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UTSA Department of Human Resources

This document summarizes UTSA's new employee separation process. The old process had several problems, including a lack of advance notice to key departments, inconsistent account termination, and outdated forms. Under the new process launched in January 2009, separating employees access an online separation notification form to inform 15 key departments. Departments respond by email to indicate if the employee is cleared, and any outstanding issues are resolved before the employee finalizes the separation at HR. The goals of the new process are to improve property return, account security, financial obligation resolution, and stakeholder notification.

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Deepesh Khaneja
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32 views

UTSA Department of Human Resources

This document summarizes UTSA's new employee separation process. The old process had several problems, including a lack of advance notice to key departments, inconsistent account termination, and outdated forms. Under the new process launched in January 2009, separating employees access an online separation notification form to inform 15 key departments. Departments respond by email to indicate if the employee is cleared, and any outstanding issues are resolved before the employee finalizes the separation at HR. The goals of the new process are to improve property return, account security, financial obligation resolution, and stakeholder notification.

Uploaded by

Deepesh Khaneja
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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UTSA Department of Human Resources

Separating employee clears out on the last day of employment


Problems associated with the old process include:

no advance notice for key departments Not all departments aware of separation No verification of signatures on out-processing checklist Inadequate key control process No mechanism to recover outstanding fees or university property Inconsistent termination of all accounts Outdated separation forms

Separating employee required to walk a form to 5 locations to obtain signatures At least 3 more departments wanted to be added

Launched on Friday, January 30, 2009


Improve method of collecting University property, securing network accounts, and resolving any financial obligations Notify all key stakeholders (SNG) 15 depts.

Use of internet & email mass distribution


Updated forms (PDF)

Accept the resignation in writing (Template)


http://www.utsa.edu/hr/Separation/empsepprocess.cfm

Access the Separation Notification Form from the HR website

Welcome to UTSA's Separation Process! If you are responsible for ensuring that the appropriate UTSA departments (Separation Notification Group or SNG) are notified of an employee's separation from employment at UTSA, you may do so by completing the Separation Notification Form via this link:
http://www.utsa.edu/hr/Separation/SNG-NotificationForm.cfm

HR website Forms http://www.utsa.edu/hr/forms.cfm#10 SNG will respond by email (clear or not)


Using the Separation Processing Checklist indicate if cleared or N/A. If outstanding issues - notify employee

Once cleared, forward checklist & the separation form to HR Unless there are any outstanding obligations, employee goes to one place HR

Enhancements

Your feedback is important


Questions?

David Diaz
Employee Relations 458-7891 or 458-5771

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