Gamma Epsilon Chapter

Standing Rules


Phi State Organization, Kansas


The Delta Kappa Gamma
Society International




Revised October 2, 2014

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Table of Contents

I. Chapter Name p. 2
II. Purposes p. 2
III. Membership p. 2
IV. Finances p. 3
V. Organization p. 5
VI. Officers and Related Personnel p. 5
VII. Meetings p. 6
VIII. Executive Board p. 7
IX. Committees p. 7
X. Conventions and Workshops p. 9
XI. Dissolution p.10
XII. Parliamentary Authority p.11
XIII. Amendments p.11














Adopted October 2, 2014



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Gamma Epsilon Chapter Rules
Phi State Organization, Kansas
The Delta Kappa Gamma Society International

I. Chapter Name
The name of this chapter shall be Gamma Epsilon
Chapter, Phi State Organization, Kansas, The
Delta Kappa Gamma Society International.

II. Purposes
The purposes of Gamma Epsilon Chapter shall be
the seven Purposes of The Delta Kappa Gamma
Society International and those of the Phi State
Organization, Kansas.

III. Membership
A. Membership is in accordance with the Constitution,
Article III, and the International Standing Rules, 3.
The chapter has full authority for administration of
membership.
B The membership of Gamma Epsilon Chapter shall
be composed of active, reserve, and honorary
members.
C. Prospective active members should be invited to
attend one or more regular chapter meetings, if
possible, prior to recommendation for membership.
D. Recommendation for Membership forms shall be
available at each regular chapter meeting.
E. Recommendation for Membership forms shall be
completed by the sponsor and returned to the
membership chairman.
F. The Membership Committee shall review
Recommendation for Membership (Form 11) and
prepare to present the candidates names to the
chapter for membership.
G. Voting for prospective members will occur at a
regularly scheduled meeting.
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H. The general membership shall vote by ballot.
Approval by two-thirds (2/3) of the votes cast will
elect the candidate to membership.
I. If there is only one (1) candidate for member-
ship, the election may be by voice vote.
J. Invitations to membership shall be in writing and
delivered by mail within seven (7) days following
the election to membership. The invitation will
include a response date.
K. Members-elect will indicate in writing their
acceptance or declination to membership within ten
(10) days of receipt of the invitation to membership.
L. Orientation of members-elect shall be held after
acceptance of membership and prior to the
initiation.
M. The orientation program shall be the responsibility
of the chairman of the Membership Committee and
the president.
N. Initiation will be held at a regular meeting.
O. Honorary members shall have given or be giving
distinguished service to education and/or women
that is of local significance to the chapter area.
P. The recording secretary shall record in the minutes
the name of any member whose membership is
terminated. The record shall include the reason for
and date of termination.
Q. Special recognition of a members death shall be
financed by the chapter assessment/dues.
R. The executive board shall decide on the disposition
of Society jewelry which has been returned to the
chapter.

IV. Finances
A. Financial matters are in accordance with the
Constitution, International Standing Rules, and the
Phi State Organization, Kansas Bylaws.
B. The Finance Committee shall make recommend-
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ations for changes in dues no later than the March
meeting. All members shall be notified prior to the
first meeting of the fiscal year.
C. Chapter dues shall be determined annually by
chapter vote no later than the first meeting of the
fiscal year.
D. Annual chapter, state organization, and international
dues and fees shall be collected by the chapter
treasurer prior to October 31 and forwarded to the
Phi State Organization, Kansas treasurer by
November 10.
E. The Finance Committee shall develop a biennial
(even years) budget and present it to the member-
ship for approval not later than the first business
meeting of the fiscal year.
F. The annual chapter dues and assessments shall be
determined by a majority vote at a regularly
scheduled meeting of the chapter.
G. The annual chapter dues shall be $12.00 for active
members and $4.00 for reserve members.
H. Requests for reimbursement of expenses shall be
submitted to the chapter president on the chapter
expense form.
I. All expenses shall be approved by the chapter
president for payment.
J. All expenses shall be paid by check signed by the
chapter treasurer and/or the chapter president.
K. The bank signature card shall be signed each
biennium by the chapter treasurer and the chapter
president.
L. The chapter financial records shall be reviewed at
the close of the fiscal year under the supervision of
the Finance Committee.
M. A report of the annual financial review shall be
made to the membership.


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V. Organization
Gamma Epsilon Chapter shall govern the conduct
of its business in a manner consistent with the
Constitution, International Standing Rules, the Phi
State Organization, Kansas Bylaws and Standing
Rules and the Gamma Epsilon Chapter Standing
Rules.

VI. Officers and Related Personnel
A. Gamma Epsilon Chapter officers shall be a
president, a first vice-president, a second vice-
president, a recording secretary (all elected), a
treasurer selected by the executive board and a
parliamentarian appointed by the president.
B. A slate of officers, with one nominee per office and
three (3) nominees for the Nominations Committee
shall be prepared by the Nominations Committee
and presented to the membership at the March
meeting with the election to take place in April or
May of even-numbered years. Nominations may be
made from the floor.
C. The ballot shall include the slate of officers and the
three (3) nominees for the Nominations Committee.
Space shall be provided for additional nominations.
D. Election shall be by ballot. A majority of the votes
cast shall elect the nominee(s). If there is only one
(1) nominee for an office the election may be by
voice vote.
E. The Nominations Committee shall prepare the
ballot and conduct the election if there is more than
one (1) nominee for an office and more than three
(3) nominees for the Nominations Committee.
F. When a vacancy occurs in elective or appointive
positions, other than president, the president shall
appoint a successor(s).
G. Officers shall perform duties as specified in the
Constitution, VI, the Phi State Organization, Kansas
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Bylaws, and as authorized in the Gamma Epsilon
Chapter Standing Rules.
H. In addition:
1. The first vice-president shall serve as chairman
of the Educational Excellence Committee.
2. The second vice-president shall serve as chair-
man of the Membership Committee.
3. The recording secretary shall be a member of the
Standing Rules Committee.
4. The parliamentarian shall serve as chairman of
the Standing Rules Committee.
5. The treasurer shall order the presidents pin at
the chapters expense and make it available to
the Nominations Committee before the
installation of officers.
6. The treasurer shall keep any keypins and chapter
presidents pins that are returned to the chapter.
7. The treasurer and the president shall determine
the cost for a member or initiate to purchase a
keypin from the chapter.

VII. Meetings
A. Gamma Epsilon Chapter shall meet at least eight (8)
times per year during the months of September to
May.
B A quorum shall consist of a majority of the
membership present at a regularly scheduled
chapter meeting.
C. An active member should attend regularly
scheduled meetings.
D. Dinner meetings require prepaid reservations one
week in advance of the meeting. Cost of the meal
will be refunded for cancellations only if the
restaurant does not charge or adjust.
E. Except for dinner meetings, all meetings will be
dessert meetings with no assessments.

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VIII. Executive Board
A. The members of the Gamma Epsilon Chapter
Executive Board shall be the elected officers and
the immediate past president. The treasurer is ex
officio without vote. The parliamentarian is ex
officio without vote.
B. The Gamma Epsilon Executive Board shall
function according to the Constitution,
Article VII. C.
C. The Gamma Epsilon Chapter Executive Board
shall meet at least two (2) times per year.

IX. Committees
A. Standing committees shall be:
1. Society Business
a. Communication and Publicity (appointed)
The Communications Committee shall be
responsible for the chapter newsletter and
publicity of chapter meetings.
b. Finance (appointed) The Finance
Committee shall be responsible for
supervision of the financial affairs of the
chapter, preparation of a budget and an
annual review of the financial records.
c. Membership (appointed except for the
chairman)
1) The Membership Committee shall
receive, evaluate, and make
recommendations related to potential
active or honorary members.
2) The committee shall study and make
recommendations related to membership
problems.
3) Necrology and membership reports shall be
the responsibilities of the committee.
d. Nominations (elected)
1) The Nominations Committee shall present
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a slate of one (1) nominee for each elective
position in even numbered years.
2) The committee shall prepare the ballot in
accordance with the plan for nominations
and elections adopted by the Executive
Board.
e. Standing Rules (appointed except for the
chairman)
1) The Standing Rules Committee shall
review the Gamma Epsilon Chapter
Standing Rules at least one (1) time each
biennium to insure compliance with the
Constitution, International Standing Rules,
and the Phi State Organization, Kansas
Bylaws and Standing Rules.
2) The committee shall recommend
amendments to the rules to the Executive
Board for presentation to the membership.
3) The chairman of the Standing Rules
Committee shall be responsible for
submitting a copy of the Gamma Epsilon
Standing Rules to the chairman of the Phi
State Organization, Kansas Rules
Committee upon revision of the rules, but
not less than once every four (4) years
beginning November 2012.
2. Society Mission and Purposes
a. Educational Excellence (appointed except for
the chairman)
1) The committee shall consist of the
chairman (first vice-president) and four
or five members.
. 2) The committee shall use the program
materials provided by International
to plan the yearly programs, projects and
activities.
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b. Scholarship and World Fellowship
(appointed)
1) The committee shall promote interest in
and support for the scholarships and
awards at the state and international levels.
2) The committee shall implement the
program of the International World
Fellowship Committee.
B. Additional Committee(s)
1. Courtesy (appointed)
a) The Courtesy Committee shall perform their
duties according to the guideline established
by the chapter. The guidelines include:
1) Gift to member
Hospitalization
Marriage
Retirement
2) Memorials
1) Death of a member fresh red rose
to the mortuary and a $10.00
contribution to a Delta Kappa
Gamma Society International fund.
2) Death in the immediate family a
fresh red rose delivered to the
member. Immediate family shall
include spouse or child.

X. Conventions and Workshops
A. Phi State Convention
1. Gamma Epsilon Chapter will make a $10.00
contribution to the presidents designated fund in
lieu of a corsage for the Phi State Convention.
2. The presidents expenses (registration,
convention meals, and double room) will be
reimbursed for the Phi State Convention.
3. Half of the first vice-presidents expenses
(registration, convention meals, and double
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room) will be reimbursed for the Phi State
Convention.
4. Requests for reimbursement shall be submitted
to the president on a chapter expense form.
B. Phi State Leadership Workshop for Chapter
Officers (even numbered years)
1. The president, first vice-president (Educational
Excellence Committee Chairman), second vice
president (Membership Committee Chairman),
and treasurer should attend the Phi State
Leadership Workshop for Chapter Officers.
2. Full registration will be paid for those officers
who attend the workshop.

XI. Dissolution [Phi State Organization, Kansas Bylaws,
Article XIII. Section 2]
A chapter within the state shall have the approval of
the state executive board for dissolution and shall
follow the procedures outlined in the Constitution and
International Standing Rules.
A. The charter must be returned to the state
organization to be forwarded to International
Headquarters.
B. Initiation paraphernalia, chapter records and Society
publications are to be sent to the state organization.
C. Any remaining funds in the chapter account shall be
sent to the state organization treasurer and
deposited in the available fund.
D. Those members desiring to maintain membership
will transfer to other chapters or become state
members if there is no chapter for which they are
eligible.
E. The state executive board is responsible for
deciding whether to reuse the Greek name of the
dissolved chapter.


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XII. Parliamentary Authority
Roberts Rules of Order Newly Revised (current
edition) is designated for the governance of the chapter
in all instances in which the authority is not
inconsistent with the Constitution or other adopted
Society rules.

XIII. Amendments
A. Proposal for amendments of the Gamma Epsilon
Chapter Standing Rules shall be approved by a
three-fifths (3/5) vote of the executive board before
being submitted to the chapter.
B. The Gamma Epsilon Chapter Standing Rules may
be amended or rescinded at any regularly scheduled
chapter meeting by two-thirds (2/3) of the votes
cast.