Introduction to Project Management

The Project Management Body of Knowledge (PMBOK) 2004

The Project Management Body of Knowledge http://www.PMI.org

General Management Skills

Leading

Communicating
Negotiating

Problem solving
Influencing the organization

Leading
Establish direction

Align people
Motivate and inspire

Communicating
Written and oral, listening and

speaking Internal, external Formal, informal Vertical and horizontal Customer orientation (listening to the customers needs and requirements)
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Communicating
Choice of media

Writing Style
Presentation techniques Meeting management

Negotiating
Conferencing with others to come to

terms or reach an agreement Assisted negotiation

Arbitration Mediation

Working with the customer to insure

needs (project goals) are met Insuring customer satisfaction

Negotiation during project life

Scope, cost, and schedule objectives Changes to scope, cost, and schedule

objectives Contract terms and conditions Assignments Resources

Problem Solving
Distinguish between causes and

symptoms Problems can be

Internal/external Technical/managerial Interpersonal

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Decision making
Analysis to generate viable solutions

Can be made or obtained (e.g. from the

customer) Time relevance (too early or too late may not work)

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Influencing the Organization

Ability to get things done
Understand the formal and informal

structures of all the organizations involved

The performing organization The customer Contractors Etc.

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Influencing the Organization

Understand the politics.

politics is about getting collective action from a group of people who may have different interests. .use of conflict and disorder creatively. Eccles

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Influencing the Organization

Understand the power. the potential

ability to influence behavior, to change the course of events, to overcome resistance, get people to do things they would not otherwise do. Pfeffer

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Introduction to the PMBOK

Purpose of the PMBOK- identify and

codify good practices The team decided what parts of the PMBOK practices to use

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PMBOK Defined
Identifies good practices for a project

and project manager Even though the PMBOK is ANSI Standard the details of every topic are not elaborated

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Purpose of the PMBOK

Generally

recognized practices Provides a shared vocabulary and structure for discussion The PMBOK is a foundational publication for reference, preparation for certification, standardized training

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The project management team is responsible for determining what ideas and practices are appropriate for any given project
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What is a project?
Temporary Unique Progressive elaboration

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Projects versus Operations

Projects Performed by people Constrained by limited resources Planned, executed and controlled Temporary Unique Operations Performed by people Constrained by limited resources Planned, executed and controlled Ongoing Repetitive
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What is a project?
Temporary with a beginning and

end Creates a unique product, service or result Progressive elaboration Done for a purpose Has interrelated activities
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Temporary
Definite beginning and end End is reached when the project

objectives have been achieved Market window Ad hoc team

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Unique
Something new Size does not matter
New

airliner Bring a new drug to market

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Unique
Requires progressive elaboration
Progressive

Proceeding in steps Continuing steadily in increments Elaboration Worked out with care and detail Developed thoroughly

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Elaboration
Distinguishing characteristics first broadly defined will become more explicit and detailed as the team develops a better understanding
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The Strategic Plan and Projects

Market demand for a new

product or service Organizational effecting a change in structure, staffing, or style of an organization Legal requirement
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Some Types of Projects

Developing or acquiring a new or

modified information system Constructing a Building Running a campaign for political office Implementing a new business
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Related Areas
Program:
A

group of projects managed to obtain benefits not available from managing them individually May involve Ongoing operations Program managers

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Project Management
Application of skills tools and techniques to project activities to meet project requirements
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PM
Identifying requirements

Establishing clear and achievable

objectives Balancing the competing demands for quality, scope, time and cost

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What is project management?

Application of : Knowledge Skills Tools and techniques To project activities to meet or exceed stakeholders expectations while using resources efficiently and effectively
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Managing a project includes:

Identifying the requirements

Establishing clear and achievable

objectives Balancing the competing demands for quality, scoop, time, and cost Adapting specifications, plans, and concerns of the stakeholders
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What is a stakeholder?
Project manager

Customer
Performing organization

Sponsor
Team Internal/external End user Society, citizens
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The project management team must:

Identify stakeholders Determine their needs and

expectations Manage and influence those expectations

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Meeting Stakeholders Objectives

Balancing competing demands
Scope,

time, cost, and quality Stakeholders with different needs and expectations Identified requirements (needs) and unidentified requirements (expectations)
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Meeting Stakeholders Objectives

PMI does not approve of gold

plating The Needs of all Stakeholders should be taken into account on all projects

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Meeting Stakeholders Objectives

Stakeholder management is a

proactive task The project manager must identify all stakeholders and incorporate their needs into the project

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The PMBOK Structure

Section I. The Project Management Framework Section II. The Standard for Project Management of a Project Section III The Project Management Knowledge areas and the 44 PM processes
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Section 2: Nine Project Management Knowledge Areas

Project Integration Management Project Project Time Scope Management Management

Project Cost Management

Project Quality Management Project Project Risk Communications Management Management

Project Human Resource Management Project Procurement Management

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Areas of Expertise
The PMBOK Application area knowledge (IEEE

Standards) Understanding the project environment General management knowledge and skills Interpersonal skills
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The PMBOK
Project Life Cycle

Five Project Management Process

Groups Nine Knowledge Areas 44 PM PM Management Processes

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Other Key Influences

Application area Project environment General Management Skills Interpersonal skills

Effective communication Influencing the organization Leadership Motivation Negotiation and Conflict management Problem Solving
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Project Management Context

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Programs and Program Management

Groups of projects that can be

coordinated together to obtain financial and or other gains.

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Portfolios and Portfolio Management

Projects grouped together for strategic management

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Program Management Office

Organization under which projects can be centralized and coordinated
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Thank you for your attention. If you have any questions or comments please send an e-mail to Dr. Dufner at [email protected]

or [email protected]
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