Asset Accounting - Business Scenarios in precise

Business Process
AS01 -

Purpose

Scenareo
Master Data
A fixed asset is defined as an individual This system task is
economic good that it is recognized in the used to create an asset
balance sheet at the time of closing, and is master record.
in the long-term service of the enterprise.
In order to make it easier for the user to
create, maintain and evaluate master
data, the varied individual information is
structured according to its area of use and
the relevant functions in the system. The
asset master record consists of two main
parts:
1. General Master Data: This part of
the master record contains
concrete information about the
fixed asset.
2. Data for Calculating Asset
Values:
You
can
specify
depreciation terms in the asset
master record for each depreciation
area in the chart of depreciation. In
order for you to make these
specifications, the master record
contains an overview of the
depreciation areas. In addition,
there is a detailed display available
for each depreciation area. If there
are depreciation areas that are not
needed for a specific asset, it is
possible
to
deactivate
these
depreciation areas at the asset
level.

Requirement
A Capital Investment Order
with Budget should have been
created in preparation for
assignment to the asset
master record.

AS02 -

You can change various fields of the asset

master data even after the asset master is
created.

Certain
assignments
during the life cycle of
an
asset
change
frequently,
and
therefore
a
record
should be kept of the
changes,
both
for
reporting
and
for
valuation
needs.
Examples
are
the
assignment of an asset
to a cost center, or
multiple-shift usage of
an asset during a
certain time period.
You can store the
following assignments
with different time
intervals:
1) Cost center 2) Plant
3) Cost order
Data is stored in an
unbroken
sequence
showing the exact day,
with a "valid from" and
"valid to" date. When
you access a master
record,
the
timedependent data valid
for the date of the
request is displayed. If
the
assignment
is
different in other time
periods,
this
is
designated
by
a
history indicator after
the field. Using the
"Field
breakdown"
function, you display
the entries for a given

None.

field at the different

intervals.
AS03 -

You want to see the values in the asset

master which is created.

This transaction is
used to display an
asset master record.

None.

AS11 -

The term "asset" is used for simple assets,

as well as for complex large-scale assets
that consist of a number of component
assets. The data structure of the system,
with a 12 character alpha-numeric main
asset number and a 4 character subnumber, allows both. The main asset
number represents the asset as a whole.
Parts of assets can be represented by
different sub-numbers.
Features
Every master record is automatically
created with at least one sub-number,
even if no sub-assets exist. The system
marks the first master record as an asset
main number master record. When you
use internal sub-number assignment, this
main number has sub-number "0000". You
can create additional sub-numbers for this
main number master record. The system
manages values for each sub-number for
every individual depreciation area in year
segments. The individual transactions are
posted directly to the sub-numbers as line
items
Acquisition
An external asset acquisition is a business
transaction resulting from the acquisition
of an asset from a vendor. This means that
you can post the asset acquisition and the
corresponding vendor payable in one

This system task is

used to create an asset
sub-number.

Asset master.

You can post the

acquisition
of
a
purchased
asset in
several different ways,
using
different

None

F-90 -

transaction. Using this transaction reduces

the time and energy required for data
entry and the possibility of discrepancies.

ABAON -

components of the R/3

System:
In Asset Accounting (FIAA) in integration with
Accounts Payable (FIAP),
but
without
reference
to
a
purchase
order.
(Illustrated here).
In Asset Accounting,
without reference to a
purchase
order,
without
integration
with Accounts Payable
(posting to a clearing
account - with or
without clearing).
In
Materials
Management (MM) at
goods
receipt
or
invoice receipt (refer to
Processing
Asset
Acquisitions
in
Purchasing (FI-AA/MM)
and Goods Receipt and
Invoice Receipt with
Reference to Asset).

Transactions
Asset sale is the removal of an asset or SAP
provides
the
part of an asset from the asset portfolio. following
types
of
This removal of an asset (or part of an retirement:
asset) is posted from a bookkeeping An
asset
is
sold,
perspective as an asset retirement.
resulting in revenue
being earned. The sale
is posted without a
customer. The revenue
earned is manually
entered
in
the

None.

transaction.
An
asset
is
sold,
resulting in revenue
being earned. The sale
is posted against a
clearing account.
An asset has to be
scrapped,
with
no
revenue earned.
An asset is sold to an
affiliated
company
(refer
to
Manual
Posting
of
Intercompany
Asset
Transfer/Retirement).
AIAB -

An asset that you produce in-house has

two stages in its life that are relevant for
accounting from the point of view of your
company:
Under construction phase
Useful life (on commissioning of the asset)
The balance sheet should disclose the
different phases in which the Assets are;
therefore, it is necessary to manage the
asset as a separate object or asset master
record during the construction phase. The
activity that records the change from
Phase 1 to Phase 2 is called "capitalization
of the asset under construction". The asset
under construction (AuC) can be managed
in the system in two different ways,
depending on the types of functions that
you need. The AuC can be either a normal
asset record, or a master record with line
item management. Before an asset can be
settled to another asset / object, a
distribution rule is assigned to the asset

The transfer from the

AuC to completed fixed
assets can be handled
in one of two ways:
Summary transfer from
a normal asset master
record to the receiver
assets
(transaction
type 348/349)
Line item settlement of
an
asset
under
construction that has
line item management.
The assignment of a
distribution
rule
is
illustrated
in
this
system task.

Asset master records with

respective properties should
have been created.

master record.
AIBU -

An asset that you produce in-house has

two stages in its life that are relevant for
accounting from the point of view of your
company:
Under construction phase
Useful life (on commissioning of the asset)
Balance sheet should disclose the different
phases of the asset. Therefore, it is
necessary to manage the asset as a
separate object or asset master record
during the construction phase. The activity
that records the change from phase 1 to
phase 2 is called "capitalization of the
asset under construction" . The asset
under construction (AuC) can be managed
in the system in two different ways,
depending on the types of functions that
you need. The AuC can be either a normal
asset record, or a master record with line
item management. Before an asset can be
settled to another asset / object, a
distribution rule is assigned to the asset
master record.

AIST -

The asset under construction can be either

a normal asset record, or a master record
with line item management. Before an
asset can be settled to another asset /
object, a distribution rule is assigned to
the asset master record. This transaction
can be run in test mode and can also be
reversed.

The transfer from the

asset
under
construction
to
completed fixed assets
can be handled in one
of two ways:
Summary transfer from
a normal asset master
record to the receiver
assets
(transaction
type 348/349)
Line item settlement of
an
asset
under
construction that has
line item management.

Asset master records with

respective properties should
exist.
AuC with Line management is
required
for
using
the
transactions of distribution of
line items and settlement.

The transfer from the

asset
under
construction
to
completed fixed assets
can be handled in one
of two ways:
Line item settlement of
an
asset
under
construction that has
line item management.
AUC reversal reverse
the settlement made

An AUC settlement previously

carried out on an asset
master record should exist.

to the assigned asset

and re-assigns all cost
to the original AUC
ABAVN -

F-92 -

Retirement
Asset retirement is the removal of an asset
or part of an asset from the asset portfolio.
This removal of an asset (or part of an
asset) is posted from a bookkeeping
perspective as an asset retirement.

Asset retirement is the removal of an asset

or part of an asset from the asset portfolio.
This removal of an asset (or part of an
asset) is posted from a bookkeeping
perspective as an asset retirement.

SAP
provides
the
following
types
of
retirement:
An
asset
is
sold,
resulting in revenue
being earned. The sale
is
posted
with
a
customer.
An
asset
is
sold,
resulting in revenue
being earned. The sale
is posted against a
clearing account.
An asset has to be
scrapped,
with
no
revenue earned.
An asset is sold to an
affiliated
company
(refer
to
Manual
Posting
of
Intercompany
Asset
Transfer/Retirement)

Check the date specifications,

and make any necessary
entries on the Transaction
data tab page. If you do not
enter an asset value date, the
system
automatically
determines this date when
you save.

SAP
provides
the
following
types
of
retirement:
An
asset
is
sold,
resulting in revenue
being earned. The sale
is
posted
with
a
customer. (Illustrated
here)
An
asset
is
sold,
resulting in revenue
being earned. The sale

Check the date specifications,

and make any necessary
entries on the Transaction
data tab page. If you do not
enter an asset value date, the
system
automatically
determines this date when
you save.

revenue is posted via a

debit to a clearing
account.
An asset has to be
scrapped,
with
no
revenue earned.
An asset is sold to an
affiliated
company
(refer
to
Manual
Posting
of
Intercompany
Asset
Transfer/Retirement)
AFAB -

AJRW -

Period End Closing

The planned depreciation is posted to the This posting run uses a
relevant general ledger control accounts background
session
when you run the periodic depreciation- (NOT a Batch input
posting run.
session
since
the
existence of parallel
currencies requires FI
Direct posting) to post
the
planned
depreciation for each
posting level for each
individual asset as a
lump sum amount.
When the system posts
depreciation, it creates
collective documents.
It does not create
separate
documents
for each asset.
Year End Closing
A fiscal year change in Asset Accounting is New calendar year has
the opening of a new fiscal year in Asset begun.
Accounting for a company code. At the
fiscal year change, the asset values from
the previous fiscal year are carried forward

Previous Asset Fiscal Year is

closed and previous periods
depreciation
have
been
posted.

There is no necessity to close

the previous Asset Accounting
fiscal year in order to carry
out fiscal year change i.e.

cumulatively into the new fiscal year. Once

the fiscal year change takes place, you can
post to assets using value dates in the new
fiscal year. At the same time, you can
continue to post in the previous fiscal yea

open new financial year in

Asset Accounting.
Asset fiscal year change must
be run BEFORE G/L year end
closing. Depreciation should
have been completely posted.

ABST2 -

This program reconcile balances between

the asset account determinations in AA
module with the corresponding GL
accounts in General Ledger.

Following accounts to
be reconciled:
1. Balance sheet
account APC
2. Balance sheet
account down
payments
3. Value
adjustments
ordinary
depreciation
4. Value
adjustments
unplanned
depreciation
NOTE: This report must
be run before year-end
closing.
Do not make any asset
postings while the
report is running.

The last depreciation run for

the year should have been
completely posted.

AJAB -

You use the year-end closing program to

close the fiscal year for one or more
company codes from an accounting
perspective. Once the fiscal year is closed,
you can no longer post or change values
within Asset Accounting (for example, by
recalculating depreciation). The fiscal year
in Asset Accounting that is closed is always
the year following the last closed fiscal
year in Asset Accounting. You can not close

All required steps

before year-end closing
have been completed
including depreciation
for all relevant periods
(refer to Preparation
for Year-end Closing )

You have run the report

ABST2 Account
Reconciliation and reconciled
the asset ledger with the
general ledger. Depreciation
should have been completely
posted.

the current fiscal year until all depreciation

values have been posted.
S_ALR_87012052 -

Reporting
The report displays, per asset, the
retirement documents in the fiscal year.
Each document shows the
Retired acquisition and production costs
Retired quantity
Retired proportional depreciation
Earned revenue
Gain/loss
Possible retirement costs
However, the retirement costs have no
affect on the gain or loss. Retirement costs
are independent of gain or loss in this
report, and are displayed for statistical
purposes only.

This system task is

used to display a list of
current year asset
retirements.

None.

S_ALR_87012050 -

The report displays all acquisition

documents in a fiscal year per asset. The
following is displayed for each document:
Acquired APC
Acquired quantity
Planned ordinary and special depreciation
for the acquisition

This transaction is
used to display a list of
current year asset
acquisitions.

None.

S_ALR_87011994 -

Report RABEST01 is for displaying values

of fixed assets.

This transaction is
used to display various
asset values and can
be used at month end
for control purposes.

None.

Output
The report displays the values of all assets
in a depreciation area. The following
values are displayed in detail per asset:
1. The cumulative acquisition value at
the beginning of the fiscal year
2. Accumulated depreciation,

including the planned depreciation

for the current fiscal year (the sum
of all depreciation types)
3. The planned book value at the end
of the reporting year
Additional standard versions of the report
allow for primary selection and creation of
totals according to various criteria (asset
class, business area, cost center, and so
on).
S_ALR_87011990 -

The asset history sheet is the most

important and most comprehensive report
for the year-end closing or for an interim
financial statement. As with all other lists,
it can be set up with any sort versions, and
total on any group level. You can also
create a compact totals list without
individual asset information.

You can freely define

line
and
column
structure in the asset
history sheet
SAP
delivers
countryspecific versions of the
asset history sheet,
which satisfy the legal
requirements of the
given
country.
Additional
history
sheet versions are also
available (for example,
for
displaying
the
development
of
reserves for special
depreciation).

None