1) DOCUMENT (TYPE) CATOGIRY

IT SPECIFY A CLASSIFICATION FOR DIFFERENT TYPE OF

DOCUMENTS THAT WE CAN PROCESS IN THE SALES
AND DISTRIBUTION SYSTEM

THE DOCUMENT CATOGIRY DETERMINES HOW THE
SYSTEM STORS AND KEEP TRACK OF THE DOCUMENT
DATA

EX A INQUIRY
B QUATATION
C ORDER
IT SPECIFY A CLASSIFICATION FOR
DIFFERENT TYPE OF DOCUMENTS THAT
WE CAN PROCESS IN THE SALES AND
DISTRIBUTION SYSTEM
THE DOCUMENT CATOGIRY
DETERMINES HOW THE SYSTEM STORS
AND KEEP TRACK OF THE DOCUMENT
DATA
EX A INQUIRY
B QUATATION
C ORDER
2) SALES DOCUMENT BLOCK
IT SPECIFY WETHER THE SALES DOCUMENT TYPE IS
BLOCKED FOR PROCESSING
IF WE BLOCK A SALES DOCUMENT TYPE (OR) THE
USERS CANT CRATE NEW SALES DOCUMENT OF
THAT DOCUMENT TAPE (OR)
BUT THOSE SALES DOCUMENT THAT HAVE BEEN
ALRADY CRATED BEFORE SETTING THE BLOCK CAN
BE CHANGED OR DISPLAYED

IT SPECIFY WETHER THE SALES DOCUMENT
TYPE IS BLOCKED FOR PROCESSING
IF WE BLOCK A SALES DOCUMENT TYPE (OR)
THE USERS CANT CRATE NEW SALES
DOCUMENT OF THAT DOCUMENT TAPE (OR)
BUT THOSE SALES DOCUMENT THAT HAVE
BEEN ALRADY CRATED BEFORE SETTING
THE BLOCK CAN BE CHANGED OR
DISPLAYED

3) NUMBER RANGE INTERNAL
ASSINMENT :
4) NUMBER RANGE EXTRNAL
ASSINMENT :

IT SPECIFY THE NUMBER RANGES
THAT EITHER THE SYSTEM(IF IT IS
INTERNAL) OR THE USER(IF IT IS
EXTERNAL) USER FOR GIVING
NUMBERS FOR THIS SALES
DOCUMENT WHILE SAVING THEM

SPRO
SALES AND
DISTRIBUTION
SALES
SALES DOCUMENT
SALES DOCUMENT
HEADER

DEFINE
NUMBER
RANGE
FOR
SALES
DOCUMEN
T
5) ITEAM NUMBER INCREMENT

IT SPECIFY THE VALUE BY WHICH THE
ITEM NUMBERS. IN THE SALES
DOCUMENT INCRESES.WHEN THE
SYSTEM AUTOMATICALLY
GENERATES ITEAM NUMBER

SUB ITEM INCREMENT
IT SPECIFY THE VALUE BY WHICH THE SUB ITEM
NUMBER IT INCREMENTED IN THE SALES
DOCUMENT
NOTE
IF WE DONT SPECIFIED ANY VALUE FOR THIS
FIELD, SUB ITEM NUMBER WILL BE INCREMENTED
BY VALUE BY WHICH THE MAIN ITEM NUMBER IS
INCREMENTED

7) REFRENCE MANDATORY :

IT SPECIFY WETHER A REFRENCE DOCUMENT IS
MANDATORY FOR CRATING THE SALES DOCUMENT

IF SO ,IT ALSO SPECIFYS THE DOCUMENT TYPE
THAT SHOULD BE USED AS REFRENCE
ITEAM DIVISION : CHECK THIS FIELD (TICK)

IF WE CHECK THIS FIELD THE DIVISION AT ITEM
LEVEL IN THE SALES DOCUMENT WILL BE DEFINED
FROM THE CORRESPONDING MATERIAL MASTER
RECORD

OTHER WISE THE DIVISION ENTER HEADER LEVEL
WILL BE COPIED AS THSE (SAVE) TO ALL THE ITEM
IN THE DOCUMENT
CHECK DIVISION
IT SPECIFY THE WEATHER AND HOW THE SYSTEM
REACTS IF THE DIVISION AT ITEM LEVEL IN THE
SALES DOCUMENT DIFFERS FROM THE DIVISION
HEADER LEVEL

10) PROBABILITY
DISPLAY MODE
CHECK CREDIT LIMIT :
WETHER THE SYSTEM CARRYS OUT THE CREDIT
CHECK DURING THE SALES DOCUMENT
PROCESSING

NOTE
ITS NOT REQUIRE TO CARRY OUT THE CREDIT
LIMIT CHECK FOR CERTAIN DOCUMENT TYPES
LIKK IN,QT RE AND CS WHETHER AS IT ALWAYS
RECOMMENDED TO CHECK FOR THE CREDIT
LIMOT FOR OR
READ INFO RECORD

IN THE SALES DOCUMENT IF WE ENTERED THE
CUSTOMER MATERIAL NUMBER,THE SYSTEM
AUTOMATICALLY DETERMINES ORIGINAL MATERIAL
NUMBER
FOR THIS WE HAVE TO CHECK THIS FIELD IN THE
DEFINATION OF CORRESPONDING SALES
DOCUMENT TYPE
CHECK PURCHASE ORDER NUMBER
IT SPECIFYS THE WEATHER AND HOW THE
SYSTEM REACTS IF MULTIPLE SALES DOCUMENT
HAVE THE SAME PURCHASE ORDER NUMBER

NOTE
IF MULTIPLE SALES DOCUMENT HAVE THE SAME
PURCHASE ORDER WITH THE HELP OF THIS FIELD
WE CAN GET EITHER WARNING MESSAGE

WE HAVE TO TAKE HELP OF USER EXIT IN ABAB TO
SEE ALL THE AVILABLE USER EXITS GO TO
SPRO
SALES AND DISTRIBUTION
SYSTEM MODIFICATION
USER EXITS
SCREEN SEQUENCE GROUP
IT SPECIFY S WHICH SCREEN WE SEE DURING
THE SALES DOCUMENT PROCESSING
TRANSACTION GROUP

IT SPECIFYS A GROUPING THAT ALLOW YOU TO
CONTROL CERTAIN CHARACTORSTICS OF A
TRANSACTION ACCORDING TO SALES DOCUMENT
TYPE

THE TRANSACTION GROUP CONTROLS TO TYPES OF
SALES DOCUMENT THAT WE CAN PROCESS WITH
CERTAIN SYSTEM TRANSACTION CODES

EX
1 INQUIRY
2 QUATATION

DOCUMENT PRICING PROCEDURE
THE FIELD ENABLES THE SYSTEM TO
AUTOMATICALLY DETERMINE A CORRESPONDING
PRICING PROCEDURE DEPENDING ON THE SALES
DOCUMENT TYPE DURING THE CORRESPONDING
SALES DOCUMENT PROCESSING

NOTE
ENTER A

DISPLAY RANE
IT DISPLAYS WEATHER THE SYSTEM DISPLAY ALL THE ITEM OR ONLY
MAIN ITEMS IN THE SALES DOCUMENT
Quotation message
Set an indicator hear, if we want to receive a message
informing that open quotation exits while creating the
sales document
Depending on the indicator ,we select the system
searches for open quotation in the sales document either
at header level for the customer (or) at item level for the
material
Ex
Quotation 1,2 SAME QUATATION NUMBER
REFRENCE TO THE OLD QUATATION SMALL CHANGE
FOR NEW QUATATION
NOTE
IT ALWAYS RECOMMENDED TO USE THIS FIELD OR
ORDER TYPE USE IT FOR IN AND DEPENDING ON THE
REQUIREMENT WE CAN USE IT FOR QT QUATATION
OUT LINE AGREEMENT MESSAGE
SAME AS ABOVE BUT USED FOR OPEN AGREMENT
DOCUMENT TYPE OR IS USED

MESSAGE MASTER CONTRACT
SAME AS ABOVE BUT USED FOR OPEN CONTRACT
INCOMPLETION MESSAGE
IF WE CHECK THIS FIELD WE CANT SAVE THIS
SALES DOCUMENT IF IT IS COMPLETE
NOTE DE-CHECK THIS FIELD
SHIPPING
DELIVERY TYPE
IT SPECIFYS CORRESPONDING DELIVERY TYPEOF
THE SALES DOCUMENT TYPE
EX : LF DELIVERY WITH REFRENCE TO SALES
ORDER
NOTE
NO SHIPPING DATA HAS TO BE SPECIFIED FOR
CERTAIN SALES DOCUMENT TYPE IN,QT
DELIVERY BLOCK
IT SPECIFYS WEATHER THE SALES DOCUMENT
TYPE IS BLOCKED FOR DELIVERY PROCESSING
SHIPPING CONDITION
IF WE SPECIFYS SHIPPING CONDITIONS FOR THIS
FIELD IN THE DEFINATION OF SALES DOCUMENT
TYPE ,DURING THE SALES DOCUMENT
PROCESSING THE VALUE FOR SHIPPING
CONDITION ,WILL BE DETERMINED FROM THIS
FIELD ONLY BUT NOT FROM THE CUSTOMER
MASTER RECORD
BILLING
DELIVERY RELATED BILLING TYPES :
ORDER RELATED BILLING TYPES :
IT SPECIFYS THE CORRESPONDING BILLING TYPES
OF THIS SALES DOCUMENT
EX
F1 ORDER RELATED INVOICE
F2 DELIVERY RELATED INVOICE
NOTE
NO BILLING DATA HAS TO BE SPECIFIED FOR
CERTAIN SALES DOCUMENT TYPE LIKE IN AND QT
INTER COMPLETE BILLING TYPE NEXT

PROPOSE DELIVERY DATE
IF WE CHECK THIS FIELD THE SYSTEM
AUTOMATICALLY PROPOSES THE CURRENT DATA
AS REQUSTED DELIVERY DATA IN THIS SALES
DOCUMENT

LEAD TIME IN DAYS
IT SPECIFYS THE NUMBER OF DAYS IN TO
FEATURE THAT SYSTEM USES TO PROPOSE THE
REQUIRED DELIVERY DATE IN THE SALES
DOCUMENT
PROPOSE PO DATE
IF WE CHECK THIS FIELD THE SYSTEM
AUTOMATICALLY PROPOSES THE CURRENT DATA
AS PO (PURCHASE ORDER) DATE IN THE SALES
DOCUMENT

PROPOSE FOR PRICING DATE
IT SPECIFYS THE DATE THAT THE SYSTEM USES TO
PROPOSE PRICING DATE IN THE SALES DOCUMENT
PROPOSES VALID FROM DATE
IT SPECIFYS THE DEFAULT THAT SYSTEM
AUTOMATICALLY PROPOSES AS VALID FROM
DATE WHILE CREATING DOCUMENTS LIKE
QUATATION (QT)

Created by padded venkata surya
# 3-3-90/1 flat no 16
nacharam
Hyderabad
CELL : 9949998657
MAIL : [email protected]
venkat_surya1@ yahoo.com