DOCUMENT INFORMATION SHEET

Title: ICT Policy

Subject: Name the Policy Subject
Date: 6/1/2014
Author: Elijah Odhiambo
Job Title: ICT Manager
Department: ICT
Phone:+254722875224
Email: [email protected]
Version: 2.0
Status: Under Review

ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 2 of 14

Contents
DOCUMENT INFORMATION SHEET ..................................................................................... 1
DOCUMENT NOTES ...................................................................................................................... 4
1.0 POLICY OVERVIEW ............................................................................................................... 5
1.1 Policy Description ............................................................................................................ 5
1.2 Policy Type .......................................................................................................................... 5
1.2 Policy Purpose ................................................................................................................... 5
1.3 Background ......................................................................................................................... 5
2.0 POLICY SCOPE ........................................................................................................................ 6
2.1 Policy Assumptions.......................................................................................................... 6
2.2 Policy Constraints ............................................................................................................. 6
2.3 Scope Inclusions ................................................................................................................ 6
2.4 Scope Exclusions ............................................................................................................... 7
3.0 POLICY STAKEHOLDERS .................................................................................................... 8
3.1 Development Stakeholders .......................................................................................... 8
3.2 Implementation Stakeholders ..................................................................................... 8
3.3 Enforcement Stakeholders ........................................................................................... 9
3.4 End-Users ............................................................................................................................. 9
4.0 POLICY PROCEDURES ...................................................................................................... 10
4.1 Enforcement Procedures............................................................................................ 10
4.2 Operational Procedures .............................................................................................. 10
4.3 Administrative Procedures ....................................................................................... 10
4.4 Communication Procedures ..................................................................................... 11
5.0 POLICY COSTS AND BENEFITS ..................................................................................... 12
5.1 Estimated Costs .............................................................................................................. 12
ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 3 of 14

5.2 Policy Risks and Constraints..................................................................................... 12
5.2 Financial Benefits .......................................................................................................... 12
5.3 Operational Benefits..................................................................................................... 12
5.4 Organizational Benefits ............................................................................................... 12
6.0 POLICY ADMINISTRATION ............................................................................................ 13
6.1 Contact Information ..................................................................................................... 13
6.2 Feedback and Version Control ................................................................................. 13
END OF POLICY ........................................................................................................................... 14
Appendix A: Approvals ...................................................................................................... 14


ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 4 of 14

DOCUMENT NOTES
IT Policy Purpose:
The purpose of this ICT Policy is to provide a documented basis for policy
implementation, execution, approval and dissemination.
Document Control:
Use this space to record notes and information regarding ICT Policy
preparation and version control. Add rows to the table to make additional
entries.
Entry # Date Version Notes
1 Click here to
enter a date.
1.0 The first draft of the ICT Policy is
created.




ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 5 of 14

1.0 POLICY OVERVIEW
1.1 Policy Description
Provide a brief narrative to describe the subject policy. Example:
The Asset Management Policy provides guidelines and procedures to govern the
acquisition, allocation, tracking and configuration of technology hardware,
software and related equipment and materials.
1.2 Policy Type
Is this policy designed to address a need, fulfill a mandate, or solve a problem?
1.2 Policy Purpose
What is the planned purpose of the subject policy considering the following
variables?
1. Policy Goals
2. Policy Objectives
3. Expected Results
4. Anticipated Value
1.3 Background
1. Are any similar policies currently in place?
2. Have any similar policies ever been in place?
3. Have these policies been effective?
4. If not, what issues were faced?
5. How was this policy proposed and developed?
6. Why was policy proposed and developed?
7. How is this policy going to differ from previous, similar policies
currently in place or in place at one time?


ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 6 of 14

2.0 POLICY SCOPE
Use this section to describe and detail the planned scope
1
of the subject policy.
2.1 Policy Assumptions
Describe the underlying assumptions forming the planned policy scope.
1. Expected Results (What will this policy accomplish?)
2. Identified Priorities (How important is this policy?)
3. Risks vs. Rewards Analysis (Do the rewards exceed the risks?)
4. Internal Capabilities (Do we have the capabilities to implement and
enforce?)
2.2 Policy Constraints
Describe any known constraints limiting policy scope.
1. Costs
2. Complexity
3. Lack of Resources and/or Skills
4. Lack of Management Support
5. End-user Resistance
2.3 Scope Inclusions
Describe the policy scope inclusions for each of the following:
1. Operational Scope (What are the operational targets and implications?)
2. Procedural Scope (What are the procedural requirements and
implications?)
3. Organizational Scope (How will the policy be applied within the subject
organization and end-user community?)


1
Policy Scope = What does the policy cover, how is it to be used, and to whom does it apply?
ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 7 of 14

2.4 Scope Exclusions
Describe the policy scope exclusions for each of the following:
1. Operational Scope
2. Procedural Scope
3. Organizational Scope

ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 8 of 14

3.0 POLICY STAKEHOLDERS
Use this section to list the key policy stakeholders
2
and describe assigned roles
and responsibilities.
Descriptions should be provided in sufficient detail to ensure that all policy
stakeholder roles and responsibilities have been fully defined and
communicated.
3.1 Development Stakeholders
1. Who are the policy development stakeholders?
2. What are their assigned roles and responsibilities?
Table 1 Development Stakeholders
Stakeholder Name Development Responsibilities
Name Responsibility description.
Insert additional rows as required.
3.2 Implementation Stakeholders
1. Who are the implementation stakeholders?
2. What are their assigned roles and responsibilities?
Table 2 Implementation Stakeholders
Stakeholder Name Implementation Responsibilities
Name Responsibility description.
Insert additional rows as required.



2
Policy Stakeholder: Any party or organizational entity with an interest in the development, implementation,
execution and outcome of the subject policy.
ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 9 of 14

3.3 Enforcement Stakeholders
1. Who are the policy enforcement stakeholders?
2. What are their assigned roles and responsibilities?
Table 3 Enforcement Stakeholders
Stakeholder Name Enforcement Responsibilities
Name Responsibility description.
Insert additional rows as required.
3.4 End-Users
1. Who are the policy end-users?
2. What are their assigned roles and responsibilities?
Table 4 Policy End-Users
End-User Entity End-User Responsibilities
Organizational Name Responsibility description.
Insert additional rows as required.



ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 10 of 14

4.0 POLICY PROCEDURES
Use this section to list and describe the procedural steps required to enforce,
operate, administer and communicate the subject policies. These descriptions
should be sufficiently detailed to ensure that all procedures can be followed and
that end-user expectations are properly set.
The coding sequence is used to facilitate procedure identification.
4.1 Enforcement Procedures
List the planned procedures required to enforce the subject policy.
Table 5 Enforcement Procedures
Code Procedure
4.1.0 Describe the first procedure.
4.1.1 Insert rows to document additional procedures.
4.2 Operational Procedures
List the planned operational procedures required to put the policy into
practice.
Table 6 Operational Procedures
Code Procedure
4.2.0 Describe the first procedure.
4.2.1 Insert rows to document additional procedures.
4.3 Administrative Procedures
List the planned procedures required to administer the subject policy.
Table 7 Administrative Procedures
Code Procedure
4.3.0 Describe the first procedure.
4.3.1 Insert rows to document additional procedures.
ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 11 of 14

4.4 Communication Procedures
List the planned communication procedures required to distribute and
disseminate the subject policy, ensuring that all stakeholders are fully
informed.
Table 8 Communication Procedures
Code Procedure
4.4.0 Describe the first procedure.
4.4.1 Insert rows to document additional procedures.

ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 12 of 14

5.0 POLICY COSTS AND BENEFITS
Use this section to list and describe the estimated costs and anticipated benefits
associated with the development, implementation, enforcement and
communication of the subject policy.
5.1 Estimated Costs
Table 9 Cost Detail
Category Estimate
Capital Expenditures $0.00
Startup Labor Costs $0.00
Recurring Labor Costs $0.00
Overhead Costs $0.00
Other $0.00
Totals $0.00
Press f9 to update totals
5.2 Policy Risks and Constraints
What are the risks and constraints (limitations) associated with the subject
policy?
5.2 Financial Benefits
What are the expected financial savings to be realized from implementing the
subject policy?
5.3 Operational Benefits
What are the expected operational benefits to be realized from implementing
the subject policy?
5.4 Organizational Benefits
What are the expected organizational benefits to be realized from
implementing the subject policy?


ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 13 of 14

6.0 POLICY ADMINISTRATION
Use this section to list policy contact information and to describe the procedures
to be followed for policy feedback and version control.
6.1 Contact Information
Main Contact:
Name: [Enter Name]
Title: [Enter Title]
Contact Information: [Enter relevant phone, address and email
information].
Alternate Contact:
Name: [Enter Name]
Title: [Enter Title]
Contact Information: [Enter relevant phone, address and email
information].
6.2 Feedback and Version Control
1. How are policy feedback and/or change requests to be submitted?
2. How and when will this policy be reviewed?
3. What procedures will be followed to implement policy updates and
maintain version control?


ICT Policy
Name the Policy Subject
Elijah Odhiambo

Page 14 of 14

END OF POLICY
Appendix A: Approvals
Name: Who is approving this ICT Policy?
Title: What is that persons title?
Department: What is that persons department?
Contact Phone: What is that persons contact phone?
Contact Email: What is that persons contact email?
Date: Click here to enter a date.