Mechanic

Maintenance
When a vehicle is in for maintenance/repair and needs to
be moved by a mechanic, HOS can be temporarily disabled.
The mechanic must log in by using a special ID and PIN
received fromthe shop manager.
Mechanic Login
1. Fromthe Driver List, touch Driver Login .
2. Enter your special ID in the Driver ID field.
3. Touch . Once a login ID is entered, the following
message appears when the vehicle is
in motion:
HOS SYSTEMIS DISABLEDBY MECHANIC
ENABLE HOS SYSTEM?
The message remains on the screen until you complete
step 4.
4. Once you complete your maintenance, touch YES.
(Note: Drivers should not use this feature to log their hours of
service. Drivers must log in via the HOS App anytime they are
inside the vehicle.)
Unauthorized Driver
When a driver does not log in, and the vehicle maintains a
speed of 5 MPH or greater, the following message appears:
STOP VEHICLE ANDLOGINDRIVER
Followed by a message similar to this example:
Vehicle driven for 0 hrs 10 mins &3.1 miles at 11:00?
Were you driving on 5/14/2012 at 11:00?
Touch YES. The Driver Login screen opens.
(Note: Refer to the Driver Login &Out section to log in.)
If NO is selected, a message similar to the following appears:
LOGGING DRIVE TIME FOR
UNKNOWN DRIVER DURATION: 00 hr 01 mins &0.7 mi.
Law Enforcement
When at the weigh station or in contact with lawenforcement, have officers followinstructions to verify your HOS log status.
Verifying Driver Information
(Note: For officers to verify information, drivers must be logged
in to HOS.)
1. To verify driver information, touch the appropriate name
on the Driver List. Use or to scroll and search,
if necessary.
2. To verify carrier information, touch Vehicle Info .
3. When done, touch to go back to the Driver List.
4. To viewdriver information, touch ViewLogs .
Next, touch Driver Info .
5. When done, touch twice to return to the Driver List.
Accessing Current and Previous Day
Log Grid(s)
1. To access log grid(s), touch the appropriate name listed
on the Driver List. Use or to scroll and search,
if necessary.
2. Touch ViewLogs . The Log Summary opens.
3. Touch LogGrid . The drivers log grid for the current
day opens.
4. Touch or to viewthe previous and next
days events.
5. To viewstatus details, touch Status Detail .
The Status Detail screen opens with the drivers current
status information.
6. Touch three times to return to the Driver List.
Accessing Current and Previous Day
Log Information and Location Detail
1. Touch the appropriate name listed on the Driver List.
Use or to scroll and search, if necessary.
2. Touch ViewLogs .
3. Touch LogData . Alog of the drivers status
changes, including a time stamp and location for
each occurrence, opens.
4. Touch or to scroll and highlight the
selected information, or touch to select.
5. Touch Status Detail . The Status Detail screen opens
with current driver information.
6. Touch three times to return to the Driver List.
Teletrac Drive
An App Suite For Android
Hours of Service and
Driver Vehicle Inspection Reports
Quick Reference
Duty Status Changes
Changing Current Status
(Note: To change a status, drivers must be logged in to HOS.
Adverse Drivingis not anHOS status. This optionextends
Driving time by two(2) hours.)
1. Fromthe Driver List, touch your Driver ID.
2. Touch Change Status .
3. Touch a newstatus to change your current status:
OnDuty
Off Duty
Sleeper Berth
Driving
Adverse Driving
AConfirmStatus Change screen opens.
4. Touch to confirm, or touch to cancel.
Extending Driving Time
(Adverse Driving Conditions)
1. Fromthe Driver List, touch your Driver ID.
2. Touch Change Status .
3. Touch Adverse Driving .
4. Touch an Adverse Condition:
Weather
Traffic
Road
Other
Once a condition is selected, the Driver List opens.
If Other is selected, enter your Adverse Condition.
Touch Cancel or OK.
(Note: To edit a previous entry, repeat step 2.)
Automated Changes for Driving and
On Duty Statuses
(Note: The systemdoes not automatically change the drivers
status to Sleeper Berth or Off Duty. This must be changed
manually by the driver.)
When the vehicle maintains a speed of 5 MPHor greater,
the drivers On Duty status is changed to Driving and the
following message appears:
CHANGEDDriver XXXXTODriving
When the vehicle is stationary for more than 5 minutes, the
drivers Driving status is changed to On Duty (ND) and
the following message appears:
CHANGEDDriver XXXXTOOnDuty (ND)
You have one minute to touch one of the following:
CNCL (cancel), OKor EDIT.
CNCL keeps the status in Driving. If OK is selected,
the status is changed to On Duty and the following
message appears.
CHANGEDDriver TOOnDuty (ND) ON05/01/12 AT 16:20
Driver Violation Alerts
The systemwarns of pending Driving and On Duty
violations 60, 30, 15, and 5 minutes before the actual
violation. Once a violation occurs, a notification message
appears on the screen. All violation alerts are transmitted to
a supervisor.
(Note: These violations only appear and are transmitted when
in Driving status.)
Create, Change or Edit Trailer#, Manifest#,
Shipper# and Commodity#
1. Fromthe Driver List, touch Vehicle Info .
2. Touch each field listed to enter information: Trailer1 ID,
Trailer 2 ID, Manifest/Com, Shipper, Commodity.
3. The keyboard appears. Use the keypad to enter
the information.
4. Touch the message box to close the keyboard.
5. Touch to submit the information.
(Note: To edit or delete an entry, repeat step 2 through 5.
Use to delete or make changes.)
Per FMCSA rule 395.15(g)(1), this Quick Reference
must be kept in the vehicle at all times.
IMPORTANT:
Call 1-800-ITS-HELP (1-800-487-4357)
for questions about the product.
DN: 1560-0605 00
04/2014
Hours Of Service (HOS)
General Note
According to the Federal Motor Carrier Safety Administration
(FMCSA) rule 395.15(g)(1), this reference must be kept in the
vehicle at all times:
Provides steps on how to use Teletrac Drive, an
app suite for Android, including HOS;
Provides steps on how to navigate, retrieve, and review
each drivers HOS log in the HOS App;
Provides steps on how to access vehicle information
and reports for when maintenance/repair is necessary.
Viewing and Sending Messages
To viewnewmessages:
1. Touch . TheInbox opens.
New messages are listed in bold.
2. Touch a message to select or use or to scroll
and select. TheView Message screen opens.
3. Touch to save, or touch to delete.
To send a Canned message:
1. Touch . TheMessaging Inbox opens.
2. Touch Canned Messages .
3. Touch a message to select or use or to scroll
and select.
4. Touch to confirm your selection. A Message sent.
confirmation appears.
To send a Form-Fill message:
1. Touch . TheMessaging Inbox opens.
2. Touch FormMessages .
3. Touch a message to select or use or to scroll
and select. TheEdit Message screen opens.
4. Touch the blank field to enter information.
5. Touch the message box when done.
6. Touch to confirm your entry.
A Message sent. confirmation appears.
(Note: To send a Free-Text message, use the FREE TEXT option
listed in FormMessages. See To send a Form-Fill message:
and followthe steps.)
Driver HOS Grid
Reviewing an HOS Grid
(Note: To access a grid, drivers must be logged in to HOS.)
1. Fromthe Driver List, touch your Driver ID.
2. Touch ViewLogs .
3. Touch Log Grid .
4. Touch or to scroll through the events. Stop at the
selected grid.
5. Touch Status Detail to display details for that
specific grid entry.
6. Touch to return to the Grid screen.
Adding a Note to a Grid Entry
1. Fromthe Grid screen, touch Status Detail .
2. Touch .
3. Use the keypad to add a note to the log entry.
4. Touch the outside of the message box to close
the keypad.
5. Touch to save the note.
6. Touch once to return to the Grid, or touch three
times to return to the Driver List.
Electronically Signing HOS Logs
When you attempt to log in or out before all of your past
logs are electronically signed, the systemasks if you want
to sign your logs. If you select YES, the oldest unsigned
grid opens first. You must reviewand certify that each
logs information is true and correct. When at the Grid
screen, followsteps 4 through 11 to complete the electronic
signature process.
1. Fromthe Driver List, touch your Driver ID.
2. Touch ViewLogs .
3. Touch Log Grid .
4. Touch or to scroll and select a specific days log
to sign.
5. Reviewthe information on the log.
6. Touch Sign Log . Touch the Note field to add a
note, if necessary.
7. Touch the PIN field.
8. Enter your PIN.
9. Touch the message box to close the keypad.
10. Touch . APin Accepted Log Signed pop-up opens.
11. Touch OK.
(Note: Once a log is signed, the word Signed is displayed at
the top of the log grid.)
Driver Vehicle Inspection Reports (DVIR)
Launching DVIR &Logging In
Drivers or mechanics who want to view, create or update
a driver vehicle inspection report must first log in to the app.
All submissions to the DVIR must be electronically signed by
the driver or mechanic to maintain a chain of custody for
the vehicle.
1. Touch Apps . The Apps menu opens.
2. Touch DVIR . Enter a username and password.
Next, touch the correct icon to log in:
Driver Login
Mechanic Login
The Inspection Report List opens.
Creating Post-Trip Inspections
At the end of every drivers day or equipment change,
a post-trip inspection for the vehicle must be completed.
A driver must create and submit an inspection for each
vehicle driven on any given day.
1. Touch Apps . The Apps menu opens.
2. Touch DVIR . Enter a username and password.
Next, touch Driver Login. The Inspection
Report List opens.
3. Touch Create NewReport . The Post-Trip Inspection:
Check Defective Items screen opens.
Swipe left or right to viewall the items listed.
4. Inspect the vehicle/tractor and trailer(s). Touch the boxes to
note the defect(s).
5. Touch the Trailer 1, Trailer 2 tabs to access the trailer
checklists. Touch to add the trailer name to the tab.
6. Touch Remarks to add notes, if necessary.
7. Touch Submit to move to the Confirmation screen.
8. Reviewdetails. Next, touch the correct vehicle condition.
9. To submit, touch I certify the above is true
and correct.
Mechanic Update
The mechanic is required to update the drivers post-trip
vehicle inspection report when maintenance/repair is
carried out on a vehicle. The mechanic can access the last
submitted post-trip inspection via the tablets app, add
remarks, as well as update the vehicles condition.
1. Touch Apps . The Apps menu opens.
2. Touch DVIR . Enter a username and password.
Next, touch Mechanic Login. The Inspection
Report List opens.
4. Touch the most recent inspection listed. Reviewthe
drivers post-trip vehicle condition and remarks and
make repairs as necessary.
5. Touch Add Mechanics Remarks , if necessary.
6. Touch Continue to move to the Confirmation
screen.
7. Reviewdetails. Next, touch the correct vehicle
condition.
8. To submit, touch I certify the above is true
and correct.
Pre-Trip Inspections
Before driving a vehicle, drivers are required to reviewthe
last submitted DVIR and confirmthat the vehicle is in a
satisfactory condition.
1. Touch Apps . The Apps menu opens.
2. Touch DVIR . Enter a username and password.
Next, touch Driver Login. The Inspection
Report List opens.
3. Touch the most recent inspection listed. Reviewthe
drivers and mechanics remarks.
4. Touch Add Pre-Trip Remarks , if necessary.
5. Touch Continue to move to the Confirmation
screen.
6. Reviewdetails. Next, touch the correct vehicle
condition.
7. To submit, touch I certify the above is true
and correct.
A detailed viewof the electronic inspection checklist.
Logging In
To log in, first turn on the vehicles ignition at least a minute
before your attempt. Shortly after the ignition starts, the Fault
Indicator Light (FIL) illuminates for two seconds.
1. Touch Apps . The Apps menu opens.
2. Touch HOS . The HOS App opens to Driver List.
3. Touch Driver Login .
4. Touch the Driver IDfield. Use the QWERTY keyboard to
enter information.
5. Touch Next on the keypad or touch the PIN field.
6. Enter your PIN(Personal IDNumber).
7. Touch the message box to close the keypad.
8. Touch to submit your information and log in.
LoggingInfromanInsufficient Rest/Off-Duty Period
When a driver needs a rest/off-duty period to reset the
daily or cycle (7- or 8-day) duty times, they see the
following message:
Driver XXXXIS 18 MINs FROMDAILYRESET
STAYOFF-DUTY?
This message appears whenadriver is within60 minutes from
the time qualifyingareset period, but less thanthe full amount
required. For example: If adriver must take a10-hour break and
tries tologinafter 9 hours and42 minutes, they will receive the
DAILYRESET STAYOFF DUTYwarning.
or
Driver XXXXIS 40MINs FROMCYCLE RESET
STAYOFF-DUTY?
If adriver must take a34-hour Off-Duty periodtoreset their
drive cycle time andattempts tologinafter 33 hours and20
minutes (andmeets the twoconsecutive 1 a.m. 5 a.m. periods),
they will receive the CYCLE RESET STAYOFF-DUTYwarning.
To remain Off Duty, touch YES for either message.
or
9. Touch NO and wait for the following message:
MAKE STATUS EDITS BEFORE LOGIN?
(This could take a minute.)
Driver Login & Out
10. Touch NO if no log changes needed
or
Touch YES to edit your last log entry or if you are going
directly into Sleeper Berth fromOff Duty status.
If you select YES, the driver is changed to On Duty
(ND). Touch OK to accept.
(Note: If no response is given within one minute, the system
automatically places you in On Duty (ND) status and the
following message appears: Driver CHANGEDTO
On Duty (ND).)
11. If you have unsigned logs, the systemasks you to review
and submit each days unsigned logs.
Touch YES to reviewand submit or touch NO to
continue to log in without signing logs.
For more onstatus/last logedits, see the Teletrac Drive Hours of
Service andDriver Vehicle InspectionReports User Guide.
Logging Out
1. Fromthe Driver List, touch your Driver ID.
2. Touch . The following message appears:
DOYOUWISHTOSIGNANDSUBMIT YOUR LOGS?
If YES, see step 11, above. If NO, continue to
step 3, below.
3. Fromthe Driver Logout screen, touch .
About the Fault Indicator Light
If the blue FIL on the vehicles console is lit, the automatic
on-board recording device (AOBRD) is not working properly.
The driver must followFMCSArule 395.15(f) and recreate
the current and past seven (7) days of HOS duty status logs
on paper. The past seven days may include faxed copies of
electronic logs; however, any paper copies of electronic logs
must be manually signed and certified by the driver to be
legally correct.
The Fault Indicator Light is located at the center of the
sticker, on the vehicles console:
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For more on messaging, including navigation, see the
Teletrac Drive Navigation and Messaging User Guide.
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