Scribd
Upload
2K views

Formal Email Format

This document provides guidelines for formal and informal email formats. For formal emails, use "Dear" followed by the person's name or title with a colon and no space before the colon. Names should be capitalized and the closing should be "Sincerely" followed by a comma and the sender's name on the next line. For informal emails, the greeting is less important but punctuation like commas should be followed. Punctuation and emoticons common in Korean emails may look unprofessional for foreign professors.

Uploaded by

Shamik Debnath
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
2K views

Formal Email Format

This document provides guidelines for formal and informal email formats. For formal emails, use "Dear" followed by the person's name or title with a colon and no space before the colon. Names should be capitalized and the closing should be "Sincerely" followed by a comma and the sender's name on the next line. For informal emails, the greeting is less important but punctuation like commas should be followed. Punctuation and emoticons common in Korean emails may look unprofessional for foreign professors.

Uploaded by

Shamik Debnath
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 1

Formal Email Format

Use this format for professional purposes, for writing to professors, and for applications and resumes.
Use Dear not Hi, in formal email. NO Punctuation after Dear Colon: No space between the word before and the colon: "Dear Mr. Turner:" These days punctuation is getting simplified, especially in the business world. If it is routine email and not a formal business letter on paper then no colon is also appropriate.

Dear Professor Kim Or Dear Mr. Turner

Always CAPITALIZE names.

Body of email ....................

Sincerely

Or Yours truly,

Sincerely, and other closings are followed by a comma. The name should be on the next line or skip one line. If it is a business letter on paper then you should skip four lines because your handwritten signature should be between the "Sincerely" and your name. Notice that the second word is not capitalized.

Adam Turner Director English Writing Center Hanyang University

No commas between titles and the end of an signature line if possible.

Personal (informal) Email Format


Adam, Dear Adam Dear Adam, Dear Mr. Turner, Dear Mr. Turner Or Hi, Adam. Hello Mr. Turner.
Very informal The greeting in a personal email is not that important but follow the punctuation here at least. It also depends on the relationship between the people too much to give clear rules. There is also a Korean email style that is influenced by the Internet. Overusing !!!! and ~~~ is common in emails from Korean students. Do not use Hi!!! or Bye~~ when emailing foreign Professors. It looks childish.

Period only after beginning with Hi

Comma after Hi or Hello,

Take care, Bye, See you tomorrow, Love, etc. many closings are possible. www.adamturner.net

You might also like