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Checklist For Event Planning

This document provides a sample event checklist and timeline template to help plan an event. It lists various tasks needed to plan a successful event, organized by task and including columns for assigning responsibility, due dates, and tracking status. The checklist is not comprehensive and should be customized for each specific event. Key tasks include selecting a planning committee, assessing the budget, booking a location, creating marketing materials, coordinating sponsors and speakers, and following up on logistics.

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tkurasa
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638 views

Checklist For Event Planning

This document provides a sample event checklist and timeline template to help plan an event. It lists various tasks needed to plan a successful event, organized by task and including columns for assigning responsibility, due dates, and tracking status. The checklist is not comprehensive and should be customized for each specific event. Key tasks include selecting a planning committee, assessing the budget, booking a location, creating marketing materials, coordinating sponsors and speakers, and following up on logistics.

Uploaded by

tkurasa
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Event Checklist and Timeline Template

This sample template represents the kinds of action items you might need to plan an event. It is by no means a comprehensive list of possible tasks, and you and your planning committee will want to customize a checklist thats fully suited to your event. Remove those tasks that arent applicable and create new tasks as needed! EVENT: ___________________________ GOAL: __________________________________
Task
Select planning committee and chairperson Assign subcommittee tasks Set target date for e ent Assess a ailable budget List potential e ent sponsors !ontact potential e ent sponsors E aluate possible e ent locations "ook location for e ent Set agenda !oordinate food#be erage sponsors $n ite speakers %repare V&$&%& in itations !reate marketing plan to promote e ent 'esign#(rite announcements )rite media ad isor*#pull together press kits !ontact media to re+uest co erage ,e-e aluate e ent logistics .ollo( up (ith sponsors to confirm participation !reate a(ards certificates .ollo( up on important ,SV%s still to be determined .ollo( up (ith speakers to finali/e schedule#needs .ollo( up (ith location coordinator for details on pre- and poste ent access !oordinate olunteers for da* of e ent !ontact e aluator about: e ent sur e* %repare name tags for staff# olunteers 0old da*-of-coordination meeting Send thank *ou1s 0old internal postmortem meeting

Person Responsible

Due Date

Status

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