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Missing or Stolen Property Report Texas Department of Public Safety

1) This document is a missing or stolen property report for the Texas Department of Public Safety. It collects information about a missing or stolen asset such as its description, serial number, date discovered missing, and the suspected root cause. 2) The root causes listed include theft, surplus, exchange/trade, reorganization, project/refurbish, loan/share, not transferred, poor communication, poor training, and improper information. 3) The report requires signatures from the property custodian, department manager, and regional asset specialist to verify the information and circumstances reported regarding the missing asset.

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gundala_thejokarthik
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19 views

Missing or Stolen Property Report Texas Department of Public Safety

1) This document is a missing or stolen property report for the Texas Department of Public Safety. It collects information about a missing or stolen asset such as its description, serial number, date discovered missing, and the suspected root cause. 2) The root causes listed include theft, surplus, exchange/trade, reorganization, project/refurbish, loan/share, not transferred, poor communication, poor training, and improper information. 3) The report requires signatures from the property custodian, department manager, and regional asset specialist to verify the information and circumstances reported regarding the missing asset.

Uploaded by

gundala_thejokarthik
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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State Property Number:

Missing or Stolen Property Report


Texas Department of Public Safety (405)

Department Code:

Act-6 (Rev 6/14)

Date of this report:

(One asset per report)

Description:

Serial Number:

Date Discovered Missing:

According to the State Comptrollers website: Property that has been stolen MUST be reported to the Comptrollers Office and law enforcement
WITHIN 48 HOURS, and reported to the OAG within 72 hours after discovery. Property that is missing or damaged due to NEGLIGENCE
must be reported to the Comptroller and the OAG within 72 hours after discovery.

ROOT CAUSE OF MISSING ASSET:

Correct Reason

Code

Reason

Further description of Reason and additional information required

Theft

Was this employee negligent?

Surplus

C
E
F

G
H
I

K
L

Swap-out

Police Report #
with
Date reported:
If A was selected, please answer item B.
Y

(agency) attached.
Attach any other supporting documentation.

Was the employee financially obligated? Y

Exchange, trade, upgrade asset or part of asset

Transferred to Surplus

Reorganization

Organizational/responsibility changes affecting department codes

Project/Refurbish

Replacement of assets or part of assets without proper documentation

Loan/Share

Asset given to other individuals without proper documentation

Not transferred

Poor communication
Poor training

Improper information
Other (explain)

Asset not transferred, not completed , incorrect, or not done at all

Communication breakdown emails, phone calls, faxes or memos


Insufficient knowledge of Capital Assets tools and/or processes
Missing or incorrect information
Explanation:

Property Custodian

Signature

Date

Department Manager

Signature

Date

Regional Asset Specialist

Signature

Date

Add details or explanation of circumstances and/or results (REQUIRED per DPS General Manual Chapter 10.15.10):

Purchase Date:
Date in VAT:

Processed by:

Disposal Method:

Capital Asset Office Use Only:

Purchase Value:
Dept. Code:

17) Missing with Negligence

Capital Assets Supervisor or Manager (if necessary):


AD/DAD printed name:

19) Missing

Depreciated Value:

Date entered in SPA:

20) Stolen with Negligence


AD/DAD signature:

21) Stolen without Negligence

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