T I M E D ATA R E C O R D I N G AN D

A D M I N I S T R ATI O N
7.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

Administration. Absences Absence catalog

Name of the BBP Process

Leave management
Table 1: IMG Reference: Absences Catalog

7.2

Absence Catalog

7.2.1

Purpose

All the information required for defining and recording absences whether it is paid or
unpaid.
Absences are paid or unpaid planned working times during which the employee has not
worked. They therefore represent a deviation to the employee's work schedule. See
also the section on work schedule.

7.2.2

Description

Explanation

1. Not Applicable

Info
types
Populated

1. Not Applicable

Tables
storing
relevant
data

1. Not Applicable

Relationship
with Other
Nodes

1. Not Applicable

Not Applicable

Table 2: Configuration Description: Absence Catalog

7.2.3

Screen shot

Screen 1 Absence Catalog

7.2.4

Remarks
Not applicable

7.3
7.3.1

Group Personnel Sub areas for Attendance and Absences

Purpose

In this node maintain the grouping for personnel sub area. This grouping is based on
areas which have same leave type rule. For xxx Pvt. Ltd. the personnel sub areas
have been grouped to a total of 25.

7.3.2

Description

Explanation

1. Click on the sub node Group Personnel Sub areas for

attendance and absence

2. Corresponding to all the personnel sub area the grouping has
been made. A total of 25 personnel sub area have been grouped
into one group 40.
3. Save your settings

Infotypes
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T001P

Relationship
with Other
Nodes

1. Applicable
node

to

all Ref. section: from 8.4 to 15 and 21,22

Table 3: Configuration Description: Grouping Personnel Sub areas for Attendance and Absence

7.3.3

Screen shot

Screen 2: Grouping Personnel Sub areas for Attendance and Absence

7.3.4

Remarks
When you set up your system, always use 40 as the personnel sub area
grouping for attendance and absence types

7.4
7.4.1

Define Absence Types

Purpose

In this step, define absence type for different Personnel sub area grouping. A total of 6
absence type have been configured which comprises both absences with quota and
with out quota.

7.4.2

Description

Explanation

1. Click on the sub node Define absence type

2. Click on new entries
3. Decide which absence types you want to define for your

enterprise

which

is

maintained

in

A/A

text

field

4. In the absence ; input check maintain in all the absence type

a) the first day of the absence is a day off-- E
b) the last day of the absence is a day off-- E
c) the entire period consists of days off -- E

5. Enter the minimum duration of the absence in the Minimum

number of days field as per the requirement of absence type. For

half day maintain 000
6. In the Maximum number of days field, one can limit the duration
of an absence (e.g. illness with continued pay).
Default value 999 - unlimited absence.
7. Activate the Second date obligatory field, if you must specify the

end date as well as the start date when you are assigning the
absence type. In case of suspension deactivate the field.
8. In the unit field maintain K calendar days for absence type and

absence

9. Save your settings

Infotypes
Populated

1. Not Applicable
2. T554S

days

for

Earned

Leave

absence.

Tables
storing
relevant
data

3. T554T

Relationship
with Other
Nodes

1. Link with all

absence type

the Ref. section: from 8.4 to 15 and 21,22

Table 4: Configuration Description: Define Absence type

7.4.3

Screen shot

Screen 3: Define Absence type

7.4.4

Remarks

Maximum duration in daysThe Maximum duration in days field defines the maximum
permitted duration of an attendance or absence.Attendances and absences that must
last for less than one workday are assigned the indicator 000. The indicator 999
denotes that there is no limit on the duration of the attendance or absence. For eg for
Sick leave the max duration of leave that an employee is eligible to accumulate is 90
days.
When you define a new absence type, copy one that has already been defined. Choose
an absence type which is similar to the one you want to define.
Remember when you copy an absence type, the system does not only copy the
information you can see in this step. A number of settings that are stored in other views
are also copied. Familiarize yourself with the many configuration options before you
copy absence types.
7.5
7.5.1

Determine Entry Screens and Time constraint classes

Purpose

Use the data entry screen number for an absence to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular absence type.
The time constraint class controls the system reaction if a new record in the Absences
info type (2001) overlaps with existing time info type records.

7.5.2

Description

Explanation

1. Click on

the sub node Determine entry screens and time

constraint classes

2. Select the absence types and then click on the detail option

3. In the absence: General settings maintain following detail

Attendance/ Absence ind. A

Screen no. maintain 2001

Time constraint maintain : 2

4. Save your settings

Info
types
Populated

1. IT2001

Create absence type

Tables
storing
relevant
data

1. T554S_O

Relationship
with Other
Nodes

1. Not applicable

Table 5: Configuration Description: Determine entry screens and Time Constraint classes

7.5.3

Screen shot

Screen 4: Determine entry screens and Time Constraint classes

7.5.4

Remarks

Copy the model entries from the SAP system when you define absence types. Note that
non-visible entries from views are also copied. The appropriate screen numbers are
already assigned in this step.
Each time you copy an entry, make sure that you only use absence types that have
similar processes.

ABSENCE COUNTING

SECTION 8
8.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Absences Absence counting

Name of the BBP Process

Leave management
Table 6: IMG Reference: Absence Counting

8.2

Define Counting Classes for the Period Work Schedules

8.2.1

Purpose

This section is required for recording and processing absence

.

8.2.2

Description

Explanation

1. Click on the sub node Define Counting Classes for period work

schedule
2. Click on new entries

3. In the field group maintain the number which has been assigned
in the grouping for personnel sub area.
4. Select the period work schedule corresponding to the group
created in the earlier node i.e. Define period work schedule.
5. Maintain start date and end date as 01.01.2005 &31.12.9999
respectively.
6. Maintain counting class for all period work schedule as 1
7. Save your settings

Infotypes
Populated

1. Not Applicable

Tables
storing

1. T551C

relevant
data
Relationship
with Other
Nodes

1. Not applicable

Table 7: Configuration Description: Define Counting classes for the period work schedule .

8.2.3

Screen shot

Screen 5: Define Counting classes for period work schedules

8.2.4

Remarks
This grouping is useful in determining payroll days from attendance and
absences.

R U L E S F O R AB S E N C E
COUNTING (NEW)
SECTION 9
9.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Absences Absence counting

Rules for absence counting (new)

Name of the BBP Process

Leave management

Table 8: IMG Reference: Rules for Absence Counting (new)

9.2

Group Employee Subgroups for Time Quotas

9.2.1

Purpose

In this step, you group your employee subgroup for time quota types.
Employee subgroups for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota types.

9.2.2

Description

Explanation

1. Click on the sub node Group employee Sub groups for time

Quotas
2. Click on new entries

3. For all the impact level 2 is being maintained except employee

subgroup NA
4. Save your settings

Info
types
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T503_E

Relationship
with Other
Nodes

1. Define
Rule

counting Ref section: 10.5

2. Define validity and Ref section: 14.4

deduction period
3. Set base entitlement

Ref section: 14.3

4. Define
generation Ref section: 14.5
rules for quota type
selection
Table 9: Configuration Description: Group employee Subgroups for Time quota

9.2.3

Screen shot

Screen 6: Group Employee Sub groups for Time quotas

9.2.4

Remarks
Not applicable

9.3

Group Personnel Sub areas for Time Quotas

9.3.1

Purpose

Personnel sub areas for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota.
9.3.2

Description

Explanation

1. Click on the sub node Define Personnel sub areas for Time

quotas
2. In the field PS grouping maintain the number which has been
assigned in the daily work schedule.
3. Save your settings

Info
types
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T001P

Relationship
with Other
Nodes

1. Define
Rule

counting Ref section: 10.5

2. Define validity and Ref section: 14.4

deduction period
3. Set base entitlement

Ref section: 14.3

4. Define
generation Ref section: 14.5
rules for quota type
selection
Table 10: Configuration Description: Group personnel sub areas for Time Quotas

9.3.3

Screen shot

Screen 7: Group Personnel Sub areas for Time Quotas

9.3.4

Remarks
Not applicable

9.4
9.4.1

Define Rules for Rounding Counted absences

Purpose

In this step, you set rounding rules for absence counting.

If you specify an hours or day multiplier for counting absences, the values determined
can have several places behind the decimal point. It is difficult to use these values for
quota deduction and payroll. In this step, therefore, you set rules for rounding the

values. Since for xxx Pvt. Ltd. only half day and full day concept are there a simple
rule is enough to meet the requirement.

9.4.2

Description

Explanation

1. Click on the sub node Define Rules for rounding counted

absences
2. Click on new entries

3. The rule is defined as IG

4. The upper and lower limit are maintained as 1.5 and 0.5.
5. The value of the specified upper or lower limit is included in the
rounding by putting on a tick mark.
6. Save your settings

Info
types
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. T559R

Relationship
with Other
Nodes

1. Define counting class

2. T55RS

2. Define generation rule

quota type selection

Ref section: 10.5

for Ref section: 14.5

Table 11: Configuration Description: Define rules for Rounding Counted Absence

9.4.3

Screen shot

Screen 8: Define Rules for Rounding Counted Absence

9.4.4

Remarks
This rule can be used to round of absence quotas.

9.5
9.5.1

Define Counting Rules

Purpose

In this step, you define rules for counting absences. The rules are used to determine the
payroll days and hours for an absence. The payroll days and hours that have been
counted are used to control the deduction of quotas.
In this step, you specify conditions for the evaluation day, the work schedule, and
absence. These conditions must be fulfilled for a counting rule to be selected.
You also define default values for the counting of absences. The most important default
is the percentage value used to calculate the payroll hours or days from the attendance
or absence hours or days.
You enter the percentage in the Quota multiplier field. You can define a quota multiplier
for the hours and for the days. You will normally enter the same percentage values here.
However, in certain circumstances, you may want to count absences differently for
quota deduction and for valuation in Payroll. You can do this as long as you use a
different unit for deducting the absence than for valuating the absence in Payroll. This
means that you can, for example, use the payroll hours for quota deduction, and the
payroll days for absence valuation to determine average values.

9.5.2

Description

Explanation

1. Click on the sub node Define Counting rule

2. Click on new entries

3. Maintain ESG time quota type as 2

4. Maintain PS grouping for time quota type as per the grouping
mentioned in the node Group Personnel sub area for Time
Quota type
5. Maintain the sequential number as per the sequence of
absences.
6. Following settings for: Conditions for current day --- Flag on all
the options except Sunday (for Privilege leave, Internal training
leave, external training leave & foreign leave . However for all flag
on all the options.
7. In Day type field option maintain for all the leave type like PL as
day type 01 (do not flag on).
8. Holiday class: Maintain in holiday class all the options for all
absence type except Not a Public Holiday.
9. Condition for planned hours: In this field all the absence have the

two field planned hours= 0 and planned hours>0 being selected.

10. Condition for absence/attendance: In this field all the absences

have the two fields < 1day and Full day being selected.
11. Quota multiplier: For all the absence type the quota multiplier is

maintained as 100% except sick leave (half pay) where the

quota multiplier is 50%
12. Deduction rule: The deduction rules are assigned to each of the
corresponding absence type. Applicable to those absence types
which has quota attached to it.
13. Save your settings

Infotypes
Populated

3. Not
Applicable

Tables
storing
relevant
data

3. T556C

Not Applicable

1. Assign
deduction Ref section: 15.3
rule to counting rule

Relationship
with Other
Nodes

2. Assign counting rule Ref section : 10.6

to absence type
Table 12: Configuration Description: Define counting rule

9.5.3

Screen shot

Screen 9: Define Counting Rule (Sick Leave)

Screen 10: Earned Leave

9.5.4

Remarks

Make sure that the counting rules that are configured are absence specific.

9.6
9.6.1

Assign counting rule to absence Type

Purpose

In this step, you determine which rule for attendance or absence counting should be
used for each attendance/absence type.
Note: Depending on the entries made here, the attendance or absence is either counted
using the old rule (T554X) or the new rule (Set counting rules).

9.6.2

Description

Explanation

1. Click on the sub node Assign counting rule to absence type

2. Select the absence type and then select the detail option

3. In the field counting / Quota deduction maintain corresponding

counting rule define pertaining to the absence type and flag on
the option for quota deduction where ever there is quota being
assigned to the absence.
4. Save your settings

Infotypes
Populated

4. Not
Applicable

Not Applicable

Tables
storing
relevant
data

4. T551A

Relationship
with Other
Nodes

1. Define counting rule

5. T551S
Ref section: 10.5.

Table 13: Configuration Description: Assign counting rule to absence type

9.6.3

Screen shot

Screen 11: Assign Counting Rule to Absence Type

9.6.4

Remarks
Not applicable

9.7
9.7.1

Define indicator for the personal calendar

Purpose

In this step, you determine whether or not an absence recorded in an employee's

personal calendar should be assigned an absence category. The absence category is a
one-character indicator that can be assigned to an absence type. For xxx Pvt. Ltd. the
indicator for absence type are mentioned in form of alphabets.
9.7.2

Description

Explanation

1. Click on the sub node Define indicator for personnel calendar

2. Click on the option Define indicator for the person calendar

3. Click on new entries

4. Select the grouping of personnel sub area for which the absence
type indicator needs to be assigned.
5. Choose a single alphabet generally the initial letter of the
absence type e.g. Privilege leaveP casual leave C. Similarly
create indicator for all other absence types.
6. Save your settings

7. Click on the option Determine calendar indicator for absence.

8. Choose the absence and mention against it the corresponding
code defined earlier in the previous option.
9. Save your settings

Infotypes
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T554S

Relationship
with Other
Nodes

1. Not applicable

2. T554P

Table 14: Configuration Description: Define Indicator for Personal Calendar

9.7.3

Screen shot

Screen 12: Define Indicator for Personal Calendar

9.7.4

Remarks
Not applicable

D E F I N E ATT E N D A N C E / A C T U A L
WORKING TIME
SECTION 10
10.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationAttendances/Actual Working Times.

Name of the BBP Process

Leave management

Table 15: IMG Reference: Define Attendance / Actual working Time

10.2
10.2.1

Define Attendance Type

Purpose

In this step, define attendance type for different Personnel sub area grouping. A total of
4 different attendance types have been configured.
10.2.2

Description

Explanation

1. Click on the sub node Define Attendance type

2. Click on new entries
3. Decide which attendance types you want to define for your

enterprise

which

is

maintained

in

A/A

text

field

4. In the absence ; input check maintain in all the absence type

a) the first day of the absence is a day off-- W
b) the last day of the absence is a day off-- w
c) the entire period consists of days off -- w

5. Enter the minimum duration of the absence in the Minimum

number of days field as per the requirement of absence type. For

half day maintain 000
6. In the Maximum number of days field, one can limit the duration
of an absence (e.g. illness with continued pay).
Default value 999 - unlimited absence.
7. Activate the Second date obligatory field, if you must specify the

end date as well as the start date when you are assigning the
absence type. In case of suspension deactivate the field.
8. In the unit field maintain A calendar days for attendance type .

9. Save your settings

Infotypes
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T554S_B

Relationship
with Other
Nodes

1. Link with all

attendance type

2. T554T
the Ref. section: from 8.4 to 15 and 21,22

Table 16: Configuration Description: Define Attendance type

10.2.3

Screen shot

Screen 13: Define Attendance Type

10.2.4

Remarks

When you define a new attendance type, copy one that has already been defined.
Choose an attendance type which is similar to the one you want to define.
Remember: when you copy an absence type, the system does not only copy the
information you can see in this step. A number of settings that are stored in other views
are also copied. Familiarize yourself with the many configuration options before you
copy absence types.

10.3

Determine Entry Screens and Time constraint classes

10.3.1

Purpose

Use the data entry screen number for an attendance to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular attendance
type.
The time constraint class controls the system reaction if a new record in the Attendance
info type (2002) overlaps with existing time info type records.

10.3.2

Description

Explanation

1. Click on

the sub node Determine entry screens and time

constraint classes

2. Select the absence types and then click on the detail option

3. In the absence: General settings maintain following detail

Attendance/ Absence ind. P

Screen no. maintain 2051

Time constraint maintain : 1

4. Save your settings

Info
types
Populated

1. IT2002

Create Attendance Type

Tables
storing
relevant
data

1. T554S_O

Relationship
with Other
Nodes

1. Not applicable

Table 17: Configuration Description: Determine entry screens and Time Constraint classes

10.3.3

Screen shot

Screen 14: Determine entry screens and Time Constraint classes

10.3.4

Remarks

Copy the model entries from the SAP system when you define attendance types. Note
that non-visible entries from views are also copied. The appropriate screen numbers are
already assigned in this step.
Each time you copy an entry, make sure that you only use attendance types that have
similar processes.
The rest of counting class, rounding rule are already captured in absence type. Attendance is
simply a category without any quotas.

SETTING GROUPINGS FOR

S E C T I O N 11

T I M E Q U O TAS
11.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Setting groupings for time quotas

Name of the BBP Process

Leave management

Table 18: IMG Reference: Setting Groupings for Time Quotas

11.2

Group Employee Subgroups for Time Quotas

11.2.1

Purpose

In this step, you group your employee subgroup for time quota types.
Employee subgroups for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota types. Since the absence
types are applicable to all the employees (all impact level) they have been grouped into
one group.
.

11.2.2

Description

Explanation

1. Click on the sub node Group Employee Subgroups for time

Quotas
2. Click on new entries

3. To all the impact levels assign the number 2 maintained in

earlier in the node Group Employee Subgroups for time quotas
4. Save your settings

Info
types
Populated

1. Not
Applicable

Tables

1. T503_E

Not Applicable

storing
relevant
data
Relationship
with Other
Nodes

1. Not applicable

Table 19: Configuration Description: Group Employee Subgroup for time Quota

11.2.3

Screen shot

Screen 15: Group Employee Subgroup for time Quota

12.2.4

Remarks

Not Applicable

11.3

Group Personnel sub areas for Time quotas

11.3.1

Purpose

In case of xxx Pvt. Ltd. different personnel sub areas have the same quotas.

11.3.2

Description

Explanation

1. Click on the sub node Group Personnel Sub areas for Time

Quotas
2. Groupings are done based on similar leave type. Only one
grouping( 40) have been made.
3. In the field group maintain the number which has been assigned
in the daily work schedule.
4. Save your settings

Info
types
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. V_001P_I

Relationship
with Other
Nodes

1. Define
absence Ref section: 12.2
Quota type

Table 20: Configuration Description: Define Personnel sub area for Time Quota type

11.3.3

Screen shot

Screen 16: Define Personnel sub area for Time Quota type

11.3.4

Remarks
Not applicable

T I M E Q U O TA T Y P E S

SECTION 12
12.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Time Quota types

Name of
Process

the

BBP Leave management

Table 21: IMG Reference: Time Quota Types

12.2
12.2.1

Define absence Quota Types

Purpose

In this step, you define the valid absence quota types (entitlement to time off and leave
types) for your employee subgroup and personnel sub area groupings for time quota
types. For xxx Pvt. Ltd. a total of 6 different quota types are created with different
base entitlement.

12.2.2

Description

Explanation

1. Click on the sub node Define absence quota type

2. Click on new entries

3. Maintain the ESG for time quota type, PS group Time and
maintain absence quota type with text and code of the absence
type.
4. Different quota type like Earned Leave, Sick Leave, Casual
Leave, Maternity Leave, Special Disability leave and Special
leave for loss of pay have been created.
5. Special Disability leave is created for the scenario where an
employee meets with an accident while on duty and is
hospitalised and is advised complete bed rest.

6. Special leave for loss of pay is created for the scenario where an
employee has exhaused / availed all other leave types. The
maximum available Special Leave for loss of pay is 2 months.
7. In absence quota type field maintain days in Time/ measurement
unit and 01 as time constraint class.
8. In deduction field maintain 3 rounding.
9. Save your settings

3. Not Applicable
Info
types
Populated

1. T556A

Not Applicable

Tables
storing
relevant
data

2. T556B

Relationship
with Other
Nodes

2. Set base entitlement

Ref section: 13.2

3. Determine validity and deduction period

Ref section: 14.3

4. Define Generation rule for quota types

Ref section: 14.4

1. Automatic accrual of absence quota

5. Define deduction rule for absence and Ref section: 14.5

attendance quota
6. Assign deduction rule to counting rule

Ref section: 15.2

7.
Table 22: Configuration Description: Define absence quota type

12.2.3

Screen shot

Screen 17: Define Absence Quota Type

12.2.4

Remarks
Not applicable

A U TO M ATI C AC C R U A L O F
A B S E N C E Q U O TAS
SECTION 13
13.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Calculate absence entitlement
automatic accrual of absence quotas

Name of the BBP Process

Leave management

Table 23: IMG Reference: Time Quota Types

13.2
13.2.1

Permit generation of Quotas in Time Evaluation

Purpose

In this step, you specify that an absence quota is accrued automatically during time
evaluation.
Entitlements van be accrued in the Absence Quotas info type in one of two ways:
1. The system calculates the entitlement anew each time and overwrites the
existing value in the Absence Quotas info type (2006). These quota types are
referred to as those that are replaced.
Note: Absence quotas that are replaced should be processed by time evaluation
once only, that is, these should be able to be updated only by function QUOTA,
only by a time transfer, or only by operation UPDTQ. In any other case, the quota
number cannot be determined as you require.
2. The system calculates the entitlement acquired during the current accrual
period and adds this value to the existing info type record. These quota types are
referred to as those that are increased.
The quota number determined during time evaluation cannot be changed in the Absence
Quotas info type (2006). You can use the Quota Corrections info type (2013) to correct
the quota entitlement of quotas that are increased/decreased, but not of quotas that are
replaced

13.2.2

Description

Explanation

1. Click on the sub node Permit generation of quotas in time

evaluation.
2. Click on the leave type for which you want to the leave to be
accrued through time evaluation and the one which needs to be
accrued with out time evaluation.
3. Those absence types for which the quota is to be accrued without

time evaluation place the radio button on no generation field.

(Absence type:Maternity Leave,Casual Leave, Special D
4. Those absence types for which the quota is to be generated

through time evaluation the radio button are placed on the

increase field.(Absence types:, casual leave, f)
5. Absence type like Sick leave (fresher) and special leave (fresher)
can only be updated by Time administrator when ever any new
employee joins.
6. Maintain the time constraint class as 01
7. Save your settings

Infotypes
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T556A

Relationship
with Other
Nodes

1. Not applicable

2. T556B

Table 24: Configuration Description: Permit Generation of Quotas in Time evaluation.

13.2.3

Screen shot

Screen 18: Permit Generation of quotas in time evaluation.

13.2.4

Remarks
Not applicable

RULES FOR
G E N E R ATI N G AB S E N C E Q U O TAS
SECTION14
14.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Calculate absence entitlement
Rules for Generating Absence Quotas

Name of the BBP Process

Leave management

Table 25: IMG Reference: Rules for Generating Absence Quotas

14.2
14.2.1

Define Specify the Rule Groups for Quota Type Selection

Purpose

In this step, you determine which groupings are used to access the table for absence
quota type selection when absence quotas are generated.
Absence quota type selection is based on the employee's organizational assignment
and is determined by the Quota type selection rule group.
Specific rules for quota selection can be defined using different quota type selection rule
groups.
This feature QUOMO is used when generating default values during recording, in report
RPTQTA00, and in time evaluation. This feature allows you to determine quota type
selection rule groups depending upon a variety of employee organizational
assignments.
If you generate the absence quotas in time evaluation, the value from the feature is
automatically queried by the system. Those absences which behave in similar fashion
are grouped in one group under the field option quota type selection rule.
14.2.2

Description

Explanation

1. Select the node Specify rule groups for Quota type selection

2. Select the country grouping 40 for India by clicking at MOLGA.

3. In the country grouping 40 maintain 01 in the sub level.

4. check the features and then check for error

and then click on

activate button
5. Save your settings

Infotypes
Populated

1. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. Not applicable

Relationship
with Other
Nodes

1. Define generation rule for Quota Ref section: 14.5

type selection

Table 26: Configuration Description: Specify Rule Groups for Quota Type Selection Rule

14.2.3

Screen shot

Screen 19: Specify Rule Groups for Quota Type Selection

14.2.4

Remarks

Not applicable

14.3
14.3.1

Set Base Entitlement

Purpose

In this step, you set rules for determining the total entitlement (base entitlement) to an
absence quota type. The base entitlement forms the basis for calculating the prorated
leave or absence entitlement for each accrual period.
If you use time evaluation to generate absence quotas, you can make the rule more
specific. You can do this by incorporating personnel calculation rules in the time evaluation
schema. Details of the results of time evaluation. You store the special time type, which
the system reads in order to determine the entitlement, in this view.
For xxx Pvt. Ltd. different absences have different quotas which are stored in the base
entitlement. So, as and when a quota is accrued for particular absence type, the desired
amounts of quota that are available in base entitlement are updated in respective
employees quota.

14.3.2

Description

Explanation

1. Click on the sub node Set up base entitlement

2. Click on new entries

3. Maintain for ES grouping for time quota as 2, for PS grouping

for Time quota maintain as described in the Ps grouping earlier
and maintain 40 for Ps grouping for time recording .
4. Select the absence type for which entitlement is to be maintained
in the form of days.
5. In the selection field related to period maintain calendar year.

6. Save your settings

Info
types
Populated

1. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. T559E

Relationship
with Other
Nodes

1. Define
generation Ref section: 14.5
rule for quota type
selection
Table 27: Configuration Description: Set Base Entitlement

14.3.3

Screen shot

Screen 20: Set Base entitlements

14.3.4

Remarks

Not applicable

14.4
14.4.1

Determine validity and deduction Periods

Purpose

In this step, you decide which validity and deduction periods you want to be valid for an
Absence Quotas info type record (2006) created by the system. You do this for each
absence quota type.
The deduction from and deduction to dates define the period in which the absence quota
can be reduced by an absence. It need not be identical to the validity period, and can
exceed it.
You only specify a validity period for absence quotas that are generated during time
evaluation. Fields for entering the validity period are therefore only available for absence
quotas for which you have selected replace or increase in the Generating quotas allowed
in time evaluation step.
The validity period represents the period for which the time off entitlements are filled in
one info type record. If no entitlement of this type has been generated or if the validity
period has been exceeded, a new record is created.

14.4.2

Description

Explanation

1. Click on the sub

node Determine validity and deduction

periods
2. Click on new entries

3. Enter 2 For ESG Time quota types : Depending on the grouping

maintained earlier for personnel sub area maintain the same
here: Select the absence quota type for which deduction is to
take place.
4. In the selection field validity intervals maintain calendar year in
both the options of valid from and valid to field.
5. In the selection field for deduction interval select start of validity
interval in deduction from and choose end of validity interval in
deduction to .
6. Maintain in No deduction before maintain Expiry of probation
from the drop down option. Ex.absence type like sick leave and
privilege leave.
7. Save your settings

Infotypes
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T559D

Relationship
with Other
Nodes

1. Not applicable

Table 28: Configuration Description: Determine validity and deduction periods.

14.4.3

Screen shot

Screen 21: Determine validity and deduction periods.

14.4.4

Remarks

Maintain the validity period for absence type based on time evaluation and deduction.

14.5
14.5.1

Define Generation Rules for Quota Type Selection

Purpose

In this step, you define rules for automatically accruing absence entitlements for your
employees.
Note: If you want to set up rules for generating using the report RPTQTA00 or for
determining default values, you can now use a restricted view of the Customizing table.
All non-relevant fields for this method remain hidden. The system knows which view of
the Customizing table to display according to your specifications made in the permit on
line default values for quotas step.

14.5.2

Description

Explanation

1. Click on the sub node Define Generation rules for Quota Type

selection
2. Click on new entries

3. In ESG for time quota field maintain 2: In field PSG for Time
quotas maintain the grouping that has been maintained earlier in
the PS grouping. In Quota type selection group maintain for all as
40. For each of the leave type maintains the selection rule
starting from 001 for respective absence quota type.
4. In the selection field option accrual period maintain either
calendar year or time evaluation period depending on the process
by which the quota is to be generated.
5. In Base entitlement field option maintain the base entitlement
already maintained in the previous node. Choose by selecting the
option.
6. In the Accrual entitlement field maintain no prorate calculation ; In
selection reduction, rounding, maximum entitlement maintain
rounding rule as IG and maximum entitlement for : Earned Leave
250 days,Sick leave --- 90 days.
7. In total entitlement maintain rounding rule asIG and Max
entitlement as Earned Leave 250 days, Sick leave --- 90 days
8. Save your settings

Info
types
Populated

1. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. T559L

Relationship
with Other
Nodes

1. Not applicable

2. T559T

Table 29: Configuration Description: Define Generation rule for Quota type selection

14.5.3

Screen shot

Screen 22: Define Generation Rules for Quota Type Selection .

14.5.4

Remarks

Not applicable

Q U O TA D E D U C T I O N U S I N G
ATT E N D A N C E / A B S E N C E
SECTION 15
15.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Quota Deduction Using
Attendance/Absence.

Name of the BBP Process

Leave management

Table 30: IMG Reference: Quota deduction Using Attendance/Absence

15.2
15.2.1

Define deduction rules for Absence and Attendance Quotas

Purpose
This node is used to assign rules to particular absence types from which absence
are to be deducted. Quota deduction does not depend on individual
attendance/absence types, but is determined by the Counting rule for
attendance/absences that is assigned to an attendance/absence type.
As per the requirement of xxx Pvt. Ltd. different type of deduction rules are
created to meet the requirement.

15.2.2

Description

Explanation

1. Click on the sub node Define Deduction rule for Absence Quota

2. Click on new entries

3. Maintain ESG Time quota types as 2 : Personnel sub area

grouping Time quota type maintain as per the grouping made
earlier and maintain deduction rule for all the absence type where
in there is deduction of quota.

4. In the selection field unit of relevant absence quota types

maintain days, and in absence quota type select the quota from
where the quota is to be deducted. In case of LTC, LWOP
(unauthorized) where the quota is deducted from multiple
absence quotas the deduction rule are separate.
5. In case of absence type sick leave (half pay) the quota is to be
deducted from sick leave (full pay) so a separate deduction rule is
to be maintained to meet the said functionality.
6. In case of LTA where the quota is to be deducted from Earned
Leave.
7. In case of LWOP (Unauthorized) the quota is to be deducted from
casual leave >privilege leave (descending order).
8. In case of Study leave (bond) the quota to be deducted from
privilege leave > casual leave > furlough leave (descending
order).
9. In the selection field Quota type sequence for further deduction
maintain for all absence quota No further deduction except
LTC,LWOP(unauthorized)and study leave (bond) maintain Sort
all other quota types in descending order.
10. In the selection field deduction priority maintain Priority 1 for
quota type where as for rest of the option maintain Not relevant
11. Save your settings

Infotypes
Populated

1. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. T556R

Relationship
with Other
Nodes

1. Define absence quota type

Ref section: 12.2

2. Assign deduction rule to counting rule.

Ref section: 15.3

2. T556S

Table 31: Configuration Description: Define Deduction rule for absence and attendance quota

15.2.3

Screen shot

Screen 23: Define Deduction rule for absence and attendance quota

15.2.4

Remarks

Where ever there is quota deduction mention the deduction rule else leave them.

15.3

Assign Deduction Rule to Counting Rule

15.3.1

Purpose

In this step, you assign quota deduction rules to counting rules. All absences and
attendances with quota deduction that are counted using the selected counting rule are
processed using these deduction rules.
As well as a deduction rule for deducting the employee's quotas with an entitlement
greater than 0, you can also specify a deduction rule for all quota types for which the
corresponding info type records can be deducted over and above the entitlement.

15.3.2

Description

Explanation

1. Click on the sub node Assign Deduction Rules to Counting

Rules
2. Select the absence type for which deduction rule is to be
assigned.(mostly absence with quotas i.e. where there is
deduction from any quota)
3. In selection field deduction rule maintain in the absence quotas
with in entitlement the deduction rule created in the previous node
4. Save your settings

Infotypes
Populated

1. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. T556C

Relationship
with Other
Nodes

1. Not applicable

2. T556D
Not applicable

Table 32: Configuration Description: Assign Deduction rule to Counting Rule

15.3.3

Screen shot

Screen 24 : Assign Deduction rule to Counting Rule

15.3.4

Remarks
Not applicable

T I M E E VAL U ATI O N W I T H O U T
CLOCK TIMES
SECTION 1A
18.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time Evaluation Time

evaluation with out clock Times Time data Processing .

Name of the BBP Process

Time Evaluation

Table 33: IMG Reference: Time Data Processing.

18.2
18.2.1

Assign Time types and Processing Types.

Purpose

Function TYPES in Schema ZM04 reads the processing type and time type table and
assigns a time type and processing type to the imported time data. The assignment is
made according to the processing type/ time type class and the pair type allocated to
the imported times.
The time types are the smallest units used later to cumulate the main time balances in
the section on balance formation.

18.2.2

Description

Explanation

1. Click on the sub node assign time type and processing types

2. Choose Determine Processing type/ Time type class for

absence
3. In the field group maintain the number which has been assigned
in the daily work schedule.
4. The groupings for class and processing /time type have been
done based on the activity of different leave types

Group = 01 belongs to absence type which has quota like privilege

leave, casual leave. Group = 02 all the leave related to sickness like
Sick leave , IOD, iow Group 04= All the absence type which do not
have any quota. Group = 05 Refers to compensatory off group = 06
refers to compensatory holiday.
In case of grouping for class = all the absence type have been
grouped in 01 except LWOP, LWOP (u) and study leave.

5. Save your settings

6. Choose assign processing type and time type

7. Maintain in PS grouping as 91, maintain group as 01 and P/T
type maintain 01, 02, 04, 05&06.
8. Since we are going by negative time recording by using ZM04 so
there is no need to mention the pair type 1 and pair type 3 for
which one has to maintain info type IT2011 (attendance captured
through recording) and IT 2001 (attendance). Only Pair type 2 is
maintained where in the time type defined in previous nodes can
be used.
9. The time types used are 1200,1201,1204,1205 &1206 and
maintain processing type as A ( 1 implies starting of any pair 2
implies absences which are taken care through function P2001
and the third and forth number implies the number assigned to
the corresponding absence type.
Infotypes
Populated

1. Not Applicable

Tables
storing
relevant
data

1. Not Applicable

Relationship
with Other
Nodes

1. Not Applicable

Not Applicable

Table 34: Configuration Description: Assign Time types and processing type

18.2.3

Screen shot

Screen 25 : Assign Time types and processing type

18.2.4

Remarks
Not applicable

PROCESSING BALANCES

SECTION 1B
19.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time Evaluation Time

evaluation with out clock Times Processing Balance Time
Transfer

Name of the BBP Process

Time Evaluation

Table 35: IMG Reference: Processing Balances

19.2

Define Time Transfer Type

19.2.1

Purpose

This node is used for transferring absence maintained in IT2001 to IT2006 as quota.
Absence type like compensatory attendance when applied on a particular day then an
extra quota is generated in absence quota type compensatory holiday.

19.2.2

Description

Explanation

1. Select the node Define Time Transfer Type

2. Click on new entries

3. In the field PS group maintain 91

4. In time transfer types maintain 1205 & 1206 for compensatory
attendance and compensatory holiday. Respectively.
5. Save your settings

Infotypes
Populated

1. Not
Applicable

Tables
storing
relevant
data

1. T555P

Relationship

1. Define

Not Applicable

rules

to Ref section: 19.3

with Other
Nodes

transfer to time type

Table 36: Configuration Description: Define Time Transfer Types

19.2.3

Screen shot

Screen 26 : Define Time Transfer Type

19.2.4

Remarks

Not applicable

19.3
19.3.1

Define rules for transfer to Time type

Purpose

In this step we maintain a link between time type and time transfer type for
compensatory attendance and holiday.

19.3.2

Description

Explanation

1. Click on the sub node Define Rules for transfer to time type
2. Click on new entries

3. In the field group maintain as 91

4. Corresponding to time transfer type maintain the time type,
maintain the sign as positive with 100 %.
5. Maintain maximum and minimum value as 999.99 and 999.996. Save your settings

Infotypes
Populated

1. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. T555J

Relationship
with Other
Nodes

1. Not applicable

Table 37: Configuration Description: Define rules for transfer to time type

19.3.3

Screen shot

Screen 27 : Define rules for transfer to time type

19.3.4

Remarks

Not applicable

19.4
19.4.1

Define specification for transfer to absence quota

Purpose

Assign the time type which has been assigned to absence type to absence quota to
which the leave should get converted to quota.

19.4.2

Description

Explanation

1. Click on the sub node Define specification for transfer to

absence quota
2. Click on new entries

3. In the field group maintain as 91.

4. Corresponding to time type 1205 maintain the absence quota

type 13 of all personnel sub area i.e. from group 1 to 17.
5. In percentage transfer allocation maintain as 100% with positive
sign
6. Save your settings

Infotypes
Populated

1. Not Applicable

Tables
storing
relevant
data

1. T555L

Relationship
with Other
Nodes

1. Not applicable

Table 38: Configuration Description: Define specification fro transfer to absence quota

19.4.3

Screen shot

Screen 28 : Define specification fro transfer to absence quota

19.4.4

Remarks

Not applicable

Q U O TA D E D U C T I O N U S I N G
ATT E N D A N C E / A B S E N C E
SECTION 2A
15.4

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Quota Deduction Using
Attendance/Absence.

Name of the BBP Process

Leave management

Table 39: IMG Reference: Quota deduction Using Attendance/Absence

15.5
15.2.5

Define deduction rules for Absence and Attendance Quotas

Purpose
This node is used to assign rules to particular absence types from which absence
are to be deducted. Quota deduction does not depend on individual
attendance/absence types, but is determined by the Counting rule for
attendance/absences that is assigned to an attendance/absence type.
As per the requirement of xxx Pvt. Ltd. different type of deduction rules are
created to meet the requirement.

15.2.6

Description

Explanation

12. Click on the sub node Define Deduction rule for Absence Quota

13. Click on new entries

14. Maintain ESG Time quota types as 2 : Personnel sub area

grouping Time quota type maintain as per the grouping made
earlier and maintain deduction rule for all the absence type where
in there is deduction of quota.

15. In the selection field unit of relevant absence quota types

maintain days, and in absence quota type select the quota from
where the quota is to be deducted. In case of LTC, LWOP
(unauthorized) where the quota is deducted from multiple
absence quotas the deduction rule are separate.
16. In case of absence type sick leave (half pay) the quota is to be
deducted from sick leave (full pay) so a separate deduction rule is
to be maintained to meet the said functionality.
17. In case of LTA where the quota is to be deducted from Earned
Leave.
18. In case of LWOP (Unauthorized) the quota is to be deducted from
casual leave >privilege leave (descending order).
19. In case of Study leave (bond) the quota to be deducted from
privilege leave > casual leave > furlough leave (descending
order).
20. In the selection field Quota type sequence for further deduction
maintain for all absence quota No further deduction except
LTC,LWOP(unauthorized)and study leave (bond) maintain Sort
all other quota types in descending order.
21. In the selection field deduction priority maintain Priority 1 for
quota type where as for rest of the option maintain Not relevant
22. Save your settings

Infotypes
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

3. T556R

Relationship
with Other
Nodes

3. Define absence quota type

Ref section: 12.2

4. Assign deduction rule to counting rule.

Ref section: 15.3

4. T556S

Table 40: Configuration Description: Define Deduction rule for absence and attendance quota

15.2.7

Screen shot

Screen 29: Define Deduction rule for absence and attendance quota

15.2.8

Remarks

Where ever there is quota deduction mention the deduction rule else leave them.

15.6

Assign Deduction Rule to Counting Rule

15.3.4

Purpose

In this step, you assign quota deduction rules to counting rules. All absences and
attendances with quota deduction that are counted using the selected counting rule are
processed using these deduction rules.
As well as a deduction rule for deducting the employee's quotas with an entitlement
greater than 0, you can also specify a deduction rule for all quota types for which the
corresponding info type records can be deducted over and above the entitlement.

15.3.5

Description

Explanation

5. Click on the sub node Assign Deduction Rules to Counting

Rules
6. Select the absence type for which deduction rule is to be
assigned.(mostly absence with quotas i.e. where there is
deduction from any quota)
7. In selection field deduction rule maintain in the absence quotas
with in entitlement the deduction rule created in the previous node
8. Save your settings

Infotypes
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

3. T556C

Relationship
with Other
Nodes

2. Not applicable

4. T556D
Not applicable

Table 41: Configuration Description: Assign Deduction rule to Counting Rule

15.3.6

Screen shot

Screen 30 : Assign Deduction rule to Counting Rule

15.3.5

Remarks
Not applicable

T I M E E VAL U ATI O N S E T T I N G S
17.1

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time Evaluation Time

evaluation settings

Name of the BBP Process

Time Evaluation

Table 42: IMG Reference: Time Evaluation Settings

17.2

Set Personnel Sub area Groupings for Time Recording

17.2.1

Purpose

Since time evaluation is to run for all employees, so all the personnel sub area have
been grouped into one group 91.
17.2.2

Description

Explanation

1. Click on the sub node Set Personnel Sub area Groupings for

Time Recording
2. Select the country India and maintain in all the personnel sub
area as 91
3. Save your settings

Infotypes
Populated

1. Not
Applicable

Tables
storing
relevant
data

1. T001P

Relationship
with Other
Nodes

1. Set
entitlement

Not Applicable

Base Ref section: 14.3

2. Define
generation Ref section: 14.5
rules for quota type
selection

Table 43: Configuration Description: Set Personnel sub area for Time Recording

17.2.3

Screen shot

Screen 31: Set Personnel sub area for Time Recording

17.2.4

Remarks

Not applicable.
17.3
17.3.1

Define Time types

Purpose

In this step, you define time type, day balance, and period balances for your company.
Time types are semantic groupings of time spans. The balances formed in time

evaluation are posted to time types. They determine whether balances should be
cumulated in a particular time type on a daily or monthly basis. These time type are
used to determine the absence, flexible working time, breaks, planned time. etc.

17.3.2

Description

Explanation

1. Click on the sub node Define Time Type

2. Click on new entries

3. For all PS grouping take 40 as the standard value.

4. In the time type field maintain different time types with
corresponding time type description.
5. Maintain the start date and end date as 01.01.1998 and
31.12.9999 respectively.
6.

Time type- planned time (0002), Skeleton time (0003),

------------In the selection field balance maintains 1 for save as
day balance & cumulate in period balance.

7. In the selection field Transfer previous period maintain 0 for

transfer prev. period.
8. In the selection field overview of period balance maintain 1 for
store for time accounts
9. Time type- Flextime balance (0005) ------------- In the selection
field balance maintains 1 for save as day balance & cumulate in
period balance.
10. In the selection field Transfer previous period maintain 1 for
transfer prev. period & Transfer prev. year.
11. In the selection field overview of period balance maintain 1 for
store for time accounts
12. Time type- Flextime (prev. period) (0008), Absence (0020), Break
(0500), absence on public holiday(0600) ------------- In the
selection field balance maintains 1 for save as day balance &
cumulate in period balance.
13. In the selection field Transfer previous period maintain 0 for
transfer prev. period

14. Time type- Fill Time (0100) ------------- In the selection field
balance maintains 1 for save as day balance.
15. In the selection field Transfer previous period maintain 0 for
transfer prev. period
16. Time type- Sequence of attendance days (0905) ------------- In the
selection field balance maintains 1 for save as day balance
17. Time
typePair
type=2,CLTIM=00
(1200),Leave
period(1201),illness period(1202), off. Abs/special leave(1204),
Leave period (1205), Quota gen- actual time (1206),Total for
CLIM=00 (1500), Total for CLIM=01 (1501) Total for CLIM=02
(1502) Total for CLIM=04 (1504) Total for CLIM=05 (1500 Total for
CLIM=00 (1505) ------------- In the selection field balance
maintains 1 for save as day balance & cumulate in period
balance.
18. Time pair absence flag (TF01) ------------- In the selection field
balance maintains 1 for save as day balance.
19. In the selection field Transfer previous period maintain 0 for
transfer prev. period
20. Save your settings

Infotypes
Populated

1. Not
Applicable

Not Applicable

Tables
storing
relevant
data

1. T555A

Relationship
with Other
Nodes

1. Assign time type Ref section: 18.2

and processing type

2. T555B

Table 44: Configuration Description: Define Time Type

17.3.3

Screen shot

Screen 32: Define Time Type

17.3.4

Remarks

Not applicable

T I M E D ATA R E C O R D I N G AN D
A D M I N I S T R ATI O N
7.6

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

Administration. Absences Absence catalog

Name of the BBP Process

Leave management
Table 45: IMG Reference: Absences Catalog

7.7

Absence Catalog

7.2.5

Purpose

All the information required for defining and recording absences whether it is paid or
unpaid.
Absences are paid or unpaid planned working times during which the employee has not
worked. They therefore represent a deviation to the employee's work schedule. See
also the section on work schedule.

7.2.6

Description

Explanation

2. Not Applicable

Info
types
Populated

2. Not Applicable

Tables
storing
relevant
data

2. Not Applicable

Relationship
with Other
Nodes

2. Not Applicable

Not Applicable

Table 46: Configuration Description: Absence Catalog

7.2.7

Screen shot

Screen 33 Absence Catalog

7.2.8

Remarks
Not applicable

7.8
7.3.5

Group Personnel Sub areas for Attendance and Absences

Purpose

In this node maintain the grouping for personnel sub area. This grouping is based on
areas which have same leave type rule. For xxx Pvt. Ltd. the personnel sub areas
have been grouped to a total of 25.

7.3.6

Description

Explanation

4. Click on the sub node Group Personnel Sub areas for

attendance and absence

5. Corresponding to all the personnel sub area the grouping has
been made. A total of 25 personnel sub area have been grouped
into one group 40.
6. Save your settings

Infotypes
Populated

2. Not Applicable

Tables
storing
relevant
data

4. T001P

Relationship
with Other
Nodes

2. Applicable
node

to

all Ref. section: from 8.4 to 15 and 21,22

Table 47: Configuration Description: Grouping Personnel Sub areas for Attendance and Absence

7.3.7

Screen shot

Screen 34: Grouping Personnel Sub areas for Attendance and Absence

7.3.8

Remarks
When you set up your system, always use 40 as the personnel sub area
grouping for attendance and absence types

7.9
7.4.5

Define Absence Types

Purpose

In this step, define absence type for different Personnel sub area grouping. A total of 6
absence type have been configured which comprises both absences with quota and
with out quota.

7.4.6

Description

Explanation

10. Click on the sub node Define absence type

11. Click on new entries
12. Decide which absence types you want to define for your

enterprise

which

is

maintained

in

A/A

text

field

13. In the absence ; input check maintain in all the absence type
a) the first day of the absence is a day off-- E
b) the last day of the absence is a day off-- E
c) the entire period consists of days off -- E

14. Enter the minimum duration of the absence in the Minimum

number of days field as per the requirement of absence type. For

half day maintain 000
15. In the Maximum number of days field, one can limit the duration
of an absence (e.g. illness with continued pay).
Default value 999 - unlimited absence.
16. Activate the Second date obligatory field, if you must specify the

end date as well as the start date when you are assigning the
absence type. In case of suspension deactivate the field.
17. In the unit field maintain K calendar days for absence type and

absence

18. Save your settings

Infotypes
Populated

2. Not Applicable
5. T554S

days

for

Earned

Leave

absence.

Tables
storing
relevant
data

6. T554T

Relationship
with Other
Nodes

2. Link with all

absence type

the Ref. section: from 8.4 to 15 and 21,22

Table 48: Configuration Description: Define Absence type

7.4.7

Screen shot

Screen 35: Define Absence type

7.4.8

Remarks

Maximum duration in daysThe Maximum duration in days field defines the maximum
permitted duration of an attendance or absence.Attendances and absences that must
last for less than one workday are assigned the indicator 000. The indicator 999
denotes that there is no limit on the duration of the attendance or absence. For eg for
Sick leave the max duration of leave that an employee is eligible to accumulate is 90
days.
When you define a new absence type, copy one that has already been defined. Choose
an absence type which is similar to the one you want to define.
Remember when you copy an absence type, the system does not only copy the
information you can see in this step. A number of settings that are stored in other views
are also copied. Familiarize yourself with the many configuration options before you
copy absence types.
7.10
7.5.5

Determine Entry Screens and Time constraint classes

Purpose

Use the data entry screen number for an absence to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular absence type.
The time constraint class controls the system reaction if a new record in the Absences
info type (2001) overlaps with existing time info type records.

7.5.6

Description

Explanation

5. Click on

the sub node Determine entry screens and time

constraint classes

6. Select the absence types and then click on the detail option

7. In the absence: General settings maintain following detail

Attendance/ Absence ind. A

Screen no. maintain 2001

Time constraint maintain : 2

8. Save your settings

Info
types
Populated

2. IT2001

Create absence type

Tables
storing
relevant
data

2. T554S_O

Relationship
with Other
Nodes

2. Not applicable

Table 49: Configuration Description: Determine entry screens and Time Constraint classes

7.5.7

Screen shot

Screen 36: Determine entry screens and Time Constraint classes

7.5.8

Remarks

Copy the model entries from the SAP system when you define absence types. Note that
non-visible entries from views are also copied. The appropriate screen numbers are
already assigned in this step.
Each time you copy an entry, make sure that you only use absence types that have
similar processes.

ABSENCE COUNTING
8.3

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Absences Absence counting

Name of the BBP Process

Leave management
Table 50: IMG Reference: Absence Counting

8.4

Define Counting Classes for the Period Work Schedules

8.2.5

Purpose

This section is required for recording and processing absence

.

8.2.6

Description

Explanation

8. Click on the sub node Define Counting Classes for period work

schedule
9. Click on new entries

10. In the field group maintain the number which has been assigned
in the grouping for personnel sub area.
11. Select the period work schedule corresponding to the group
created in the earlier node i.e. Define period work schedule.
12. Maintain start date and end date as 01.01.2005 &31.12.9999
respectively.
13. Maintain counting class for all period work schedule as 1
14. Save your settings

Infotypes
Populated

2. Not Applicable

Tables
storing

2. T551C

relevant
data
Relationship
with Other
Nodes

2. Not applicable

Table 51: Configuration Description: Define Counting classes for the period work schedule .

8.2.7

Screen shot

Screen 37: Define Counting classes for period work schedules

8.2.8

Remarks
This grouping is useful in determining payroll days from attendance and
absences.

R U L E S F O R AB S E N C E
COUNTING (NEW)
SECTION 9
9.8

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Absences Absence counting

Rules for absence counting (new)

Name of the BBP Process

Leave management

Table 52: IMG Reference: Rules for Absence Counting (new)

9.9

Group Employee Subgroups for Time Quotas

9.2.5

Purpose

In this step, you group your employee subgroup for time quota types.
Employee subgroups for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota types.

9.2.6

Description

Explanation

5. Click on the sub node Group employee Sub groups for time

Quotas
6. Click on new entries

7. For all the impact level 2 is being maintained except employee

subgroup NA
8. Save your settings

Info
types
Populated

2. Not Applicable

Tables
storing
relevant
data

2. T503_E

Relationship
with Other
Nodes

5. Define
Rule

counting Ref section: 10.5

6. Define validity and Ref section: 14.4

deduction period
7. Set base entitlement

Ref section: 14.3

8. Define
generation Ref section: 14.5
rules for quota type
selection
Table 53: Configuration Description: Group employee Subgroups for Time quota

9.2.7

Screen shot

Screen 38: Group Employee Sub groups for Time quotas

9.2.8

Remarks
Not applicable

9.10

Group Personnel Sub areas for Time Quotas

9.3.5

Purpose

Personnel sub areas for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota.
9.3.6

Description

Explanation

4. Click on the sub node Define Personnel sub areas for Time

quotas
5. In the field PS grouping maintain the number which has been
assigned in the daily work schedule.
6. Save your settings

Info
types
Populated

5. Not Applicable

Tables
storing
relevant
data

2. T001P

Relationship
with Other
Nodes

5. Define
Rule

counting Ref section: 10.5

6. Define validity and Ref section: 14.4

deduction period
7. Set base entitlement

Ref section: 14.3

8. Define
generation Ref section: 14.5
rules for quota type
selection
Table 54: Configuration Description: Group personnel sub areas for Time Quotas

9.3.7

Screen shot

Screen 39: Group Personnel Sub areas for Time Quotas

9.3.8

Remarks
Not applicable

9.11
9.4.5

Define Rules for Rounding Counted absences

Purpose

In this step, you set rounding rules for absence counting.

If you specify an hours or day multiplier for counting absences, the values determined
can have several places behind the decimal point. It is difficult to use these values for
quota deduction and payroll. In this step, therefore, you set rules for rounding the

values. Since for xxx Pvt. Ltd. only half day and full day concept are there a simple
rule is enough to meet the requirement.

9.4.6

Description

Explanation

7. Click on the sub node Define Rules for rounding counted

absences
8. Click on new entries

9. The rule is defined as IG

10. The upper and lower limit are maintained as 1.5 and 0.5.
11. The value of the specified upper or lower limit is included in the
rounding by putting on a tick mark.
12. Save your settings

Info
types
Populated

6. Not
Applicable

Not Applicable

Tables
storing
relevant
data

6. T559R

Relationship
with Other
Nodes

3. Define counting class

7. T55RS

4. Define generation rule

quota type selection

Ref section: 10.5

for Ref section: 14.5

Table 55: Configuration Description: Define rules for Rounding Counted Absence

9.4.7

Screen shot

Screen 40: Define Rules for Rounding Counted Absence

9.4.8

Remarks
This rule can be used to round of absence quotas.

9.12
9.5.5

Define Counting Rules

Purpose

In this step, you define rules for counting absences. The rules are used to determine the
payroll days and hours for an absence. The payroll days and hours that have been
counted are used to control the deduction of quotas.
In this step, you specify conditions for the evaluation day, the work schedule, and
absence. These conditions must be fulfilled for a counting rule to be selected.
You also define default values for the counting of absences. The most important default
is the percentage value used to calculate the payroll hours or days from the attendance
or absence hours or days.
You enter the percentage in the Quota multiplier field. You can define a quota multiplier
for the hours and for the days. You will normally enter the same percentage values here.
However, in certain circumstances, you may want to count absences differently for
quota deduction and for valuation in Payroll. You can do this as long as you use a
different unit for deducting the absence than for valuating the absence in Payroll. This
means that you can, for example, use the payroll hours for quota deduction, and the
payroll days for absence valuation to determine average values.

9.5.6

Description

Explanation

14. Click on the sub node Define Counting rule

15. Click on new entries

16. Maintain ESG time quota type as 2

17. Maintain PS grouping for time quota type as per the grouping
mentioned in the node Group Personnel sub area for Time
Quota type
18. Maintain the sequential number as per the sequence of
absences.
19. Following settings for: Conditions for current day --- Flag on all
the options except Sunday (for Privilege leave, Internal training
leave, external training leave & foreign leave . However for all flag
on all the options.
20. In Day type field option maintain for all the leave type like PL as
day type 01 (do not flag on).
21. Holiday class: Maintain in holiday class all the options for all
absence type except Not a Public Holiday.
22. Condition for planned hours: In this field all the absence have the

two field planned hours= 0 and planned hours>0 being selected.

23. Condition for absence/attendance: In this field all the absences

have the two fields < 1day and Full day being selected.
24. Quota multiplier: For all the absence type the quota multiplier is

maintained as 100% except sick leave (half pay) where the

quota multiplier is 50%
25. Deduction rule: The deduction rules are assigned to each of the
corresponding absence type. Applicable to those absence types
which has quota attached to it.
26. Save your settings

Infotypes
Populated

7. Not
Applicable

Tables
storing
relevant
data

8. T556C

Not Applicable

3. Assign
deduction Ref section: 15.3
rule to counting rule

Relationship
with Other
Nodes

4. Assign counting rule Ref section : 10.6

to absence type
Table 56: Configuration Description: Define counting rule

9.5.7

Screen shot

Screen 41: Define Counting Rule (Sick Leave)

Screen 42: Earned Leave

9.5.8

Remarks

Make sure that the counting rules that are configured are absence specific.

9.13
9.6.5

Assign counting rule to absence Type

Purpose

In this step, you determine which rule for attendance or absence counting should be
used for each attendance/absence type.
Note: Depending on the entries made here, the attendance or absence is either counted
using the old rule (T554X) or the new rule (Set counting rules).

9.6.6

Description

Explanation

5. Click on the sub node Assign counting rule to absence type

6. Select the absence type and then select the detail option

7. In the field counting / Quota deduction maintain corresponding

counting rule define pertaining to the absence type and flag on
the option for quota deduction where ever there is quota being
assigned to the absence.
8. Save your settings

Infotypes
Populated

8. Not
Applicable

Not Applicable

Tables
storing
relevant
data

9. T551A

Relationship
with Other
Nodes

2. Define counting rule

10. T551S
Ref section: 10.5.

Table 57: Configuration Description: Assign counting rule to absence type

9.6.7

Screen shot

Screen 43: Assign Counting Rule to Absence Type

9.6.8

Remarks
Not applicable

9.14
9.7.5

Define indicator for the personal calendar

Purpose

In this step, you determine whether or not an absence recorded in an employee's

personal calendar should be assigned an absence category. The absence category is a
one-character indicator that can be assigned to an absence type. For xxx Pvt. Ltd. the
indicator for absence type are mentioned in form of alphabets.
9.7.6

Description

Explanation

10. Click on the sub node Define indicator for personnel calendar

11. Click on the option Define indicator for the person calendar
12. Click on new entries

13. Select the grouping of personnel sub area for which the absence
type indicator needs to be assigned.
14. Choose a single alphabet generally the initial letter of the
absence type e.g. Privilege leaveP casual leave C. Similarly
create indicator for all other absence types.
15. Save your settings

16. Click on the option Determine calendar indicator for absence.

17. Choose the absence and mention against it the corresponding
code defined earlier in the previous option.
18. Save your settings

Infotypes
Populated

2. Not Applicable

Tables
storing
relevant
data

3. T554S

Relationship
with Other
Nodes

2. Not applicable

4. T554P

Table 58: Configuration Description: Define Indicator for Personal Calendar

9.7.7

Screen shot

Screen 44: Define Indicator for Personal Calendar

9.7.8

Remarks
Not applicable

D E F I N E ATT E N D A N C E / A C T U A L W O R K I N G
TIME
10.3

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationAttendances/Actual Working Times.

Name of the BBP Process

Leave management

Table 59: IMG Reference: Define Attendance / Actual working Time

10.4
10.2.2

Define Attendance Type

Purpose

In this step, define attendance type for different Personnel sub area grouping. A total of
4 different attendance types have been configured.
10.2.5

Description

Explanation

10. Click on the sub node Define Attendance type

11. Click on new entries
12. Decide which attendance types you want to define for your

enterprise

which

is

maintained

in

A/A

text

field

13. In the absence ; input check maintain in all the absence type
a) the first day of the absence is a day off-- W
b) the last day of the absence is a day off-- w
c) the entire period consists of days off -- w

14. Enter the minimum duration of the absence in the Minimum

number of days field as per the requirement of absence type. For

half day maintain 000
15. In the Maximum number of days field, one can limit the duration
of an absence (e.g. illness with continued pay).
Default value 999 - unlimited absence.
16. Activate the Second date obligatory field, if you must specify the

end date as well as the start date when you are assigning the
absence type. In case of suspension deactivate the field.
17. In the unit field maintain A calendar days for attendance type .

18. Save your settings

Infotypes
Populated

2. Not Applicable

Tables
storing
relevant
data

3. T554S_B

Relationship
with Other
Nodes

2. Link with all

attendance type

4. T554T
the Ref. section: from 8.4 to 15 and 21,22

Table 60: Configuration Description: Define Attendance type

10.2.6

Screen shot

Screen 45: Define Attendance Type

10.2.7

Remarks

When you define a new attendance type, copy one that has already been defined.
Choose an attendance type which is similar to the one you want to define.
Remember: when you copy an absence type, the system does not only copy the
information you can see in this step. A number of settings that are stored in other views
are also copied. Familiarize yourself with the many configuration options before you
copy absence types.

10.4

Determine Entry Screens and Time constraint classes

10.3.5

Purpose

Use the data entry screen number for an attendance to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular attendance
type.
The time constraint class controls the system reaction if a new record in the Attendance
info type (2002) overlaps with existing time info type records.

10.3.6

Description

Explanation

5. Click on

the sub node Determine entry screens and time

constraint classes

6. Select the absence types and then click on the detail option

7. In the absence: General settings maintain following detail

Attendance/ Absence ind. P

Screen no. maintain 2051

Time constraint maintain : 1

8. Save your settings

Info
types
Populated

2. IT2002

Create Attendance Type

Tables
storing
relevant
data

2. T554S_O

Relationship
with Other
Nodes

2. Not applicable

Table 61: Configuration Description: Determine entry screens and Time Constraint classes

10.3.7

Screen shot

Screen 46: Determine entry screens and Time Constraint classes

10.3.8

Remarks

Copy the model entries from the SAP system when you define attendance types. Note
that non-visible entries from views are also copied. The appropriate screen numbers are
already assigned in this step.
Each time you copy an entry, make sure that you only use attendance types that have
similar processes.
The rest of counting class, rounding rule are already captured in absence type. Attendance is
simply a category without any quotas.

SETTING GROUPINGS FOR

S E C T I O N 11

T I M E Q U O TAS
11.4

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Setting groupings for time quotas

Name of the BBP Process

Leave management

Table 62: IMG Reference: Setting Groupings for Time Quotas

11.5

Group Employee Subgroups for Time Quotas

11.2.4

Purpose

In this step, you group your employee subgroup for time quota types.
Employee subgroups for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota types. Since the absence
types are applicable to all the employees (all impact level) they have been grouped into
one group.
.

11.2.5

Description

Explanation

5. Click on the sub node Group Employee Subgroups for time

Quotas
6. Click on new entries

7. To all the impact levels assign the number 2 maintained in

earlier in the node Group Employee Subgroups for time quotas
8. Save your settings

Info
types
Populated

4. Not
Applicable

Tables

2. T503_E

Not Applicable

storing
relevant
data
Relationship
with Other
Nodes

2. Not applicable

Table 63: Configuration Description: Group Employee Subgroup for time Quota

11.2.6

Screen shot

Screen 47: Group Employee Subgroup for time Quota

12.2.5

Remarks

Not Applicable

11.6

Group Personnel sub areas for Time quotas

11.3.4

Purpose

In case of xxx Pvt. Ltd. different personnel sub areas have the same quotas.

11.3.5

Description

Explanation

5. Click on the sub node Group Personnel Sub areas for Time

Quotas
6. Groupings are done based on similar leave type. Only one
grouping( 40) have been made.
7. In the field group maintain the number which has been assigned
in the daily work schedule.
8. Save your settings

Info
types
Populated

5. Not
Applicable

Not Applicable

Tables
storing
relevant
data

2. V_001P_I

Relationship
with Other
Nodes

2. Define
absence Ref section: 12.2
Quota type

Table 64: Configuration Description: Define Personnel sub area for Time Quota type

11.3.6

Screen shot

Screen 48: Define Personnel sub area for Time Quota type

11.3.5

Remarks
Not applicable

T I M E Q U O TA T Y P E S

SECTION 12
12.3

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Time Quota types

Name of
Process

the

BBP Leave management

Table 65: IMG Reference: Time Quota Types

12.4
12.2.4

Define absence Quota Types

Purpose

In this step, you define the valid absence quota types (entitlement to time off and leave
types) for your employee subgroup and personnel sub area groupings for time quota
types. For xxx Pvt. Ltd. a total of 6 different quota types are created with different
base entitlement.

12.2.5

Description

Explanation

10. Click on the sub node Define absence quota type

11. Click on new entries

12. Maintain the ESG for time quota type, PS group Time and
maintain absence quota type with text and code of the absence
type.
13. Different quota type like Earned Leave, Sick Leave, Casual
Leave, Maternity Leave, Special Disability leave and Special
leave for loss of pay have been created.
14. Special Disability leave is created for the scenario where an
employee meets with an accident while on duty and is
hospitalised and is advised complete bed rest.

15. Special leave for loss of pay is created for the scenario where an
employee has exhaused / availed all other leave types. The
maximum available Special Leave for loss of pay is 2 months.
16. In absence quota type field maintain days in Time/ measurement
unit and 01 as time constraint class.
17. In deduction field maintain 3 rounding.
18. Save your settings

6. Not Applicable
Info
types
Populated

3. T556A

Not Applicable

Tables
storing
relevant
data

4. T556B

Relationship
with Other
Nodes

9. Set base entitlement

Ref section: 13.2

10. Determine validity and deduction period

Ref section: 14.3

11. Define Generation rule for quota types

Ref section: 14.4

8. Automatic accrual of absence quota

12. Define deduction rule for absence and Ref section: 14.5
attendance quota
13. Assign deduction rule to counting rule

Ref section: 15.2

14.
Table 66: Configuration Description: Define absence quota type

12.2.6

Screen shot

Screen 49: Define Absence Quota Type

12.2.5

Remarks
Not applicable

A U TO M ATI C AC C R U A L O F
A B S E N C E Q U O TAS
SECTION 13
13.3

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Calculate absence entitlement
automatic accrual of absence quotas

Name of the BBP Process

Leave management

Table 67: IMG Reference: Time Quota Types

13.4
13.2.4

Permit generation of Quotas in Time Evaluation

Purpose

In this step, you specify that an absence quota is accrued automatically during time
evaluation.
Entitlements van be accrued in the Absence Quotas info type in one of two ways:
1. The system calculates the entitlement anew each time and overwrites the
existing value in the Absence Quotas info type (2006). These quota types are
referred to as those that are replaced.
Note: Absence quotas that are replaced should be processed by time evaluation
once only, that is, these should be able to be updated only by function QUOTA,
only by a time transfer, or only by operation UPDTQ. In any other case, the quota
number cannot be determined as you require.
2. The system calculates the entitlement acquired during the current accrual
period and adds this value to the existing info type record. These quota types are
referred to as those that are increased.
The quota number determined during time evaluation cannot be changed in the Absence
Quotas info type (2006). You can use the Quota Corrections info type (2013) to correct
the quota entitlement of quotas that are increased/decreased, but not of quotas that are
replaced

13.2.5

Description

Explanation

8. Click on the sub node Permit generation of quotas in time

evaluation.
9. Click on the leave type for which you want to the leave to be
accrued through time evaluation and the one which needs to be
accrued with out time evaluation.
10. Those absence types for which the quota is to be accrued without

time evaluation place the radio button on no generation field.

(Absence type:Maternity Leave,Casual Leave, Special D
11. Those absence types for which the quota is to be generated

through time evaluation the radio button are placed on the

increase field.(Absence types:, casual leave, f)
12. Absence type like Sick leave (fresher) and special leave (fresher)
can only be updated by Time administrator when ever any new
employee joins.
13. Maintain the time constraint class as 01
14. Save your settings

Infotypes
Populated

2. Not Applicable

Tables
storing
relevant
data

3. T556A

Relationship
with Other
Nodes

2. Not applicable

4. T556B

Table 68: Configuration Description: Permit Generation of Quotas in Time evaluation.

13.2.6

Screen shot

Screen 50: Permit Generation of quotas in time evaluation.

13.2.5

Remarks
Not applicable

RULES FOR
G E N E R ATI N G AB S E N C E Q U O TAS
SECTION14
14.6

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Calculate absence entitlement
Rules for Generating Absence Quotas

Name of the BBP Process

Leave management

Table 69: IMG Reference: Rules for Generating Absence Quotas

14.7
14.2.5

Define Specify the Rule Groups for Quota Type Selection

Purpose

In this step, you determine which groupings are used to access the table for absence
quota type selection when absence quotas are generated.
Absence quota type selection is based on the employee's organizational assignment
and is determined by the Quota type selection rule group.
Specific rules for quota selection can be defined using different quota type selection rule
groups.
This feature QUOMO is used when generating default values during recording, in report
RPTQTA00, and in time evaluation. This feature allows you to determine quota type
selection rule groups depending upon a variety of employee organizational
assignments.
If you generate the absence quotas in time evaluation, the value from the feature is
automatically queried by the system. Those absences which behave in similar fashion
are grouped in one group under the field option quota type selection rule.
14.2.6

Description

Explanation

6. Select the node Specify rule groups for Quota type selection

7. Select the country grouping 40 for India by clicking at MOLGA.

8. In the country grouping 40 maintain 01 in the sub level.

9. check the features and then check for error

and then click on

activate button
10. Save your settings

Infotypes
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

2. Not applicable

Relationship
with Other
Nodes

2. Define generation rule for Quota Ref section: 14.5

type selection

Table 70: Configuration Description: Specify Rule Groups for Quota Type Selection Rule

14.2.7

Screen shot

Screen 51: Specify Rule Groups for Quota Type Selection

14.2.8

Remarks

Not applicable

14.8
14.3.5

Set Base Entitlement

Purpose

In this step, you set rules for determining the total entitlement (base entitlement) to an
absence quota type. The base entitlement forms the basis for calculating the prorated
leave or absence entitlement for each accrual period.
If you use time evaluation to generate absence quotas, you can make the rule more
specific. You can do this by incorporating personnel calculation rules in the time evaluation
schema. Details of the results of time evaluation. You store the special time type, which
the system reads in order to determine the entitlement, in this view.
For xxx Pvt. Ltd. different absences have different quotas which are stored in the base
entitlement. So, as and when a quota is accrued for particular absence type, the desired
amounts of quota that are available in base entitlement are updated in respective
employees quota.

14.3.6

Description

Explanation

7. Click on the sub node Set up base entitlement

8. Click on new entries

9. Maintain for ES grouping for time quota as 2, for PS grouping

for Time quota maintain as described in the Ps grouping earlier
and maintain 40 for Ps grouping for time recording .
10. Select the absence type for which entitlement is to be maintained
in the form of days.
11. In the selection field related to period maintain calendar year.

12. Save your settings

Info
types
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

2. T559E

Relationship
with Other
Nodes

2. Define
generation Ref section: 14.5
rule for quota type
selection
Table 71: Configuration Description: Set Base Entitlement

14.3.7

Screen shot

Screen 52: Set Base entitlements

14.3.8

Remarks

Not applicable

14.9
14.4.5

Determine validity and deduction Periods

Purpose

In this step, you decide which validity and deduction periods you want to be valid for an
Absence Quotas info type record (2006) created by the system. You do this for each
absence quota type.
The deduction from and deduction to dates define the period in which the absence quota
can be reduced by an absence. It need not be identical to the validity period, and can
exceed it.
You only specify a validity period for absence quotas that are generated during time
evaluation. Fields for entering the validity period are therefore only available for absence
quotas for which you have selected replace or increase in the Generating quotas allowed
in time evaluation step.
The validity period represents the period for which the time off entitlements are filled in
one info type record. If no entitlement of this type has been generated or if the validity
period has been exceeded, a new record is created.

14.4.6

Description

Explanation

8. Click on the sub

node Determine validity and deduction

periods
9. Click on new entries

10. Enter 2 For ESG Time quota types : Depending on the grouping
maintained earlier for personnel sub area maintain the same
here: Select the absence quota type for which deduction is to
take place.
11. In the selection field validity intervals maintain calendar year in
both the options of valid from and valid to field.
12. In the selection field for deduction interval select start of validity
interval in deduction from and choose end of validity interval in
deduction to .
13. Maintain in No deduction before maintain Expiry of probation
from the drop down option. Ex.absence type like sick leave and
privilege leave.
14. Save your settings

Infotypes
Populated

2. Not Applicable

Tables
storing
relevant
data

2. T559D

Relationship
with Other
Nodes

2. Not applicable

Table 72: Configuration Description: Determine validity and deduction periods.

14.4.7

Screen shot

Screen 53: Determine validity and deduction periods.

14.4.8

Remarks

Maintain the validity period for absence type based on time evaluation and deduction.

14.10 Define Generation Rules for Quota Type Selection

14.5.5

Purpose

In this step, you define rules for automatically accruing absence entitlements for your
employees.
Note: If you want to set up rules for generating using the report RPTQTA00 or for
determining default values, you can now use a restricted view of the Customizing table.
All non-relevant fields for this method remain hidden. The system knows which view of
the Customizing table to display according to your specifications made in the permit on
line default values for quotas step.

14.5.6

Description

Explanation

9. Click on the sub node Define Generation rules for Quota Type

selection
10. Click on new entries

11. In ESG for time quota field maintain 2: In field PSG for Time
quotas maintain the grouping that has been maintained earlier in
the PS grouping. In Quota type selection group maintain for all as
40. For each of the leave type maintains the selection rule
starting from 001 for respective absence quota type.
12. In the selection field option accrual period maintain either
calendar year or time evaluation period depending on the process
by which the quota is to be generated.
13. In Base entitlement field option maintain the base entitlement
already maintained in the previous node. Choose by selecting the
option.
14. In the Accrual entitlement field maintain no prorate calculation ; In
selection reduction, rounding, maximum entitlement maintain
rounding rule as IG and maximum entitlement for : Earned Leave
250 days,Sick leave --- 90 days.
15. In total entitlement maintain rounding rule asIG and Max
entitlement as Earned Leave 250 days, Sick leave --- 90 days
16. Save your settings

Info
types
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

3. T559L

Relationship
with Other
Nodes

2. Not applicable

4. T559T

Table 73: Configuration Description: Define Generation rule for Quota type selection

14.5.7

Screen shot

Screen 54: Define Generation Rules for Quota Type Selection .

14.5.8

Remarks

Not applicable

Q U O TA D E D U C T I O N U S I N G
ATT E N D A N C E / A B S E N C E
SECTION 15
15.7

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Quota Deduction Using
Attendance/Absence.

Name of the BBP Process

Leave management

Table 74: IMG Reference: Quota deduction Using Attendance/Absence

15.8

Define deduction rules for Absence and Attendance Quotas

15.2.9

Purpose
This node is used to assign rules to particular absence types from which absence
are to be deducted. Quota deduction does not depend on individual
attendance/absence types, but is determined by the Counting rule for
attendance/absences that is assigned to an attendance/absence type.
As per the requirement of xxx Pvt. Ltd. different type of deduction rules are
created to meet the requirement.

15.2.10

Description

Explanation

23. Click on the sub node Define Deduction rule for Absence Quota

24. Click on new entries

25. Maintain ESG Time quota types as 2 : Personnel sub area

grouping Time quota type maintain as per the grouping made
earlier and maintain deduction rule for all the absence type where
in there is deduction of quota.

26. In the selection field unit of relevant absence quota types

maintain days, and in absence quota type select the quota from
where the quota is to be deducted. In case of LTC, LWOP
(unauthorized) where the quota is deducted from multiple
absence quotas the deduction rule are separate.
27. In case of absence type sick leave (half pay) the quota is to be
deducted from sick leave (full pay) so a separate deduction rule is
to be maintained to meet the said functionality.
28. In case of LTA where the quota is to be deducted from Earned
Leave.
29. In case of LWOP (Unauthorized) the quota is to be deducted from
casual leave >privilege leave (descending order).
30. In case of Study leave (bond) the quota to be deducted from
privilege leave > casual leave > furlough leave (descending
order).
31. In the selection field Quota type sequence for further deduction
maintain for all absence quota No further deduction except
LTC,LWOP(unauthorized)and study leave (bond) maintain Sort
all other quota types in descending order.
32. In the selection field deduction priority maintain Priority 1 for
quota type where as for rest of the option maintain Not relevant
33. Save your settings

Infotypes
Populated

3. Not
Applicable

Not Applicable

Tables
storing
relevant
data

5. T556R

Relationship
with Other
Nodes

5. Define absence quota type

Ref section: 12.2

6. Assign deduction rule to counting rule.

Ref section: 15.3

6. T556S

Table 75: Configuration Description: Define Deduction rule for absence and attendance quota

15.2.11

Screen shot

Screen 55: Define Deduction rule for absence and attendance quota

15.2.12

Remarks

Where ever there is quota deduction mention the deduction rule else leave them.

15.9

Assign Deduction Rule to Counting Rule

15.3.7

Purpose

In this step, you assign quota deduction rules to counting rules. All absences and
attendances with quota deduction that are counted using the selected counting rule are
processed using these deduction rules.
As well as a deduction rule for deducting the employee's quotas with an entitlement
greater than 0, you can also specify a deduction rule for all quota types for which the
corresponding info type records can be deducted over and above the entitlement.

15.3.8

Description

Explanation

9. Click on the sub node Assign Deduction Rules to Counting

Rules
10. Select the absence type for which deduction rule is to be
assigned.(mostly absence with quotas i.e. where there is
deduction from any quota)
11. In selection field deduction rule maintain in the absence quotas
with in entitlement the deduction rule created in the previous node
12. Save your settings

Infotypes
Populated

3. Not
Applicable

Not Applicable

Tables
storing
relevant
data

5. T556C

Relationship
with Other
Nodes

3. Not applicable

6. T556D
Not applicable

Table 76: Configuration Description: Assign Deduction rule to Counting Rule

15.3.9

Screen shot

Screen 56 : Assign Deduction rule to Counting Rule

15.3.6

Remarks
Not applicable

T I M E E VAL U ATI O N W I T H O U T
CLOCK TIMES
SECTION 1A
18.3

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time Evaluation Time

evaluation with out clock Times Time data Processing .

Name of the BBP Process

Time Evaluation

Table 77: IMG Reference: Time Data Processing.

18.4
18.2.4

Assign Time types and Processing Types.

Purpose

Function TYPES in Schema ZM04 reads the processing type and time type table and
assigns a time type and processing type to the imported time data. The assignment is
made according to the processing type/ time type class and the pair type allocated to
the imported times.
The time types are the smallest units used later to cumulate the main time balances in
the section on balance formation.

18.2.5

Description

Explanation

10. Click on the sub node assign time type and processing types

11. Choose Determine Processing type/ Time type class for

absence
12. In the field group maintain the number which has been assigned
in the daily work schedule.
13. The groupings for class and processing /time type have been
done based on the activity of different leave types

Group = 01 belongs to absence type which has quota like privilege

leave, casual leave. Group = 02 all the leave related to sickness like
Sick leave , IOD, iow Group 04= All the absence type which do not
have any quota. Group = 05 Refers to compensatory off group = 06
refers to compensatory holiday.
In case of grouping for class = all the absence type have been
grouped in 01 except LWOP, LWOP (u) and study leave.

14. Save your settings

15. Choose assign processing type and time type

16. Maintain in PS grouping as 91, maintain group as 01 and P/T
type maintain 01, 02, 04, 05&06.
17. Since we are going by negative time recording by using ZM04 so
there is no need to mention the pair type 1 and pair type 3 for
which one has to maintain info type IT2011 (attendance captured
through recording) and IT 2001 (attendance). Only Pair type 2 is
maintained where in the time type defined in previous nodes can
be used.
18. The time types used are 1200,1201,1204,1205 &1206 and
maintain processing type as A ( 1 implies starting of any pair 2
implies absences which are taken care through function P2001
and the third and forth number implies the number assigned to
the corresponding absence type.
Infotypes
Populated

2. Not Applicable

Tables
storing
relevant
data

2. Not Applicable

Relationship
with Other
Nodes

2. Not Applicable

Not Applicable

Table 78: Configuration Description: Assign Time types and processing type

18.2.6

Screen shot

Screen 57 : Assign Time types and processing type

18.2.5

Remarks
Not applicable

PROCESSING BALANCES
19.5

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time Evaluation Time

evaluation with out clock Times Processing Balance Time
Transfer

Name of the BBP Process

Time Evaluation

Table 79: IMG Reference: Processing Balances

19.6

Define Time Transfer Type

19.2.5

Purpose

This node is used for transferring absence maintained in IT2001 to IT2006 as quota.
Absence type like compensatory attendance when applied on a particular day then an
extra quota is generated in absence quota type compensatory holiday.

19.2.6

Description

Explanation

6. Select the node Define Time Transfer Type

7. Click on new entries

8. In the field PS group maintain 91

9. In time transfer types maintain 1205 & 1206 for compensatory
attendance and compensatory holiday. Respectively.
10. Save your settings

Infotypes
Populated

2. Not
Applicable

Tables
storing
relevant
data

2. T555P

Relationship

2. Define

Not Applicable

rules

to Ref section: 19.3

with Other
Nodes

transfer to time type

Table 80: Configuration Description: Define Time Transfer Types

19.2.7

Screen shot

Screen 58 : Define Time Transfer Type

19.2.8

Remarks

Not applicable

19.7
19.3.5

Define rules for transfer to Time type

Purpose

In this step we maintain a link between time type and time transfer type for
compensatory attendance and holiday.

19.3.6

Description

Explanation

7. Click on the sub node Define Rules for transfer to time type
8. Click on new entries

9. In the field group maintain as 91

10. Corresponding to time transfer type maintain the time type,
maintain the sign as positive with 100 %.
11. Maintain maximum and minimum value as 999.99 and 999.9912. Save your settings

Infotypes
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

2. T555J

Relationship
with Other
Nodes

2. Not applicable

Table 81: Configuration Description: Define rules for transfer to time type

19.3.7

Screen shot

Screen 59 : Define rules for transfer to time type

19.3.8

Remarks

Not applicable

19.8
19.4.4

Define specification for transfer to absence quota

Purpose

Assign the time type which has been assigned to absence type to absence quota to
which the leave should get converted to quota.

19.4.5

Description

Explanation

7. Click on the sub node Define specification for transfer to

absence quota
8. Click on new entries

9. In the field group maintain as 91.

10. Corresponding to time type 1205 maintain the absence quota

type 13 of all personnel sub area i.e. from group 1 to 17.
11. In percentage transfer allocation maintain as 100% with positive
sign
12. Save your settings

Infotypes
Populated

2. Not Applicable

Tables
storing
relevant
data

2. T555L

Relationship
with Other
Nodes

2. Not applicable

Table 82: Configuration Description: Define specification fro transfer to absence quota

19.4.6

Screen shot

Screen 60 : Define specification fro transfer to absence quota

19.4.5

Remarks

Not applicable

Q U O TA D E D U C T I O N U S I N G
ATT E N D A N C E / A B S E N C E
SECTION 2A

15.10 General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time data recording and

AdministrationManaging
time
accounts
using
Attendance/absence quotas Quota Deduction Using
Attendance/Absence.

Name of the BBP Process

Leave management

Table 83: IMG Reference: Quota deduction Using Attendance/Absence

15.11 Define deduction rules for Absence and Attendance Quotas

15.2.13

Purpose

This node is used to assign rules to particular absence types from which absence
are to be deducted. Quota deduction does not depend on individual
attendance/absence types, but is determined by the Counting rule for
attendance/absences that is assigned to an attendance/absence type.
As per the requirement of xxx Pvt. Ltd. different type of deduction rules are
created to meet the requirement.
15.2.14

Description

Explanation

34. Click on the sub node Define Deduction rule for Absence Quota

35. Click on new entries

36. Maintain ESG Time quota types as 2 : Personnel sub area

grouping Time quota type maintain as per the grouping made
earlier and maintain deduction rule for all the absence type where
in there is deduction of quota.

37. In the selection field unit of relevant absence quota types

maintain days, and in absence quota type select the quota from
where the quota is to be deducted. In case of LTC, LWOP
(unauthorized) where the quota is deducted from multiple
absence quotas the deduction rule are separate.
38. In case of absence type sick leave (half pay) the quota is to be
deducted from sick leave (full pay) so a separate deduction rule is
to be maintained to meet the said functionality.
39. In case of LTA where the quota is to be deducted from Earned
Leave.
40. In case of LWOP (Unauthorized) the quota is to be deducted from
casual leave >privilege leave (descending order).
41. In case of Study leave (bond) the quota to be deducted from
privilege leave > casual leave > furlough leave (descending
order).
42. In the selection field Quota type sequence for further deduction
maintain for all absence quota No further deduction except
LTC,LWOP(unauthorized)and study leave (bond) maintain Sort
all other quota types in descending order.
43. In the selection field deduction priority maintain Priority 1 for
quota type where as for rest of the option maintain Not relevant
44. Save your settings

Infotypes
Populated

4. Not
Applicable

Not Applicable

Tables
storing
relevant
data

7. T556R

Relationship
with Other
Nodes

7. Define absence quota type

Ref section: 12.2

8. Assign deduction rule to counting rule.

Ref section: 15.3

8. T556S

Table 84: Configuration Description: Define Deduction rule for absence and attendance quota

15.2.15

Screen shot

Screen 61: Define Deduction rule for absence and attendance quota

15.2.16

Remarks

Where ever there is quota deduction mention the deduction rule else leave them.

15.12 Assign Deduction Rule to Counting Rule

15.3.10

Purpose

In this step, you assign quota deduction rules to counting rules. All absences and
attendances with quota deduction that are counted using the selected counting rule are
processed using these deduction rules.
As well as a deduction rule for deducting the employee's quotas with an entitlement
greater than 0, you can also specify a deduction rule for all quota types for which the
corresponding info type records can be deducted over and above the entitlement.

15.3.11

Description

Explanation

13. Click on the sub node Assign Deduction Rules to Counting

Rules
14. Select the absence type for which deduction rule is to be
assigned.(mostly absence with quotas i.e. where there is
deduction from any quota)
15. In selection field deduction rule maintain in the absence quotas
with in entitlement the deduction rule created in the previous node
16. Save your settings

Infotypes
Populated

4. Not
Applicable

Not Applicable

Tables
storing
relevant
data

7. T556C

Relationship
with Other
Nodes

4. Not applicable

8. T556D
Not applicable

Table 85: Configuration Description: Assign Deduction rule to Counting Rule

15.3.12

Screen shot

Screen 62 : Assign Deduction rule to Counting Rule

15.3.7

Remarks
Not applicable

T I M E E VAL U ATI O N S E T T I N G S
17.4

General Information

This section describes the Configurable Item in brief:IMG Path

IMG Time management Time Evaluation Time

evaluation settings

Name of the BBP Process

Time Evaluation

Table 86: IMG Reference: Time Evaluation Settings

17.5

Set Personnel Sub area Groupings for Time Recording

17.2.5

Purpose

Since time evaluation is to run for all employees, so all the personnel sub area have
been grouped into one group 91.
17.2.6

Description

Explanation

4. Click on the sub node Set Personnel Sub area Groupings for

Time Recording
5. Select the country India and maintain in all the personnel sub
area as 91
6. Save your settings

Infotypes
Populated

2. Not
Applicable

Tables
storing
relevant
data

2. T001P

Relationship
with Other
Nodes

3. Set
entitlement

Not Applicable

Base Ref section: 14.3

4. Define
generation Ref section: 14.5
rules for quota type
selection

Table 87: Configuration Description: Set Personnel sub area for Time Recording

17.2.7

Screen shot

Screen 63: Set Personnel sub area for Time Recording

17.2.8

Remarks

Not applicable.
17.6
17.3.4

Define Time types

Purpose

In this step, you define time type, day balance, and period balances for your company.
Time types are semantic groupings of time spans. The balances formed in time

evaluation are posted to time types. They determine whether balances should be
cumulated in a particular time type on a daily or monthly basis. These time type are
used to determine the absence, flexible working time, breaks, planned time. etc.

17.3.5

Description

Explanation

21. Click on the sub node Define Time Type

22. Click on new entries

23. For all PS grouping take 40 as the standard value.

24. In the time type field maintain different time types with
corresponding time type description.
25. Maintain the start date and end date as 01.01.1998 and
31.12.9999 respectively.
26.

Time type- planned time (0002), Skeleton time (0003),

------------In the selection field balance maintains 1 for save as
day balance & cumulate in period balance.

27. In the selection field Transfer previous period maintain 0 for

transfer prev. period.
28. In the selection field overview of period balance maintain 1 for
store for time accounts
29. Time type- Flextime balance (0005) ------------- In the selection
field balance maintains 1 for save as day balance & cumulate in
period balance.
30. In the selection field Transfer previous period maintain 1 for
transfer prev. period & Transfer prev. year.
31. In the selection field overview of period balance maintain 1 for
store for time accounts
32. Time type- Flextime (prev. period) (0008), Absence (0020), Break
(0500), absence on public holiday(0600) ------------- In the
selection field balance maintains 1 for save as day balance &
cumulate in period balance.
33. In the selection field Transfer previous period maintain 0 for
transfer prev. period

34. Time type- Fill Time (0100) ------------- In the selection field
balance maintains 1 for save as day balance.
35. In the selection field Transfer previous period maintain 0 for
transfer prev. period
36. Time type- Sequence of attendance days (0905) ------------- In the
selection field balance maintains 1 for save as day balance
37. Time
typePair
type=2,CLTIM=00
(1200),Leave
period(1201),illness period(1202), off. Abs/special leave(1204),
Leave period (1205), Quota gen- actual time (1206),Total for
CLIM=00 (1500), Total for CLIM=01 (1501) Total for CLIM=02
(1502) Total for CLIM=04 (1504) Total for CLIM=05 (1500 Total for
CLIM=00 (1505) ------------- In the selection field balance
maintains 1 for save as day balance & cumulate in period
balance.
38. Time pair absence flag (TF01) ------------- In the selection field
balance maintains 1 for save as day balance.
39. In the selection field Transfer previous period maintain 0 for
transfer prev. period
40. Save your settings

Infotypes
Populated

2. Not
Applicable

Not Applicable

Tables
storing
relevant
data

3. T555A

Relationship
with Other
Nodes

2. Assign time type Ref section: 18.2

and processing type

4. T555B

Table 88: Configuration Description: Define Time Type

17.3.6

Screen shot

Screen 64: Define Time Type

17.3.5

Remarks

Not applicable