently selected page.

5
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1. 2.

5-3

Imposition window

Imposition window
From the Imposition window, you can impose the pages of a document in an order and positioning suitable for printing and binding. If you are connected to more than one server at once, you can access the Imposition feature from one server only.
N OTE : The imposition feature is not supported for PCL jobs.

OPEN A JOB IN THE IMPOSITION WINDOW

Send the desired job to the Hold queue.

For information on using Command WorkStation, see Chapters 2 and 3.

Select the spooled/held job in the Active Jobs window, and choose Impose from the Actions menu. You can also right-click the job and choose Impose from the menu that appears.

You can open a PostScript or PDF (Portable Document Format) le, but it must show a spooled/held job status.
N OTE : If you have installed the DocBuilder Pro option, you must install a dongle on

your workstation. If the dongle is not attached, an error message appears. For more information, contact your authorized service/support technician. To impose a processed/held job, select the job in the Active Jobs window and choose Remove Raster Data from the Actions menu to put the job in a spooled/held status. Then choose Impose from the Actions menu. To impose a printed job, select the job in the Printed Jobs window and choose Hold from the Actions menu.

5-4

Using DocBuilder Pro

When you choose the Impose command, a page-imaging process generates a PDF version of the job on which DocBuilder Pro performs imposition. A status window appears while the job is imaged for the Imposition window.

When it opens, the Imposition window displays the job. No layout is applied unless the job has been previously imposed. Templates for common layouts are provided and can be invoked from the Imposition window, as described in Using templates on page 5-11.

5-5

Job previews

Job previews
The Imposition window provides a preview of a jobs pages, allowing you to manipulate the source PDF. Pages appear as a printers spread; that is, they appear in the order in which they are printed as an imposed job. In contrast, a readers spread shows pages in the order they are intended to be read. Note that the Preview windows in Command WorkStation image jobs as readers spreads.

Printers spread

Readers spread

The paper used to print a printers spread is known as a sheet. In duplex printing, each sheet has two imageable surfacesone on the front side and one on the back side of the sheet. Each imageable surface contains one printers spread.

5-6

Using DocBuilder Pro

Navigating in the Imposition window

Use the icons and menus at the top and bottom of the Imposition window to perform the following: Switch from Preview mode (thumbnails of actual content) to Layout mode (page numbers only). Switch between Mixed Page mode (document with varying page sizes) and Fixed Page mode (document with a single page size). For more information on Mixed Page and Fixed Page modes, see page 6-1. Zoom in and out. Drag the job preview around to make a particular page or sheet surface visible. Go directly to a particular page or sheet surface. The Zoom tool, Pan tool, Preview mode, Layout mode, Mixed Page mode, and Fixed Page mode buttons are located in the upper-right corner of the window.

Fixed Page mode Mixed Page mode Pan tool Zoom tool Layout mode Preview mode

5-7

Navigating in the Imposition window

Selecting the Pan or Zoom tool changes the appearance of the cursor to indicate you can use that tool to manipulate the preview. When you choose Preview, Layout, Mixed Page, or Fixed Page mode, a blue border appears around the selected view, and the appearance of the job in the Imposition window changes immediately. Imposition settings appear grouped in the Sheet, Layout, Scale, and Finishing panes at the left of the window. To expand or collapse a pane of settings, click the bar for that pane. The Surface menu, View menu, and scroll bar appear at the bottom of the window. These menus and controls affect the display in the Imposition window immediately.

Switching between page view and layout view

Use the view mode buttons to switch between a page view and a layout view of the job. Preview modeapproximates the appearance of the nal printed output very closely; for this reason, it is sometimes called a WYSIWYG (what you see is what you get) preview. Layout modedisplays numbered, generic pages that allow you to determine the location of source document pages in the imposed job. You can rotate individual pages in a layout view. Different viewing modes may display different sets of printers marks. For more information, see the following table.
N OTE : Preview mode puts more stress on your systems processor than Layout mode. To

improve performance on slower systems, perform most of your work in Layout mode, switching to Preview mode only when you must see content. In Layout mode, you can rotate individual pages on the sheet. For more information, see Rotating pages on page 6-22.

5-8

Using DocBuilder Pro

The following table summarizes the characteristics of the Layout and Preview modes:
Feature Shows page content Quick redraw on slower computers Shows printers marks Enable/disable printers marks Reorder pages Rotate pages Dene gutter Layout mode No Yes Yes Yes Yes Yes Yes Preview mode WYSIWYG content view No Yes Yes No No No

Setting magnication levels

Use the Zoom tool to increase or decrease the level of magnication in the Imposition window from 12% to 800%. The View menu at the bottom of the window provides several ways to set the level of magnication to display the contents of the window. The View menu allows you to choose preset zoom values ranging from 50% to 800%. You can also choose to make the current preview t in the window. In addition to preset zoom percents, you can specify a custom zoom value.

5
TO
USE THE

5-9

Navigating in the Imposition window

ZOOM

TOOL

1.

Click the Zoom tool to select it.

Zoom tool

The cursor changes to a magnifying glass in the preview area of the Imposition window.
2. Position the magnifying glass cursor over a page and click to zoom in.

The magnifying glass cursor displays a plus sign (+) to indicate increased magnication of page views. Each time you click, the current magnication doubles, up to a maximum of 800%.
3. Hold the Ctrl key and click to zoom out.

Each time you click, the current magnication is reduced in half, down to a minimum of 12%.
4. Right-click the page in the Imposition window.

Select Zoom In or Zoom Out from the menu that appears. Zoom In doubles the current magnication, and Zoom Out reduces the current magnication by half. TO V IEW

USE THE

MENU

Click the View menu and choose a zoom percent.

To preview the entire surface, click the View menu and choose Fit Page.
N OTE : The View menu changes only the appearance of pages, not their actual content.

To change the scaling of pages in nished output, change the Scale area settings.

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1. 2. 3.

5-10

Using DocBuilder Pro

SPECIFY A CUSTOM ZOOM VALUE

Click the View menu at the bottom of the Imposition window.

The current zoom value appears in the Zoom dialog box.

Specify a new zoom value.

Enter a new zoom value or select a value from the menu.

Click OK or press Enter to conrm the new value.

The window reects the change immediately.

Viewing the sheets

Use the Pan tool to drag the entire preview around in the window. For example, if you are working with many pages on a large sheet, you can use this tool to drag a particular portion of the sheet into view. At the bottom of the window, you can manipulate the content view using a standard scroll bar or the Surface menu. The Surface menu opens the Go To Surface dialog box, which allows you to specify numerically the surface to display in the preview area. TO P AN

USE THE

TOOL

1.

Click the Pan tool to select it.

Pan tool

The cursor changes to a hand in the Preview area of the window.

2. With the Pan tool cursor positioned over a sheet, click and hold the left mouse button while moving the mouse.

The page preview moves in the same direction as the cursor. Repeat this step as necessary to make a particular portion of the preview visible.

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1. 2. 3.

5-11

Using templates

USE THE SURFACE MENU

Click the Surface menu at the bottom of the window.

When the Go To Surface dialog box appears, the Surface eld indicates the number of the sheet surface currently displayed.

Enter the number of the sheet surface to display. Click OK or press Enter to go to the specied sheet surface.

Using templates
A saved group of imposition settings is known as a template. A template saves all current imposition settings, except custom rotations of individual pages on a nished sheet and the page size setting. You can apply any template to any job, making it easy to apply layout and printing settings quickly and efciently. DocBuilder Pro supplies built-in templates that dene settings for commonly used layouts, such as 2-Up Saddle, 3-Up Trifold Brochure, 4-Up Gatefold, and so on. You can also create your own templates. For a complete listing of built-in templates, see Appendix B. For information on creating your own templates, see Managing templates on page 6-24. Both built-in templates and your own custom templates appear in the Template menu. You can apply a template by choosing its name from the Template menu, in the upperleft corner of the Imposition window. The new settings take effect immediately.
Save template

Delete template Name of current template

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1.

5-12

Using DocBuilder Pro

Saving your work

It is important that you save the work you perform using the tools in the Imposition window.

SAVE THE IMPOSED JOB

Click the Close box in the upper-right corner of the Imposition window.
Close box

If the job has changed since it was opened in the Imposition window, you are prompted to save it.
2. In the Save As dialog box, type a name for the job and its settings.

3.

Click Yes.

In the Save As dialog box, the name of the original spooled source le appears with a new extension (.dbp). If you mistakenly close the Imposition window when you intend to keep working, click Cancel in the Save As dialog box. The original PostScript or PDF le remains intact, even after the converted le has been edited and saved in the Imposition window.
N OTE : When you rename an imposed le, you must include the .dbp extension. The

extension is required to reopen the le with DocBuilder Pro. For more information on how les are saved to the server, see Saving imposed jobs on page 6-26.

6
Chapter 6: Advanced Features of DocBuilder Pro

6-1

Mixed Page mode and Fixed Page mode

This chapter provides information about the advanced imposition and editing features of DocBuilder Pro. You can use imposition settings to alter various aspects of a job and create custom templates.

Mixed Page mode and Fixed Page mode

DocBuilder Pro allows you to perform impositions in two different page modes. You can switch between page modes by clicking the corresponding icons at the top of the main imposition window.
Fixed Page modeallows you to impose documents that contain pages that are all

the same size.

Mixed Page modeallows you to impose documents that contain pages of

different sizes. When you open the Imposition window for a document that contains different page sizes, Mixed Page mode is selected automatically. You cannot switch to Fixed Page mode. When you open the Imposition window for a document that contains a single page size, you can select either Mixed Page or Fixed Page mode.

6-2

Advanced Features of DocBuilder Pro

Some imposition settings are available only for Mixed Page mode, and some only for Fixed Page mode. The following table notes the settings that are exclusive to either mode.
Settings panel Sheet Size Creep Adjustment Orientation Duplex Layout Rows/Columns Printers Marks Printers Marks: Pull into Page Edge Bleeds Scale Apply To Available in Fixed Page mode Yes Yes Yes Yes Yes Yes No Yes Not editable; always set to All Slots on All Surfaces Available options: Scale to Fit Custom No Yes Yes Available in Mixed Page mode Yes Yes Yes Yes Yes Yes Yes No Editable

Setting

Scale Mode

Available options: Scale to Fit Custom Yes, unless Scale to Fit is specied Yes Yes

Alignment/Offsets Finishing Binding Gang Up

6
Click to view or hide the settings panel

6-3

Imposition settings

Imposition settings
Imposition settings apply only to the job currently displayed in the main window. Because these settings usually affect the jobs printed layout, they are saved with the job and used whenever the job is opened. For example, as you open jobs saved with different layouts, you see the display change accordingly. Changes to imposition settings are applied to the current job immediately, but are not saved permanently until you save the job itself. You can specify imposition settings using controls in the Sheet, Layout, Scale, and Finishing panes on the left side of the main window. To view or hide a settings pane, click the bar for that settings group.

N OTE : You can change the default unit of measurement for all input elds in the

Command WorkStation Preferences dialog box. You can also specify any unit of measurement in any eld that accepts input by adding one of the following abbreviations to the new value: i, in, or the inch symbol (") species inches, for example: 8.5 i, 8.5 in, 8.5" mm species millimeters, for example: 8.5 mm pt or pts species points, for example: 8.5 pts

6-4

Advanced Features of DocBuilder Pro

Sheet settings
Sheet settings allow you to specify characteristics of the paper on which the job is to be printed, such as dimensions, thickness, orientation, and whether it will be printed on one or both sides.

Because these settings affect virtually every other aspect of the imposition process, you should specify sheet settings immediately after opening a job in the main window. If necessary, you can change the settings later. The job is revised accordingly. In general, experimentation with job settings does not cause permanent changes (or, potentially, loss of original job data), until the job is printed or saved with the new settings. Size You can choose an item from the Size menu to specify the dimensions of a sheet of paper and see the change reected in the main window preview immediately. The Size menu includes items representing all page sizes dened by the currently selected copiers PostScript printer description (PPD) le. To choose a custom size, enter the width and height of the custom page. If you do not specify units for your custom size values, DocBuilder Pro uses the default units specied in the Edit >Preferences dialog box. When specifying a sheet size setting, consider the size of the nal output. During imposition, DocBuilder Pro automatically scales pages, if necessary, to t the sheets maximum imageable area. The area does not necessarily extend to the edges of the sheet. For example, if you perform 1-Up imposition of 8.5 x 11 pages onto 8.5 x 11 sheets, the nal pages will be scaled smaller than 8.5 x 11. To retain your original page sizes, specify a sheet size large enough to accommodate the imposed pages without scaling.

6-5

Imposition settings

Creep Adjustment Choose either Plain or Thick from the Creep Adjustment menu, or enter a value (between 0 and 2 inches, or the equivalent in another measurement unit) to specify the thickness of the sheet. When saddle-stitched binding is specied, DocBuilder Pro uses this value to compensate automatically for binders creep (see Shingling and creep on page A-8).
N OTE : Even if you choose Thick from the Creep Adjustment menu, your job prints on

Plain paper, unless you specied Thick paper in the job properties. For more information on changing job properties from Command WorkStation, see Viewing and overriding print settings on page 3-14. Orientation Use the Orientation menu to specify the orientation of a sheet. As an alternative to rotating the sheet, you can perform custom rotations on any page in the main window, as described in Rotating pages on page 6-22. Duplex Use the Duplex menu to specify the relationship of content areas on opposing sides of a sheet. Specify On for duplex (two-sided) printing or Off for simplex (one-sided) printing. When you choose On, the job is printed as duplex using a Top-Top setting, meaning that the tops of pages on opposing sides of a sheet are located on the same edge (usually the preferred choice for imposed book layouts).

6-6

Advanced Features of DocBuilder Pro

Layout settings
A layout is a plan that species the number, ordering, and rotation of page images on the sheet. DocBuilder Pro supports layouts of up to 25 pages per sheet, in a matrix of up to 5 rows by 5 columns (50 pages duplex). All combinations of rows and columns allow gang printing; however, only Gang Up layouts in the 5 x 5 matrix support imposition.

N OTE : If the number of pages in your job does not divide evenly into the number of

rows and columns in the layout you select, you may see some sheets with blank spaces. The layout you select should correspond to the number of pages in your job. Rows Click the Rows up and down arrows to specify the number of rows (up to ve) in a layout, or specify the number of rows in the layout by typing a value in the Rows eld. Changes to the Rows value are reected immediately in the main window, whether you are in Layout or Preview mode. The Rows value interacts with the Columns and Scale settings. When you choose a value that causes content to extend beyond the edge of the sheet, DocBuilder Pro provides a visual warning. For more information, see Clipping indicators on page 6-12. When you change the Rows value, you are prompted with a message that all custom page edits (Add, Delete, or Duplicate) applied to the job are canceled.

6-7

Imposition settings

Columns Click the Columns up and down arrows to specify the number of columns (up to ve) in a layout, or specify the number of columns in the layout by typing a value in the Columns eld. Changes to the Columns value are reected immediately in the main window, whether you are in Layout or Preview mode. The Columns value interacts with the Rows and Scale settings. When you choose a value that causes content to extend beyond the edge of the sheet, DocBuilder Pro provides a visual warning. For more information, see Clipping indicators on page 6-12. When you change the Columns value, you are prompted with a message that all custom page edits (Add, Delete, or Duplicate) applied to the job are canceled. Printers Marks Select Printers Marks to add trim, fold, and job information to all sheets in a job. For background information on printers marks, see page A-4.
N OTE : Not all layouts display all of the Printers Marks. For example, if the layout you

select does not require that the sheet be folded, fold marks are not displayed, even if you selected them in the Dene Marks dialog box.

Job label Trim marks Fold mark

6-8

Advanced Features of DocBuilder Pro

Because the set of marks required varies according to the job, DocBuilder Pro allows you to dene the set of printers marks displayed. For example, ganged-up business cards do not require fold marks, while a 4 x 4 book layout does. To specify which marks are shown, click Dene and choose options in the Dene Marks dialog box.

The Dene Marks dialog box allows you to enable or disable trim marks, fold marks, and the individual elements of the job label. The job label stores descriptive text used for the job name, sheet information, and date and time. You can also enter values (from 72 to +72 points, 1.0 to 1.0 inch, or 25.4 to 25.4 mm) in the Horizontal Offset and Vertical Offset elds, to fine-tune the placement of trim marks and fold marks. In Mixed Page mode, you can select Pull in to Page Edge to align trim marks and fold marks with page boundaries.
OffsetThe Horizontal Offset and Vertical Offset elds determine the gap between

the printers marks and the trim lines on the page. This allows you to move the printers marks away from the nal trimmed area of the page. A positive offset moves the printers marks out from the center of the page, and a negative offset moves the printers marks closer to the center of the page.

10 point vertical offset 10 point horizontal offset

6-9

Imposition settings

PropertiesClick Properties to customize the appearance of trim marks and fold marks. You can specify the horizontal and vertical lengths of marks (from 1 to 216 points), type (dotted or solid), width (from 1 to 3 points), and color.

N OTE : The Printers Marks option enables marks globally throughout a job. To disable

or enable an individual mark, press the Ctrl key and click the mark directly in the imposition window. Disabled marks are indicated by an X.

Ctrl-click to disable/enable mark

6
Non-imageable area Trim marks Image

6-10

Advanced Features of DocBuilder Pro

Bleeds The Bleeds option moves the trim marks into the image by the amount you specify to ensure that the printed area extends beyond the edge of the trimmed sheet.

To specify horizontal and vertical bleed amounts for a job, click Dene in the Layout panel and enter values (from 0 to 72 points, 0 to 1 inch, or 0 to 25.4 mm) in the Dene Bleeds dialog box.

The Bleeds option is not available in Mixed Page mode.

N OTE : When you specify a bleed, you move the trim marks into the page by the bleed

value on both the top and the bottom of the page, and on both sides of the page. Therefore, you reduce the size of your nished page by twice the bleed amount. If you plan on using bleeds, design your image to be slightly larger than the size of the nal, trimmed page and select a larger paper size to accommodate trimming.

6-11

Imposition settings

Scale settings
Use Scale settings to enlarge or shrink the page by a specied amount.

Apply To In Fixed Page mode, the scaling settings you specify are applied to all pages in a job. In Mixed Page mode, you can apply scaling to specic slots on sheets. The number of slots on a sheet depends on the Rows and Columns values. The slot size is determined by dividing the maximum imageable area of the sheet by the number of slots.
Current SlotApplies scaling to the currently selected page. Row on All SurfacesApplies scaling to all pages on all sheets that are located in the

same row as the currently selected page.

Columns on All SurfacesApplies scaling to all pages on all sheets that are located in the same column as the currently selected page. All Slots on All SurfacesApplies scaling to all pages in the job.

6-12

Advanced Features of DocBuilder Pro

Scale Mode Choose a scaling option from the Scale Mode menu:
Scale to FitScales page(s) to best ll the slot without printing past its edge. Scale to

t is the default mode.

CustomEnables the Scale Factor and Finished Height and Width elds, so that you

can specify new scaling values. The original height and width values are displayed for your reference. When you specify a value, DocBuilder Pro automatically updates the other elds to preserve the height-to-width aspect ratio of the page. Clipping indicators If you supply scaling values that would cause the page to print past the edge of the sheet, DocBuilder Pro provides a visual warning. When the window is in Layout mode, any clipped page edge is highlighted in yellow. When the window is in Preview mode, the Clipping icon appears to the left of the Scale Factor eld. In addition, the appearance of the page preview itself makes scaling problems obviouscontent truncates at the edge of the preview sheet, just as it would on a printed sheet.

Clipping icon

Clipped page edge

6
Click to specify upper-left alignment

6-13

Imposition settings

Alignment and Offsets The Alignment and Offsets settings are enabled when you choose Custom from the Scale Mode menu in Mixed Page mode. You cannot change Alignment and Offsets settings in Fixed Page mode. The Alignment controls allow you to specify the placement of a page within its predened slot on the sheet. For example, if the page has been scaled smaller than the slot, you can align the page to the upper-left corner of the slot by clicking the Alignment control corresponding to that position.

Page is aligned in slot

You can ne-tune the placement further by entering values (from 5184 to +5184 points) in the Offsets elds. Offset values are calculated in reference to the alignment position, and reset to zero when you specify a new alignment.

6-14

Advanced Features of DocBuilder Pro

Finishing settings
In the Finishing pane, you can specify binding and gang printing settings.

Binding To enable binding settings and disable gang printing, select Binding. When binding settings are enabled, you can specify the binding method, the binding edge of each page (left or right), and the number of pages per saddle group. DocBuilder Pro compensates automatically for binders creep according to the specied binding method, the number of pages in a saddle group, the layout in use, and the size of the job.
N OTE : If you are using a layout with more than two columns or rows, the Binding

selection is unavailable. You can specify the following binding edge options:
Left EdgeSpecies binding across the left edge of the booklet. The booklet reads

from left to right.

Right EdgeSpecies binding across the right edge of the booklet. The booklet reads

from right to left.

6-15

Imposition settings

You can specify any of the following binding methods:

SaddleSpecies a group of folded sheets stitched or stapled on a common, centered

fold line. Saddle-stitched binding is the most common type of binding, and is usually used for booklets.
PerfectSpecies signatures folded and stacked for binding. The spine edges are

trimmed and glued together.

Nested SaddleSpecies a combination of saddle and perfect binding methods.

As with saddle stitching, pages are grouped together and stapled or stitched across a common center fold. The saddle groups are then stacked one on top of another and glued, as with perfect binding. When imposing a book for nested saddle binding, specify the number of pages in each saddle group by entering a value in the Groups of eld. As the number of pages in a saddle group increases, the effect known as binders creep becomes more prevalent (see page A-8). DocBuilder Pro shifts images on the page to compensate automatically for creep, according to the value in the Groups of eld, the value in the paper thickness eld, the specied binding type, and the ordering and orientation of pages specied by the current layout. Gang Up To enable gang printing and disable binding settings, select Gang Up. In gang printing, you place multiple pages on a sheet for collate and cut nishing, rather than having DocBuilder Pro impose them in the order required by a particular binding method. A collate and cut layout reorders pages in a manner that causes them to fall into easily collated stacks when the sheets in the job are cut into individual pages. The use of such a layout may allow multiple small jobs to be printed on a single sheet; thus, gang printing is commonly used as a means of saving paper when printing small jobs on copiers that use large sheets, and when printing jobs such as business cards or labels. To disable gang printing and enable binding settings, select the Binding setting. When gang printing is disabled, DocBuilder Pro imposes pages in the order dened by the current layout.

6-16

Advanced Features of DocBuilder Pro

You can specify any of the following Gang Up methods:

RepeatPlaces multiple copies of a page until the sheet is lled. For example, when

printing both sides of a sheet, the front side of the rst sheet is lled with images of Page 1, and the back side is lled with images of Page 2. The front side of the second sheet is lled with images of Page 3, and the back side is lled with images of Page 4, and so on, until all pages in the job are imaged.

Documents laid out in this order may tend to be collated more easily than when printed in another order. The Repeat option enables what is commonly known as step-and-repeat printing. Step and repeat is most often used when printing multiple copies of a single document. For example, when printing business cards, you print multiple copies of the same image to ll a larger sheet.
UniquePlaces pages in an arrangement that is often more appropriate for printing a

single copy of a job. This option does not fully collate itself (hand collating is necessary), but optimizes the sheet size while limiting the run to a single copy.

6-17

Imposition settings

Unique-Collate CutPlaces pages in an arrangement that allows the pages to fall into the correct order when the sheets are stacked and cut. This option minimizes the need for collating by hand and is most appropriate for printing single copies of a document.
12-page document

10 11 12

2 x 2 Unique-Collate Cut, Duplex off

1 4 7 10
Sheet 1

2 5 8 11
Sheet 2

3 6 9 12
Sheet 3

Collate sheets

3 6 2 5 1 4 9 12 8 11 7 10

Cut

3 2 1 9 8 7

5 4 12 11 10
Collate pages

1 2 3 4 5 6 7 8910 11 12

6-18

Advanced Features of DocBuilder Pro

Modifying the layout manually

Whether you apply a predened layout or specify custom settings, you can manually modify the layout of a job in the following ways: Reorder pages Add, duplicate, and delete pages Rotate pages Set gutter sizes
N OTE : Specify the following settings before making any manual changes to the layout:

Orientation, Duplex, Rows, Columns, and Binding. If you specify any of these settings after making manual changes, you are prompted with a message indicating that the manual changes will be cancelled.

Reordering pages in Layout mode

When you impose a job, its pages are automatically arranged in a particular order, according to the layout you select. Each page number in Layout mode represents the page from the source document that DocBuilder Pro images in a designated position on the nished sheet. However, to reorder individual pages manually, arrange them in the main window. To assign a different page to a particular location in the layout, use the following procedure. TO
REORDER PAGES

1. 2.

Verify that Layout mode is selected. Select the locations current page number.

You can also press Tab to move to the next slot in the layout, or press Shift + Tab to move to the previous slot in the layout.
3. Type the new page value and press Enter.

You can add a blank cover page by typing 0 (zero) for any page number. Page 0 will be printed as a blank page.

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TO
1.

6-19

Modifying the layout manually

N OTE : When you use this procedure to reorder pages, the page number you enter overwrites the original. For example, if you typed Page 3 in place of Page 5, you will now have two of Page 3 and no Page 5. Also, you cannot enter a page number that does not already exist in your job. For example, if your job has 10 pages, you cannot type 12.

Adding, duplicating, and deleting sheets

You can add, duplicate, or delete sheets by right-clicking any sheet in either Preview or Layout mode.

ADD OR DUPLICATE SHEETS

Right-click a sheet in Preview or Layout mode, and then choose Add Sheet(s) or Duplicate Sheet from the menu that appears.

2.

If you are adding sheets, specify the number of sheets to add.

6
3. 4.

6-20

Advanced Features of DocBuilder Pro

If you are duplicating sheets, specify the number of the sheet to duplicate.

Select the location to insert added or duplicated sheets and click OK.

TO

DELETE SHEETS

1.

Right-click a sheet in Preview or Layout mode and choose Delete Sheet(s) from the menu that appears.

The Delete Sheet(s) dialog box appears.

2.

To delete a single sheet, select Delete Sheet and specify the number of the sheet you want to delete. To delete a range of sheets, select Delete All Sheets After and specify the starting number of the sheet range to delete, or select From and enter values for the start and end numbers of the sheets to delete.

A single sheet or range of sheets is deleted, depending on what you have specied.
3. Click OK.

6
TO
USE

6-21

Modifying the layout manually

Editing page content

You can use the Enfocus PitStop software (installation instructions included with the DocBuilder Pro option) to edit the content of pages in a job. PitStop functions as a plug-in that adds enhanced PDF editing tools to Adobe Acrobat.
N OTE : For best results, make edits to page content before performing sheet-level

operations such as adding, duplicating, or deleting sheets. Editing page content causes the cancellation of all previous sheet-level operations. P IT S TOP
1.

WITH

D OC B UILDER P RO

Right-click a sheet in Preview or Layout mode and choose Edit Page from the menu that appears. Or, display the full-screen preview for the spooled/held PostScript or PDF job in Command WorkStation (see page 4-3), and click the Edit Page icon.

Edit Page icon (in full-screen preview)

Adobe Acrobat starts and displays the document. The standard Acrobat tools are available for use, as well as the PitStop tools, which display with purple lines.

PitStop editing tools

PitStop editing tools

6
2. 3. 4. 5.

6-22

Advanced Features of DocBuilder Pro

Use the PitStop editing tools to edit the document content.

For instructions on using PitStop, see your online PitStop documentation. To access this documentation, choose Help>Plug-In Help>Enfocus PitStop Professional from the Acrobat menu.
When you have nished editing, click Close in the Acrobat window.

You are prompted to save the changes.

Click Yes. Click the Command WorkStation window to bring it to the foreground.

The edited le appears in the full-screen preview window.

Rotating pages
To manually rotate individual pages or sets of pages in a job, display the job in Layout mode and click the Rotate icon in the upper-right corner of a page. Rotation is performed in 90 clockwise increments for Mixed Page mode, or in 180 increments for Fixed Page mode. If you apply a 90 rotation to a page in Mixed Page mode and then switch to Fixed Page mode, the rotation will be canceled.

Rotate icon

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TO
1. 2. 3.

6-23

Modifying the layout manually

ROTATE PAGES

To rotate a single page, click the Rotate icon on that page. To rotate all pages in the job, press the Shift and Ctrl keys and click the Rotate icon on any page.

16

14

13

Sheet 1, front side

Sheet 1, back side

Sheet 2, front side

Sheet 2, back side

To rotate all pages in a certain location on the front side of each duplex sheet, press the Shift key and click the Rotate icon on any page in that location on any sheet.

For example, in the preceding graphic, if you press the Shift key and click the Rotate icon on Page 8, Page 6 rotates as well, because both pages are in the same location on the front side of the sheet.
4. To rotate all pages in a certain location on the front and back sides of each duplex sheet, press the Ctrl key and click the Rotate icon on any page in that location on any sheet.

For example, in the preceding graphic, if you press the Ctrl key and click the Rotate icon on Page 1, then Pages 2, 3, and 4 rotate as well, because they are in the same location on the front and back sides of the sheet.

Setting gutter sizes

DocBuilder Pro denes the locations of gutters for you according to the layout and sheet size governing the imposition of the job. In Layout mode, you can specify the size of a gutter by entering a value in the gutter size eld and pressing Enter. For example, perfect-bound jobs typically require larger gutters than saddle-stitched jobs, in order to provide room for grinding off the spines and gluing signatures together when the book is bound.

12

11

10

6
Vertical gutter size field Horizontal gutter size field

6-24

Advanced Features of DocBuilder Pro

You can also specify a negative gutter valuefor example, to join together two pages located in adjacent slots, or to offset the effect of an excess bleed value.

Margin

N OTE : The size and location of the margin (the area between the outside edge of a

group of imposed pages and the edge of the sheet) is a function of the particular copier associated with the job. You cannot dene custom margins.

Managing templates
You can name and save the current combination of Sheet, Layout, Scale, and Finishing settings as a custom template. Choose Preferences from the File menu to set the folder or directory in which Command WorkStation saves templates (see Setting preferences on page 2-27). You can save all imposition settings in custom templates, except the following: Sheet size setting Custom printers marks properties The Pull into Page Edge setting and custom offset settings for printers marks The Apply To setting in the Scale pane

6
TO
1.
Name of current template

6-25

Managing templates

Settings made in Custom scale mode in the Scale pane Offsets settings in the Scale pane Fixed Page Mode or Mixed Page Mode settings Added, duplicated, or deleted sheets

SAVE IMPOSITION SETTINGS AS A TEMPLATE

Click the Save template icon.

Save template Delete template

2.

Type a name for the settings le in the Save Template As dialog box.

When saving a template, choose a descriptive name, such as 4-Up Nested Saddle. If you plan to use the same template for a particular document, name the template after the document type, for example, Status Report.

3.

Click OK or press Enter.

Apply the template in the same manner as built-in templates, by choosing the template from the Template menu. TO

DELETE A SAVED TEMPLATE

1. 2. 3.

Select the template you want to delete from the Template menu. Click the Delete template icon. Click OK or press Enter to delete the specied template.

6-26

Advanced Features of DocBuilder Pro

Tips for using the Imposition feature of DocBuilder Pro

This section provides information that will help you get the most out of the imposition features of DocBuilder Pro.

Page-level operations
Consider the following when editing pages of a job:
Adding a binding offset

You can set gutters on each page independently to allow extra room for binding. For more information, see Setting gutter sizes on page 6-23.
Perform all page-level edits in the Preview window

For best results, perform all desired page editing operations in the Preview window before applying imposition settings to a le. Although you can perform page edits, such as adding, deleting, and duplicating pages, within the main Imposition window, these edits will be lost when you apply imposition settings that alter the page layout.

Saving imposed jobs

When you save an imposed job, DocBuilder Pro does the following:
If new data has been added to the temporary PDF le, it is saved to the Fiery EX2101 under the name you specify in the Save As dialog box.

The default name that appears in the Save As dialog box is that of the original spool le, with a new extension (.dbp). If you do not intend to overwrite the source le, you must enter a new name for the imposed job. The original PostScript or PDF remains intact, even after the converted le has been edited and saved in the Imposition window.
If imposition data has changed, the data is saved to the Fiery EX2101 and associated with the new PDF.

Maintaining associated imposition data separately from the jobs PDF data allows DocBuilder Pro to impose in-RIP without modifying the PDF data, and allows you to reuse PDF data that has been modied in the imposition process.

6
TO
1. 2. 3.

6-27

Tips for using the Imposition feature of DocBuilder Pro

SAVE AN IMPOSED JOB

Click the Close Window icon in the upper-right corner of the DocBuilder Pro window. Enter a name for the imposed job in the Save As dialog box.

Click Yes.

7
Chapter 7: Fiery WebSpooler and Fiery Spooler

7-1

Tracking and managing jobs with Fiery WebSpooler

Fiery WebSpooler and Fiery Spooler duplicate many of the functions and features of Command WorkStation. Each provides additional exibility by allowing job tracking and management from multiple platforms over the Internet or an intranet. Fiery WebSpooler is accessed with an Internet browser from the Fiery EX2101 home page. Fiery Spooler is installed from the User Software CD, and is available for Mac OS computers only. To use Fiery Spooler, users need only a network connection to the Fiery EX2101.
N OTE : The interface of Fiery Spooler for Mac OS computers is virtually identical to

that of Fiery WebSpooler.

Tracking and managing jobs with Fiery WebSpooler

Use Fiery WebSpooler to perform the following functions from your workstation: Override current job option settings. Delete jobs and cancel processing. Duplicate or rename jobs. RIP a job and hold the raster data. Hold jobs in the spooled area or the RIPped area. Remove raster data from RIPped les. Change the priority of jobs. Edit and merge raster data jobs. Display, print, export, or delete the Job Log Most of these functions require an Administrator or Operator password. However, even without a password, you can log in to Fiery WebSpooler as Guest with view-only privileges.
N OTE : Most Fiery WebSpooler commands are identical to those of Command

WorkStation. For more information on specic commands, see Chapters 2 and 3.

7
TO
1. 2.

7-2

Fiery WebSpooler and Fiery Spooler

ACCESS THE

F IERY W EB S POOLER

WINDOW

Start your Internet browser. Enter the IP address or DNS name of the Fiery EX2101.

Consult the operator or administrator for this information. The Fiery EX2101 WebTools home page appears.

3. 4.

Click WebSpooler in the list of WebTools on the left side of the home page window. To log in as Administrator, enter the Administrator password and click OK. To log in as Operator, enter the Operator password and click OK. To log in as Guest, click OK, without entering a password.

If the administrator has not set an Administrator or Operator password in Setup, you are not prompted for a password.

7-3

Tracking and managing jobs with Fiery WebSpooler

The Fiery WebSpooler window appears in a new browser window.

About the Fiery WebSpooler window

Similar to Command WorkStation, Fiery WebSpooler allows you to view Fiery EX2101 and copier functions, and acts as an interface from which you can control those functions. The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars. When the Fiery EX2101 receives print jobs, the Fiery WebSpooler window becomes a dynamic display, lled with the names of jobs and their characteristics. The Spool, RIP, and Print areas of the Fiery WebSpooler window represent the stages of printing a job. Jobs come in at the top level (Spool) and drop down to the Print level, unless they are held along the way. The job icons displayed in the Fiery WebSpooler window are explained on page 7-8. The RAM status bar indicates the amount of memory in use. The Drive status bar indicates the amount of hard disk drive space in use.

7-4

Fiery WebSpooler and Fiery Spooler

N OTE : In the Fiery WebSpooler window, the background color for the yellow and white

printer icons is the same.

Spooled jobsJobs listed in the area below the Spool status bar are PostScript or PCL

les stored on the Fiery EX2101 hard disk drive. These jobs were sent to either the Print queue (white icons) or the Hold queue (yellow icons).
RIPped jobsJobs listed in the area below the RIP status bar are ready to print. They

have been rasterized (RIPped, or processed for printing) and are waiting, in order, for access to the printer. Rasterized jobs can also be held; held jobs are indicated by a yellow icon.
Printed jobsJobs listed in the area below the Print status bar have already been

printed. Printed jobs can be stored on the Fiery EX2101 hard disk drive. The number of jobs you can store (from 1 to 99) is dened in Setup. If you are logged in as Administrator or Operator, you can interact with a job wherever it appears in the window by selecting it and choosing a command from the Job menu, or by double-clicking the job and setting override options. For more information, see Manipulating job options and job ow on page 7-5.
ErrorsJobs with an error are shown in red. To display the error, double-click the job.

Note that you cannot check the job properties or hold a job with an error.
N OTE : If your job does not appear anywhere in the Fiery WebSpooler window, it may

have already printed; if so, it appears in the Job Log. To view the Job Log, choose Show Job Log from the Window menu. For more information on the Job Log, see page 7-17. If the job does not appear in the Job Log, it may have been moved to the Archive window by the operator. The Archive window cannot be viewed with Fiery WebSpooler. To check this, you must contact the operator or go to the Command WorkStation screen.

7-5

Tracking and managing jobs with Fiery WebSpooler

Manipulating job options and job ow

Using the commands in the Job menu, you can alter the destinations, priorities, and characteristics of jobs that appear in the Fiery WebSpooler window.

To understand the effect each of these commands has on a job, you must understand the way the Fiery EX2101 handles PostScript, PCL, and raster data, and how jobs are activated or held in the various stages of processing. For this background information, see Chapter 1 before manipulating jobs with Fiery WebSpooler.
Choose this command from the Job menu Delete Job(s) Cancel Printing Cancel RIPping Duplicate Job(s)

To do this Delete the job(s) from the list. Cancel the currently printing job. Cancel the currently processing job. Duplicate one or more selected PostScript or PCL data jobs in the Spool or Print areas (creates a reference to the original job, with the same name). Rename the job (PostScript or PCL le with or without raster). Deleted Deleted Deleted

Raster data is

n/a (Duplicate is not available for raster jobs.)

Rename

Unaffected, but associated with the new name

7
Choose this command from the Job menu Hold RIP and Hold Print Print and Hold (like the PPD option Save Fast Reprint) Process Next

7-6

Fiery WebSpooler and Fiery Spooler

To do this Hold the job in the current place (except for a printed job, which is moved to the Spool or RIP area). RIP the job and hold it in the RIP area. Print the job in its turn (RIP the job rst if it does not have raster data). Keep the printed job in the Print area until the job limit is reached. Print the job in its turn (RIP the job rst if it does not have raster data). After printing, hold the PostScript or PCL data and the raster in the RIP area. Give top priority to this job. Print the job (or RIP and print) as soon as the processor and copier are free, before other waiting jobs. Remove the raster from a job that has raster data; leave the PostScript or PCL job in place. Change the print options for the job (see page 7-7).

Raster data is Held in RIP area indenitely, if included with job Held in RIP area indenitely Temporarily held on the server until the job has completed printing

Held in the RIP area indenitely (saved to disk)

Held in RAM after printing (can be selected in the Print area while it remains there), or held in RIP area (saved to disk) if destination was RIP and Hold Deleted

Remove Raster

Override Print Settings

Deleted and regenerated, if the newly selected options require reRIPping, or reprinted with the new settings, if none require reRIPping Changed if job is edited, unaffected if job is only viewed

Thumbnail A

Open the selected held raster data job in the Thumbnail A window, where you can view a full-screen preview of the job, edit the job, or merge it with raster data from other jobs. Open the selected raster data job (not necessarily a held job) in the Thumbnail B window for viewing or for merging into a job in the Thumbnail A window.

Thumbnail B

Unchanged

7-7

Tracking and managing jobs with Fiery WebSpooler

Overriding job option settings

To change the job options of a job, select the job and choose Override Print Settings from the Job menu. Click the tabs in the Override Print Settings dialog box to see all the job options.

N OTE : For some options, changing the setting requires that the job be reRIPped.

These options are displayed with an icon to the left of the option name. The options set here are the same ones you set from the Print dialog box when you print from an application. For information about setting and overriding these print options, see Appendix A of the Printing Guide.

7-8

Fiery WebSpooler and Fiery Spooler

Job icons
Three types of icons are used for both active jobs and jobs on hold.
Active jobs (white icons and rows) PostScript, PCL, or raster data headed for printing (top) or after printing (bottom) Printer icons PostScript, PCL, and raster data after printing, ready for fast reprint PostScript or PCL data already rasterized and held Jobs on hold (yellow icons and rows) PostScript or PCL data headed for Print and Hold or job on Hold after printing (Hold)

Icon

Raster icon

Spool area
The job icons in the Spool area are as follows:
Spool area icon 1 What it indicates PostScript or PCL data from a user on the network; no destination is dened PostScript or PCL data headed for Print How long you see the job Until a destination is chosen

Until the RIP is free

PostScript or PCL data headed for RIP and Hold

PostScript or PCL data headed for Print and Hold

The Spool area is both the receiving area for jobs from users on the network (Hold queue) and the waiting area for jobs that will be RIPped.

7-9

Job icons

Hold queue jobsWhen printing requires an operator (because the Print queue and Direct connection are disabled), the operator must assign a destination to all jobs received from users on the network (Icon 1). Once assigned, jobs move down the Spool queue for processing (Icons 2, 3, and 4). All jobs printed to the Hold queue require routing by an operator. Print queue jobsWhen printing does not require an operator, network jobs sent to

the Print queue appear in the Spool area, where they are displayed with a white printer icon (Icon 2). When jobs reach the head of the queue, they are RIPped and printed without operator intervention.
Direct ConnectionJobs printed to the Direct connection are not displayed in the job lists. They are displayed briey in the status bars (where they cannot be selected) and are included in the Job Log.

RIP area
The job icons in the RIP area are as follows:
RIP area icon 1 What it indicates Raster data, no destination dened; may have been printed before and held Raster data headed for Print in its turn; no hold dened How long you see the job Until it is deleted, moved to the Archive window, or stripped of its raster data and sent to the Spool area Until copier is free to print the job

After a job is rasterized, it goes into the RIP area. The RIP area holds only jobs with raster data. Jobs in the RIP area are either waiting for the copier to be free (Print queue jobs, Icon 2), or they are being held (Icon 1). Held jobs in the RIP area have already been rasterized (RIP and Hold), or they have been printed and their raster data has been routed back to the RIP area (Print and Hold).
N OTE : Raster jobs in the RIP area that are waiting to print (Icon 2) cannot be

manipulated by job commands.

7-10

Fiery WebSpooler and Fiery Spooler

Print area
The job icon in the Print area is as follows:
Print area icon 1 What it indicates PostScript or PCL data onlyraster data has been deleted How long you see the job Until the job limit is reached

The Print area, also referred to as the Printed queue, contains jobs that have already been printed. These jobs were assigned the Print destination (white printer icon in the Spool or RIP areas) without any Hold instructions; therefore, they all have white icons.
N OTE : A job row that appears in light red indicates that an error occurred while

printing the job. To see the error, double-click anywhere in the row. While it is printing, a job consists of PostScript or PCL and raster data. The raster data in RAM is not cleared until memory is needed to rasterize the next job. As long as the raster data is intact, the job can be reprinted from the Printed queue. Printed jobs are represented by a white PostScript icon (Icon 1). If the job was printed from a held raster job (in the RIP area), the raster data in the RIP area remains and can be used to reprint the job after the raster data has been cleared from the Printed queue.

Previewing, editing, and merging jobs

Fiery WebSpooler includes two thumbnail windows that allow you to preview and edit raster data. You can use the thumbnail windows in the following ways: In Thumbnail A, you can view the currently printing job as it is RIPping, or any raster data job. From Thumbnail A, you can open a full-screen preview of a raster le. Using Thumbnail A and Thumbnail B together, you can merge raster data from more than one le, even if the les were printed from different applications on different computer platforms.

7-11

Previewing, editing, and merging jobs

The job merge features eliminates the limitations of certain software applications. You can merge raster pages of documents of different types, and from different computer operating systems. You can merge color pages from graphics programs with text pages from a word processor.

Previewing raster jobs

You can use Thumbnail A to preview pages of the currently RIPping job. You can also use Thumbnail A and Thumbnail B to preview any held raster data job in the RIP area. The thumbnail windows also allow you to open a thumbnail view of any held raster data job in the RIP area and perform electronic collation or document merging. For more information about this feature, see page 7-14. Previewing the currently rasterizing job To see the progress of jobs as they are RIPped, leave Thumbnail A open in RIP Preview mode. TO RIP PING

VIEW THUMBNAILS OF THE CURRENTLY

FILE

1. 2.

Click the Thumbnail A tab at the right of the Fiery WebSpooler window. Click the RIP preview icon at the left side of the Thumbnail A window.

In this mode, Thumbnail A displays each page of the currently processing job after it has been RIPped.

Click to display the currently rasterizing job Click to close the thumbnail window

7
3. 4.

7-12

Fiery WebSpooler and Fiery Spooler

Choose a PostScript le in the Spool or Print area and select RIP and Hold, Print, or Print and Hold.

As pages are RIPped, they are displayed in Thumbnail A.

When you have nished viewing, click the Thumbnail A tab to close the thumbnail window.

TO

VIEW THUMBNAILS OF ANY RASTER DATA FILE

1. 2.

Select any raster data job in the RIP area. Choose Thumbnail A or Thumbnail B from the Job menu. N OTE : Wait until all pages have been displayed before opening another raster le with Thumbnail A. If the job contains many pages, it may take some time for the entire job to be displayed.

Click to open a full-screen preview

Click to close the thumbnail window

3.

When you have nished viewing, click the Thumbnail A or Thumbnail B tab to close the thumbnail window.

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TO
1. 2.

7-13

Previewing, editing, and merging jobs

Displaying full-screen previews

You can open a full-screen preview of any page in the Thumbnail A window. The full-screen preview is a view-only display, and it takes time to retrieve the data.
OPEN A FULL - SCREEN PREVIEW

In Thumbnail A, select a page and click the Full Preview icon at the left of the window.

You can also display full-screen previews by double-clicking the page in Thumbnail A.
N OTE : If you have edited a job using the thumbnail windows, you must save the edited

le before you can view full-screen previews of all its pages.

To close the full-screen preview, click the X button above the preview.

Click to close the full-screen preview

If scroll bar appears, click arrows or empty spaces, or move bar to scroll up or down

If scroll bar appears, click arrows or empty spaces, or move bar to scroll left or right

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TO

7-14

Fiery WebSpooler and Fiery Spooler

Editing and merging raster les

The ability to work with raster les gives you new opportunities to combine documents from different sources into a single le. For example, you can combine covers and chapter head pages created in a page layout application with text pages created in a word processing application, or customize a slide presentation by inserting slides from a different presentation graphics application. You can display two raster les at once: a source le and a target le. The target le appears in Thumbnail A, and the source le appears in Thumbnail B.
N OTE : You cannot create a new PostScript le in this process; you must print the

merged le, which has references to the original PostScript les. Before editing or merging raster les with the thumbnail windows, make sure the source les were RIPped using the print option settings you want for the nal output.

VIEW AND EDIT RASTER DATA JOBS

1. 2.

Select a raster data job in the RIP area, and choose Thumbnail A from the Job menu. Open the Page menu to see the commands available for pages in Thumbnail A.

You can also access most of these commands by clicking the icons along the left side of Thumbnail A. You can use the slider bar at the bottom of the window to scroll through pages in the job.

Click to open a full-screen preview of the page Click to duplicate a page Click to delete a page

7
3.

7-15

Previewing, editing, and merging jobs

DeleteDeletes the currently selected pages. DuplicateDuplicates the currently selected pages. PreviewOpens a full-screen preview of the currently selected page (see Displaying

full-screen previews on page 4-3).

UndoReverses the action of recently performed page edits. To move pages within Thumbnail A, click to select the pages and hold down the mouse button as you drag the selected pages to the new location.

Shift-click to select multiple, sequential pages; Ctrl-click to select multiple, non-sequential pages. To move pages to a new position, drag until a blue highlight appears in the desired position, and then release the mouse button.
N OTE : If you move the pages on top of existing pages, the existing pages will

be overwritten.
4. When you are nished editing, click the Thumbnail A tab.

If you have edited the job, you are prompted to save the job.
5. Enter a new name and click OK.

The new le is now located in the RIP area, ready to print. If you saved the edited le with a new name, the original source le remains held in the RIP area. TO

MERGE TWO RASTER DATA JOBS

1.

In Thumbnail A, display the job you want to edit.

The le must be a held raster data job in the RIP area.

2. In Thumbnail B, display another held raster job from the RIP area.

The Thumbnail B tab opens a second thumbnail view, which cannot be edited but can be used as a source for pages added to the document in Thumbnail A.
N OTE : To merge documents, the page sizes of the source document and the target

document must be the same. Before editing or merging raster les with the thumbnail windows, make sure the source les were RIPped using the print option settings for the nal output.

7
3.

7-16

Fiery WebSpooler and Fiery Spooler

In Thumbnail B, click to select the pages and hold down the mouse button as you drag the selected pages to the new location in Thumbnail A.

Shift-click to select multiple, sequential pages; Ctrl-click to select multiple, non-sequential pages. To scroll through the pages in Thumbnail A and Thumbnail B, drag the slider bar at the bottom of the screen, click the empty area to the left or right of the slider bar, or click the arrows. To replace pages, drag Thumbnail B pages on top of pages in Thumbnail A. To add pages, drag the pages to a new position in Thumbnail A. When the pages are ready to be added, a blue highlight appears in the new position.

Thumbnail B

Page 1 copied from the document in Thumbnail B

Multiple levels of undo are available. Use Undo to undo all the way back to your rst edit. There is no Redo function.
N OTE : Make sure to save the merged job before deleting any of the jobs you used to

create the merged job. Thumbnail B pages moved into Thumbnail A adopt some specic attributes of the Thumbnail A job, such as the document and user name.

7
4. 5. 6.

7-17

Previewing, editing, and merging jobs

To close a thumbnail window, click the same tab you used to open it (the Thumbnail A or Thumbnail B tab). If you have edited Thumbnail A, you are prompted to save the job. Enter a new name and click OK.

The new raster le is now in the RIP area, ready to print, together with the original source and target les.
N OTE : When multiple users are connected to the Fiery EX2101 via Command

WorkStation, Command WorkStation LE, Fiery WebSpooler, or Fiery Spooler, and one user makes changes to a Thumbnail A job, not all users may see the results of those changes. If you are unable to view changes in a job, or if selecting a thumbnail window results in a message indicating zero pages, close and restart Command WorkStation, Command WorkStation LE, Fiery WebSpooler, or Fiery Spooler.

Using the Job Log

From Fiery WebSpooler, you can view and print a log of all jobs printed by the Fiery EX2101, including jobs downloaded with Fiery Downloader.
N OTE : If you logged in as Administrator, you can delete the Job Log from Fiery

WebSpooler (see page 7-19). The Job Log is not available if you logged in as Guest. TO
DISPLAY , UPDATE , PRINT , DELETE , AND SAVE / EXPORT THE

J OB L OG

1. 2.

Choose Show Job Log from the Fiery WebSpooler Window menu. Select All or specify a date range.

3.

Click OK.

The Job Log appears in a new browser window.

7-18

Fiery WebSpooler and Fiery Spooler

N OTE : The Delete button appears only if you logged in as Administrator.

Update Print Delete Export

The Job Log displays each job and information about the job, including status, document name, user name, date, start time, end time, process time, page description language, le size, device, paper size, media, number of originals, total number of pages, and Notes. The Status column provides the following information about jobs:
OK ERROR CANCEL 4. 5.

The job printed normally. An error occurred during processing or printing. The job was canceled before printing was completed.

To update the Job Log, click the Update button. To print the Job Log, choose Print Job Log from the File menu or click the Print button.

The information displayed in the Job Log window prints to the current Fiery EX2101. When you print the Job Log, totals are printed for all appropriate columns.

7
6. 7. 8. 9.

7-19

Fiery Spooler for Mac OS computers

If you logged in as Administrator, you can choose Delete Job Log from the File menu or click the Delete button to clear the Job Log.

The system administrator can also print and clear the Job Log from the Control Panel.
To save the Job Log, choose Export Job Log from the File menu or click the Export button. In the File name area, enter a name for the Job Log. Browse to the location where you want to save the le and click Save.

The Job Log is saved as a text le, and the Job Log window reappears. You can view the information in any application that can read a text le. Items are separated by tabs. To return to the job list, choose Show Job List from the Window menu.

Fiery Spooler for Mac OS computers

For Mac OS, the Fiery Spooler interface is almost identical to that of Fiery WebSpooler (see Connecting to a different Fiery EX2101 from Fiery Spooler on page 7-21).

Starting Fiery Spooler

Use the following procedure to start Fiery Spooler. TO F IERY S POOLER
1. 2.

START

ON A

M AC OS

COMPUTER

Double-click the Fiery Spooler icon. Select the Fiery EX2101 in the Chooser window.

For information on setting up the connection to the server, see the User Software Installation Guide.
3. 4. Click OK. Log in to the Fiery EX2101.

To log in as Administrator, enter the Administrator password and click OK. To log in as Operator, enter the Operator password and click OK. To log in as Guest, click OK without entering a password.

7-20

Fiery WebSpooler and Fiery Spooler

The Fiery Spooler main window appears.

For details on managing jobs in Fiery Spooler and Fiery WebSpooler, see Manipulating job options and job ow on page 7-5. For details on the job icons that appear in Fiery Spooler, see Job icons on page 7-8. The RAM status bar indicates the amount of memory in use. The Drive status bar indicates the amount of hard disk space in use.

7
TO
1. 2.

7-21

Fiery Spooler for Mac OS computers

Connecting to a different Fiery EX2101 from Fiery Spooler

Although the Fiery Spooler for Mac OS and Fiery WebSpooler interfaces are nearly identical, the method for establishing and changing a connection to the Fiery EX2101 differs between the two. With Fiery Spooler, you can connect to a different Fiery EX2101 using the following procedure. F IERY EX2101

CONNECT TO A DIFFERENT

Choose Open Fiery from the File menu. Select the Fiery EX2101 in the Chooser window.

For information on setting up the connection to the server, see the User Software Installation Guide.
3. Click OK.

The Fiery Spooler main window appears.

8
Chapter 8: Using FieryBar

8-1

Introduction to FieryBar

With the Fiery Advanced Controller Interface (FACI) installed, you can use FieryBar to view Fiery EX2101 status information, start software, set up and restart the Fiery EX2101, delete stored jobs, cancel active jobs, and log off from Windows. While most elements in FieryBar have counterparts in Command WorkStation, you can view current functions on FieryBar when Command WorkStation is not running.
N OTE : FieryBar is available as part of the Fiery Advanced Controller Interface, which is

an optional upgrade. For more information, contact your authorized service/support technician.

Introduction to FieryBar
FieryBar, located at the top of the monitor screen, includes the following:
RIPping area Printing area Activity light

Click to expand or collapse FieryBar

RIP status area

Message area

Status
FieryBar displays the following status information for the Fiery EX2101:
RIPping area RIP status area

Name of the job currently processing Amount of the job that has processed

Printing area

Name of the job currently printing

Message area

Error messages and other Fiery EX2101 information

8-2

Using FieryBar

Activity light
The activity light in the upper-right corner of FieryBar indicates current Fiery EX2101 activity. If the light is: Solid red Flashing red An error has occurred, causing the Fiery EX2101 to be disabled. Check the message area for details of the error. An error has occurred, causing printing to be disabled, but the Fiery EX2101 is capable of processing. Check the message area for details of the error. The Fiery EX2101 is idle. The Fiery EX2101 is processing or printing a job, or communicating with a remote computer. Check the RIPping area, the RIP status area, and the printing area for details. The Fiery EX2101 is starting up.

Solid green Flashing green

No light

Commands
Right-clicking FieryBar or the Fiery icon in the Windows taskbar enables you to access many Fiery EX2101 features. You can choose the following commands from the menu that appears:
Command WorkStation

Starts Command WorkStation. For more information on connecting to and using the features of Command WorkStation, see Chapters 2 and 3. Opens the Fiery EX2101 Setup dialog box. For more information about the Setup options, see the Conguration Guide. Scan documents directly to Fiery Scan from the copier glass or Automatic Document Feeder (ADF). Shuts down all Fiery EX2101 activity in the correct manner before restarting. Use this option instead of the power switch on the back of the Fiery EX2101 (see Starting and shutting down the Fiery EX2101 on page 8-4).

Setup Fiery

Scan Restart Fiery

8-3

Introduction to FieryBar

Clear Server

Clears all jobs in all server queues, all jobs archived on the Fiery EX2101 hard disk, all FreeForm masters, the index of FreeForm masters (in the FreeForm window), and the index of archived jobs (in the Archive window). Before choosing Clear Server, consult your administrator. Cancels the job currently processing on the Fiery EX2101. Cancels the job currently printing on the Fiery EX2101. Suspends communication between the Fiery EX2101 and the copier. You must suspend printing if you want to interrupt the current Fiery EX2101 job so you can use the copier to make copies or print another job rst. Jobs continue to process on the Fiery EX2101. After you make the copies, choose Resume Print to continue printing jobs from the Fiery EX2101. Resumes communication between the copier and the Fiery EX2101 after you have nished making copies or printing other jobs. This option is provided for service representatives only. Contact your authorized service/support technician for information about running this diagnostic. Sends a test e-mail to the system administrators account specied during Setup. Check the e-mail log to verify that the e-mail was sent successfully. Before this option can be used, the E-mail printing feature must be enabled in Setup. For details, see the Conguration Guide. Closes all open programs, enabling you to log on as a different user. Hides FieryBar. To show FieryBar after hiding it, right-click the Fiery icon on the right side of the Windows taskbar and choose Show FieryBar from the menu that appears.

Cancel RIP Cancel Print Suspend Print

Resume Print

Run Diagnostics Test I/F board

Test Email

Log Off Windows Hide FieryBar

8
TO
1. 2. 3.

8-4

Using FieryBar

Starting and shutting down the Fiery EX2101

Generally, you can leave the Fiery EX2101 running all the time. This section describes how to shut down and restart the Fiery EX2101 when necessary. F IERY EX2101
Press the power button on the front of the Fiery EX2101. If the copier is also turned off, turn it on before turning on the Fiery EX2101. At the Log On to Windows prompt on the monitor, keep Administrator in the user name eld, enter Fiery.1 in the password eld, and press Enter. Allow FieryBar to appear and reach Idle on the monitor.

START THE

When FieryBar displays Idle, you can enter Fiery EX2101 Setup by right-clicking FieryBar and choosing Set Up Fiery from the menu that appears. The Setup dialog box includes the following tabs:
Click General Setup Network Setup Printer Setup To do this Congure the General Setup options. Congure the Network Setup options. Congure the Printer Setup options.

For information about the Setup options, see the Conguration Guide.

8
TO
1. 2. 3.

8-5

Starting and shutting down the Fiery EX2101

Restarting the Fiery EX2101

Use the following procedure to restart the Fiery EX2101, rather than using the power button on the front of the Fiery EX2101. F IERY EX2101

RESTART THE

Make sure the Fiery EX2101 is not receiving, processing, or printing a job.

Make sure that both the RIPping and Printing areas on FieryBar read Idle.
N OTE : If a job from the Print queue is processing, it will continue processing and print

after the Fiery EX2101 is restarted. If a job sent to the Direct connection is processing, it will not nish processing or printing.
Right-click FieryBar and choose Restart Fiery from the menu that appears.

A Warning dialog box appears.

Click OK to restart the Fiery EX2101.

Allow the Fiery EX2101 to start up.

4. At the Logon to Windows prompt on the monitor, keep Administrator in the user name eld, enter Fiery.1 in the password eld, and press Enter. Allow FieryBar to appear and reach Idle on the monitor.

5.

8
TO
1.

8-6

Using FieryBar

Shutting down the Fiery EX2101

You may need to shut down the Fiery EX2101 for service. When you do so, fonts that have been downloaded to the hard disk are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the Fiery EX2101. F IERY EX2101

SHUT DOWN THE

Make sure the Fiery EX2101 is not receiving, processing, or printing a job.

Make sure that both the RIPping and Printing areas on FieryBar read Idle. If a job has just nished processing or printing, wait at least ve seconds after the RIPping and Printing areas switch to Idle before proceeding to the next step.
N OTE : If the Fiery EX2101 is receiving, processing, or printing a job when you shut it

down, it will not automatically nish doing so when you restart it. Instead, you must resubmit the job after it has restarted.
2. 3. Click Start on the Windows taskbar and choose Shut Down. Select Shut Down and click Yes.

A
A-1

Basics of Imposition

Appendix A: Basics of Imposition

This chapter introduces the basic concepts of imposition and can be used as an introductory tutorial for imposing a document that will be printed as a book or booklet. For more detailed information on the Imposition main window and its components, see Chapters 5 and 6.

Printing books with the Imposition feature of DocBuilder Pro

This section describes the process of transforming an application-specic le into a bound book. Concepts and terminology are introduced to help you take advantage of all the features of DocBuilder Pro. Printers and copiers that image documents on standard Letter- or Legal-sized paper at high speeds are common in ofce environments. Although the image quality and output efciency of such devices is adequate for correspondence and ofce memos, they cannot image jobs with complex document layouts, or those that require higher resolution or a large number of copies. Until recently, the only way around these limitations was to use traditional printing systems to impose your documentthat is, to arrange its pages in the correct order and orientation for printing and a variety of binding styles. You might have used a service bureau to access high-volume, high-resolution printers. However, DocBuilder Pro, teamed with digital copiers, now makes it cost-effective to produce short-run, fully-imposed (also called ganged-up) documents.

Basics of imposition layout

Commercial offset printers and web presses use wide rolls of paper and large printing plates capable of imaging numerous pages on a single sheet. For example, it is common for such printers to image up to 32 full-size pages on a single press sheet, a process inherently faster than printing a single page at a time. DocBuilder Pro allows you to image multiple pages on a single sheet, but the output devices it supports are digital copiers, rather than traditional printing presses. In this manual, the paper on which a job is imaged is referred to as the sheet.

A
A-2

Basics of Imposition

The printed sheet is folded into something resembling a booklet with connected pages. The folded sheet, called a signature, is then trimmed to the nished size. For pages to appear in normal reading order and position in the nal booklet, their ordering and positioning on the sheet must differ from the normal book-reading order. You can demonstrate this for yourself using an ordinary sheet of paper. TO
MODEL AN EIGHT - PAGE BOOKLET

1.

Fold the paper in half horizontally.

Fold the top edge of the sheet down to meet the bottom edge.

2.

Fold the paper again vertically.

Fold the left edge of the sheet over to the right edge. Now you have a miniature version of a signature.

A
A-3 3. 4.

Basics of Imposition

Position the signature with the vertically folded edge to the left and the horizontally folded edges across the top.

The paper should now resemble a small eight-page booklet (with the tops of pages joined at the fold).

Page through the booklet as if you were reading it, and number each page sequentially.

Number the front and back of each pagein general, books have content on both sides of each page. The front cover of the booklet should be page 1 and the back cover of the booklet should be page 8. You can also underline each number to highlight the page orientation.
N OTE : Printing on both sides of the sheet is called duplex printing; printing on only

one side of the sheet is called simplex printing. Not all copiers support duplex printing; and of those that do, variations in implementation exist. DocBuilder Pro supports duplex printing that corresponds to the print options of the output device. When you unfold the signature, the page numbering should look something like the following illustration.

4
Front

6
Back

2 3

A
A-4

Basics of Imposition

Notice that: The folds subdivide the sheet into areas representing pages in the nal booklet. Page numbers do not appear in book-reading order. Some page numbers are upside down. Some pages must be printed upside down on the sheet in order for them to appear right-side up in the nal booklet, and pages must also be printed out of numerical sequence on the sheet in order for them to appear in numerical sequence in the nal booklet. This process of folding paper and numbering pages to approximate the nished piece is called making a folding model, and it is a common rst step in planning a print job. The folding model provides valuable information about page placement, which you can use to create a plan, or sketch, of how pages are placed on the sheet. This plan is called a layout. DocBuilder Pro frees you from the tedious and error-prone process of creating accurate physical models of the imposed book in order to lay out pages. With DocBuilder Pro, you open the source le to be imposed and specify how many rows and columns of pages to image on a sheet. DocBuilder Pro simplies this process even further by providing predened layouts for common impositions such as booklets and brochures. You can also save your own custom layouts for easy reuse.

Printers marks
In addition to specifying the placement of pages on a sheet, the layout also species how the nished sheet will be cut and folded. For example, the layout species whether the large nished sheet is folded and cut to create a booklet, or simply folded (and not cut) like a map.

A
A-5

Basics of Imposition

A DocBuilder Pro layout designates the location of folds, cuts, and other elements by means of markings called printers marks, which appear on the printed sheet outside the main content area of the job. The job label comprises descriptive text such as the name of the job, a sheet identier, and the date and time the sheet was printed. The location of a fold is dened by a dotted line called a fold mark; similarly, the location of a cut is dened by a solid line called a trim mark. Specialized marks also dene the size and locations of margins (space surrounding the pages content area), gutters (space between pages), and bleeds (extensions of content beyond a trim mark; used to ensure that the printed area extends to the very edge of a trimmed page). DocBuilder Pro makes it easy to set up gutters and specify a set of printers marks to image on the nished sheet, as shown in the following illustration.

Job label Trim marks

Fold mark

Gutter

Margin

A
A-6

Basics of Imposition

Additional sheets
A book layout must also adjust the placement of pages according to the total number of pages in the job. For example, a book is often composed of more pages than can be printed on a single sheet. When the number of pages in the book is a multiple of the number of pages on a sheet, the same layout plan is used to place pages on additional sheets, until all of the pages in the book are printed. However, if the total page count is not an even multiple of the number of pages in the layout, one signature may be laid out to accommodate the discrepancy. For example, if your layout places 8 pages on a sheet and the total page count in the book is 12, one of its signatures holds only 4 content pages, with the rest of the space on the sheet blank. If you do not want blank pages in the middle of the nished book, insert blank pages intentionally, for example after the cover page, after the table of contents, or between chapters. To insert blank pages, open the job in the Thumbnail A window, right-click the page you want to add the blank to (or pull down the Page menu), and select Insert blank page. DocBuilder Pro allows you to add blank pages or add, delete, and rearrange pages from multiple source documents easily, so you can quickly preview the results of page manipulations.

A
A-7

Basics of Imposition

Binding methods
A book layout also species the means by which sheets are gathered and bound. Stitching or stapling nished pages across a common center fold, or spine, is called saddle stitch binding, and the stitched pages are called a saddle. Multiple folded sheets can be stitched into the same saddle as a group. Stacking signatures, grinding the spines off, and then gluing them together is called perfect binding. You can combine saddle stitch and perfect binding methods by stacking two or more groups one on top of another on a common fold line and gluing them together; this is called a nested saddle.

Saddle

Perfect

Nested Saddle

The binding method you use affects the order in which pages are placed on the sheet; for example, the page ordering used to perfect bind a book must be different from that used to saddle stitch the same job. Thus, your layout must specify the method by which the nished job will be bound. The choice of a binding method is determined by the jobs size, complexity, and budget. Saddle stitch binding is very cost-efcient, but is more suitable for small booklets than for large jobs. (A rule of thumb is that saddle stitch binding works best for booklets or brochures with a maximum of 88 pages.) Conversely, perfect binding is more expensive but more suitable for larger jobs.

A
A-8

Basics of Imposition

DocBuilder Pro reorders imposed pages automatically according to your choice of binding method, which can save a signicant amount of time and effort. Consider, for example, what must be done when a book that was to be saddle stitched exceeds the binderys maximum page count and must be reimposed as a perfect-bound book. To redo the imposition by traditional means would be labor-intensive; with DocBuilder Pro, it takes only moments. Shingling and creep All books and brochures use a sheet that is folded to create separate page areas. Because the sheet itself has some thickness, each fold causes a very small incremental shift in the location of the edge of each page relative to the others. The result is that the edges of pages furthest from the saddles innermost fold seem to move away from the edges of pages closest to the innermost fold. As the number of pages in the saddle increases, so does the amount of this shift, which is known as shingling. To counteract the effects of shingling (illustrated in an exaggerated manner in the following gure), the bindery trims the edges of the nished book to a common edge.

Shingling

Trimming the bound pages resolves only half of the problem, howeveras the edges of pages move, so do the content areas imaged on them. The apparent shift of content area caused by folding a sheet multiple times is known as creep or binders creep. The effect of creep is that the content area of pages closer to the innermost fold in a saddle appear to move towards the outer margins of the page.

A
A-9
Creep

Basics of Imposition

Creep becomes more noticeable as the number of groups in a saddle increases, and its effect is most noticeable on pages farthest from the center fold of the saddle. Consequently, a book layout must also specify the number of groups in each saddle because the number of groups in each saddle affects the amount of creep that needs to be accounted for.

DocBuilder Pro compensates for creep automatically when you change any aspect of the imposed job that is affected by creep.

Gang-Up printing
Layout is essential for dening the elements of complex print jobs, such as booklets and books, but it can also be useful for smaller jobs. Consider, for example, how you might approach the task of printing business cards. It is slow, wasteful, and expensive to print a single business card per sheet, when you can repeat the image of the business card until the entire sheet is lled. This printing technique is known as Gang Up Repeat because the image is repeated in each page area, or step, on the sheet. After printing, the sheet is cut apart to produce individual cards.

Gang Up Repeat layout

A
A-10

Basics of Imposition

This job can be made even more efcient by eliminating the gutters between cards, allowing you to reduce signicantly the number of cuts required to separate each card from its neighbor. Dening zero-width gutters on a shared cut line in this manner is called using a common blade for those cuts. If you need to print business cards for several different clients, you could perform a Gang Up Repeat printing job for each, but you might still wind up wasting paper and time if the jobs do not t easily into a simple multiple of sheets. A more efcient approach is to print several jobs on a single sheet, and then print that sheet as many times as required. The technique of printing multiple jobs on the same sheet is known as Gang Up Unique. DocBuilder Pro provides both Gang Up Repeat and Gang Up Unique.

Gang Up Unique layout

B
Appendix B: Templates

B-1

Templates

This appendix gives descriptions of the built-in templates provided with DocBuilder Pro.

1-Up Full Bleed

The 1-Up Full Bleed layout is used to print one page per sheet. The printers marks indicate where to cut the paper so that the content extends to the edge of the paper. The following settings are applied for this layout: Bleeds Printers Marks (trim marks and job label only) Scale to Fit Gang Up Unique

N OTE : There are no page number restrictions for the 1-Up Full Bleed layout.

B-2

Templates

2-Up Perfect
The 2-Up Perfect layout is used to create signatures for a perfect bound book. Each sheet is folded once and stacked on top of one another. For more information on binding methods, see page A-7. The following settings are applied for this layout: Duplex Bleeds Printers Marks (fold marks, trim marks, and job label) Scale to Fit Binding Perfect

B-3

Templates

The 2-Up Perfect layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages are added if necessary. Pages are ordered in groups of four so that, when folded, each sheet has four sequential pages. For example: 4 pages 4 1 2 3

Sheet 1, front side

Sheet 1, back side

8 pages 4 1 2 3 8 5 6 7

Sheet 1, front side

Sheet 1, back side

Sheet 2, front side

Sheet 2, back side

N OTE : The Creep Adjustment option has no effect on this template.

B-4

Templates

2-Up Saddle
The 2-Up Saddle layout is used to create sheets for a saddle bound book. All of the sheets are folded together, one inside the other. For more information on binding methods, see page A-7. The following settings are applied for this layout: Duplex Bleeds Printers Marks (fold marks, trim marks, and job label) Scale to Fit Binding Saddle

B-5

Templates

The 2-Up Saddle layout should be used with jobs that have multiples of four pages, but it can be used with jobs that have any number of pages. Additional blank pages are added if necessary. Pages are ordered so that, when sheets are folded and stitched together, the pages are sequential. For example: 4 pages 4 1 2 3

Sheet 1, front side

Sheet 1, back side

8 pages 8 1 2 7 6 3 4 5

Sheet 1, front side

Sheet 1, back side

Sheet 2, front side

Sheet 2, back side

B-6

Templates

3-Up Trifold Brochure

The 3-Up Trifold Brochure layout consists of a single sheet folded into three sections. Although the three sections are the same width, the space between each section varies so that the leftmost panel can be folded over the other two panels. The following settings are applied for this layout: Duplex Printers Marks (fold marks, trim marks and job label only) Scale to Fit Gang Up Unique

B-7

Templates

The 3-Up Trifold Brochure layout can be used only with jobs that have six pages. If the job contains more or less than six pages, an error message appears. The pages are ordered as follows: 3 6 1 2 4 5

Sheet 1, front side

Sheet 1, back side

The 3-Up Trifold Brochure is usually folded as shown in the following illustration.

B-8

Templates

4-Up Gate Fold

The 4-Up Gate Fold layout is used most often in the case of a four-panel brochure. The nished brochure unfolds to double, then four times the original size. The following settings are applied for this layout: Duplex Printers Marks (fold marks, trim marks and job label only) Scale to Fit Gang Up Unique

B-9

Templates

The 4-Up Gate Fold layout can be used only with jobs that have eight pages. If the job contains more or less than eight pages, an error message appears. The pages are ordered as follows: 3 8 1 2 4 5 6 7

Sheet 1, front side

Sheet 1, back side

The 4-Up Gate Fold is usually folded as shown in the following illustration.

B-10

Templates

4-Up Head to Head

The 4-Up Head to Head layout is used to create booklets from a layout of four pages on each side of the printed sheet. By rotating the two topmost pages, the signature can be folded both horizontally and vertically, and trimmed. The nished booklet has all pages in the correct order and rotation. The following settings are applied for this layout: Duplex Bleeds Printers Marks (fold marks, trim marks, and job label) Scale to Fit Binding Saddle

B-11

Templates

The 4-Up Head to Head layout should be used with jobs that have multiples of eight pages, but it can be used with jobs that have any number of pages. Additional blank pages are added if necessary. Pages are ordered so that, when sheets are folded with two folds at 90 degrees, trimmed, and stitched together into signatures, the pages are sequential. Note that although this layout requires two folds, the template applies a fold mark on the spine fold only. For example: 8 pages

Sheet 1, front side

Sheet 1, back side

16 pages

16

15

14

Sheet 1, front side

Sheet 1, back side

Sheet 2, front side

Sheet 2, back side

The 4-Up Head to Head is usually folded as shown in the following illustration.

12

11

10

6 13

3 7

5 9

B-12

Templates

4-Up Z-Fold
The 4-Up Z-Fold layout allows many panels to be folded on top of one another without stressing the folded spine. The most common example is a road map. The following settings are applied for this layout: Duplex Printers Marks (fold marks, trim marks and job label only) Scale to Fit Gang Up Unique

B-13

Templates

The 4-Up Z-Fold layout is used only for jobs that have eight pages. If the job contains more or less than eight pages, an error message appears. The pages are ordered as follows: 2 3 4 5 6 7 8 1

Sheet 1, front side

Sheet 1, back side

The 4-Up Z-Fold is usually folded as shown in the following illustration.

C
Appendix C: Troubleshooting

C-1

Troubleshooting

This appendix describes error messages you might see, and provides some troubleshooting guidelines should a problem arise with the Fiery EX2101, Command WorkStation LE, or Command WorkStation. If you are unable to resolve a problem after referring to this chapter, contact your authorized service/support center.

Error messages
Error messages can result from problems with the job, the Fiery EX2101, Command WorkStation, Command WorkStation LE, Fiery WebSpooler, Fiery Spooler, or the copier. When an error interferes with printing, you see a message in the Activity Monitor of Command WorkStation or Command WorkStation LE. The status bar that displays the message indicates the process in which the error occurred. An error message for the Fiery EX2101 sometimes remains displayed on Command WorkStation or Command WorkStation LE even after you resolve the error. There might be a brief delay while the Fiery EX2101 communicates the resolution of the error to the application. After a short delay, printing resumes and the Command WorkStation or Command WorkStation LE window is updated. If you encounter a Fiery EX2101 message alerting you to check the power and cable, there may be a problem with the copier power or cable connection. Check to make sure the copier is turned on. Make sure the cable connection between the Fiery EX2101 and the copier has not come loose. When the cable is securely connected to both the Fiery EX2101 and the copier, the Fiery EX2101 resumes printing. For information on resolving copier-related errors, refer to your copier documentation. You can cancel the pending print job while you attend to a given error condition.

C-2

Troubleshooting

Troubleshooting
Before you call for service, follow the suggestions in this section. If you cannot resolve the problem, make a note of the error condition and contact your authorized service/ support center.

Command WorkStation or Command WorkStation LE does not respond

If the Command WorkStation or Command WorkStation LE windows do not update, log off and then quit Command WorkStation or Command WorkStation LE. Restart Command WorkStation or Command WorkStation LE, or restart the computer. To force an exit from Command WorkStation, press Ctrl-Alt-Delete, and use the Task Manager to close Command WorkStation. If the Command WorkStation or Command WorkStation LE windows do not update, or no jobs are displayed, and the mouse has no effect (you cannot select a job or a window, use a right mouse command, or choose a menu item), the Fiery EX2101 is down or network communication has failed. At the Fiery EX2101, disconnect and reconnect the network cable, and try printing a Test Page or Conguration page. If that fails, restart the server. If the Fiery EX2101 Control Panel does not respond to the Menu button, turn off and on the Fiery EX2101. When the Fiery EX2101 reaches Idle, restart your job management application.

C-3

Troubleshooting

Unexpected printing results

If this happens The job settings are not carried out as you expected. This is the problem If the user printed from Apple Mac OS, there may be two conicting print settings. You can check the job properties by double-clicking the job. For a table of job properties and conicting properties, see the Printing Guide. Notify users of these conicts so they can avoid them in the future. If you expected the settings you see in the Properties window, be aware that the Copies eld does not currently reect user settings, and that Page Range and Scale percent are All and 100%, respectively, unless they were changed after being sent for printing. Some printing errors may be displayed in the Print status bar. When the job is in the Printed queue, jobs that had a PostScript error are displayed in a light red job row. Double-click anywhere in the row to see the error message. If user-specied fonts that are not resident on the Fiery EX2101 are not printing correctly in PostScript les that are downloaded by users, request that they embed the fonts in the PostScript le or print directly from their application. If special fonts are not downloaded automatically when users print from applications, the fonts should be downloaded directly to the Fiery EX2101 with Fiery Downloader. This can be done by the user or the operator, provided the Direct connection is enabled. For information about Fiery Downloader, see the Printing Guide.

The job does not print.

There are font errors.

C-4

Troubleshooting

Clearing the server

Clearing the server is an Administrator option that can be used as a last resort if a job persists in the system and prevents printing despite attempts to cancel or delete it. If all other troubleshooting methods have failed, clear the server. You can clear the server from the Control Panel (see the Conguration Guide) or by using the Server>Clear Server command in Command WorkStation or Command WorkStation LE.

Users cannot connect to the Fiery EX2101

If users cannot connect to the Fiery EX2101, or cannot nd the Fiery EX2101 from their workstations, the network administrator may need to troubleshoot their network connections, and check settings on the servers they use for printing. If settings have changed, it may be necessary to recongure the Fiery EX2101. For example, if print servers or print queues on a Novell server are renamed or deleted, or if accounts or permissions are changed, the Fiery EX2101 administrator may have to edit settings or enter new settings in IPX (Novell) Setup to reect the new conguration. If users cannot connect to the Fiery EX2101 with Fiery Downloader from a Windows client computer, you may need to recongure the utilitys connection to the server. For details, see the User Software Installation Guide. Mac OS users may be unable to connect to the Fiery EX2101 if a network administrator has assigned it to a different zone or added zones where previously there were none.

C-5

Troubleshooting

If you have congured the Fiery EX2101 and set up client computers and network servers according to guidelines in the Conguration Guide and the User Software Installation Guide, try printing a Test Page (in Command WorkStation or Command WorkStation LE, choose Print Pages from the Server menu). If you can print the Test Page but still cannot print a document from a remote computer, contact the system administrator to troubleshoot the network connection. If you cannot connect, and you cannot print the Test Page, check the copiers touch panel display.
If this happens The copier is not in Standby mode. Try this The copiers Automatic Power-Off function may have shut down the copier. Turn the copier on, and try printing a Test Page again when the copier has warmed up. Make a copy. If you can make a copy, restart the Fiery EX2101, and when you see Idle on the status line of the Fiery EX2101 display, try printing a Test Page again. If the Test Page still fails to print, contact your authorized service/ support center.

You still cannot print a Test Page.

Setup error messages

For information on Setup error messages, see the Conguration Guide.

Index
A
Acrobat 6-21 Action buttons 2-11, 3-13 Active Jobs window 2-4, 3-6 job ticket information 3-8 printing job list 2-26 activity light FieryBar 8-2 Activity monitor 2-8 All Servers view 2-8 Selected Server view 2-9 activity states, dened 2-10 Administrator password 3-5 aligning pages 6-13 aligning trays 2-29 applying templates 5-11 Archive command 3-31 archive log 2-26 Archive panel 2-6, 3-31 Autologin preference 2-27, 2-28

C
Cancel Printing command from Command WorkStation 3-19 from Fiery WebSpooler 7-5 on FieryBar 8-3 Cancel Processing command 3-19 Cancel RIP command, on FieryBar 8-3 Cancel RIPping command from Fiery WebSpooler 7-5 chapters, forcing 3-21 Clear command archived jobs C-4 Clear Server command on FieryBar 8-3 clipping icon 6-6, 6-12 clipping indicators Layout mode 6-12 Preview mode 6-12 collate and cut nishing 6-15 columns scaling 6-11 setting 6-7 command menus, see menus Command WorkStation command on FieryBar 8-2 layout styles 2-12 logging in 3-2 logging out 3-6 menus 2-14 overview 1-8 preferences 2-27 user interface, customizing 2-13 user interface, explained 2-2, 2-3 windows 2-2, 2-3 Command WorkStation LE logging in 3-2 logging out 3-6 menus 2-14

B
binders creep adjusting 6-5 compensating for automatically 6-14 effects A-8 groups 6-15 sheet thickness 6-5 binding offset 6-26 binding options 6-14 binding styles nested saddle 6-15, A-7 perfect 6-15, A-7 saddle stitch 6-15, A-7 bleeds printers marks A-5 setting 6-10

I-2

Index

overview 1-8 preferences 2-28 troubleshooting C-2 user interface, explained 2-3 windows 2-3 communicating print requirements 1-5 Conguration page 2-26 context-sensitive menus 2-22 Control Panel canceling jobs 3-19 copiers and duplex printing A-3 Create Master option 3-27 to 3-28 creep, see binders creep custom template limitations 6-24

F
Fiery Spooler differences from Fiery WebSpooler 7-21 interface 7-1 overview 1-9 Fiery WebSpooler accessing 7-2 Cancel Printing command 7-5 Cancel RIPping command 7-5 Delete Job(s) command 7-5 functions available with 7-1 Guest (view-only) privileges 7-1 Hold command 7-6 Job menu 7-5 Operator password 7-1 overview 1-9 Print and Hold command 7-6 Print command 7-6 Process Next command 7-6 raster data 7-5 Remove Raster command 7-6 Rename command 7-5 RIP and Hold command 7-6 RIPped jobs 7-4 status bars 7-3 window 7-3 Fiery WebTools home page 7-2 user access to 1-5 Fiery.1 password 8-4, 8-5 FieryBar activity light 8-2 commands 8-2 status 8-1 les, temporary 6-26 Find command 3-34 search templates 3-36 templates folder 2-28 Finishing settings 6-14 Binding 6-14 Gang Up 6-15

D
date 6-8 Dene Marks dialog box 6-8 Delete command 4-5, 7-15 Delete Job command (Fiery WebSpooler) 7-5 Delete Template icon 6-25 Direct queue 1-2, 2-31, 3-11, 3-12 Direct connection 1-2, 2-31, 3-11, 3-12, C3 DocBuilder Pro 3-32 duplex printing copiers A-3 dened A-3 print options A-3 Duplicate (page) command 4-5, 7-15 Duplicate Job command (Fiery WebSpooler) 7-5

E
editing page content 6-21 Email Log printing 2-26 Enable Animation preference 2-27 error messages during Setup C-5

I-3

Index

Fit Page command 5-9 Fixed Page mode 5-6, 6-1, 6-11, 6-13 Fold Marks 6-8, A-5 folding model creating A-2 dened A-4 Font Substitution Table 2-31 fonts Adobe Type 1 2-31 downloading C-3 managing 2-31 to 2-33 printer fonts on server 2-33 printing font list 2-26 TrueType 2-31 FreeForm Create Master option 3-27 to 3-28 creating masters 3-27 to 3-28 deleting masters 3-28 overriding master numbers 3-27, 3-29 printing variable data documents 3-27 Use Master option 3-27 FreeForm panel 2-7

location of 6-23 perfect binding 6-23 saddle-stitched binding 6-23

H
held jobs 7-9 Hide FieryBar command, on FieryBar 8-3 Hold command 3-13, 7-6 Hold queue 1-2, 3-10, 3-12

I
icons clipping 6-6 Delete Template 6-25 Print area 7-10 RIP area 7-9 Save Template 6-25 Spool area 7-8 importing jobs 3-10 imposing jobs 5-3 imposition data and temporary les 6-26 page reordering 6-18 saving 6-27 saving settings as template 6-25 settings 6-25 templates folder 2-28 Imposition Template Path preference 2-28 imposition window controls 6-3 Finishing settings 6-14 Fixed Page mode 5-6 Layout mode 5-7 Mixed Page mode 5-6 navigating 5-6 opening 5-3 Orientation menu 6-5 preview mode 5-7 printers spread 5-5 readers spread 5-5 reordering pages 6-18

G
gang printing enabling 6-15, 6-16 Repeat option 6-16 suggested uses 6-15 Unique option 6-16 Unique-Collate Cut option 6-17 Gang Up Repeat A-9 Gang Up Unique A-10 General Setup option 8-4 Go To Surface dialog box 5-11 group binders creep 6-15 dened A-7 Guest access 3-5 gutters dened A-5 dening size 6-23

I-4

Index

rows menu 6-6 Scale settings 6-11 size menu 6-4 template menu 5-11 view modes 5-7, 5-8 inches, abbreviation and keyboard shortcut 6-3 Insert blank page command 5-2 Insert Tabs 3-25 Insert Tabs Setup 3-22 Instructions eld 1-7, 3-14, 3-16

J
job canceling 3-19 dened xv editing content of 6-21 importing 3-10 imposing 5-3 imposition data 6-26 limit 7-10 monitoring 3-6 overrides 3-14, 7-7 previewing 4-1, 4-3, 4-5, 7-11, 7-14, 715 saving imposed 5-12 searching for 3-34 selecting 3-7 sorting 3-7 temporary les 2-28, 6-26 transferring to another server 3-18 job environment dened 1-1 operator-controlled 1-2 job ow communicating print requirements 1-5 diagram 1-4 monitoring 3-6 overview 1-2 status indicators 2-10

job icons Fiery WebSpooler 7-3 Print area 7-10 RIP area 7-9 Spool area 7-8 Job label date 6-8 dened 6-8, A-5 job name 6-8 sheet information 6-8 time 6-8 Job Log 2-26 displaying 7-17 exporting to a le 3-33 panel 2-7, 3-32 printing on local printer 3-33 using (from Fiery WebSpooler) 7-17 viewing printed jobs 7-4 Job menu commands 7-5 job name 6-8 Job Properties dialog box 3-28 Job status indicators 2-10 job ticket denition 1-6 job ticket information customizing 3-8 sorting by 3-7 Jobs window 2-5 job ticket information 3-8

L
layout bleeds 6-10 dened 6-6, A-4 maximum number of pages 6-6 rows in 6-7 layout mode characteristics 5-8 clipping indicators 6-12 dened 5-7 reordering pages 6-18 Zoom tool disabled 5-8

I-5

Index

Layout settings Bleeds 6-10 Columns 6-7 Printers Marks 6-7 rows 6-6 layout style, in Command WorkStation 2-12 layout view 6-18 load balancing between servers 3-18 Log Off Windows command, on FieryBar 8-3 logging in to Command WorkStation 3-2 to Command WorkStation LE 3-2 logging out from Command WorkStation 3-6 from Command WorkStation LE 3-6 Login Server 2-23 removing servers 3-6 Logon Information password 8-4, 8-5

multiple servers balancing load between 3-18 monitoring 2-12 working with 3-18

N
nested saddle 6-15, A-7 Network Setup option 8-4 newlink PrintPages 2-25 Notes elds 1-6, 1-7, 3-14, 3-16

O
offsetting pages 6-13 Operator password 3-5, 7-1 operator-controlled environment setting up 1-2 orientation, setting 6-5 Override Print Settings command 7-6 overriding print settings 3-14

M
Manage Fonts command 2-31 margins 6-24, A-5 measurement, setting units of 2-28 media type mixed media 3-21 menus Command WorkStation 2-14 Job 5-3 Orientation 6-5 Rows 6-6, 6-7 Size 6-4 Template 5-11 View 5-7, 5-8 merging les 7-15 millimeters 6-3 mixed media 3-21 Mixed Page mode 5-6, 6-1, 6-8, 6-10, 6-11, 6-13 monitoring jobs 3-6 monitoring servers 2-12

P
page aligning on sheet 6-13 Fixed Page mode 6-1, 6-11, 6-13 maximum number in layout 6-6 Mixed Page mode 6-1, 6-8, 6-10, 6-11, 6-13 numbers in layout view 6-18 reordering automatically A-8 reordering on sheet 6-18 rotating 6-22 viewing individual 5-9 page numbers 6-18 password 8-4, 8-5 passwords Administrator 3-5 for Command WorkStation access 3-5 for Command WorkStation LE access 3-5 Operator 3-5, 7-1 PCL (Printer Control Language) xiv PCL font list 2-26

I-6

Index

PCL Test Page 2-26 PDF data xiv perfect binding dened 6-15, A-7 gutters 6-23 permissions 3-5, C-4 PitStop 6-21 points 6-3 PostScript dened xiv icon 7-8 RIP xv PostScript data xiv PostScript font list 2-26 preferences, for Command WorkStation 2-27 Preview command 4-5 preview mode characteristics 5-8 clipping icon 6-12 dened 5-7 Preview windows 2-11 Delete command 4-5 editing options 4-5 previewing jobs 4-1, 4-3, 4-5, 7-11, 7-14 Print and Hold command 1-5, 3-13, 7-6 Print area 7-4, 7-10 Print command 1-5, 3-13, 7-6 print options mixed media 3-21 Print Pages command 2-25 Print queue 1-2, 3-10, 3-12 print requirements, communicating 1-5 print settings Create Master option 3-27 to 3-28 overriding 3-14 Use Master option 3-27, 3-29 Printed Jobs panel 2-6, 3-6 Printed queue 7-10 printer (job) icon 7-8 Printer Control Language (PCL) xiv

printer fonts, see fonts Printer Setup option 8-4 printers marks bleeds A-5 customizing 6-9 date 6-8 dening 6-8 disabling 6-8, 6-9 enabling 6-7 Fold Marks 6-8, A-5 gutters A-5 job label 6-8, A-5 job name 6-8 margins A-5 overview A-5 properties 6-9 sheet information 6-8 time 6-8 Trim Marks 6-8, A-5 printers spread 5-5 printing Active Jobs list 2-26 archive log 2-26 Conguration page 2-26 dened xv Email Log 2-26 error 7-10 font list 2-26 in job ow 1-3 Job Log 2-26 queues list 2-26 Test Page 2-26 printing duplex A-3 problems, see troubleshooting Process and Hold command 1-5, 3-13 Process Next command 7-6 processing dened xv in job ow 1-3 Properties command 3-14, 3-28 PS Test Page 2-26

I-7

Index

R
raster data 7-5, 7-9 icon 7-8 raster les 1-3 archiving 3-31 editing 7-14 icon 3-6 previewing 7-11 saving an edited document 7-15, 7-17 status on server 3-13 readers spread 5-5 Redo command 4-5 Remove Raster command 7-6 Remove Raster Data command 3-13 Rename command 7-5 reordering pages automatically A-8 layout mode 6-18 Restart Fiery command, on FieryBar 8-2 Resume Print command, on FieryBar 8-3 Resume Printing command 3-19 right-click menus, see context-sensitive menus RIP and Hold command 1-5, 7-6 RIP area 7-9 RIP, dened xv RIPped jobs 7-4 rotating pages 6-22 rows clipping of content area 6-6 layout setting 6-6 scaling 6-11 selecting number in layout 6-7 Rows menu 6-7 Run Diagnostics command on FieryBar 8-3

S
saddle dened 6-15, A-7 saddle stitch binding characteristics of 6-15 creep 6-5 dened A-7 groups A-7 gutters 6-23 Save As dialog box 5-12 Save Template icon 6-25 Scale settings 6-11 Alignment and Offsets 6-13 Apply To 6-11 Scale Mode 6-12 scaling selected pages 6-11 Search Template Path preference 2-28 searching for jobs 3-34 selecting jobs 3-7 Send to server command 3-18 server aligning trays 2-29 clearing C-4 load balancing 3-18 logging in from Command WorkStation 3-2 logging in from Command WorkStation LE 3-2 logging out from Command WorkStation 3-6 logging out from Command WorkStation LE 3-6 managing multiple servers 3-18 monitoring 2-12 printing information pages 2-25 RAM requirements 3-2 restarting 8-5 selecting 2-12 shutting down 8-6 working with more than one 3-18

I-8

Index

server fonts, see fonts Set Up Fiery command, on FieryBar 8-2 sheet dened 5-5, A-1 number of rows 6-6 orientation 6-5 reordering pages 6-18 size 6-4 slot 6-11 thickness 6-5 viewing by number 5-11 viewing entire 5-9 sheet information 6-8 Sheet settings 6-4 Creep Adjustment 6-5 Orientation 6-5 Size 6-4 sheet size, setting 6-4 shingling A-8 Show Animations preference 2-29 Show Import Options Dialog preference 2-29 signature A-2 simplex printing A-3 slot 6-11 sorting jobs 3-7 source le 7-14 spine A-7 Spool area 7-8 spooled jobs displayed in Fiery WebSpooler 7-4 icons 7-8 spooling dened xv in job ow 1-3 starting the server 8-4 status bars Print 7-3 RIP 7-3 Spool 7-3 status indicators, dened 2-10

status, FieryBar 8-1 step-and-repeat printing 6-16 surface dened 5-5 navigating to selected 5-7 slot 6-11 Surface menu 5-7 Suspend Print command, on FieryBar 8-3

T
tabbed pages 3-22 target le 7-14 template applying 5-11 dened 5-11 deleting 6-25 limitations 6-24 saving 6-25 saving imposition settings 6-25 selecting 5-11 Template menu 5-11 temporary les 6-26 temporary folder, for job les 2-28 Temporary path preference 2-28 Test Page 2-26 printing C-5 problem printing C-5 Thumbnail A command 7-6 Delete command 7-15 Duplicate command 7-15 editing options 7-15 page commands 7-14 page display 7-11 window 7-14 Thumbnail B 7-14 command 7-6 time 6-8 Tray Alignment command 2-29 Trim Marks 6-8, A-5

I-9

Index

troubleshooting Command WorkStation hangs C-2 Command WorkStation LE hangs C-2 general guidelines C-2 slow redraw 5-7 unexpected printing results C-3 users cannot connect to the printer C-4

U
Undo command 4-5, 7-15 undo, in editing thumbnail views 4-9, 7-16 Units preference 2-28 units, setting 2-28 Use Master option 3-27, 3-29

V
variable data printing 3-27 View menu 5-7, 5-8 view modes compared 5-8 layout 5-7 preview 5-7 view only (Guest) access 3-5

W
WebSpooler WebTool, see Fiery WebSpooler Windows NT logon 8-4, 8-5

Z
Zoom tool 5-8, 5-9