QRODF86)356=*(0"&

135678K$86)!2%13
!2%+=-9'"&*(04
'"&*(04QRODF86)
86)!2%13135678K$
356F86QRO+=-9'"%
QRODF86)356=*(0"&
135678K$86)!2%13
!2%+=-9'"&*(04
'"&*(04QRODF86)
86)!2%13135678K$
356F86QRO+=-9'"%
QRODF86)356=*(0"&
135678K$86)!2%13
!2%+=-9'"&*(04
'"&*(04QRODF86)
86)!2%13135678K$
356F86QRO+=-9'"%
Getting started
with
Windows 7
An introduction to the new features on
staff and student computers
Contents
Introduction 5
Using Windows
First glance 6
The Start button 6
Using the Start menu 7
Searching for fles and programs 8
Managing windows 9
Quick access to fles 11
Organising folders 13
Browsing the web
Using Internet Explorer 14
Open pages in tabs 16
Browsing with Firefox 16
Offce 2010
Finding a command 17
Managing fles and settings 18
New features 20
Email and calendar (staff)
Schedule view 21
Calendar preview 22
Getting started with Windows 7
IT Services, September 2011
Introduction
Windows 7 is the latest version of Microsofts
operating system. It includes a number of
improvements over earlier versions of Windows, with
better security and performance. Its also easier to
customise your computer to suit your way of working.
This booklet introduces the most signifcant changes
but please see our website for more details, including
links to useful videos and online help.
sussex.ac.uk/its/windows7
5
6
Using Windows
First glance
In the latest version of Windows, you have much
more control over the programs and fles that appear
on the Desktop and Start menu. Initially you have a
virtually blank desktop which you can organize and
customize to suit your preferences.
Click the Using this PC
icon for more information
and help.
The Start button
The Start button now has the Windows icon instead
of the word Start, but it still works in the same way -
click on it to open the Start menu.
Using the Start menu
Initially, no programs are shown in the Start menu. To
fnd a program for the frst time, you can browse for it
by clicking on All Programs.
Example: open Word by browsing
1 click on the Start button and then All Programs
2 fnd the Microsoft Offce folder and click to
expand it
3 click on Microsoft Word
After you open it, the program will stay in the start
menu, with the programs you use most often shown
at the top of the list.
If you want to make sure a particular program is
always shown in the list, you can pin it.
Pin a program to the Start menu
right-click on the program name in the Start
menu and choose Pin to Start Menu.
Pinned programs are shown in a separate section
at the top of the Start menu with frequently used
programs underneath.
7
Searching for fles and programs
You can use the search box in the Start menu to
fnd fles, folders, programs, and e-mail messages
stored on your computer. When you start typing a
word or phrase in the search box, the search begins
automatically, and the search results will appear.
The search results are
organized into groups,
depending on the kind of item
and where its located on your
computer. You can click an
individual result to open that
program or fle, or you can
click a group heading to see
the complete list of search
results for that group.
This can be quicker than
browsing when you want to
open a program thats not already on the Start menu.
Example: use the search bar to open Excel
1 click on the Start button
2 in the search bar, type Excel and if the program
is installed on your computer, it will be shown in
the results
3 press enter to automatically open the frst entry
in the search results - you can also click on any
item in the list to open it
8
Managing windows
If you are working on several documents, fles or
web pages, you can now use the Taskbar and mouse
rollover to switch quickly between them.
1 hover over the program icon in the Taskbar to
see a window with your open fles
2 move the cursor over the thumbnails of the fles
for a preview or click to go straight to that fle
Show the desktop
To see or get back
to the desktop
quickly, move
your mouse
cursor to the
unlabelled button
in the corner of the
screen:
hover to make all current windows transparent
click on it to automatically minimise all open
windows and show the desktop
9
the
Taskbar
Snap windows to the top or sides
click on the top section of the window and drag it
right to the top of the screen and then release to
fll the whole screen
drag to one side
to fll just half a
screen - to compare
windows side by
side, drag one to the
left and the other to
the right
Minimise all other windows
For most programs, if you want to concentrate on one
window and minimise all the others quickly:
1 click and hold the title bar at the top of the
window you want to use
2 shake it from side to side a few times and the
others will be minimised
3 click, hold and shake again to restore the other
windows
10
Quick access to fles
Windows 7 introduces Jump Lists for both the
Start menu and the Taskbar. Jump Lists are like
bookmarks for fles, folders or web pages you have
used recently. You can also pin favourite items to a
list, so that you can easily get back to them.
Pin a fle or folder to the Start menu
1 click the Start button, and then hover the cursor
over the the programs name in the start menu
2 the right-hand panel will now change to show the
Jump List for that program
3 move the cursor over the item you want to pin
and you will notice a small grey pushpin icon next
to it
4 click the pushpin icon to pin it to the list and the
item will be placed in the Pinned section at the
top of the list
5 to unpin the item, move the cursor over the
pinned fle or folder and you will see a blue
pushpin icon - click it to unpin
11
Use Jump Lists from the Taskbar
1 hover over the icon for the
program and right-click
2 you will see the Jump List for
the program and can move the
cursor over the items to get the
pushpin icon
You can also:
drag a program to the Taskbar
to automatically pin it
drag a fle to the Taskbar to add it to the Jump
List of the appropriate program (and pin the
program if it isnt already)
Add a shortcut to the desktop
If you prefer, you can also add a desktop shortcut to
a program, fle or website:
right-click on an empty
part of the desktop
choose New and then
Shortcut
browse to the location
of the program or
enter the web address
click Next, enter a
name and then Finish
12
Organising folders
Libraries are a new feature which help you to
organise folders, regardless of where theyre saved.
So, for example, you can include several different
folders relating to a particular subject in a Library,
then search, or browse all those locations at once.
There are four standard Libraries: Documents,
Music, Pictures, and Videos.
These libraries appear on the Start menu as standard
but you can add and remove them or customise their
appearance.
Hints on using Libraries
Libraries are not locations - theyre a way of
grouping folders without copying or moving them
- so you can have the same folder in more than
one Library
If you accidentally delete one of the four
standard libraries, you can easily restore it:
right-click Libraries in Windows Explorer and then
Restore default libraries
13
Browsing the web
Using Internet Explorer
The latest version of Internet Explorer (IE9) is quite
different from previous versions. When you frst open
it, many of the controls are hidden to allow more
space for the web page.
Display the standard menu
1 right-click on the clear area
at the top of the window
2 choose Menu bar and
it will appear below the
address bar
Search the web
The search window has now been combined with
the address bar so to search, just type your search
terms into the window and press enter or click on the
magnifying glass icon.
You will then be shown results from Bing which is
Microsofts search engine. 14
Change the search provider to Google
1 click the Tools icon in the top right of the
window
2 choose Manage
Add-ons
3 click on Search
Providers and
then choose
Google
4 click on the Set
as default button
Show bookmarks or history
1 click on the Favorites icon in the top right of
the window
2 use the tabs to look at your
bookmarks (Favorites) or
browsing History
3 click on the small icon with
a green arrow to pin the
section on the left of the
window if you want it displayed
all the time youre browsing
15
16
Open pages in tabs
You can have several web pages open at the same
time, and fick between them using the tabs at the
top of the window.
To open a new web page without
closing the one youre on, click the new tab button.
Browsing with Firefox
You can also use the Firefox browser. This offers
some alternative features and enables you to take
advantage of the large selection of add-ons available
for Firefox.
Install an add-on
1 click on the orange Firefox button in the top left
corner
2 choose Add-ons
3 enter the name of the add-on in the search box
and press enter
4 click the Install
button for your
add-on
17
Offce 2010
Finding a command
When you open an Offce 2010 program such as
Word, Excel or Powerpoint, a set of tabs are displayed
along the top of the screen, above a strip containing
sets of icons. This area is called the Ribbon.
Click on the tabs along the top to see a different set
of related commands.
Certain tabs only appear when you need them, for
example Tables, Drawings and Charts. But you
can now create your own tabs with your choice of
commands.
Create a custom tab
1 click on File, then Options and Customise
Ribbon
Tabs
Show or hide the ribbon
Groups of commands
2 choose New Tab and select it
3 click Rename and choose a label for it
4 choose New Group, select and Rename it
5 make sure the new group is highlighted
6 fnd the commands you want to use on the right
and click Add to place them on the Ribbon
The Quick Access Toolbar is a small area to the upper
left of the Ribbon where you can save commands you
use frequently including Save, Undo and Repeat.
Customise the Quick Access Toolbar
click on the More symbol and click on the
command you want to add
or, right-click on any command on the Ribbon
and choose Add to Quick Access Toolbar
Managing fles and settings
The File tab is highlighted to show that it behaves
differently from other tabs. Click on File to show
a page called the Backstage view which shows
commands for managing fles such as New, Save,
Open, Close and Print.
18
Use the File tab to fnd recent fles
1 click on File and then Recent (if its not already
highlighted)
2 the most recent fles are shown on the left and
recent folders youve used on the right
Preview and print a fle
1 click on File and then Print
2 the print preview is shown automatically on the
right, next to the options for the printer and page
setup
3 click on the Print button to print the fle
Create a PDF
1 click on File and then Save & send
2 choose Create PDF/XPS
The File tab also gives access
to the Options to control
how the program looks and
behaves.
19
New features
There are a number of new tools and functions in the
latest versions of the most popular Offce programs.
See our website for more information about how to
get the most out of the new versions.
sussex.ac.uk/its/windows7
The new features include:
20
Document map
Quickly navigate the
headings in a Word
document
Slicer
Filter pivot table data
more easily in Excel
Embed videos
Better embedding of
videos in Powerpoint
Take screenshots
Include screenshots
more easily in Word,
Excel and Powerpoint
Sparklines
Add tiny charts into cells
in Excel spreadsheets
Remove backgrounds
Edit photographs from
within Powerpoint
21
Email and calendar (staff)
The latest version of Microsofts email and
calendaring program is Outlook 2010 which is
included on all staff PCs, but not on the computers in
student cluster rooms.
Most functions will be familiar to users of previous
versions but there are some new features. For
example, Outlook commands are now displayed on a
Ribbon, in the same way as other Offce programs.
Schedule view
This feature is new in Outlook 2010 and enables you
to look across a series of calendars when trying to
book a meeting.
In the calendar section, in addition to the normal
day/week/month view, the new schedule view can
make it easier to fnd a suitable time for a meeting
when comparing several calendars.
Compare calendars with schedule view
1 in the calendar section, on the Home ribbon,
click on Schedule View (in the Arrange gallery)
2 add the calendars you want to compare
3 double-click on the top row at the chosen time to
create a meeting with all recipients
You are given a horizontal view of the calendars and
can just click at a suitable time to arrange a meeting.
Calendar preview
When you receive an invitation to a meeting, you
might want
to check your
calendar for
that day before
you confrm the
appointment.
Outlook 2010
automatically
provides a
quick preview
of your calendar
around that time,
making it easier to decide if youre able to attend.
22
QRODF86)356=*(0"&
135678K$86)!2%13
!2%+=-9'"&*(04
'"&*(04QRODF86)
86)!2%13135678K$
356F86QRO+=-9'"%
QRODF86)356=*(0"&
135678K$86)!2%13
!2%+=-9'"&*(04
'"&*(04QRODF86)
86)!2%13135678K$
356F86QRO+=-9'"%
QRODF86)356=*(0"&
135678K$86)!2%13
!2%+=-9'"&*(04
'"&*(04QRODF86)
86)!2%13135678K$
356F86QRO+=-9'"%
Further information
Web
sussex.ac.uk/its/windows7
Email
[email protected]
IT Service Desk
Shawcross open Monday-Friday
9am to 7pm term time
9am to 5.30pm vacations
Extension 8090 (01273 678090)
IT Services
University of Sussex
September 2011