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Building Handover Documents

This Power Point Presentation is compiled from using, experience in construction, skills in building management and knowledge gained from studying guidelines. Special thanks are due in no small part to BSRIA. Open the powerpoint in slide screen go to page 2 and click on a section and it takes you there, when finished in that section click on back to contents and it does what it says.
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Building Handover Documents

1. The User Guide 2. O&M Information 3. Computer Aided FM 4. Record Drawings 5. Statutory Examination and Insurance 6. Familiarisation And Training Sessions 7. Commissioning Information 8. Plant and System Warranties 9. Defects Period 10. Storage and Access of Information 11. Documentation to be held 12. Regulatory Reform (Fire Safety) Order 2005 should cover 13. Construction (Design and Management) Regulations 2007 (CDM)
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1. The User Guide

1.1 Emergency Procedures 1.2 The Building Health And Safety File 1.3 Catering 1.4 Facilities Management 1.5 Security 1.6 Space Planning
1.6.2 Floor Plate Usage

1.7 Directories 1.8 Out Of Hours contacts 1.9 Support Services 1.9.1 FM 1.9.2 ICT 1.9.3 HR 1.10 Guided Tour 1.10.1Photo 1.10.2 Video 1.10.3 Booklet
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1. The User Guide

1.1 Emergency Procedures

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1. The User Guide

1.2 Building Health & Safety File

1.2.1. General 1.2.2. Nature of Project 1.2.3. Principals 1.2.4. Contractors and Suppliers 1.2.5. Drawings 1.2.6. Documents 1.2.7. Construction Methods and Materials 1.2.8. Residual Risks & Fire Strategy 1.2.9. Manuals and Procedures 1.2.10. Services and Utilities
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2.1 Maintenance Strategy 2.2 Legislations covering O&Ms 2.3 The Content of O&M Manuals 2.4 Type of O&M Manual 2.5 O&M Strategy 2.6 Users of O&M Manuals 2.7 Sources of Information 2.8 The Content of O&M Manuals 2.9 Contents, structure and layout 2.10 Specification of manuals for Building Services
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2. O&M Information Contents

2. O&M Information
2.1 Maintenance Strategy
Building Plant Environment

2.2 Legislations covering O&Ms

2.2.1 Construction (Design and Management) Regulations 2007
See Below CDM

2.2.2 Control of Substances Hazardous to Health Regulations 2002 (COSHH)

Risk Assessment
of Legionellosis

IF Present Written Scheme for minimising Specification of below with Water Treatment Regime Flow Rates static and dynamic pressures thermal capacity system volumes Back to contents operating temperatures set points

2. O&M Information
Storage capacity Design turnover Cold Water Cisterns Hot Water Storage Semi Storage Plant Heat Recovery Time Hot Water Storage Semi-storage Plant Key Areas in Building Services Evaporative Condensers Cooling Towers Hot & Cold Water Services Spray Humidifiers Sprinkler Systems O&M's should be available for each water system be detailed In easily understood terms O&M procedures that Back to contents enable operators to

2. O&M Information
carry out duties safely and effectively Manuals should include equipment fitted represent the system as currently in operation include system drawings include schematics manufacturers instructions for operating system parameters Capabilities throughputs design temperatures total volume of the entire water circuit cooling tower ponds recirculation pipe work heat exchange pipe work
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2. O&M Information
should all be known and recorded Water treatment program in use dosing method dosing equipment means to confirm treatment quantity frequency chemicals records to confirm above Records results of system monitoring actions required confirmation actions carried out Details of normal parameters out of specification situations corrective actions
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2. O&M Information
changes cleaning disinfection procedures Detailed Maintenance Schedule time intervals checks Water and System Plant Checked Inspected Overhauled Cleaned Records made Method Details Hazardous substances Employees likely to be exposed to Form in which they occur
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2. O&M Information
Measures taken to adequately control exposure information provided by supplier using substance in accordance to instructions Statement substance poses little or no risk group of little or no risk Risk to health Significant Findings Comprehensive record process or activity used or produced how staff may be exposed Substances liable to be exposed form in which they occur gas
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2. O&M Information
liquid vapor powder under normal circumstances unforeseen incident accident emergency uncontrolled release extent to which - considered prevention submission identification of liable to be exposed employees groups preventative measures achieve adequate control use of protective equipment personal Back to contents respiratory

2. O&M Information
Control measures Commissioning Monitoring Testing refining validating air monitoring need atmospheric sampling measurement frequency PPE Why selected type including repertory to secure control conclusions reached on the risk employees other people
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2. O&M Information
Health Surveillance need groups persons Review When by whom frequency

2.2.3 Electricity at Work Regulations 1989

Precautions against Risk
of Injuries Fatalities

use of electricity in work activities for

Engineers Technicians
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2. O&M Information
Involved in Design Construction Operation maintenance use of electrical equipment

Satisfied by compliance or
Institution of Electrical Engineers (IEE) wiring Regulations for Electrical Installations (BS7671) Under IEE Employers have responsibility to test maintain Electrical equipment in a safe condition

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2. O&M Information
2.2.4 Environment Protection Act 1990
Places Obligation on those who controlled waste
produce carry keep treat dispose of

and must
prevent from illegally - their waste keeping treating disposing prevent waste from escaping only transfer waste to an authorized person to an authorized transporter waste is accompanied by written Back to contents description

2. O&M Information
Building Owners must
Have a procedure Handling Disposal Building Services Refrigerants waste oil chemicals fluorescent tubes Record of waste transfer
Waste handler details Waste transporter

Environmental Protection (Duty of Care) Regulations 1991

Allows a Season ticket of Transfer Weekly / Daily Collections Maximum 12 months

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2. O&M Information
2.2.5 Factories Act 1961
Largely Superseded by H&S@W Act And Workplace (H,S, Welfare) Regulations

2.2.6 Regulatory Reform (Fire Safety) Order 2005

Largely replaced 118 pieces of previous legislation Notably Fire Precautions Act 1971 Revocation of Fire Precautions(Workplace)regulations 1997 Places responsibility for fire safety on responsible person See Separate Section Below
Details of

2.2.7 Fire Safety Information

Guidance in Appendix G of Approved Documents B Volume 2 states Fire Safety means information relating to the design and Construction... and services, fittings and equipment provided in or in connection with the building, or extension which will assist the responsible person to operate and maintain the facility with reasonable fire safety
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2. O&M Information
Information to be submitted at completion or occupancy must be available to any nominated risk assessor Further Guidance from
BS 5588-12:2004 Fire Precautions in the design, construction and use of Buildings Managing Fire Safety (Annex A Fire Safety Manual)

2.2.8 Management of Health and Safety at Work Regulations 1999

Risk Assessments should include
A record of the Preventative and Protective measures in place to control risk What action, if any needs to be taken to reduce risks Proof that a suitable and sufficient assessment has been made

Demonstration by employers that Risk Assessments have been made

Record of findings record of recommendations Record of Revisions

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2. O&M Information
Review and modify Risk Assessments
Nature of work changes Change to employees Reveal Near Misses Reveal Defects in plant or equipment Regular review
Based on nature of Risk and degree of likely change

2.2.9 Offices, Shops and Railways Premises Act 1963 2.2.10 Pressure Systems and Transportable Gas Containers Regulations 1989
PSS Regs. 2000
steam at any pressure Pressurised Gasses and Fluids kept under pressure greater than 0.5bar gauge and will flash to gas if released to the atmosphere Pressurised Hot Water if above 110 deg c Compressed air above 0.5 bar gauge

Pressure Systems defined as

Pipe work systems
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2. O&M Information
Related protection devices Where pressure is +2 bar Pipe work systems which are or will be joined to the portable gas container Systems that contain one or more pressure vessels with capacity <250 bar liters Refrigerated systems with power input <25kW All Steam systems

specific requirements from

Manufacturers Designers to provide sufficient information to allow the system to be operated and maintained safely Test Certificates Certificates of Conformity From Manufacturers From Examination Bodies Maximum and minimum design Back to contents temperatures and pressures Flow and Discharge capacities capacity of pressure vessels

2. O&M Information
Written Scheme of Examination
Planned scheme for future examination Parts Pressure systems appropriate intervals Responsibility of Owner or user to define Identification of the items of plant or equipment within the system those parts to be examined nature of the examination required inspection testing Recording
on any protective device Preparatory work needed for the item to be examined safely The nature of any examination needed before the system is first used Maximum interval between examinations

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2. O&M Information
the critical parts of the system which if modified or repaired should be examined by a competent persons before the system is used Name of competent person certifying the written scheme of examination The date of the Certification

2.2.11 Provision and Use of Works Equipment Regulations 1998

Under section 2 of H&S@W

Provide & Maintain

Machinery Equipment other plant In a safe condition

to ensure Systems of work are safe Requires employers to

Ensure equipment is appropriate for its task Provide information and instruction for work equipment Back to contents ensure work equipment is adequately maintained

2. O&M Information
Information to be provided
written instructions Explaining Operation normal conditions Abnormal conditions Emergency conditions

Covers and includes building services equipment

All H& aspects arising from the use of the work equipment any limitations on these uses any foreseeable difficulties that could arise the methods to deal with them

2.2.12 Workplace Health, Safety and Welfare Regulations 1992

Suitable working environment adequate welfare facilities for all onus on employer
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2. O&M Information
suitable system of maintenance of heating systems Ventilation systems emergency lighting escalators and moving walkways sanitary appliances washing facilities drinking water systems window cleaning equipment suitable record of maintenance implemented validated

2.2.13 Disability Discrimination act 2005

gave disabled people rights
Employment education access to goods access to facilities
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2. O&M Information
access to services buying and renting property

Rights covering
unlawful for operators of transport vehicles to discriminate making it easier for DP to rent property and for tenants to make disability related adaptations Requiring public bodies to promote equality of opportunity for DP extending protection to cover people who have HIV, Cancer, Multiple Sclerosis from the moment they are diagnosed Ensuring that discrimination law covers all the activities of the public sector

requiring business
to take steps to tackle physical features that act as a barrier to those who want access

2.2.14 The Notification of Cooling Towers and Evaporation Condensers Regulations 1992
notify local authorities
where equipment is situated potential growth of Legionella Pueumophila bacterium
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2. O&M Information
2.2.15 The Control of Noise at Work Regulations 2005
Code of practice L108 states
You should record the major findings of your risk assessment and you action plan The major findings are you estimate of daily personal noise exposure and peak noise exposure your analysis of the risks and whether they are as low as reasonably practicable any other information on which you based the evaluation of risk and the decisions on actions required under the Noise Regs. The record will provide some evidence for the decisions that you made to comply with the law. A minimum adequate record will include details of - --

of
The workplace area, jobs or people included in the assessment, including a description of the work The date of the assessment done The daily personal noise exposure of the employees or groups of 4employees concerned

The information use to determine noise exposure If noise measurements have been made, relevant details of the measurements, including the person(s) responsible for carrying them out Any further information used to evaluate risk Back to contents the name of the person(s) responsible for making the risk assessment

2. O&M Information
Your action plan to control noise risk

Approved Code of Practice L108

States that an up-to-date health record for each individual whilst under health surveillance to include Identification details of the employee The employees history of exposure to noise The outcome of previous health surveillance in terms of fitness the work any restrictions The person in charge of the audiometric program should maintain records of the program including Any questionnaires completed the Audiograms themselves any assessments made of the results Visiting service records must be maintained by employer, separate from HR Records Retain all employee health records whilst employed Back to contents

2. O&M Information
2.3 The Content of O&M Manuals
The Type required or warranted by the installations and needs of the end user The operating and maintenance strategy envisaged for the installation the categories of user for whom the manual is being written The likely sources of information

2.4 Type of O&M Manual

specification
meets the needs of end user guidance on likely competence of the potential users Details of training and qualification where appropriate

Combination
Function system based structured information Arranged
Logical Hierarchical structure
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2. O&M Information
Laid down in
BS 4884 part 1 :a992 Specification for Presentation of Essential Information Part 2 : 1993 Guide to content Part3 : 1993 Guide to Presentation

Now looking more towards

Low energy Passive energy recovery

Client to ensure
Designers intent on building use

Function -based
User operation of local systems
OHPs Room lighting local environment controls

Reference
Building Controls Industry Association (BCIA) Usable Buildings Trust UBT Building Services Research Information Back to contents Association (BSRIA)

2. O&M Information
System Based Manuals
points to each building service Class A
Basic Record Drawings Manufacturers Literature Manufacturers Manuals

Class B
Record Drawings Manufacturers Operating Instructions Manufacturers Operating Manuals Test Certificates Parts List

Class C
Purpose and Planning Information Technical Documents Record Drawings Full Operating Instructions for each system Detailed Maintenance Instructions Detailed Maintenance Schedules Back to contents Parts Lists

2. O&M Information
Modification Instructions Disposal Instructions

Class D
Purpose and Planning Information Technical Documents Record Drawings Full Operating Instructions for each system Detailed Maintenance Instructions Detailed Maintenance Schedules Parts Lists Modification Instructions Disposal Instructions Commissioning Process Procedures Results Tests undertaken Warranties Plant Systems
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2. O&M Information
Class A&B
Prepared by Installer Complies with H&S@W Act 1974

Class C&D
Comprehensive Documents Capable of being used without further supporting documentation

2.5 O&M Strategy

Consideration of
Building owner Building users' legal obligations Running Building Services To help fulfill these obligations

Client to work with Design Team

establish a brief
Specific information required

Building services Designer

environmental Services Operation and Maintenance requirements Back to contents

2. O&M Information
Involve Maintenance Expertise
Identify needs

Building Plant and Services

achieve Objectives of building owner
conditions limitations Environmental conditions required Occupancy times Implication of plant failure

labour and resources for maintenance

Amount of information needed

by whom for what purpose in what detail what competence of users

How to be presented
Paper Electronic Both
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2. O&M Information
Training to be given

Maintenance Plan
How to achieve cost limitations Planned Life Risk Analysis Plant breakdown policy The availability of plant for maintenance Specialist support needed/available Client image
Floodlights etc Water features Grounds Building Cleanliness car park image

2.6 Users of O&M Manuals

Categories
Occupiers of buildings
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2. O&M Information
differing requirement Interests Abilities Expertise General overview

Managing and operating buildings

differing requirement Interests Abilities Expertise detailed design concept Operational Capacity Maintenance program

Maintainers of Buildings
differing requirement Interests Abilities Expertise technical details plant O&M requirements

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2. O&M Information
Presentation Training Availability Searchability Extracted Consider separate Manuals for the above groups
or electronically segment the system

2.7 Sources of Information

Design engineers
Set out operating philosophy of each engineering service
Purpose the method of control emergency provisions safety considerations design criteria design intent

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2. O&M Information
Equipment Manufacturers and Suppliers
Literature Produced in line with BS4940:1994 Technical Information on Construction Products and Services, Guide to Content and Arrangement
Identification Product type

Quality description Standards Guarantees Description Composition Manufacturer Size weight Performance Energy consumption Applications Uses Resources Required

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2. O&M Information
Construction preparation installation protection Safety Operation Maintenance resource Operations Maintenance Cleaning Protection Safety

Installation Contractors
provide a working system in accordance with design specification
integrating equipment into a functional scheme

information on chosen manufacturer

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2. O&M Information
details of systems
operations Performance testing commissioning results variations on design criteria

Integration of the differing types of information

Sources types Formats

2.8 The Content of O&M Manuals

BS4884 lists 9 categories of information
The purpose of the installation Installation records description of the installation How the installation is to be used How to keep the installation operational Maintenance schedules Back to contents how the installation may be changed Disposal of the installation

2. O&M Information
2.9 Contents, structure and layout
2.9.1 Contractual and legal guides
Name and Address of installation Details of the local and public authority consents details of the teams
Design Consultants Installation contractor associated sub-contractors

dates of the installation

Start Handover (PC) expiry of the defects liability period

Information on all Guarantees effecting components

systems plant expiry dates Contacts names addresses

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2. O&M Information
telephone numbers

Each item of plant and equipment the O&M should have

Test certificates Manufacturers guarantees and warranties insurance inspection reports safety and fire certificates

Hazard and safety statement

any Known feature which may produce a hazard operational characteristic which may produce a hazard any known hazards against which protection can be provided

any mandatory requirements relating to safety any other safety precautions which should be observed any other relevant warning

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2. O&M Information
2.9.2 Overall Purpose
general overview should include
Parameters and conditions within which it has been designed to operate a system Type of each utility require to operate a system intended method of control should be as brief as possible

2.9.3 Description
of each engineering system installed should include
The system type (i.e. cold water supply) System Location and what it serves What the system depends upon in order to function Design Data Basic design parameters basic assumptions made during Back to contents design Reasons for selecting particular plant

2. O&M Information
expected service life planned operational efficiency

2.9.4 Equipment schedule

Type model number serial number of all components items names of their respective manufacturers or suppliers

2.9.5 Parts identification and recommended spares

Identifying replaceable assemblies sub assemblies and components

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2. O&M Information
2.9.6 Spares policy
guide to setting up a spares facility recommended stock levels Prepared after consultation with building user
Consequences of failure risk to core business period of acceptable down time

prepared after consolation with suppliers

on above

2.9.7 Commissioning Data

Measured Data Measurement points
Test Equipment used Details of calibration certificates A statement of whether design requirements were achieved
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2. O&M Information
Certificates
Plant data model type serial number

2.9.8 Operation
Instructions for each engineering system Suppliers recommendations for spares running spares wear and tear deterioration Items held in stock by supplier for purchase for refurbishment replacement safe operation efficient operation Normal operation Emergency condition
to contents A recommended strategy forBack operation and control

2. O&M Information
an outline of the general operating mode Control Data
location effect object sequence limits of capability modes set points

Standard operating and emergency procedures and sequences for

Start up Running Shutdown Photographs Videos recording Interlocks between plant items Operating Procedures for stand-by plant Precautions necessary to overcome known hazards Back to contents

2. O&M Information
The means by which any potentially hazardous plan can be made safe Target figures for both energy consumption and energy costs forms for recording plant running hours, energy consumption and energy costs

2.9.9 Maintenance Instructions

Manufacturer's recommendations and instructions for maintenance detailed for each item of plant and equipment installed Clear distinction to be made planned tasks (preventative maintenance) work done on a corrective basis

on each
the Isolation and return to service of plant and equipment adjustments calibration and testing Dismantling and re-assembly the exchange of components and assemblies dealing with hazards that may arise during Back to contents maintenance

2. O&M Information
The nature of deterioration and checks for defects Special tools test equipment ancillary services

2.9.10 Maintenance Schedule

All preventative maintenance tasks based on manufacturers recommendations other authoritative sources
statutory mandatory

to include
inspections examinations tests adjustments calibrations lubrication periodic overhaul

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2. O&M Information
frequency to be specific (either)
time intervals running hours
completed operations

Complete maintenance cycle Source of schedule to be stated Local authority of supply authority should also be noted

2.9.11 Modification Information

Authorised Changes effecting
safety reliability operation maintenance

system or component parts permitted modifications allowed space in the manual for recording modifications system to have modifications recorded in every copy of the manuals wherever Back located to contents

2. O&M Information
2.9.12 Fault Finding
logical diagnosis correction of faults

2.9.13 Lubrication
schedule of all plant requiring lubrication

manufacturers
recommendation type method of application frequency of application product name generic reference ( BS) any special requirements storage transport
handling insertion

2.9.14 Disposal instructions

any known dangers likely to arise during disposal of specific items of the plant Back or to contents equipment

2. O&M Information
packaging insulation fluids

precautions safety measures methods of safely disposing or destroying the equipment or parts

Sources from which further information can be obtained recycling information for the specific item of plant

2.9.15 names and address of manufacturers

manufacturers Suppliers names addresses telephone fax email
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2. O&M Information
contact names websites Local Stockiest
spare parts replicable assemblies complete units

Alphabetical order

2.9.16 Index of plans and drawings

Index of all AS-Fitted drawings identified
by number by title

schedule of issuer

2.9.17 Emergency information

Contracts in the event
of fire of theft of burglary failure of Gas

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2. O&M Information
Electricity water Failures leaks ingress due to flood Failure or breakdown of plant lifts boilers pumps

Location of
fire fighting equipment hydrants rising mains

Hazards particular to the building

2.9.18 Manufactures literature

complete set Description of the product as purchased the cost and date of purchase performance- behavioral characteristic of the Back to contents equipment in use applications (suitable for use)

2. O&M Information
Operation and maintenance details labor, plant, materials and spatial recourses required Methods of operations and control Cleaning and Maintenance requirements protective measures labour safety and welfare associated with the equipment public safety considerations non provision of information should be treated as a breach of contract

2.10 Specification of manuals for Building Services

Format for Operating and maintenance manuals influenced by
type manual required the content sequence of presentation users how it is to be used

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3. Computer Aided FM
Asset Database Record of Breakdowns and Maintenance Record of H&S Information Emergency Information Standard and Emergency Operating Procedures Service Levels Contract Management Stock & Inventory Control Schematic Viewer Search Engine

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4. Record Drawings Contents

4.1 Style 4.2 M& E Record
4.2.1 Electrical Installation 4.2.1.2 Schematic

4.2.2 Mechanical Installations

4.2.2.1Layout drawings

4.2.2 Mechanical Installations

4.2.2.2Schematic Drawings

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4. Record Drawings
4.1 Style
Workable
AutoCAD or alternative

Recorded
PDF

Schematic displays

4.2 M& E Record

4.2.1 Electrical Installation
4.2.1.1 Layout drawings
Underground Cables

Location Route Depth Colour Cables Trunking Visible Cable Trunking Concealed Cable Path Origin Destination

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4. Record Drawings
Loading Conductor Metal Conductor Size Insulation type Insulation Colour Number of Cores in Cable Number of Cables in Trunking HV/LV Switchboards Primary Cable Trunking Distribution Routes Distribution Switch Gear Distribution Boards Trunking and Ladders in Switchrooms and plantrooms Single & 3 Phase wiring and Cable routes Sub Routes Electrical Equipment Isolators starters socket outlets Back to contents control equipment Other

4. Record Drawings
Sections through Ceiling voids Risers Lighting Configuration Distribution Boards Switch Locations circuit identification Emergency Lighting Luminaries Supply Circuits Lighting Conductors and air terminals Earth Electrodes and test Clamps Earth Tapes Main Earthing Terminal Cables providing specialist earth circuits Telephone (voice) and IT (data) Cable Concealed Cabling Within Building structure Buried Underground
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4. Record Drawings
Depths Point of entry to building Telephone Power IT

4.2.1.2 Schematic
Electrical System Cable Size Type Number of cores Fire Alarm Systems Emergency Lighting Security System Intruder Alarms CCTV system Public Address Systems Factory Equipment
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4. Record Drawings
4.2.2 Mechanical Installations
4.2.2.1Layout drawings
Mechanical Services Pipework Size Route Duct Size Route Plant Rooms Plant Layout Identity Rating Concealed Services in Building Structure underground Depth Point of Entry to Building Water Back to contents Gas Sewers

4. Record Drawings
Isolating and Control Valves Identification Location Regulating Method Regulating Dampers Location Identification Access Point Fire Smoke Dampers Location Identification Access Point Acoustic Silencers Locations Air plant location & Identification Distribution Grilles Diffusers Terminal units Back to contents Details of Vibration Dampers

4. Record Drawings
4.2.2.2Schematic Drawings
HVAC Locations & ID Heating Ventilating Air Conditioning Piping Flow rates Temperatures Pressures Pluming system Flow rates Temperatures Pressures Control Systems Sensors Field Controllers Outstations Control Panels
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4. Record Drawings
Equipment Cable Origin Route destination of each cable Conductor Size Number of cores Spare cores Insulations Type Rating Number of BS or codes Cable Identification Joints and draw boxes Power supply cables Fuse rating reference Sensors Location and type Factory Built Equipment Back to contents

5. Statutory Examination and Insurance

Lifting Equipment Pressure systems
Boilers Air Receivers

Transportable Gas Containers

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6. Familiarisation And Training Sessions

Classroom Tour of Building Handouts and Manuals Demonstration of System Operation Training Records

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 7.1 Building Services Certificates

7.1.1 Mechanical System
Escalator Test Certificate
HSE Guidance Note PM45

7. Commissioning Information

Escalator Reports of Thorough Examination

BS 5266 part 1

Lift Installation type test certificate for locking device, governors, buffers and doors
BS5655 part 10

Lift Makers High voltage test

BS 5655 part 10

Lift Installation test Certificate

BS 5655 part 10

Lifting Equipment reports of thorough examination

HSE Form F2530

Air Condition system test Certificates Air Conditioning System Performance test certificates

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7. Commissioning Information (Cont.)

Ventilation System Test Certificates Heating System Test Certificates Pressure System Test Certificates
HSC L122

Pressure Vessels and systems written schemes of examination

HSC L122

Pipework System Test Certificates

HVCA TR/6 & TR/20

Drainage System Test Certificates

Approved Document H

Water distribution systems, and flushing, cleaning and chemical closing certificate
BS 6700

Chlorination certificates for drinking water systems

BS 6700

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7. Commissioning Information (Cont.)

Sprinkler system test certificate
BS 5306 part2 loss Prevention Council Certificate

LPCB certificates of conformity for sprinkler installation

Loss Prevention Standard 1048-1 issue 4

Fire Hose-reel test certificate Smoke extraction System Test Certificates Escape Route Pressurisation System Test Certificates
BS 5588 Part 4

Fire Appliance Certificates

BS5306

7.1.2 Electrical System

IEE Electrical system
BS 7671

Emergency Lighting Test Certificate

BS 566 part 1
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7. Commissioning Information (Cont.)

LPCB Certificate of Conformity for fire detection and alarm systems
Loss Prevention Standard 1014

Security Alarm Test Certificate Fire Alarm Test Certificate

BS 5839 part 1

Lightning protection System Test Certificates

BS 6651

Public Address System Test Certificates

BS 6259

CCTV System Test Certificates

BS EN 50132-7

High Voltage System Test Certificates Standby Generator System Test Certificates Building Management System Test Certificates Manufacturers Test Certificates for Electrical Equipment such as Distribution Boards
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7. Commissioning Information (Cont.)

Specialist System Test Certificates for systems such as
UPS Telephones Document Handling Data Cabling

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8. Plant and System Warranties

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9. Defects Period
Reporting Method
Nature of Defect Subsequent damage to plan and systems Correspondence copy Dates of
Events Actions Correspondence

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10. Storage and Access of Information

Where Nature Assessment Second Copy Business Continuity Plan Inspection

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 Document------------------------- -

11. Documentation to be held

Pressure systems safety Regulations 2000

- Legislation and standards Pressure Vessel and system records

Pressure vessel and system written scheme of examination
Pressure systems safety Regulations 2000

Maintenance record for system which control a working environment, such as Heating and Ventilation System
Workplace (Health and Safety & Welfare) Regulations 1992

Legionella Risk assessment records

Legionnaires Disease. The control of Legionella Bacteria Approved Code of Practice and Guidance Record Contain a written scheme for the minimising of the Legionella risk and the results of the written scheme Legionnaires Disease. The control of Legionella Bacteria Approved Code of Practice and Guidance
Copy of notification to local authorities of installation or wet cooling towers and evaporative condensers

Notification of Cooling Towers and evaporative Condenser Regulations 1992

Chemical and Bacteriological test results for drinking water cisterns greater than 1000 liters' ( no stat)
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11. Documentation to be held (Cont.)

Workplace (Health and Safety & Welfare) Regulations 1992; BS6700
Chlorination Certificates for Drinking Water (not stat)

Workplace (Health and Safety & Welfare) Regulations 1992; BS6700

Source Protection policy and license to use water supplied by a borehole

National Rivers Authority Noise Assessment Records Control of Noise at Work Regulations 2005 Fire Risk Assessment Fire Safety Order 2005 A Log detailing smoke extract tests Fire Safety Order 2005 BS 5588 A Log detailing fire hose reels and the test for portable fire extinguishers Fire Safety Order 2005 BS 5306

A Log detailing escape-route pressurisation tests Fire Safety Order 2005; BS5577-4
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11. Documentation to be held (Cont.)

Fire Training Log Book
training special duties fire drills all to Fire Safety Order 2005

Asbestos awareness report

Control of Asbestos at Work Regulations 2002

A Log detailing emergency lighting test and examinations

BS 5266-1

Examination certificates and reports lifts

All to Lifting Operations Lifting Equipment Regulations 1998

lifting equipment
All to Lifting Operations Lifting Equipment Regulations 1998

pressure systems
Pressure Safety Systems 2000

pressure vessels
Pressure Safety Systems 2000

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11. Documentation to be held (Cont.)

Risk basements for plant and systems
Management of Health and Safety at Work Regulations 1999
If not covered by COSHH Regulations

Building Services operating and maintenance information including emergency procedures

Section 2and 6 of the Health and Safety at Work Act 1974 Construction (Design and Management) Regulations 2007 Building Regulations Part L.2 2006

Record drawings for building services installation

Section 2and 6 of the Health and Safety at Work Act 1974

Record of installation and earthling tests

Institute of Electrical Engineers Wiring Regulations 16th Edition 1991 BS 7671

Record of tests carried out on electrical appliances (not stat to keep)

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11. Documentation to be held (Cont.)

Electricity at Work Regulations 1989

Water authority discharge of water certificates

Water Authority and National River Authority

Inventory of refrigerants
COSHH 2002 Environmental Protection Act 1990

Record of waste disposal

Environmental Protection Act 1990

Documentation for Wayleaves and adopted roads Building Log Book Building Regulations Partl.2 2006

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12. Regulatory Reform (Fire Safety) Order 2005 should cover

Specified place to keep records Details of any significant findings from the fire risk assessment and any action taken Testing and checking of Escape routes
Finial exit locking mechanisms such as panic devices Emergency Exit devices Electromagnetic devices

Testing of
Fire Warning systems Weekly alarm tests Periodic maintenance by a competent person

Recording of False Alarms Testing and Maintenance of Emergency Lighting System

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12. Regulatory Reform (Fire Safety) Order 2005 should cover (Cont.)
Testing and Maintenance of
Fire Extinguishers Hose Reels Fire Blankets Fire Suppression systems Smoke Control Systems

Recording and Training Policy and Implementation

Planning Organising Monitoring Audit Review relevant people Fire Evacuation Drills

Fire And Rescue System to help

Fire Rescue Service Maintenance of Audit of

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12. Regulatory Reform (Fire Safety) Order 2005 should cover (Cont.)
In Multi user building
Arrangements Coordinated Emergency Plan Overall Control by you and your staff Alterations Tests Repairs Maintenance Including passive systems - fire doors

Fire Safety Systems

Responsible Persons
Qualifications Status Of those who carry out Tests inspections
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12. Regulatory Reform (Fire Safety) Order 2005 should cover (Cont.)
Results of Periodic Safety Audits Reviews Inspections Tests remedial action Circumstances Potential to cause accident Monitor subsequent remedial actions Reviews Inspections Tests remedial action

Incidents

Incidents

Record of Building Use High Risk Areas

Details of

Circumstances Potential to cause accident Monitor subsequent remedial actions

Fire Protection Fire Prevention

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13. Construction (Design and Management) Regulations 2007 (CDM)

Aim
Improve H&S of persons involved in; Construction, operation, maintenance of a structure and its services

The Client must Appoint

Competent person
To act as CDM Coordinator CDM Coord to act as H&S advisor in planning Health & safety Plan
Pre Contract Post contract

to allocate time and resource to achieve cdm regs.

Competent Principle Contractor

to act as H&S Coordinator in Construction

Provide known information on condition of premises or site

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