Kindergarten

Management
and
Implementatio
n Plan Kit
(As at September 2013)

Section 1:

Guide to
Kindergarten
Management Plan

What is required in the Management Plan?

The management plan includes the essential elements that ensure the kindergarten is well run and lead in
terms of management, administration and teaching and learning programmes. It provides an at a glance
set of information for whnau and community members or external evaluators. You may have fuller or
supporting documents elsewhere that you can refer to for further detail.
Please note: A template that has been partially or fully filled in for Kahikatea Kindergarten is a document that is
required to be standard across the association and you simply change the name of the kindergarten to yours.

WHAT TO INCLUDE

EXPLANATION

Cover page

Title page for your kindergartens Management Plan and Implementation

Plan

Contact details

This has the kindergarten address, contact details, hours of operation,

teachers names and names of committee members.

Contents Page

This lists all the documents in the folder.

Term Dates

These are sent out each year from the office.

WRFKA
Contact details

Explanation page and WRFKA Office contact details

Assn Strategic Plan

Summary 2013-17

This is a summary page of the WRFKA Strategic Plan.

Kindergarten
Strategic Planning

This is an overview of the goals and projects the kindergarten is planning

for the next 12 months (Form D)

WHERE TO
FIND

attached
attached
Attached
Attached

Attached
Sent to
kindergartens
Sent to
Kindergartens

Kindergarten Strategic Planning: Elements

Teaching and
learning. Overview
of Kindergarten
planning :

What is the focus of your work for the year, what areas of teaching and
learning are you focusing on for the next 12 months, why?
What impact will it have on learning for children?
What aspect of practice are you planning to Review ?
What are your shared appraisal goals ?

Five Year Plan for

property
2013-2018

What are the priorities for expenditure on improvements or development

to the interior and exterior environments ?

Template:
Form A &D D
Complete form
A with your ST
then complete
D with you
team

Template
attached

Priorities set by outgoing committee

Template
attached

Kindergarten
Fundraising Plan

Plan by teachers and the new committee.

Template
attached

Kindergarten
Promotional Plan

Required when you wish to promote your kindergarten within the

community

Template
attached

Kindergarten
Annual Budget

Section 2:

Guide to
Kindergarten
Implementation
Plan

What is required in the Implementation Plan?

This section of the management plans provides information about how you go about your work

WHAT TO INCLUDE

EXPLANATION

Team Philosophy

Teaching and Learning

Plan. Team
Te Manawa procedures
and implementation
plans

Include a copy of your team philosophy.

WHERE TO
FIND

Attached

This is completed with your ST

In
kindergarten

Every team will have worked on these procedures with their ST in

2012/13.

In
kindergarten

Kindergarten Specific Procedures

All of your procedures (not policies) should be written to complement the relevant WRFKA Policy and Procedure. While the
WRFKA Policies and Procedures explain how things work on a broader level (for every Kindergarten) your procedures will be
more specific and explain how things work in your Kindergarten.

PROCEDURES TO
INCLUDE

EXPLANATION

WHERE TO
FIND

Celebrations
This should explain:
o What events you celebrate
o When and how will the celebration take place and what role does the
child, and the group have in the celebration?
o What happens for birthdays?
o What happens for childrens last day in the kindergarten if its not their
birthday?
o What is the role of the whnau in celebrations; are they asked to
contribute to rituals, food etc?
o What happens for children whose whnau dont celebrate birthdays?
o What other events do you celebrate, who, when and how?

Changing, Toileting
and Bathing Children

This has been updated for 2008 Regulations check you have updated
yours

Attached

Example
attached

Daily Routines and

Supervision Plan

This will explain how sessions generally work and what roles each teacher
has. It needs to include:
o When group times take place?
o Who facilitates them?
o When, and how children have access to the outdoor environment, e.g.
are they able to go outside immediately? How do they move between
inside and out during the session?
o Is there a specific time for food?
o When is it time to tidy-up and are all areas of the kindergarten tidied up
at the same time?
o How are teaching and supervision responsibilities shared ( e.g. inside,
outside, resource teachers?)
o What are the specific responsibilities for each teacher/staff member e.g
preparing food, facilitating group times, standing at the door to greet or
farewell whnau?
o Are there rosters or plans on display and where?
You might choose to attach copies of rosters to this plan to further illustrate
these routines.

Drop off and

Collection of
Children

This is signing in and out.

Emergency
Procedures

When writing this procedure, remember you need to practise for reality
what you would ask the children to do in a real emergency evacuation is
what you need to practise in a drill.

Food and Drink

WHAT TO INCLUDE
Hygienic Laundering
of Linen

Kitchen safety

Template
attached

Example
attached

This will include, for both sessions:

o What time of day can children eat, can they help themselves ?
o Are whnau asked to provide or contribute food and drink? What kind
of food and drink, and how much?
o Where in the Kindergarten do/can children eat their food?
o Water needs to be available at all times? Where can this be found and
what are the routines?
o Where will allergy information or special dietary requirements be
displayed?
o What are the routines that ensure children wash hands before eating
and drinking?
o Where and how is all food provided by the kindergarten recorded?
(These records need to be available for three months after the food is
served)

EXPLANATION

Example
attached

Template
attached

WHERE TO
FIND

Please alter the template to suit your kindergarten eg if you have a

washing machine, or if teachers do the washing.

Example
attached

If your kindergarten does not have a gate or door on the kitchen, you need
a documented procedure to ensure childrens safety when accessing the
kitchen.

Example
attached

Positive Guidance

This will include:

o How you provide positive guidance to encourage social competence in
children
o What are the specific limits, boundaries and guidelines for children in
your kindergarten and how are these worked out or negotiated ( e.g.
with children? Group contract?)
o Do you use any specific language with children? E.g. Keep your hands
on your own body or Stop it, I dont like it.
o Are there any specific plans or programmes you use for helping
facilitate childrens developing social competence? e.g. Playing as a
Good Friend or Interpersonal Dynamics
o Refer EC Reg 33 1998 or EC Reg 2008, Criteria C10

Template
attached

Safety in the Sun

Example
attached

Sick children

Changed in 2011 in order to meet the MOE requirements.

Example
attached

Sleeping children

This will include:

o How rest opportunities will be offered in a designated quiet area in the
environment during sessions and how teachers will support rest time
o How sleeping children will be supervised
o How will the length of time a child sleeps and who checks on them be
recorded
o How bedding will be cleaned and kept hygienic for each child?
o Necessary items for sleep, such as cuddlies, special soft toys etc, will be
looked after and welcome.
o A process for consulting with parents about their childs need for
rest/sleep (such as toileting and/or routines) and how this information
will be recorded.
o How children will transition from sleep to re-engage in the programme.
(please see the Association Policy for further guidelines)

Teachers Use of
Non-Contact Time

This will include showing how you prioritise professional discussion about
teaching and learning

Transition to School

This procedure needs to include;

o How children and whnau access visits to school?
o What is your kindergarten role, and the role of the whnau, for
transition to school? Who takes them? How many visits?
o Where can whnau access information on local schools at the
kindergarten?
o When do you meet or communicate with the school teachers and
principal?
o What information about individual children do you pass on to the
school and how does this happen?

Template/
example
attached

Example
attached

Template
attached

Animals and Living

Creatures in the
Kindergarten (if
applicable.)

This procedure is only necessary if you have kindergarten pets. It should

include:
o How are the specific requirements of each pet met?
o Who is responsible for caring for them day to day?
o How are they cared for in the term-breaks and holidays?
o Who is responsible for purchasing food and necessary equipment?
o What is the procedure if any pets need veterinary attention?
o What are the limits or guidelines for children regarding interacting and
caring for the pets?

Plan For review of

kindergarten
procedures

A template that you can use to timetable when you are going to review
your kindergarten procedures

Template
Attached

Example
attached

Section 3:
Example of a Kindergarten Management and
Implementation Plan

Kahikatea
Kindergarten
Management Plan
And
Implementation
Plan
2012-13
8

Kahikatea Kindergarten
Address:
Phone:
Fax:
Email:

Hours of Operation:

Head Teacher:
Teachers:

Teachers Support Staff:

Senior Teacher:

Committee Members:

CONTENTS
SECTION 1 MANAGEMENT PLAN

PAGE

Kindergarten details

10

YEAR PLANNER AND TERM DATES

12

WRFKA DETAILS
Contact Details for the Association Office
5-Year Strategic Plan A Summary

14
15

KAHIKATEA KINDERGARTEN STRATEGIC PLANNING

Statement of Income and expenses

Kindergarten Five Year Building and Environment Plan
Kindergarten Annual Budget
Kindergarten Fundraising Plan
Kindergarten Promotional Plan

17
18-19
20-23
24
25

SECTION 2 IMPLEMENTATION PLAN

TEACHING AND LEARNING

Centre Philosophy
Management plan overview
WRFKA Statement of Values (included in WRFKA Strategic Plan 2013-2017)
Te Manawa procedures
Practice statements relating to specific Kindergarten procedures (insert if
required)

27
28
15
30

KINDERGARTEN PROCEDURES

Celebrations
Changing, Toileting and Bathing Children
Daily Routines and Supervision Plan
Drop off and Collection of children
Emergency Procedures
Food and Drink
Hygienic laundry procedures
Kitchen safety
Positive Guidance
Safety in the Sun
Care of Sick children
Care of Sleeping children
Teachers Use of Non-Contact Time
Transition to School
Animals and Living Creatures in the Kindergarten (if applicable)
Overview of review dates
10

31
32
33
34
35-36
37
38
39
40
41
42
43
44-45
46
47

WRFKA
2013 Full Year Kindergartens: DATES
Open

14 January

Mid year break closure

15-19 July

Reopens

22 July

End of year closure

20 December

12 July

2013 TERM DATES

Term 1

22 January

19 April

Term 2

6 May

12 July

Term 3

29 July

27 September

Term 4

14 October

20 December

Closure dates and Statutory Holidays:

Anniversary day

Monday, 22 January

Waitangi Day

Wednesday 6 February

Good Friday

Friday 29 March

Easter Monday

Monday 1 April

ANZAC Day

Thursday 25 April

Queens Birthday

Monday 3 June

Labour Day

Monday 28 October

11

WRFKA DETAILS
On the following pages you will find:
Contact Details for the Association Office
The WRFKA Strategic Plan: A one-page summary, showing the priorities for the
organisation from 2013-2017
WRFKA has developed this summary to accompany:

The full Strategic Plan giving a more detailed explanation of each of the strategies and
priorities (The Strategic Plan for 2013- 2017 can be found on our website;
www.wn-kindergarten.org.nz or ask one of the teachers to see the kindergartens copy.

The Policies and Procedures within which the Association and all of its kindergartens (including
this one) operates are contained in a booklet (The Policies and Procedures Guide) which is
located in the kindergarten. Again, just ask if youre not sure where it is.

12

WRFKA

Contact Details
Wellington Region Free Kindergarten Association
PO Box 51143
Tawa
WELLINGTON 5249
For general enquiries, or to contact anyone in the office team, please
Phone:
Fax:
Email:

04 2323 069
04 2323 096
[email protected]

The following are direct dial phone numbers:

General Manager
Operations
Manager
Facilities Manager
Office Manager
Kaitiaki o kaupapa
Mori
Pasifika
Co-ordinator
Team Leader Senior
Teachers

Amanda Coulston
Karen Skett

0292626322
DDI: 232 1741

Rob Dunn
Lindy Mc Keown
Louanna Fruen

DDI: 232 1654

DDI 232 1650
DDI3233069

029 7623866
029 2800 315

Caroline Mareko

DDI: 232 1748

021446843

Jenny Varney

DDI: 232 1659

029 4455426

Senior Teachers:

Lynette Wray
Paula Hunt
Lyn Wright
Anne Masterton
Andy Cairns
Helen Smithies

DDI:
DDI:
DDI:
DDI:
DDI:
DDI:

029 5963883
029 5270020
021 844670
029 7427669
021 446835
021 711709

Admin Assistant PD Alysha Nichol

232 1657
232 1656
232 1655
232 1743
232 1746
232 1747

DDI: 232 1644

13

Wellington Kindergartens Strategic Plan Summary 2013-2017

Ng Uara Our Values

Mana

(These are used to guide our decisions and to

govern how we work with others.)

Excellence

Partnership

Fairness

Fun

Te Uaratanga Our Mission

(This is a statement of our purpose, our
services and for whom we seek to provide
them.)

Whakakitenga Our Vision

(This is a statement of what we aspire to
achieve and/or become in the long term.)

Te Kaupapa Our Philosophy

(These are our characteristics that define who
we are and that differentiate us from other
providers of early childhood education.)

Ng Whinga Strategic Goals

(This is a high-level statement of the steps on
which the Association will focus during 2013
2017 and through which we will make
progress towards our vision.)

Te Whakahononga o ng Rpu Tautoko

Connecting with our Communities of
Interest
(Here we define our specific commitments to
groups who have a particular interest in our
performance and service delivery.)

Whakatinanatanga o ng Tikanga
Whakahaere Operational Planning and
Implementation
(This expresses our commitment to support
the management team as they implement
the strategy through a process of annual
planning and management.)

We provide quality teaching in welcoming and innovative learning

environments for infants, toddlers and children, in partnership with
whnau, reflecting diverse communities.

Leaders in and strong advocates for quality early childhood education for
every child.

Qualified teaching staff

Affordable early childhood education
Accessible early childhood education
Community-based operational mode
Reciprocal partnerships with whnau
Professional development and support

Lead in the provision of quality early childhood education

Improve access for children and their families
Attract, inspire, develop and retain great teachers
Build stronger relationships with our communities of interest
Strengthen our Treaty partnership and enact our Treaty
obligations
Achieve and maintain a financially sustainable position
Improve the effectiveness of governance, planning and
management
The eight groups are:
children
parents and whnau
kindergarten committees/whnau groups
teachers and support staff
local communities
partners in early childhood education, health providers and
tertiary institutions
primary and secondary schools
the Ministry of Education, including Group Special Education.
The management team is committed to a process of annual planning,
monthly reviews of progress and project management to ensure these
strategic goals are achieved during the five years covered by this plan.
There is an overall approach by management and teams to implement
the principles of continuous improvement and inclusion to maximise the
benefits for all our communities.

14

15

Kahikatea Kindergarten

STRATEGIC PLANNING
2013

On the following pages you will find the Kindergartens:

INCOME AND EXPENSES (explanation)
Five Year Building and Environment Plan
Current Annual Budget
Fundraising Plan
Promotional Plan
Teaching and Learning Plan- overview. (Form D)

16

INCOME AND EXPENSES FOR Kahikatea KINDERGARTEN

The Financial year for the association runs from July to June
Ministry of Education Funding
Funding for the Kindergarten comes mainly from the Ministry of Education. For the next year this is expected to be
in the region of $Funding_for_the_next_year1
Staffing Costs
Because qualified, registered teachers are important, a large part of the cost of a kindergarten is the staff. We
expect to spend approximately $Staffing_Costs on staffing for the Kindergarten. This includes salaries, leave
entitlements and relievers.
The Kindergarten Association provides comprehensive professional development and support to teachers. This
includes courses, workshops and conferences, advice and guidance for Teachers Registration, release days and
professional development leave, and professional and pastoral support from our team of Senior Teachers. This
equates to approximately $Prof_Support1 for this kindergarten.
Operating Allocation
The Kindergarten Association provides the kindergarten with an Operating Allocation of $Operating_Allocation per
month to buy resources and equipment (such as books and arts supplies), office supplies, food and other
consumables. This is budgeted for and managed by the Head Teacher (see separate budget).
Overheads and Other Costs
The Association pays other costs directly such as power, rates, gas, insurance, leases, telephone, cleaning, software,
support staff and other costs. We expect this to equate to approximately $Overheads1 per year.
Some fees and funding also go towards
Maintenance and development of buildings & grounds
The Association office which looks after Accounting, Administration, Payroll and provides support to teaching
and learning
Association wide costs (e.g. advocacy, promotion, communication, functions, governance)
The Kindergarten may need to fundraise or apply for grants for major development or equipment.
Fees
Fees are part of the money the association uses to pay for the things that the Ministry money does not stretch to.
Expected fees are in the region of $Fees.
Equity Funding
The kindergarten also qualifies for Equity Funding of Equity per year. This is a separate stream of Ministry of
Education funding paid to centres in low decile areas. It is included in the kindergartens budget.

17

KINDERGARTEN FIVE YEAR BUILDING AND ENVIRONMENT PLAN

Plan Template Interior Environment
Interior
Environment

2013

2014

2015

2016

2017

2018

Aspect of
Environment

Description

Action

Action

Action

Action

Action

Approx Cost

Approx Cost

Approx Cost

Approx Cost

Approx Cost

18

KINDERGARTEN FIVE YEAR BUILDING AND ENVIRONMENT PLAN

Plan Template External Environment
External
Environment

2013

2014

2015

2016

2017

2018

Aspect of
Environment

Description

Action

Action

Action

Action

Action

Approx Cost

Approx Cost

Approx Cost

Approx Cost

Approx Cost

19

Kahikatea Kindergarten

Budget 2013-14
Last Years Actual

Last years Budget

INCOME

Operating Allocation (from

1010
Association)
1050

Donations

1055

Equity Funding

1070

Fundraising

1075

Community Grants

1110

Miscellaneous Income
TOTAL A

20

Current Years Budget

Monthly Budget Figure

Last Years Budget

Last years Actuals

Current Years Budget

OPERATING EXPENSES
2004

Administration

2006

Cleaning

2018

Photocopying and Printer

2024

Childrens Activities

2026

Fundraising Expenditure

2038

Repairs and Maintenance

2044

Miscellaneous Expenses

2046

Improvements

2048

Equipment

TOTAL B

NET FUNDRAISING REQUIRED = Total A Total B =

The Net fundraising required is also given by: (Net Fundraising = Fundraising Receipts Fundraising Payments)

21

Monthly Budget Figure

Budget by Department
Kindergarten Funds

Equity Funding

INCOME

Operating Allocation (from

1010
Association)
1050

Donations

1055

Equity Funding

1070

Fundraising

1075

Community Grants

1110

Miscellaneous Income
TOTAL A

22

Grant Funding

TOTAL

Kindergarten Funds

Equity Funding

OPERATING EXPENSES
2004

Administration

2006

Cleaning

2018

Photocopying and Printer

2024

Childrens Activities

2026

Fundraising Expenditure

2038

Repairs and Maintenance

2044

Miscellaneous Expenses

2046

Improvements

2048

Equipment

TOTAL B

23

Grant Funding

TOTAL

Kahikatea Kindergarten

Fundraising Plan
2013/14
Event

Amount Hoped to Raise

Term 1

Term 2

Term 3

Term 4

TOTAL FOR THE YEAR

24

Kahikatea Kindergarten

Promotional Plan
2013/14
Who are we targeting?

What and how are we going to

do it?

Who will do it?

25

Timeframe

Notes

Kahikatea Kindergarten

TEACHING AND LEARNING

On the following pages you will find:

Centre Philosophy
The Centre philosophy is the teaching philosophy developed by the team.

Teaching and Learning Plan (form D)

The Teaching Team has developed Practice Statements to describe how their
philosophy is evident in their practice

Te Manawa procedures
This will include any specific practice statements the kindergarten has developed to
support the approach to teaching and assessment.

26

Kahikatea Kindergarten
TEAM PHILOSOPHY

27

KAHIKATEA KINDERGARTEN
MANAGEMENT PLAN ONE PAGE OVERVIEW

Kindergarten...

2013

Wellington Kindergartens Mission

To provide quality inclusive and accessible early childhood education delivered in environments that are warm and
welcoming and where learning is fun
Kindergarten Profile and Relevant History

Primary Goal To determine ways in which we are making continual improvement within our kindergarten
Areas

Goals for improvement.

Planned Self Review

linking to Association
Strategic Plan

HT
Shared Focus Appraisal
goals

T
T
T

Priorities from
Implementation Plan for
Improving Teaching and
Learning

28

Time
frame:

Link to strat plan/

RTC/
Te Manawa

PROCEDURES
On the following pages you will find a set of procedures, specifically related to how this
Kindergarten operates.
These are:
Celebrations
Changing, Toileting and Bathing Children
Daily Routines and Supervision Plan
Drop off and Collection of children
Emergency Procedures
Food and Drink
Hygienic Laundering of Linen
Kitchen Safety
Positive Guidance
Safety in the Sun
Care of Sick children
Care of Sleeping children
Teachers Use of Non-Contact Time
Transition to School
Animals and Living Creatures in the Kindergarten
WRKA has a set of policies and procedures for the Association. These can be found in a separate
document located in the kindergarten. Just ask one of the teachers if youre not sure where it is.
Kindergartens may add other procedures to this list hat hare particular to their setting.

29

Kahikatea Kindergarten Procedures

Te Manawa

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE: TEACHING
AND LEARNING: ASSESSMENT, PLANNING AND EVALUATION

30

Kahikatea Kindergarten Procedures

Celebrations

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:
TEACHING AND LEARNING: CELEBRATIONS AND CULTURAL PRACTICES.

31

Kahikatea Kindergarten Procedures

Changing, Toileting and Bathing Children

1. Only Teachers (or ESWs employed to work with the child) will change nappies or clothing,
bathe or assist children with toileting (unless a member of the childs whnau is present who
requests/prefers to change the child.)
2. Teachers will always inform another team member when they change, bath or toilet children.
3. Teachers will always show respect for the child and be aware of maintaining the childs dignity
when changing, bathing or toileting.
4. Rubber gloves will always be worn. These are kept on the shelf in the bathroom and will be
placed in the outside wheelie-bin when finished.
5. If bathing is necessary, the shub in the bathroom will be used.
6. When changing nappies the changing table in the bathroom will be used.
7. When assisting children to change clothing, this will be done in the bag-room.
8. If the child does not have spare clothing of their own, Kindergarten clothing can be found in the
containers in the bag room.
9. Soiled nappies will be placed in a plastic bag then placed in the outside wheelie-bin. Soiled
clothing will be put in a plastic bag and placed with the childs belongings.
10. Any linen, such as towels, used will be placed in a plastic bag and sent home with the child to be
laundered.
11. If the changing table is used, this will then be sprayed using the bottle situated on the shelf
above the table (this is 1 part bleach and 10 parts water) and then wiped with a handy towel
which will then be double-bagged and put in the outside rubbish bin.
12. If the shub is used, this will then be cleaned using a spray bottle of bleach solution (this is 1 part
bleach and 10 parts water) and then hosed off with the shower head.
13. If any bodily fluids/substances contaminate any other part of the kindergarten environment, this
will be cleaned using bleach solution as above and disposable cloths which will then be doublebagged and put in the outside rubbish bin
14. When children are in nappies or require monitoring in regard to their independent toileting,
teachers will record the childs name, date and time they checked the child even if the child did
not require changing.
15. When Teachers assist children with changing, bathing or toileting, this information will always
be recorded in the book hanging on the wall in the bathroom. This records: the childs name; the
date; the reason for the change (e.g. water or toileting); the clothing changed; the Teacher who
assisted; and the Teachers signature.

32

16. Information about children who have been changed will also be filled out on the slip provided
and placed in the childs pocket, to inform the childs whnau.
LAST REVIEWED:

NEXT REVIEW:

TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:

TEACHING AND LEARNING: CHANGING, TOILETING AND BATHING CHILDREN

33

Kahikatea Kindergarten Procedures

Daily Routines and Supervision Plan

1.

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE:
TEACHING AND LEARNING: DAILY ROUTINES AND SUPERVISION

34

Kahikatea Kindergarten Procedures

Drop off and Collection of Children

1. Parents or caregivers need to sign their child/children in each day on the Daily sign in sheet,
located near the front door.
2. Those permitted to collect children from the Kindergarten will be recorded on the childs
Enrolment form.
3. The Teachers will not allow any child to be collected by anyone other than those named on the
Enrolment form, unless otherwise informed by the childs own caregivers that someone else is
collecting their child.
4. If someone other than those named is collecting their child, the childs caregivers can write this
information on the white-board situated on the wall by the entrance way.
5. If the caregiver has not been able to write this on the board, they need to ring the Teachers to
inform them that someone other than those named is collecting their child.
6. The childs caregivers may choose to add to the Enrolment form at any time, names of people
permitted to collect their child from Kindergarten.
7. When a child is being collected from Kindergarten, either during or at the end of the day, the
parent/caregiver must ensure at least one Teacher is aware that they are collecting the child and
sign the child out on the daily sign sheet

LAST REVIEWED:
NEXT REVIEW:

Nov 20
Dec 20

TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:

35

Kahikatea Kindergarten Procedures

Emergencies
In all cases of emergency in a kindergarten, the Head Teacher will inform the General Manager as
soon as possible/practicable.

A. Civil Defence Supplies

1. The emergency, civil defence supplies are stored in the outside shed.
2. Water is also stored in the kitchen, the office and the storeroom.
3. The water supply is changed every 6 months and the food is replaced annually.
4. Each whnau is asked to contribute to this supply. A list will be displayed informing whanau of
the items needed.

B. Earthquake
1. The Teachers will loudly call, Earthquake! Drop!
2. All children and adults in the Kindergarten will drop to the ground, with their knees bent
beneath them and their hands on the back of their head/neck.
3. All children will stay in this position until the Teachers tell them, in the case of a drill or minor
earthquake, that they can return to their work. In the case of a damage-causing earthquake, the
children will stay where they are while the Teachers ascertain where the hazards are. The
Teachers will then tell the children where they need to move to.

C. Fire/Evacuation
4. The Teachers will loudly call, Fire! Fire! Everyone outside!
5. All children and adults (other than the Teachers) will immediately walk to the side gate.
6. The inside Teacher will check all areas of the Kindergarten, particularly the toilets and bag room,
to ensure all children are out, then leave the building.
7. The resource Teacher will collect the rolls, portable phone and portable emergency bag (which
contains first aid kit, spare clothing, towels, and plastic bags) then leave the building.
8. The resource Teacher will telephone 111 for the Fire Service.
9. The outside Teacher will check all areas of the outdoor area then will open the gate and all
children and adults will walk down the footpath to the grassed area at end of the street
10. Once gathered on the grassed area, one Teacher will call out the childrens names from the
attendance rolls. The other Teachers will look for each child and call yes when they see them.

36

11. Once the Teachers are assured that everyone is safe, they (in the case of a drill) or the Fire
Service (in the case of a real emergency) will determine whether it is safe to return to the
Kindergarten.
12. Emergency drills will be carried out each month with the older and younger group .
13. These will be alternated Earthquake one week, fire the next.
14. These drills will be recorded in the Emergency Drills book which is kept in the portable, civil
defence bag, next to the side door.

D. Lock down procedures

The most likely reason for a lock-down is if there is an armed or potentially violent offender nearby
or there has been a bomb threat. If instructed by the Police either by phone call or in person
that there needs to be a lock-down:
1. The teachers will call / gather all children and adults in the kindergarten inside the kindergarten
building.
2. Everyone will be gathered together, in the centre of the building, away from windows and
entrance ways if possible
3. The window and doors will be closed and locked
4. We will call the roll to ensure everyone is accounted for
5. We will await notification from the Police that the situation is resolved before ending the lockdown.

E. Chemical Spill
1. All chemical spills must be treated as toxic and dangerous. They can be in liquid form, solids,
powder or gas.
2. Move all people in the vicinity to a safe area. Consider:
evacuation of the entire Kindergarten if required and safe to do so
alternatively, it may be safer to stay indoors and seal doors, windows, other openings and
switch off any air intake units.
3. If required, contact emergency services on 111
4. Give appropriate first aid to anyone in contact with the spill
5. Consideration may have to be given to how children will be able to leave the Kindergarten after
finishing time if the spill has not been made safe by then.

37

F. Tsunami - if in a Tsunami-risk area

Our kindergarten is situated in an area that is at risk of a tsunami. The most likely indicators for a
Tsunami are if the earthquake is strong enough that we struggle to stay on our feet or if the
earthquake continues for more than one minute. In this case, teachers will:
1. Listen to the radio for advice and information
2. Evacuate if instructed to by Civil Defence (we wont wait to be told to evacuate if a strong
earthquake occurs and our Kindergarten is located in an area at risk of a tsunami (eg near the
sea, rivers or large body of water).
3. Describe here your tsunami evacuation arrangements:
1.
2.
3.
4.
5.

where you will evacuate to (go at least 1 kilometre inland and 35 metres above sea level)
how you will get there (transportation)
how you make sure all children and staff are accounted for, specifically under-2s if applicable
how you will notify parents/caregivers
any other site specific information important to note in the event of a tsunami (eg: if you
have insufficient time to evacuate, consider the availability of school or nearby buildings for
their height)
6. how you will transport your civil defence kit (back packs is a good option.)

G. Flooding if in a flood-prone area/situation

Flooding can happen quickly and have serious impacts. Flooding may be caused by heavy rain,
overflowing creeks and rivers and high tides or tsunamis in coastal and low-lying areas.
Floods within a building can also be caused by normal wear and tear failures of pipe joints,
vandalism, or be the result of earthquakes. In the case of a flood, teachers will:
1. Check source of the flood and that no children or staff are in danger
2. Evacuate if required (and get to higher ground).
3. If flood is due to burst pipes etc, turn off the water at the mains if possible.
4. If safe to do so, move records and equipment onto higher floors or onto furniture as high as
possible

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDES:
HEALTH AND SAFETY: EMPLOYEES RESPONSIBILITIES IN CIVIL DEFENCE EMERGENCIES, AND
HEALTH AND SAFETY: EMERGENCY PROCEDURES

38

Kahikatea Kindergarten Procedures

Food and Drink

1.

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:
TEACHING AND LEARNING: FOOD AND DRINK

39

Kahikatea Kindergarten Procedures,

Hygienic Laundering of Linen

1. All soiled and sick childrens clothing and any associated kindergarten linen is to be placed
into a plastic bag and sent home with the childs parents for washing.
2. Any sleeping bags or blankets used by children sleeping will be laundered by the respective
childs family.
3. Kindergarten laundry is to be separated into bags, and is to be laundered separately
Kitchen,
Bathroom,
Messy Play
The parents who take responsibility for the laundry have been informed about the procedures of
washing the kindergarten laundry separately. The note below is given to each parent who takes
laundry home to wash.

Dear parents/caregivers
Please wash each bag of laundry separately to so that linen is kept hygienic. We really
appreciate your help with this,
Thanks
Teaching Team

Last reviewed:
Next Review

40

Kahikatea Kindergarten Procedures

Kitchen Safety
To ensure childrens safety when access to the kitchen is not restricted by a door or
gate, the teaching team will implement the following procedures:
1. Teachers will regularly talk with children about appropriate strategies for keeping
themselves safe in the kitchen. This will include the expectation that they will only go into
the kitchen when an adult is supervising this area.
2. The dishwasher has a safety catch attached
3. Ovens and hot plates are used by children under adult supervision
4. Safety guards around stove tops and jugs are installed and maintained
5. Knives and other sharp utensils are stored in a draw with a child proof lock
6. All cleaning products are stored out of childrens reach or in a locked cupboard
7. To ensure that children cannot access hot water, no climbable equipment is kept in the
kitchen.
8. If the fridge is used to store medicine it will have a safety catch attached

LAST REVIEWED:
NEXT REVIEW:

41

Kahikatea Kindergarten Procedures

Positive Guidance
1.

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDES:
TEACHING AND LEARNING: POSITIVE GUIDANCE and
TEACHING AND LEARNING: RESPONDING TO EXTREME BEHAVIOUR

42

Kahikatea Kindergarten Procedures

Safety in the Sun

For the entire first and fourth terms of every year:
1. Shade is provided over the sandpit and over the concrete area.
2. Children are required to wear sunhats whenever they are outside. They will need to work inside
if they choose not to wear a hat.
3. Whnau are asked to provide a suitable sunhat for their child everyday - one with a wide peak
and neck-covering is best.
4. Spare hats will be provided at the Kindergarten for those children without them.
5. Teachers will also wear hats outside during this time.
6. Adults will be encouraged to wear hats outside at Kindergarten.
7. Whnau are asked to apply sun block to their children before they come to Kindergarten.
8. Sun block which is non-allergenic and suitable for children will be provided at the Kindergarten,
and whnau and children will be encouraged to apply it themselves if they need it. Teachers will
apply sun block to children if it is needed. (Whnau are asked to sign their permission for this on
the Enrolment form at the time their child starts Kindergarten.)
9. Whnau are encouraged to send their children to Kindergarten is clothing which will help protect
them from the sun, e.g. sleeved t-shirts and medium length shorts.
10. Discussion and learning experiences about being safe in the sun will be integrated into the
Kindergarten curriculum so children are encouraged to take responsibility for their own safety,
and the safety of their peers, during this time.

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:
HEALTH AND SAFETY: SAFETY IN THE SUN

43

Kahikatea Kindergarten Procedures

Care of Sick Children

1. Whnau are asked to keep their children away from Kindergarten if they have an illness which
can be passed to others, or if their illness prevents them taking an active part in the Kindergarten
programme. There may be occasions when the Head Teacher specifically requests this of
whnau.
2. If a child becomes sick while at Kindergarten, priority will be given to making them as
comfortable as possible:
the child will be placed on the couch in the book area, covered with a blanket if
necessary, and
a Teacher will stay with them to support and comfort them as long as necessary.
The child will remain here until they are collected from Kindergarten.
If isolation is needed, children will be asked to work in other areas of the
Kindergarten, away from the book area.
If the child is vomiting, a non-porous cover will be used on the couch, such as a
plastic backed picnic blanket
3. Once the child is comfortable, every attempt will be made to contact the childs caregivers. If
this is not possible, and the Teachers feel it is important that the child be collected, the
emergency contact people listed on the childs Enrolment form will be contacted.
4. If the situation is urgent, or if the childs caregivers cannot be contacted and the Teachers feel
further medical attention is needed, the Teachers will phone for an ambulance.
5. Information regarding the sick child will be recorded in the first aid or accident book, recording:
the childs name; the date; the details of incident (e.g. vomited after eating); how the situation
was handled and any treatment given (e.g. cold damp cloth, parent phoned at 10:30am); the
attending Teachers name and signature. Parents will also sign this record when they pick up
the child
6. If the changing table is used, this will then be sprayed using the bottle situated on the shelf
above the table (this is 1 part bleach and 10 parts water) and then wiped with a handy towel
which will then be double-bagged and put in the outside rubbish bin.
7. If the child was bathed in the shub, this will then be cleaned using a spray bottle of bleach
solution (this is 1 part bleach and 10 parts water) and then hosed off with the shower head.
8. If any bodily fluids/substances contaminate any other part of the kindergarten environment, this
will be cleaned using bleach solution as above and disposable cloths which will then be doublebagged and put in the outside rubbish bin
9. Any linen used by the child who is sick will be laundered according to the Hygienic Laundering of
Linen procedure

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:
TEACHING AND LEARNING: SLEEPING OR SICK CHILDREN
44

Kahikatea Kindergarten Procedures

Care of Sleeping Children

1. Rest opportunities will be offered in a designated quiet area in the environment during sessions.
(State where this is at your kindergarten)
2. Children will not have access to food or liquids while in bed
3. There will be a staff member in the vicinity of the sleeping area at all times who will check
children for warmth, breathing and general well-being at least every 5-10 minutes.
4. Cleanable bedding will be provided for children who indicate that they would like to rest.
Individual bedding will be provided for each child. Laundering will be done at home sa per the
hygienic laundering of linen procedure.
5. Any necessary items for sleep, such as cuddlies, special soft toys etc, will be welcome.
6. Parents will be consulted about their childs need for rest/sleep (such as toileting and/or
routines) and this information will be recorded.
7. Teachers will support this rest time by settling children to rest by establishing an environment for
peaceful rest.
8. Transition from sleep will be facilitated gradually and quietly as children are guided gently to a
wakeful state and assisted by staff to reengage in the programme.
9. Information about which children slept and for how long will be recorded in the Sleep Book
10.All bed linen used by children will laundered by . How often?

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:
TEACHING AND LEARNING: SLEEPING OR SICK CHILDREN

45

Kahikatea Kindergarten Procedures

Teachers Use of Non-Contact Time

1. Non-contact time is when teachers are not required in the teacher to child ratio which the
kindergarten legally operates under. Individual Teachers may be out of contact when children
are present or it may be taken by all team members at a time when no session is operating.
2. The teaching team will usually remain at the Kindergarten during non-contact times and will be
able to be contacted. However, there may be times when they are required to be away from the
Kindergarten, such as attending meetings or professional development.
3. This time is used for administrative tasks and tasks related to the teaching and learning
programme for the Kindergarten.
4. Where possible, the tasks and activities to be carried out in non-contact periods will be
scheduled and planned (though this is not always possible as other needs or situations arise.)
Generally, priority will be given to tasks which advance teaching and learning goals of children.
5. The Head Teacher has ultimate responsibility for planning, prioritising and, at times, facilitating
non-contact times. This will be done in consultation and each team member is encouraged to
take an active role in this process.
The tasks and activities carried out during non-contact times may include:
Discussion of observations and assessments of individual children and planning for their
learning and development
Planning and evaluating the Kindergarten programme
Documenting childrens learning and development in their portfolios
Documenting and displaying the current programme for whnau
Accessing resources and equipment for the current programme
Preparing resources and the environment to enhance the programme
Purchasing new resources and equipment
Maintaining and re-stocking areas of the Kindergarten (such as carpentry or collage)
Displaying childrens work
Caring for Kindergarten pets
Organising excursions
Writing newsletters or committee reports
Having team meetings
Discussing or re-negotiating teaching team philosophy
Working on teacher registration advice and guidance, including meetings between Tutor
teacher and Registrant,
Attending teacher registration network meetings
Working through individual appraisal
Researching, discussing and documenting aspects identified for team self review
Meeting with the Senior Teacher
Meeting with other organisations and professionals (such as local school Teachers, CYFS or
Plunket.)
Attending Individual Plan meetings (for children with special educational needs)

46

Attending area staff meetings

Attending Head Teacher meetings
Attending professional development courses or cluster groups
Meeting with student Teachers and their lecturers
Attending meetings related to employment, such as paid union meetings
Attending committee meetings or liaising with committee members
Organising and attending community functions
Organising maintenance work or liaising with tradespeople
Counting, recording and receipting donations from whnau
Counting and recording fundraising
Recording the schedule of bills for payment and posting these
Banking the Kindergarten funds
Filling out applications for community grants
Planning and organising fundraising events and activities
Managing the waiting list and rolls including recording data on InfoCare
Working through the Enrolment processes for new children and whnau
Holding pre-entry/induction sessions for whnau
Contacting whnau due to start
Contacting whnau of children who have been absent
Confirming end of month rolls on InfoCare
Checking for, recording and reporting hazards in the kindergarten
Filling out statistical roll and community information required by the Ministry of Education

LAST REVIEWED:
NEXT REVIEW:

47

Kahikatea Kindergarten Procedures

Transition to School
1.

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE:
TEACHING AND LEARNING: TRANSITION TO SCHOOL

48

Kahikatea Kindergarten Procedures

Animals and Living Creatures in the Kindergarten

1.

LAST REVIEWED:
NEXT REVIEW:
TO BE READ IN CONJUNCTION WITH WRFKA POLICY AND PROCEDURE GUIDE: TEACHING
AND LEARNING: ANIMALS AND LIVING CREATURES IN KINDERGARTENS

49

Plan for Review of Kindergarten Procedures

Refer to the Strategic Framework, Section E
Procedure

Date for Review

Te Manawa
Celebrations
Changing, toileting and bathing
children
Drop off and Collection of children
Daily routines and supervision plan
Emergency procedures
Food and drink
Hygienic Laundering of Linen
Kitchen Safety
Positive guidance
Safety in the sun
Care of Sick children
Care of Sleeping children
Teachers use of non-contact time
Transition to school
Animals and living creatures in
kindergarten (if applicable)

50

Done