Teletrac Drive

An App Suite For Android

Hours of Service & Driver Vehicle
Inspection Reports
User Guide
Important:
Per FMCSA rule 395.15(g)(1), this guide must be kept in the vehicle at all times.
COPYRIGHT NOTICE
This is an unpublished work protected by the United States copyright laws and is
proprietary to Teletrac, Inc. and its affiliates. Disclosure, copying, reproduction; merger,
translation, modification, enhancement, or use by anyone other than authorized
employees or licensees of Teletrac, Inc. and its affiliates without the prior written consent
of Teletrac, Inc. and its affiliates is prohibited.
This copyright notice should not be construed as evidence of publication.
DISCLAIMER
Teletrac, Inc. and its affiliates make a genuine effort to ensure the accuracy and quality
of these materials. However, Teletrac, Inc. and its affiliates make no warranty whatsoever,
express or implied, with respect to the completeness or accuracy of the contents
herein and accepts no liability of any kind, including (but not limited to) performance,
merchantability, fitness for any particular purpose, or any losses or damages of any kind
caused or alleged to be caused directly or indirectly from this document. Teletrac, Inc. and
its affiliates are not responsible for Driver entry errors or systems that are not maintained
in proper working order.
TRADEMARK NOTICES
Fleet Director is a registered trademark of Teletrac, Inc.
Android is a trademark of Google Inc.
Copyright 2014 Teletrac, Inc.
All Rights Reserved
Teletrac, Inc.
7391 Lincoln Way
Garden Grove, CA 92841
www.teletrac.com
1.800.TELETRAC
Contents
About the Guide ............................................................................................................................ 1
Introduction to Teletrac Drive .................................................................................................. 2
Safety Information ....................................................................................................................... 3
Requirements ................................................................................................................................. 3
Bluetooth Connection ................................................................................................................. 3
Device Lock/Unlock Feature ..................................................................................................... 3
HOS ..................................................................................................................................................... 4
Fault Indicator Light.................................................................................................................. 4
HOS App ....................................................................................................................................... 5
Driver Login ................................................................................................................................. 6
Logging In from an Insufcient Rest/Of-Duty Period ................................................... 7
34-Hour Reset ............................................................................................................................. 9
Driver Messages at Login ......................................................................................................10
Changing Driver Status ..........................................................................................................11
Updating Driver Info ..............................................................................................................11
Updating Vehicle Info .............................................................................................................12
Reviewing an HOS Grid ..........................................................................................................12
Adding Notes to Events in Log Data and Log Grid .......................................................13
Electronically Signing HOS Logs .........................................................................................14
Driver Logout ............................................................................................................................15
Automated Features ..................................................................................................................16
Automated Duty Status Changes .......................................................................................16
Multiple Driver Login ..............................................................................................................17
Contents
HOS Edits ........................................................................................................................................18
Editing the Most Recent Log Entry ....................................................................................18
Downloading Updated Driver Logs ...................................................................................19
Downloading Driver Logs from Log Data ........................................................................20
Maintenance .................................................................................................................................21
Maintenance Login .................................................................................................................21
Operating a Vehicle During Personal Conveyance .........................................................22
Unauthorized Drivers ................................................................................................................23
Property-Carrying Driver 16-Hour Exception BIG DAY 395.1(o) ............................24
Law Enforcement Access to HOS and Driver Information ...........................................25
Accessing Driver Information ..............................................................................................25
Accessing Current and Previous Day Log Grid(s) ..........................................................25
Accessing Current and Previous Day Log Info and Location Detail .........................26
HOS Regulation Summary .......................................................................................................27
Driver Vehicle Inspection Reports
DVIR App ....................................................................................................................................28
DVIR Workfow Lifecycle of a DVIR ..................................................................................29
Launching the DVIR Application and Logging In ...........................................................30
Creating Post-Trip Inspections ............................................................................................31
Mechanic Update ....................................................................................................................32
Pre-Trip Inspection ..................................................................................................................33
Troubleshooting ..........................................................................................................................34
(Continued)
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2 Hours of Service and DVIR User Guide 1
About the Guide
This HOS and DVIR user guide shows drivers how to operate the Hours of Service
(HOS) and Driver Vehicle Inspection Reports (DVIR) Applications on Teletrac
Android-based tablets.
According to the Federal Motor Carrier Safety Administration (FMCSA) regulation part
395.15(g)(1)(2), drivers who use automatic on-board recording devices (AOBRD) must
keep an information packet in their commercial motor vehicle at all times. The packet
should include the following items:
An instruction sheet describing in detail how data may be stored and
retrieved from an AOBRD;
A supply of blank driver records of duty status graph grids sufficient to record
a drivers duty status and other related information for the duration of the
current trip.
Teletrac, Inc. certifies that its Hours of Service App satisfies all requirements of the
Department Of Transportation (DOT), Federal Highway Administration (FHWA),
49 CFR Part 395.15, Drivers Record Of Duty Status; AOBRDs; Final Rule and Notice of
Termination of Exceptions dated Friday, 30, September 1988, when maintained in
proper working order and when operated as instructed in the manual for this system.
Introduction to Teletrac Drive
Teletrac Drive is a comprehensive application suite for Android that offers users a
variety of advanced in-vehicle apps, including federally-compliant Hours of Service
and Driver Vehicle Inspection Reports. Teletrac Android-based tablets are fully
equipped with the built-in Drive suite and Bluetooth capable, allowing drivers to
stay guided and connected via a wireless, easy-to-use platform.
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4 Hours of Service and DVIR User Guide 3 HOS
Safety Information
For safety information, including guidelines on how to operate a portable in-vehicle
device, see the Teletrac Drive Navigation and Messaging User Guide.
Requirements
The following components are required for HOS:
The Prism unit (black box) programmed for HOS
A Prism antenna
Access to the HOS App
A Fault Indicator Light (FIL) installed and visible to a driver at the controls
OPTIONAL ITEMS:
A vehicle with a properly working 1708 or 1939 J-Bus connection. Without the J-Bus
option, all necessary HOS driver times and miles are still calculated but no odometer
or vehicle performance metrics reports are possible.
Bluetooth Connection
For instructions on how to connect your tablet to the unit via Bluetooth, see the
Teletrac Drive Navigation and Messaging User Guide.
Device Lock/Unlock Feature
Note: This feature applies when HOS is configured to the vehicle.
Teletrac tablets easily pair with the Prism unit. This connection allows access to the
vehicles diagnostics which helps determine when (and if ) the vehicle is moving or
stationary at a given time. The Prism units safety lock/unlock feature uses diagnostics
to prevent drivers from using their devices while driving:
Locked Mode The tablet automatically locks when the vehicle moves faster
than 5 MPH; the driver can access only the navigation and settings functions. This
does not prevent the device from receiving incoming messages. Drivers, however,
cannot retrieve messages or use messaging functions until the vehicle comes to a
complete stop.
Unlocked Mode Thirty (30) seconds after the vehicle is stationary, the device
automatically unlocks. Drivers can then access all tablet and app functions. The main
screen opens and immediately displays time and driver status.
HOS
As described in FMCSA regulation 395.8(a)(2), it
is the responsibility of every driver who operates
a commercial motor vehicle to accurately record
their daily duty status. The manual and automatic
recording of driver activity by the HOS App via a
portable tablet meets the requirements of 395.15
FMCSA HOS regulations.
Failure to perform the instructions in this user guide
could result in inaccurate HOS driver activity capture
and recording. Teletracs HOS solution includes a Fault Indicator Light, as mandated
by FMCSA HOS regulations. The FIL is mounted on the vehicles console and blue
when lit, easily visible to drivers when seated at the vehicle controls. This light alerts
drivers when the HOS solution is malfunctioning and paper logs are necessary.
Fault Indicator Light
If the blue FIL on the vehicles console is lit, the automatic on-board recording device
is not working properly. The driver must follow FMCSA rule 395.15(f ) and recreate
the current and past seven (7) days of HOS duty status logs on paper. The past seven
days may include faxed copies of electronic logs; however, any paper copies of
electronic logs must be physically signed and certified by the driver in order to be
legally correct.
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6 Hours of Service and DVIR User Guide 5 HOS
HOS App
The HOS App allows drivers to electronically track their hours of service time during
all four HOS statuses: DRIVING (D), ON DUTY (ON), OFF DUTY (OFF), and SLEEPER
BERTH (SB). The app incorporates an Automated Duty Status (ADS) system to help
drivers keep accurate duty records.
The HOS App complies with the following Hours of Service driver rules:
FMCSA Passenger Carrying HOS Driver regulations
FMCSA Property Carrying HOS Driver regulations (non-fuel tanker)
California State Property Carrying HOS Driver regulations (non-fuel tanker)
Texas State HOS Property Carrying HOS Driver regulations
Texas State HOS Oil Operations HOS Driver regulations
Alaska Property Carrying HOS Driver regulations
Driver Login
Easily log in to the HOS Application from your in-vehicle device.
Note: Each Driver Login ID and Personal Identification Number (PIN) must be set in Fleet
Director prior to driver login. Each driver should keep their PIN confidential to avoid
unauthorized access to personal HOS records.
Login
To log in, first turn on the vehicles ignition at least a minute before your attempt; the
Fault Indicator Light illuminates for a few seconds.
1. Touch Apps . The Apps menu opens.
2. Touch HOS . The HOS App opens to Driver List.
3. Touch Driver Login .
4. Touch the Driver ID field. Use the keyboard to enter information.
5. Touch Next on the keypad or touch the PIN field.
6. Enter your PIN.
7. Touch the message box to close the keyboard.
8. Touch to submit your information and log in.
At this point, the unit checks the system for any updated or changed driver
records. During this check, the following message appears:
DRIVER LOGIN ACCEPTED
The app continues to download log information and verify the login ID entered.
This may take a few seconds.
(Continued on next page)
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8 Hours of Service and DVIR User Guide 7 HOS
Note: When the vehicles driver Information cannot be verified due to coverage area
issues, the following message appears:
POOR COVERAGE AREA PLEASE VERIFY LOGS
Drivers may not be able to log in if the unit is out of coverage and if logging in for the
first time.
Logging In from an Insufficient Rest/Off-Duty Period
When a driver needs a rest/off-duty period to reset the daily or cycle (7- or 8-day)
duty times, they see the following message:
DRIVER XXXX IS 18 MINS FROM DAILY RESET STAY OFF-DUTY?
This message appears when a driver is within 60 minutes from the time qualifying a
reset period, but less than the full amount required. For example: If a driver must take
a 10-hour break and tries to log in after 9 hours and 42 minutes, they will receive the
DAILY RESET STAY OFF DUTY warning.
or
DRIVER XXXX IS 40 MINS FROM CYCLE RESET STAY OFF-DUTY?
If a driver must take a 34-hour Off-Duty period to reset their drive cycle time and
attempts to log in after 33 hours and 20 minutes (and meets the two consecutive
1 a.m. 5 a.m. periods), they will receive the CYCLE RESET STAY OFF-DUTY warning.
To remain Off Duty, touch YES for either message.
or
Touch NO and wait for the following message:
MAKE STATUS EDITS BEFORE LOGIN?
(This could take a minute.)
Touch NO if no log changes are needed.
or
10. Touch YES to edit your current log entry, or if you are going directly into
Sleeper Berth from Off Duty status.*
Note: If no response is given within one minute, the system automatically places you
in On Duty (ND) status and the following message appears: Driver CHANGED TO
On Duty (ND).
*To edit your current log entry after selecting YES:
1. From the Status Edit screen, touch a New Status field to change your
current status to one of the following:
Driving
On Duty
Off Duty
Sleeper Berth
2. Touch the Time fields (hours, minutes, and seconds) to set a new time.
Note: Use the keypad to enter information.
3. Touch the Date fields (month, day, and year) to set a new date.
4. Touch Done on the keypad or touch the message box to close the keypad.
5. Touch to confirm change(s) and submit edits. A confirmation message
similar to the following appears:
DRIVER XXXX CHANGED TO ON-DUTY (ND) ON XX/XX/XX AT XX:XX
6. Touch three times to return to the Driver List.
(Continued from previous page) (Continued from previous page)
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The 34-Hour Reset
When a driver qualifies for a 34-hour reset (FMCSA rule 395.3(b)), the following
message appears at login:
DRIVER XXXX WANT TO TAKE THIS REST ON
MM/DD/YY AT HH:SS AS FULL CYCLE RESET?
Touch YES to select the qualified rest
Touch NO to decline the qualified rest
Note: The reset allows a driver to restart the work cycle (60 or 70) hours limit, as
measured from the start of the 34-hour break. The rest break must include two periods
from 1 a.m. to 5 a.m. (home terminal time) and may only be used once per week
(168 hours)measured from the beginning of the previous restart period.
If you have unsigned logs, the system asks you to review and submit each days
unsigned logs:
DO YOU WISH TO SIGN AND SUBMIT LOGS?
At this point, drivers can select one of the following options:
Touch YES to review and submit:
The HOS GRID screen appears showing the earliest unsigned day log.
Touch Sign Log . The Signature screen opens.
Touch the Note field to add a note, if necessary.
Touch the PIN field.
Enter your PIN.
Touch . A Pin Accepted Log Signed pop-up opens.
Touch OK.
The next unsigned grid opens. Repeat steps as necessary.
When done, touch twice to return to the Driver List.
or
Touch NO to continue to log in without signing logs.
Note: The Grid screen shows the following message at the top center of each log:
SIGNED when the signature is complete for the log displayed
EDITED when a supervisor edit was performed and downloaded to the unit and
app requiring the driver to sign the log again
BLANK when the displayed day is unsigned
Driver Messages at Login
Unauthorized Driver
An unauthorized driver is someone who drives a vehicle without first logging in.
The HOS App quickly responds to unauthorized driving by displaying a series of
messages on the devices screen. (See Unauthorized Driver on page 23.)
Driver Does Not Exist
When a driver attempts to log in to the app prior to their information being added
to Fleet Director, a Driver Does Not Existmessage appears.
Multiple Driver Login
The last driver to log in to the HOS App is known as the active driver.The active
driver is automatically changed to Driving once the vehicle begins to move. An
active driver (in order of priority by status) can be in any one of the following
statuses: DRIVING, ON-DUTY, SLEEPER BERTH or OFF-DUTY. A newly-logged in
driver who is in On Duty status takes priority over existing drivers in On Duty
status. (See Multiple Driver Login on page 17.)
Maximum Driver Login
The HOS App allows up to five (5) drivers to log in and remain logged in at any one
time. Any driver who logs in after the fifth login is not recognized by the app.
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Changing Driver Status
Manually change your current driver status in the HOS App.
Note: To change a status, drivers must be logged in to HOS. Adverse Driving is not an
HOS status. This option extends Driving time by two (2) hours (FMCSA rule 395.1 (b).
Drivers cannot change their status while the vehicle is in motion.
1. From the Driver List, touch your Driver ID.
2. Touch Change Status .
3. Touch a new status to change your current status:
On Duty
Off Duty
Sleeper Berth
Driving
Adverse Driving
A Confirm Status Change screen appears. Touch to confirm, or touch to cancel.
Updating Driver Info
Driver Info can be easily found within the Log Summary page and can only be
edited by an administrator via Fleet Director. Information includes:
Driver ID
Name
Address
City
State
License Number
License Expiration
Last Physical Exam Date
To view driver info:
1. From the Driver List, touch your Driver ID.
2. Touch View Logs . The Log Summary opens.
3. Touch Driver Info .
4. When done, touch twice to return to the Driver List screen.
Updating Vehicle Info
The Vehicle ID,Carrier and Main Address fields are automatically populated by
Fleet Director and cannot be edited by a driver. However, the Trailer ID, Manifest,
Shipper and Commodity information can be edited.
1. From the Driver List, touch Vehicle Info .
2. Touch each field listed to enter information: Trailer1 ID, Trailer2 ID,
Manifest/Com, Shipper, Commodity. The keyboard opens.
3. Use the keyboard to enter information.
4. Touch the message box close the keyboard.
5. Touch to save and submit information.
Note: To edit or delete an entry, repeat step 2 through 5. Use
x
to delete or
make changes.
Reviewing an HOS Grid
Quickly navigate to an HOS grid for review.
Note: To access a grid, drivers must be logged in to HOS.
1. From the Driver List, touch your Driver ID.
2. Touch View Logs .
3. Touch Log Grid .
4. Touch or to scroll through the events. Stop at the selected grid.
5. Touch Status Detail to display details for that specific grid entry.
6. Touch to return to the Grid screen.
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Adding Notes to Events in Log Data and Log Grid
Once an HOS event is recorded in HOS, drivers cannot delete or change data.
However, drivers can add notes to specific events when in the Log Data and
Log Grid at any time before the log is electronically signed and submitted.
Log Data
1. From the Driver List, touch your Driver ID.
2. Touch View Logs . The Log Summary screen opens.
3. Touch Log Data . The Log Data screen opens.
4. Touch or to scroll through the events. Stop at the selected
event to highlight.
5. Touch Status Detail . The Status Detail screen opens.
6. Touch . The Add Note screen opens to a message box and keyboard.
7. Use the keyboard to enter your note.
8. Touch outside of the message box to close the keypad.
9. Touch to save the note.
10. Touch three times to return to the Driver List.
Log Grid
1. From the Driver List, touch your Driver ID.
2. Touch View Logs . The Log Summary opens.
3. Touch Log Grid . The Grid screen opens.
4. Touch or to scroll through the events. Stop at the selected grid.
5. Touch Status Detail . The Status Detail screen opens.
6. Touch . The Add Note screen opens to a message box and keyboard.
7. Use the keyboard to enter your note.
8. Touch outside the message box to close the keypad.
9. Touch to save the note.
8. Touch three times to return to the Driver List.
Electronically Signing HOS Logs
According to FMCSA HOS regulations, drivers are required to verify that all event log
entries are accurate prior to submission to their employer. A submission certifies that
all entries are true and correct. Drivers can sign only the most current log, as well as
the last seven (7) previous day logs.
Note: To access, sign and submit logs, drivers must be logged in to HOS and in Off Duty
status. See Changing Driver Status on page 11, if necessary.
1. From the Driver List, touch your Driver ID.
2. Touch View Logs .
3. Touch Log Grid . The Grid screen opens to the current days log.
4. Touch or to scroll and select a specific days log to sign.
5. Review the information on the log.
6. Touch Sign Log . The Signature screen opens.
7. Touch the Note field to add a note, if necessary.
8. Touch the PIN field.
9. Enter your PIN.
10. Touch the message box to close the keypad.
11. Touch . A Pin Accepted Log Signed pop-up opens.
12. Touch OK.
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Driver Logout
At the end of a work day, drivers must log out of the HOS App to ensure a successful
record of all hours of service data.
1. From the Driver List, touch your Driver ID.
2. Touch Driver Logout .
The following message appears:
DO YOU WISH TO SIGN AND SUBMIT LOGS?
3. Touch YES to sign your logs.
The oldest unsigned grid opens first. Review and certify that each logs information is
true and correct. See Electronically Signing HOS Logs, steps 5 through 12, on page 14
to sign your logs.
Note: The driver must log out of HOS for the recorded data to remain secure.
Automated Features
The Automated Duty Status feature in the HOS Apps helps drivers avoid constantly
switching between the Driving and On Duty statuses during their shift. This also
applies to Long Haul drivers who pull over for food or fuel but forget to change from
Driving to On Duty status. Automatic Duty Status changes occur based on a
vehicles movement and between Driving and On Duty statuses only.
HOS responds based on the following:
A single driver is the active driverwhen logged in, unless a second driver logs in
When two or more drivers log in, the driver with the most recent activity
becomes the active driver until that driver changes to Off-Duty or logs out
The app does not automatically change a drivers status to Sleeper Berth or
Off-Duty; this must be done manually by a driver
The app does not log out a driver unless a driver logs in to more than one
vehicle at the same time.
Automated Duty Status Changes
Once a driver is logged in and they do not change their status, the following
automation occurs:
When the vehicle maintains a speed of 5 MPH or greater, the drivers On
Duty status is changed to Driving and the following message appears
on the screen:
CHANGED DRIVER XXXX TO DRIVING
Note: XXXX is where the Driver ID is displayed.
When the vehicle is stationary for more than 5 minutes, the drivers Driving
status is changed to On Duty (ND) and the following message appears on
the screen:
CHANGED DRIVER XXXX TO ON DUTY (ND)
You have five minutes to touch one of the following options on the screen:
CNCL (cancel), OK, or EDIT
CNCL keeps the status in Driving. If OK is selected, the status is changed to
On Duty and a message similar to the following appears:
CHANGED DRIVER TO ON DUTY (ND) ON 04/01/14 AT 16:20
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Multiple Drivers Login
When multiple drivers log in to the HOS App, they must follow the same guidelines as
a single driver. With more than one driver logged in, the app operates as follows:
If one driver is in Driving status and the vehicle begins to move, the app
allocates the Driving time to the driver in Driving status
If all drivers are in the same status and the vehicle begins to move, the last
driver who changed status is changed to Driving.
The system uses the following status hierarchy to determine a drivers status:
Note: Drivers who logged out are placed and remain in Off Duty status until they log
back in to the HOS App on their portable device.
Driver A Status Driver B Status Change to Driving Status
DRIVING
ON-DUTY, OFF-DUTY
or SLEEPER BERTH
Status is unchanged
for Driver A
ON-DUTY ON-DUTY Last driver is changed
SLEEPER BERTH SLEEPER BERTH Last driver is changed
OFF-DUTY OFF-DUTY Last driver is changed
ON-DUTY SLEEPER BERTH Driver A is changed
ON-DUTY OFF-DUTY Driver A is changed
SLEEPER BERTH OFF-DUTY Driver A is changed
HOS Edits
This section shows drivers how to edit their most recent log entry via the HOS App.
Editing the Most Recent Log Entry
To edit your last log entry:
1. From the Driver List, touch View Logs .
2. Touch Log Data . The Log Data screen opens.
3. Touch or to scroll to the last log entry listed. (Tip: Search by the most
recent date.)
4. Touch Status Edit . The Status Edit screen opens.
5. Touch a New Status field to change your last status to one of the following:
Driving
On Duty
Off Duty
Sleeper Berth
6. Touch the Time fields (hours, minutes, and seconds) to set a new time.
(Note: Use the keypad to enter information.)
7. Touch the Date fields (month, day, and year) to set a new date.
8. Touch Done on the keypad or touch the message box to close the keypad.
9. Touch to confirm change(s) and submit edits. A confirmation message similar
to the following appears:
DRIVER XXXX CHANGED TO ON-DUTY (ND) ON XX/XX/XX AT XX:XX
10. Touch three times to return to the Driver List.
Note: Drivers cannot do either of the following:
Change their status to an earlier date/time than the Last Status time stamp on
the Status Edit screen
Change their status to a later date/time than the current time
The following message appears if either action is attempted by a driver:
WRONG DATE TIME
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Downloading Updated Driver Logs
Once log changes are made by supervisors, drivers can manually download specific
updated logs to their tablets. Drivers can also download logs from the
Log Data screen at any time.
Note: To download updated logs, drivers must be logged in to HOS.
1. From the Driver List, touch your Driver ID.
2. Touch View Logs .
3. Touch Log Grid .
4. Touch or to scroll and select a specific day to download.
5. Touch Reload Log .
The following message appears:
REQUEST HOS LOGS FOR MM/DD/YY?
6. Touch YES to continue, or touch NO to cancel
If YES is selected, the following message appears:
REQUEST LOGS FROM SYSTEM STANDBY
Wait a few seconds. Another messages appears:
Driver Logs Updated
7. Touch OK to return to the Driver List.
Downloading Driver Logs from Log Data
1. From the Driver List, touch your Driver ID.
2. Touch View Logs .
3. Touch Log Data . The Log Data screen opens.
4. Touch Reload Log .
The following message appears:
REQUEST ALL 8 DAYS HOS LOGS?
5. Touch YES to download all your logs, or touch Cancel to cancel your
reload request.
If YES is selected, the following message appears:
REQUEST LOGS FROM SYSTEM STANDBY
Wait a few seconds. Another messages appears:
Driver Logs Updated
6. Touch OK to return to the Driver List.
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Maintenance
This feature was designed to help maintenance and/or other yard personnel avoid
creating a period of Driving time that may be incorrectly assigned if the vehicle is
moved. Anyone driving the vehicle for maintenance only must log in to the app with
a Maintenance Login ID to disable HOS.
Maintenance Login
Note: A Maintenance Login ID must be eight (8) digits and begin with 999. The PIN
may be up to seven digits. Example of a Maintenance Login ID and PIN:
ID: 99912345
PIN: 1234567
To log in for maintenance:
1. From the right side menu, touch Apps . The Apps menu opens.
2. Touch HOS . The HOS App opens to Driver List.
3. Touch Driver Login . Enter the Maintenance Login ID.
4. Once a Maintenance Login ID is entered, the following message appears:
HOS SYSTEM IS DISABLED BY MECHANIC
ENABLE HOS SYSTEM?
5. The message remains on the screen until it is cleared by touching YES.
The HOS App is re-enabled.
Operating a Vehicle During
Personal Conveyance
Note: Drivers must have an existing (and active) Login ID and PIN to log in to the HOS App
for Personal Conveyance.
This feature allows drivers to use company vehicles for personal business while
logged out of HOS. During this time, HOS tracking is suspended. If a driver is not
logged out or if in Off Duty status, the following messages appear:
DRIVER LOGIN DENIED and
Driver XXXX is still Logged in as Non OFF DUTY Status.
The following rules apply when using Personal Conveyance:
Drivers must each have an existing (and active) login ID for Personal Conveyance or
the following message appears when they attempt a login:
97001234 IS NOT A VALID ID FOR DRIVERS PERSONAL USE
A Conveyance Login ID must be eight (8) digits in length and begin with
the number 97.
The Conveyance Login ID and PIN is the drivers Login ID, including zeros
(0) to meet the Conveyance Login IDs eight (8) digit requirement. Example:
Original = ID: 1234 and PIN: 1234
Personal Conveyance = ID: 97001234 and PIN: 1234
To login during Personal Conveyance:
1. From the Driver List, touch Driver Login .
2. Touch the Driver ID field and enter your Conveyance Login ID. Complete the
same for the PIN field to enter the PIN.
3. Touch the message box to close the keyboard.
4. Touch to submit. The following message appears:
HOS SYSTEM IS DISABLED BY XXXXS
Personal Use ENABLE HOS SYSTEM?
The message will remain on the Tablets display until it is cleared by touching YES.
The HOS App is re-enabled.
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Property-Carrying Driver 16-Hour
Exemption Big Day 395.1(o)
This feature supports property-carrying driver 16-hour exemptions, also known as
Big Day.
According to DOT and FMCSA regulations, part 395.1, section (o) Property-carrying
driver, A property-carrying driver is exempt from the requirements of 395.3(a)(2) if:
(o) (1) The driver has returned to the drivers normal work reporting location and the
carrier released the driver from duty at that location for the previous five duty
tours the driver has worked;
(o) (2) The driver has returned to the normal work reporting location and the carrier
releases the driver from duty within 16 hours after coming on duty following
10 consecutive hours off duty; and
(o) (3) The driver has not taken this exemption within the previous 6 consecutive
days, except when the driver has begun a new 7- or 8-consecutive day period
with the beginning of any off-duty period of 34 or more consecutive hours as
allowed by 395.3(c).
When the unit displays Hours of Service On-Duty shift warnings and the driver is
eligible for the property-carrying driver exemption, the screen shows a message
similar to the following:
ON DUTY HR. VIOLATION IN 30 MINS! BIG DAY AVAILABLE
This message is shown prior to a BIG DAY trigger and displays if the driver qualifies
for a 16-hour exemption.
When the property-carrying driver exemption is triggered, the following message
appears on the screen:
BIG DAY EXCEPTION TRIGGERED
The 16-hour exception is triggered automatically if the driver is eligible. No option
keys are displayed and no response is necessary.
Unauthorized Drivers
This HOS App feature was designed to help companies identify and track
unauthorized vehicle use when no Hours of Service login has been detected.
When a driver does not log in, and the vehicle maintains a speed of 5 MPH or
greater, the following message appears on the screen:
STOP VEHICLE AND LOG IN DRIVER
Followed by a message similar to the following:
VEHICLE DRIVEN FOR 0 HRS 10 MIN & 2.6 MILES AT 11:00?
WHERE YOU DRIVING ON 4/29/14 AT 11:00?
The driver can select one of the following:
Touch YES. The Driver Login screen opens. The driver should then log in.
(See Driver Login on page 6.) All unauthorized drive time and mileage is
associated with the newly-logged driver and their status is changed to Driving.
Touch NO, or do not respond. If the vehicle is still in motion 15 minutes after the
initial warning, the following message appears on the screen and information is
sent to your supervisor:
LOGGING DRIVE TIME FOR
UNKNOWN DRIVER DURATION: 00HR 01MINS & 0.7 MI
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Law Enforcement Access
to HOS Information
Note: When at the weigh station or in contact with law enforcement, have officers follow
instructions to verify your HOS log status. To verify information, drivers must be logged in
to HOS.
This section shows officers how to access driver and vehicle information, including
current and previous day log and location details.
Accessing Driver Information
1. Touch the appropriate name on the Driver List.Use or to scroll and search,
if necessary.
2. To verify carrier information, touch Vehicle Info .
3. When done, touch to go back to Driver List.
4. To view driver information, touch View Logs .
5. Touch Driver Info .
6. Touch twice to return to the Driver List.
Accessing Current and Previous Day Log Grid(s)
1. Touch the appropriate name on the Driver List. Use or to scroll and search,
if necessary.
2. Touch View Logs . The Log Summary opens.
3. Touch Log Grid . The drivers log grid for the current day opens.
4. Touch or to view the previous and next days events.
5. To view status details, touch Status Detail . The Status Detail screen opens
with the drivers current status information.
6. Touch three times to return to the Driver List.
Accessing Current and Previous Day Log Information and Location Detail
1. Touch the appropriate name listed on the Driver List. Use or to scroll and
search, if necessary.
2. Touch View Logs . The Log Summary opens.
3. Touch Log Data . A log of the drivers status changes, including a time stamp
and location for each occurrence, opens.
4. Touch or to scroll and highlight the selected information, or touch to select.
5. Touch Status Detail . The Status Detailscreen opens with current driver
information. Information includes:
Driver ID
Status
Start Time
Duration (time in status)
Location ID (status change location)
Vehicle ID
Manifest/Commodity
Trailer 1 #
Trailer 2 #
Edit
Supervisor
Original Time (status time before edit)
Original Status (status before edit)
6. Touch three times to return to the Driver List.
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HOS Regulations Summary Driver Vehicle Inspection Reports
As described in FMCSA regulation 396.11 and 396.13, Driver Vehicle Inspection
Reports (or DVIR) are federally-mandated logs that detail vehicle operation and safety
issues noted during vehicle inspections. Each driver must complete and submit these
reports for their vehicle on a daily basis.
DVIR App
The Teletrac Drive DVIR App allows drivers to easily log vehicle inspections and
submit them in paperless form via a portable Android-based tablet.
For the most current Hours-Of-Service FMCSA Regulations, refer to
www.fmcsa.dot.gov/regulations.
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DVIR Workflow Lifecycle of a DVIR Report
The DVIR App can be used to submit post-trip inspections, including a mechanics
updates and driver pre-trip inspections. The following workflow describes the
lifecycle of an inspection report:
Driver completes post-trip vehicle inspection at the end of their work day.
Driver electronically signs and submits inspection form.
Driver updates status and electronically signs and submits inspection form.
Drivers
Pre-Trip
Inspection
Drivers
Post-Trip
Inspection
Mechanics
Update
& Repair
Remarks
(if required)
Driver reviews inspection report led by the previous driver. Mechanics remarks
and road-related statements are visible for review.
Mechanic electronically signs and submits inspection form.
Mechanic is referred to vehicle requiring repair and adds their remarks/
vehicle status update to the vehicle inspection form, accordingly.
Fleet manager/maintenance manager runs report to flag
any vehicles requiring maintenance.
Vehicle condition satisfactory.
No safety-aecting defects.
Vehicle condition unsatisfactory.
Repair required.
Vehicle condition satisfactory.
I have corrected defects.
Launching the DVIR App and Logging In
Drivers or mechanics who want to view, create or update a driver vehicle inspection
report must first log in to the app. All submissions to the DVIR must be electronically
signed by the driver or mechanic to maintain a chain of custody for the vehicle.
To launch and log in to DVIR:
1. From the right side menu, touch Apps . The Apps menu opens.
2. Touch DVIR . The DVIR User Login Screen opens to username
and password fields.
3. Touch each field and use the keyboard to enter information.
4. Touch the correct icon to log in:
Driver Login
Mechanic Login
The Inspection Report List opens.
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Mechanic Update
The mechanic is required to update the drivers post-trip vehicle inspection report
when maintenance/repair is carried out on a vehicle. The mechanic can access the
last submitted post-trip inspection via the tablets app, add remarks, as well as
update the vehicles condition.
1. Touch Apps . The App menu opens.
2. Touch DVIR . The DVIR User Login Screen opens to username
and password fields.
3. Touch each field and use the keyboard to enter information.
4. Touch Mechanic Login . The Inspection Report List opens.
5. Touch the most recent inspection listed. The Report screen opens.
6. Review the drivers post-trip vehicle condition and remarks and make
repairs as necessary.
7. Touch Add Mechanics Remarks , if necessary.
8. Touch continue to move to the Confirmation screen.
9. Review details.
10. Touch the vehicle condition that applies. Select one of the following options:
Vehicle condition satisfactory. No safety-affecting defects.
Vehicle condition unsatisfactory. Repair required.
Vehicle condition satisfactory. I have corrected the defects.
11. To submit, touch I certify the above is true and correct.
Creating Post-Trip Inspections
At the end of every drivers day or equipment change, a post-trip inspection for the
vehicle must be completed. A driver must create and submit an inspection report
for each vehicle driven on any given day.
1. Touch Apps . The Apps menu opens.
2. Touch DVIR . The DVIR User Login Screen opens to username
and password fields.
3. Touch each field and use the keyboard to enter information.
4. Touch Driver Login . The Inspection Report List opens.
5. Touch Create New Report . The Post-Trip Inspection: Check Defective Items
screen opens.
6. Swipe left or right to view all items listed on the checklist.
7. Inspect the vehicle/tractor and trailer(s). Touch the boxes to note the defect(s).
8. Touch the Trailer 1, Trailer 2 tabs to access the trailer checklist, if applicable.
Touch to add a trailer name to each tab. The keyboard opens.
9. Touch Done on the keyboard when complete.
10. Touch Remarks to add notes, if necessary.
11. Touch Submit to move to the Confirmation screen.
12. Review details.
13. Touch the vehicle condition that applies. Select one of the following options:
Vehicle condition satisfactory. No safety-affecting defects.
Vehicle condition unsatisfactory. Repair required.
Vehicle condition satisfactory. I have corrected the defects.
14. To submit, touch I certify the above is true and correct.
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Troubleshooting
HOS
Issue: The tablet shows a message stating that the driver does not exist in the
database.
Solution: The driver needs to call their dispatcher or supervisor to create or update a
Driver Login ID within Fleet Director.
Issue: The tablet is making an alert sound.
Solution: Check to see if there is a message waiting. Touch the envelope icon
on the right side menu. (For more on Messaging, see the View a Message
section in the Teletrac Drive Navigation and Messaging User Guide.)
Issue: The Fault Indicator Light is flashing.
Solution: This may occur due to poor cell coverage. Make sure the vehicle is parked in
an open area and maintains good coverage. Also, verify all driver logs for
accuracy. Complete and keep paper logs in case the light does not turn off.
Issue: My supervisor made an edit to one or all of my HOS logs, but I do not see it
on my grid.
Solution: When a supervisor edit is made on one or several HOS driver logs, the
driver must either download the updated log(s) or log out and log back
in to the app to automatically download the newly-updated logs. (See
Downloading Updated Driver Logs on page 19.)
Issue: I cant electronically sign the current days log.
Solution: If you are in On Duty,Driving or Sleeper Berth status and are attempting
to sign and submit the current days log, you must change your HOS status
to Off Duty prior to signing.
Pre-Trip Inspection
Before driving a vehicle, drivers are required to review the last submitted DVIR and
confirm that the vehicle is in a satisfactory condition.
1. Touch Apps . The App menu opens.
2. Touch DVIR . The DVIR User Login Screen opens to
username and password fields.
3. Touch each field and use the keyboard to enter information.
4. Touch Driver Login . The Inspection Report List opens.
5. Touch the most recent inspection listed.
6. Review the mechanics and drivers remarks.
7. Touch Add Pre-Trip Remarks , if necessary.
8. Touch Continue to move to the Confirmation screen.
9. Review details.
10. Touch the vehicle condition that applies. Select one of the following options:
Vehicle condition satisfactory. No safety-affecting defects.
Vehicle condition unsatisfactory. Repair required.
Vehicle condition satisfactory. I have corrected the defects.
11. To submit, touch I certify the above is true and correct.
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Help Desk
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