OVERSEAS MARINE CERTIFICATION SERVICES (OMCS)

SURVEYORS MANUAL - STATUTORY

SAEFTY EQUIPMENT SURVEYS

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SAFETY EQUIPMENT SURVEYS

SECTION 1
General
1.1

SOLAS does not, unless expressly provided otherwise, apply to:

Ships of war and troop ships
Cargo ships of less than 500 gross tons
Ships not propelled by mechanical means
Wooden ships of primitive build
Pleasure yachts not engaged in trade and
Fishing vessels.

1.2
The following may be used for guidance while considering the applicability
of various regulations to the ships:
SOLAS 1948 applies to ships built before 26 May 1965
SOLAS 1960 applies to ships built before 25 May 1980
SOLAS 1974 applies to ships built after 25 May 1980
SOLAS protocol 1978 applies to tankers built after 1 January 1981
The 1981 amendments apply to ships built after 1 September 1984
The 1983 amendments apply to ships built after 1 July 1986
SOLAS 1988 protocol entered into force on 3 February 2000.
It should, however, be borne in mind that some regulations of a later version
of SOLAS may apply to existing ships (e.g. SOLAS CONSOLIDATED
EDITION Regulations 6.2, 8, 9, 10, 18, 19, 21.3,21.4, 25, 26.3, 27.2,27.3,
30.2.7 etc.). In case of doubt, OMCS Head Office should be consulted.
1.3

Safety equipment survey is arguably the most difficult survey on board a

ship. The number of items to be covered is high and each item could be
time consuming. There are large numbers of items, which are portable.
Since the safety equipment is not used in routine operation there is a
tendency from the ship staff to neglect this equipment

1.4

Safety equipment deficiencies have caused most port state detentions.

The port state control inspectors inspect these items thoroughly and even
a small item missing will be treated as a cause for detention. Hence the
surveyor is advised to be highly cautious and thorough during survey. It is
recommended that wherever possible two surveyors attend the surveys if
the port stay of the vessel is limited.

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1.5

Surveyors carrying out Cargo Ship Safety Equipment surveys are to

familiar with the applicable provisions of SOLAS as amended and the
1972 Regulations for the Prevention of Collisions at Sea.

1.6

The existing certificate onboard should be sighted to establish the type of

survey due. Renewal surveys are required every two years (every 5 years
as per HSSC). One annual survey is required during the duration of the
certificate and, in the case of tankers over 10 years old, one intermediate
survey is required (four annual surveys and one periodical survey as per
HSSC). The survey requirements for annual and intermediate survey are
the same, however, it is essential that the correct survey title is stated on
the certificates and reports. Annual and intermediate surveys are to be
carried out within three months before and three months after the
anniversary date of the certificate.

1.7

Mandatory annual/intermediate surveys should include a verification of

that the safety equipment certificate on board is in order and an
examination of all the various items of safety equipment, together with
tests as considered necessary, all to an extent to which, in the Surveyors
judgment indicates adequate condition, given proper maintenance, until
the next due survey. In addition, the Owners representative should
confirm that no unapproved modifications have been carried out to the
safety equipment since the last survey.

1.8

The renewal survey should be a thorough and complete examination with

tests where appropriate. On completion, the safety equipment should,
given proper maintenance, be expected to remain in good condition and
working order till the next renewal survey. On completion of a renewal or
initial survey, an SHORT TERM certificate may be issued valid for 5
months along with a Form E (Record of Equipment) (Form No. SAFEQ03). OMCS Head Office will issue the full term certificates after review of
the survey reports. If some items of a minor nature remain outstanding for
completion of a renewal survey because the required services or
replacement equipment are not available locally, a CONDITIONAL
certificate should be issued for such validity as will permit the vessel to
reach the next suitable port and in no case should exceed two months.
The outstanding recommendations are to be endorsed on the reverse of
any CONDITIONAL certificate issued and on the surveyor site report
(RPT-01), copies are to be faxed to OMCS Head Office. OMCS Head
Office permission should be obtained before issue of certificates. Annual
servicing of liferafts and fire extinguishers/fire extinguishing systems,
renewal of pyrotechnics and the provision of incidental items of equipment
not affecting the overall efficiency of the lifesaving or fire appliances may

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be treated as minor items, unless the cumulative effect of the deficiencies

present an unacceptable risk. However, where the efficiency of the lifesaving or fire appliances are seriously impaired due to major deficiencies
or defects, e.g. unserviceable or damaged lifeboats or davits, inoperable
emergency fire pump, inability to provide the required jets of water for fire
fighting purposes due to defective fire pumps, fire main or hoses, etc. a
certificate should not be issued. The matter should be reported to OMCS
Head Office immediately and instructions awaited. Where such
deficiencies are noticed during annual/intermediate surveys, the full term
certificate must be withdrawn and the Owners requested to correct the
deficiencies immediately.
1.9

The various items of safety equipment to be surveyed are itemized on the

Record of Approved Cargo Ship Safety Equipment Form (Form No.
SAFEQ-02) held on board the vessel. During first (initial surveys by
Overseas Marine Certification Services (OMCS)), it should be ensured
that the vessel has the appropriate Record issued by the previous society,
which issued the safety equipment certificates. If a copy is not available,
or if the existing record does not contain all relevant information as given
in Form No. SAFEQ-02, a new Form No. SAFEQ-02 should be completed,
a copy placed on board and a copy submitted to OMCS Head Office.
When previous record is available a copy must be submitted to OMCS
Head Office. Any repairs/renewals must be reflected in the Record of
equipment. The survey checklist Form No. SAFEQ-01 must be filled up
during all surveys and a copy submitted to OMCS Head Office along with
reports.

1.10

Where new installations of fire extinguishing or other systems are to be

installed or major modifications are carried out, plans are to be submitted
before work is commenced. In case of any modifications or where renewal
or testing of equipment is involved, it should be ensured that the
replacement/repaired equipment meets the relevant requirements as per
regulations (in some cases the replacement equipment must meet current
requirements even though the replaced equipment was not meeting the
current requirements). In cases of doubt, OMCS Head Office should be
contacted for advice.

1.11

Plans and Documents: All essential documentation onboard must be in a

language, which is understood by the crew of the ship and in should be
legible and well maintained. Illegible, faded, stained or torn
instructions/plans etc must be replaced. It should be borne in mind that
operating instructions for life-saving and fire fighting equipment are
normally required for use in an emergency and therefore they should be

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posted in locations where emergency lighting is also available e.g. CO2

system instructions
1.12

All ships should have an updated fire control plan posted at suitable
locations including one copy stowed in a weather-tight container on each
side of accommodation. The plan should be legible, up-to-date and all
symbols should be according to IMO guidelines. During surveys it should
be ensured that all items are at their respective locations as per the fire
control plan onboard. Any modifications (such as installation of new
systems for paint lockers etc, change of equipment - fire pump etc) should
be updated on the fire plans.

1.13

There should be certificates of approval or other confirmation that the

following equipment and materials have been approved to IMO or other
recognized standards. The approvals should be from a flag administration
or from IACS member societies. Approval certificates should be available
onboard for lifeboats/rescue boats, liferafts, davits, davit winches, pilot
ladder and hoist, accommodation ladder, life-buoys, lifejackets with lights
and whistles, immersion suits, thermal protective aids, pyrotechnics, retroreflective material for life-saving equipment, navigation lights and sound
signals (as per COLREGS 72) and for individual items of navigational
equipment in accordance with relevant IMO performance standards.

1.14

During surveys, it should be ascertained from the master that all

equipment is available onboard as per the record of equipment. If any
equipment has been added or deleted, the record of equipment should be
amended under cover of office stamp. Certificates of any replacement
equipment should be verified before accepting the equipment. Any
replacement or new life saving appliance should meet all current SOLAS
requirements irrespective of age of ship (for example if a life boat is being
fitted on a tanker it has to be enclosed type).

1.15

SOLAS training manual should be available on board. There should also

be instructions available on board for operation and maintenance of all
survival craft, fire-fighting equipment, personal protection equipment etc.
Symbols should be posted throughout the vessel in accordance with IMO
guidelines.

1.16

Operating instructions for survival craft, fire extinguishing equipment etc

should be posted at required locations and in languages understood by
crew. The instructions must be posted in areas adjacent to the equipment
and in well-lit areas so that they can be read under main and emergency
lights.

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Muster lists and safety instructions should be posted at required locations

(in language understood by crew).

1.18

Review of records and interview of Master: The survey should start with
an interview of the Master. The following questions should be asked:
Has any unapproved equipment been fitted since the last survey?
Was there any incident of fire onboard since the last survey?
Was the vessel subject to any port state control detention/boarding since
last survey?
Was the vessel involved in any accident/collision/grounding/contact or
problem involving the crew?
If the answer to any of the above is yes, the details including logbook extracts
should be noted and reported.

1.19 Review of documentation & records: The following records should be

verified:
Validity of all statutory certificates on board including required
annual/intermediate survey endorsements. If any certificate is invalid or
surveys are overdue, the Master must be advised and owners proposals
should be obtained and OMCS Head Office informed.
Certificate of Registration. If certificate of registry has expired, statutory
certificates must not be issued or endorsed.
Record of safety equipment onboard (any change should be endorsed by
the surveyor)
Service certificates for fixed fire extinguishing systems include contents
check for cylinders, service report, foam sample analysis report,
servicing/hydraulic testing/refilling certificates for portable and semiportable fire extinguishers and SCBA bottles and equipment. The
certificates must be from approved/recognized organizations (please refer
to the procedures for approval of service providers)
Service reports for liferafts and hydrostatic release units. The certificates
must be from approved/recognized organizations (please refer to the
procedures for approval of service providers)
Certificates for lifeboat falls (if rope falls have been renewed since last
survey)
Records of renewal/reversal of lifeboat falls (log book entries)
Certificates for any new equipment supplied
Logbook entries are to be verified for all drills (fire and boat drills, dates of
lifeboats lowering/ maneuvering in water, lowering of rescue boat,
abandon ship drills etc) and dates noted on survey checklist. If drills and
inspections are not being regularly carried out, Master to be advised

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regarding the requirements of applicable regulations (Regulations 18, 19

of Chapter III)
Any exemption /waiver granted by/or on behalf of the administration
should be reflected in the certificate issued and a copy of the
exemption/waiver is to be attached to any certificate issued.
If minimum safe manning certificate is for short international voyages the
same restriction should be imposed.

1.20
The Surveyors should ensure that the total number of persons
provided for by lifesaving appliances must never be less than the actual
number of persons carried on the ship or the minimum number as per the
manning certificate. In general, the number is to the minimum of the following:
capacity of the port lifeboat
capacity of the starboard lifeboat
total capacity of the liferafts (excluding any additional liferaft forward or
aft) in the case of ships without lifeboats, the capacity of the liferafts
on each side
total number of lifejackets (excluding lifejackets for use at remote
stations) and
total number of immersion suits and thermal protective aids (excluding
thermal protective aids provided as part of equipment of lifeboats,
rescue boats and liferafts)
1.21

Safety equipment can be divided into three main areas - safety of

navigation, life saving appliances and fire detection and extinction.

SECTION 2
Survey Of Navigational Equipment
2.1

The amount and type of navigation equipment to be fitted is dependent on

the gross tonnage, date keel laid and types of the vessel. When
equipment is to be demonstrated for survey purposes, only a duly
authorized Owners representative must operate it. If any additional or
replacement equipment is installed, it should of a type approved by the
national authorities. If it is not possible for the surveyor to verify that all
navigational equipment are in good working condition, a written
confirmation should be obtained from the Master that all navigational
equipment and electronic aids remain in good working condition.

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2.2

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Magnetic Compass: In most cases there is no steering magnetic compass

and the Standard Magnetic Compass is positioned on top of the
wheelhouse, which can be viewed from the navigational control position
via a reflector. The communication between the two positions is often by
means of a voice pipe although a two-way radio could be used. Check that
deviation chart is posted, the liquid level is satisfactory, no air bubbles,
azimuth for taking bearing. Deviation chart to be not more that 12 months
old, voice pipe from wheelhouse top, spare compass or card, covers for
exposed compass.

2.3
Day Light (Aldis) Signaling Lamp: Test using both main and emergency
supply.
2.4
Echo-sounder, Radio Direction Finder: Check functioning, check records
of reading if time is a constraint. Master's confirmation may be accepted
for proper functioning
2.5

Gyrocompass: Check functioning, error against magnetic compass and

error between master & repeaters

2.6

Heading information at emergency steering position: For ships built after

Sept 1984 visual compass readings are to be available at emergency
steering gear position. For ships built before this date voice
communication may be accepted

2.7

Navigational Lights: The generally accepted arrangement is to fit duplex

type lights in the five steaming light positions and single type anchor and
NUC lights. All navigation lights should have test certificates as per
COLREG 72. Navigation lights are to be tested on both main & emergency
power. Attention should be paid to the electrical connections and any
audible and visual warnings of lamp failure, located on the bridge, are to
be tested for operational efficiency. There must be a complete set of spare
bulbs (correct approved type) available onboard.

2.8

Auto Pilot: Verify that instructions for operation and emergency

changeover is posted, check off course & power failure alarm functioning.
Logbook entries may be consulted to ensure that equipment was working
satisfactorily.

2.9

Radio Life
same time
equipment
available.

Saving Appliances: These will normally be surveyed at the

as the main radio installation. However, these are also safety
items and it should be verified that the required equipment is
Radar transponders and VHF radiotelephones have replaced

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the portable lifeboat radio, hand held VHF EPIRBS and two-way
radiotelephones, which were required earlier. Two-way VHF
radiotelephones can be easily tested, but testing of SART should
preferably be carried out by a trained officer or a radio engineer (so that
distress messages are not sent inadvertently).
2.10

RPM/Propeller Pitch Indicators: Master's statement may be accepted.

2.11

Rudder Angle Indicator: Check functioning, check that it is independent of

steering control.

2.12

Navigational Charts and Publications: Check for availability of all required

charts and publications for trading area intended. Evidence of updating of
charts should be sighted (e.g. Maintenance of a chart correction logbook
or check for updating from Notices to Mariners etc). Master should also be
requested to produce the following: - weekly notices to mariners (not more
than 6 week old), sailing directions (entitled Pilots)), list of lights and fog
signals, list of radio signals, current tide tables, nautical almanac of the
year, International code of signals etc.

2.13

Radars: Check that the radar is compatible for SARTS (9 GHz) and it is
fully functional within 4 minutes of switching on, day light functioning.
Check that maker's manual is onboard.

2.14

Ship's Whistle: Check the operation. If only one electric whistle is

provided, it should be tested on both main and emergency supply.

2.15

Ship's Bell, Gong and Navigational shapes: Check available on board

(gong required only for ship's over 100m in length) no damage to them.

2.16

Distress signals and rockets: Pyrotechnic signals on board and in

lifeboats, including rockets and cartridges are to be examined and should
be replaced on or before the date of expiry (or within 3 years of date of
manufacture if date of expiry is not specified). Pyrotechnics, which have
deteriorated due to damp or mechanical damage, are to be renewed
immediately. Pyrotechnics should be packed in watertight containers and
stored in a convenient dry location.

2.17

Emergency lighting: Emergency and main lighting should be checked in

embarkation areas, passageways, engine room, pump room, emergency
exits and muster stations. Emergency escape routes are clearly marked
with lights or fluorescent stickers.

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Alarms: The fire & general alarms are to be tested and it should be audible
at all locations where crew normally works (engine room, steering room,
mess room, galleys, passage way, forward store etc)
SECTION 3
Survey Of Life Saving Appliances

3.1

Life Boats

3.1.1Surveyors should ensure that non-approved replacement boats have not

been placed on board (by sighting certificates or checking boat details
against record on board). Lifeboats are perhaps the most important life
saving appliance on board. A thorough visual examination as described
below supplemented by tests wherever necessary should be carried out on
lifeboats.
All lifeboats and rescue boats are to be launched or lowered to the water.
Where lowering to the water is not possible due to port/weather restrictions,
the boats should at least be lowered to the embarkation deck.
Hull of the lifeboat should be examined for corrosion, wear & tear
(especially in exposed boats) damage (in fiber glass boats) damage to
buoyancy chambers inside the hull, condition of paint. Special attention to
be paid in way of bearing surfaces or areas where contact with chocks could
damage the structure. Repairs to GRP lifeboats should only be carried out
by experienced workshops and OMCS Head Office should be contacted
when any major repairs are carried out. When lifeboats are damaged and
cannot be satisfactorily repaired before the ship sails, alternative
arrangements should be discussed with OMCS Head Office.
Buoyancy arrangements: Portable air cases, if fitted, should be removed,
carefully examined and tested. Total immersion in water will reveal any
deficiencies. The structure in way of air cases to be carefully examined and
care taken to ensure that cases are correctly re-fitted. Where built-in
buoyancy tanks are fitted, an air and soapy water test can verify the
buoyancy.
Fittings: Check whether lifeline is properly becketed outside the hull and
that grab rail/handrail are in good condition and properly fixed.
Lifting Hooks & Connection: Check for wastage where they pass through
the deck and in way of keel attachment. The keel attachment should also be
verified as being efficient.
Fire Extinguishers: Check service record and whether properly stowed
and marked
Retro Reflective Material must be properly seen on boat side, bottom &
top. Examine for wear & tear and fading.

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Marking: Ship's name, port of registry & capacity must be marked clearly
on bow & stern and must be visible from top also for boats installed in ships
built after 1986 & new installations.
Lifeboat Pyrotechnics: 6 Hand flares (no hand flares in tankers), 4
Parachute flares & 2 smoke signals. Check for Validity.
Ration (Food): Validity (as stated on container) or 5 years from the date of
manufacture. Check that the packing is not damaged.
Water: 3 litres per person. Validity 3 years, if not stated on the container.
Other life boat equipment: At random, check items from the record, if any
thing is found missing go through the entire list. Mast and sails and
exposure covers should be rigged, the sea anchor and line run out and all
lines and ropes checked. The rudder and tiller should be shipped and
operated, rowlocks checked for freedom and rotation, hand-propelling gear
operated and bilge pumps should be tested.
Davits, Block & Gear: A thorough check of davits, the supporting structure,
wires and running tackle, release mechanisms and winches should be
carried out for evidence of damage, significant corrosion or lack of adequate
maintenance of moving parts and tackle. Ends of wire rope falls should not
be secured by wire rope grips as primary terminations Wire rope falls are to
be reversed every 30 months and renewed every five years. When rope
falls are renewed certificates must be reviewed to ensure that correct size
and type (strength) of wire rope is being used. All rollers and guides, pivot
pins and axles should be checked for free running, slackness due to wear,
corrosion wear & tear, and misuse of paint. Functioning of all limit switches
should be verified and lifeboat-hoisting arrangements are to be tried out.
Davit: Check for wastage (especially lower portion), damage, paint
condition and attachment to deck (bolts).
Rope (embarkation) Ladders & Connection: Check overall condition and
connection to deck structure for wear & tear and corrosion.
Lifelines on Davit Spans: Check the condition of ropes (not required for
totally enclosed self-righting boats with direct boarding).
Skates or Fenders: These prevent damage to boat during launching,
check that these are in good condition.
Painting: Check that the inside of the boat is painted in highly visible
orange and outside either white or orange
Rudder & Tiller: Check that these are not damaged and can be moved
easily
Safety Belts: In partially/totally enclosed boats to be checked for wear &
tear.
Rigid covers/hatches, closing arrangements: In partially/totally enclosed
boats - to be checked for condition & proper closing.

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Water Spray System in Fire Protected Boat: Check sea intake, nozzles,
piping, self-priming pumps for function. Ensure that spray heads are clean.
Ensure that there is no oil film on canopy, which will disrupt even flow of
water on the surface. The system should be flushed with fresh water
following a test with seawater.
Air support system: Air cylinders should be examined for capacity. The
system should be examined for security of stowage.
Weather tight storage of lifeboat equipment: Check for damage.
3.1.2 Testing of Lifeboats:
Release of Lashing: Check the operation, any wear & tear or corrosion of
the lashing gear.
Turning out and lowering to Embarkation: Moving parts should be
released easily and all movements should be smooth.
Lowering to Water: Check for smooth & fast operation.
Winch Brake: During lowering check that the boat is held in position using
brakes alone without any slip.
Engine Started: Check the easiness of starting and running in condition for
at least 3 minutes. Examine for oil/fuel leaks, exhaust gas leaks (enclosed
lifeboats), contents of oil fuel tank.
Release mechanism (Remote & Local): Check both the release
mechanisms on load and normal. Check mechanism to prevent accidental
release. All safety precautions to be taken to ensure that accidental on-load
release do not occur.
Control of Discharges in way of life boat: Check that all over board
discharges (if any) in way of Lifeboat embarkation & lowering can be
stopped remotely from the embarkation area. Stabilizer fins operation (if any
in way of lifeboat locations) to be checked.
Lighting: Check that all the lighting at the lifeboat station including
floodlights and emergency lights etc. works both on main & emergency
power. Where electrical system is provided for lifeboats, check condition
and charge of batteries, charging arrangements including ships supply,
internal and external lights and search lights operation.
Running of Propeller in Ahead & Astern: Check the engaging and
condition of Gear/Clutch and propeller action. The steering arrangement is
to be tested hard over to port and starboard.
Boat Connected to fall and Hoisted: Check for smooth operation (Observe
prime mover of winch if power operated). Brakes may be checked again.
Check the function of limit switch at upper most point (if fitted)
During initial survey - Depending on the condition of boat & davit &
supporting documents available, the following tests may be carried out: -

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Load test of boat, davit.

Opening up of lifeboat engine and inspection of fuel oil tanks.
Lowering test (speed) of Full load & Empty Boat: At full load 0.4-(0.02XH)
m/s minimum speed high distance to waterline from davit.
Maneuvering of Boat in Water may be necessary.
3.2

Rescue Boat

3.2.1 If no approval certificate is available, the speed of the boat is to be

checked (minimum 6 knots). The rescue boat equipment is to be verified.
If a lifeboat is converted or adopted as a rescue boat, check that the
rescue boat requirement of placing a stretcher etc are fulfilled. Check the
recovery speed of rescue boat using davit power winch minimum 0.3
m/s required in the loaded condition. The rescue boats quick release
device should be thoroughly examined and tested for smooth operation.
Check that the boat can be lowered to one side at adverse condition of
heel up to 20 degrees. Check the hull (inside & outside) for damage.
Ensure that all required equipment are available and in good condition.
3.2.2 Inflatable boats should be examined to ensure that there has been no
slippage of the seams and the material of the collars is in good condition
and has not started to crack and perish. Surveyors should ensure that air
pressure is being maintained in accordance with the makers instructions.
Self-draining flaps should be checked for operation and engine mountings
and the attachment of lifting strops should be carefully examined. All
repairs to inflatable rescue boats should be carried out at an approved
service station only. Check the inflating arrangement in inflatable boats;
check the starting & running (3 minutes) of the engine. Check the lowering
& braking function. Check the marking of ships name & port of registry,
fitting of retro-reflective tapes, check that towing arrangement is
satisfactory. Check weather tight compartments for storing equipment.

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Life Rafts

3.3.1 Rigid Life Rafts: These are rare nowadays. Check condition of rafts,
accessories for completeness as per checklist. Liferaft equipment should
be checked for completeness as per checklist. Check validity of water,
food, first aid equipment and pyrotechnics. Raft markings should be
checked (Name, port, capacity, maker's name, serial number, name of
approving authority, SOLAS, type of emergency pack inside, length of
painter, maximum stowage height and launching instruction). Check that
the lamps on top of canopy and inside functions properly.
3.3.2 Inflatable Raft: Check maker's/Service firm certificate, marking and
stowage (annual servicing). The servicing must be carried out at a station,
which is approved by the liferafts manufacturer or the national authority of
the country or by OMCS Head Office. Where required, ensure that the
liferafts can be transferred from side to side at single deck level. Check
that stowage height above lowest water level does not exceed the
permitted height.
3.3.3 Float Free Arrangement: Check that the life Raft is not tied down to
prevent movement. The inboard end of the painter should be secured to
the ship by a weak link. The painter itself should not be directly fastened to
the ship. Check that hydrostatic releases are serviced (annually) unless
they are of the disposable type. It should be ensured that no overhead
awning or other obstruction has been introduced which would prevent the
raft from floating free.
3.3.4 Marking: Check inspection sticker for maker's name, serial no., approving
authority, capacity, SOLAS, type of emergency pack, last service date,
maximum height of stowage & launching instructions.
3.3.5 Life Raft Davit: For davit-launched liferafts, check davit function of turning
out lowering, prevention of premature release and release on being
waterborne.
3.3.6 Additional Forward/Aft Life Raft: This liferaft is required only if the distance
from the nearest survival craft to the fore or aft end exceeds 100 m. Check
stowage and readiness for use and check availability of embarkation
ladder and posted instructions. Hydrostatic release unit is not required for
the additional forward/aft liferafts.
3.4

Life Buoys: Check the validity of smoke signals (two) and function of light
signals (if inverting type or if there is a press to test facility). If water

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activated lights are fitted, expiry date should be checked. Check that
lifebuoys on bridge wings are connected to smoke & light signals and
arranged for quick release (weight of these to be minimum 4.5kg). Check
that the lifebuoys with light or light & smoke signals are not fitted with
Lifelines. Check that at least two other life buoys are fitted with lifeline.
Check all the life buoys have ship's name and port of registry marked on
them and are of bright orange color and with retro-reflective tapes. Check
the condition of grab lines and lifelines. Check condition of the buoys
(including water resistance) and stowage.
3.5

Life Jackets: Lifejacket material and ties should remain sound and not tear
easily. There should be adequate number of spare lifejackets, which are
stowed at different locations for people on watch or at remote stations
(e.g. in forward area, wheelhouse and in engine room). Check stowage in
clearly marked space & easily retrievable in each cabin. Check number as
per record (additional for watch duty & remote locations immersion suits
meeting the requirements of lifejackets may be included in the total).
Check at random for condition & fittings (whistle & light) and marking
(ship's name).

3.6

Pyrotechnics: 12 Parachute flares, check for validity - if nothing mentioned

on cover, 3 years from date of manufacture. If manufacturing or expiry
dates are not printed, the flares to be replaced. One line-throwing
appliance with four rockets and lines should be available. Check whether
of approved type & validity date marked inside the container.

3.7

Immersion suits & Thermal Protective Aids: There should be minimum 3

immersion suit for each lifeboat. Thermal protective aids (which are not
part of lifeboat or liferafts equipment) are required for persons not covered
with immersion suits. They are also not required if the vessel has totally
enclosed lifeboats. If vessel does not have lifeboats (only rescue boat and
liferafts are provided) then immersion suits are required for all crew.
Check condition and number & proper stowage. If not worn with life
jackets should have lights & whistle. Some of the modern types of
immersion suits are also approved as lifejackets. In this case, their
number can be included in the total for lifejackets. The administration can
waive the requirements for Immersion suits and thermal protective aids for
vessels engaged in voyages in tropical regions only (between 320 North
and 320 S latitudes). However PANAMA maritime administration require
that an exemption be obtained from the Flag sate in such cases. OMCS
Head Office must be contacted for instructions if the vessel does not have
immersion suits and thermal protective aids.

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3.8

Retro-reflective material: All lifesaving appliances should be fitted with

retro-reflective material (lifeboats, liferafts, lifebuoys, lifejackets, and
immersion suits and thermal protective aids)

3.9

Pilot embarkation: Unlike LSA items, pilot embarkation arrangements will

be in constant use and thus particularly subject to wear and tear. Check
the storage of pilot ladder. The ladder should be rigged to ensure that
arrangements fully comply with the regulations and that safe access to
and from the ladder to the deck is achieved. Wooden steps and spreaders
of the ladder should be examined for rot or mechanical damage and ropes
for rot or chaffing. Gates in bulwarks or guardrails should be verified
efficient and steps to bulwarks, platforms etc., secure. Mechanical hoists
should be rigged and tested. Accommodation ladders, which form part of
the pilot boarding arrangements, are surveyable items and should be
verified as being in efficient condition. Hidden parts of structure such as
central pivot under the landing platform should be given particular
attention. Surveyors should also check to ensure that the lighting
arrangements systems are adequate. The life buoy and safety line should
be checked.

3.10

Muster and embarkation arrangements: Alleyways, stairways and exits to

muster and embarkation stations must be properly lighted (main and
emergency) and free of any obstructions. Symbols are to be posted in
prominent well-lit positions. Embarkation ladders and lifelines, where
applicable, are to be run out to ensure that they are of sufficient length and
effectively secured.
SECTION 4
Survey Of Fire Fighting Equipment

4.1

Most of the casualties on board recorded so far have been due to fire,
particularly engine room fire. Investigations reveal that in many occasions
fire protection & extinguishing equipment failed to function or crew were
unable to operate them properly. Hence Surveyor should pay special
attention to the functional readiness of equipment & crew's awareness.
The fire fighting equipment should be in readily accessible position, clearly
marked and crew should know the position of each equipment & how to
use them. If a serious fire risk is discovered, the Surveyor should make
the Owner aware, so that corrective measures may be taken. (E.g.
excessive oil spills on the engine room floor plates or bilges, accumulation
of oily rags, oil seeping from machinery, drip trays overflowing etc are all
fire hazards). Inflammable materials like paint drums, oxygen/acetylene

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cylinders are to be stored in spaces designated for them and are not to be
kept in engine rooms, accommodation spaces etc.
4.2

Preventive Equipment

4.2.1 Quick closing valves on fuel oil and lube oil tanks: Visually examine the
valves, remote operating wires & layout for slackness, wear & tear, If
pneumatic check the lines. Check functions at random. In some old ships
these valves may be only remote-operating types with spindles and not
quick closing. Check function.
4.2.2 Remote Stopping of Fuel oil pumps and ventilation fans in engine room:
Should be stoppable from a location outside engine room, in small ships
on main deck and in large ships inside accommodation near engine room
entrance. Check functioning and also engine crew's awareness.
4.2.3 Closing arrangement for skylight, Dampers in Ventilation ducts for Engine
room/pump room: Check for seized handles for dampers, marking for
operation and operation of sky light from inside and outside. Check for any
corrosion or perished packing.
4.2.4 Fire doors: Check that no holdback hooks are fitted, except when
magnetic hooks with release mechanism are fitted. If release mechanism
is fitted check functioning of remote operation and indicators of position of
fire doors at control station (wheelhouse). Check the proper closure of
doors.
4.2.5 Safe stowage of cylinders containing acetylene and oxygen, when not in
use: Surveyors should establish if there are any acetylene or oxygen
cylinders (usually part of portable welding / cutting equipment) on board.
Such cylinders should be provided with permanent stowage
arrangements. If central storage facilities are provided above the
uppermost continuous deck for oxygen and acetylene, the portable
cylinders are to be stowed in this space, when not in use. When central
storage facilities are not provided, the cylinders should be rigidly stored in
either:
(a) A lockable well ventilated room or cabinet, on or above the uppermost
continuous deck, separated from other spaces by gas tight divisions and,
if possible, with direct access to the open deck, or
(b) An open deck area on or above the uppermost continuous deck provided
with storage racks and protected against mechanical damage and direct
exposure to the sun, wind and weather. A tight roof or cover of steel is to
be fitted above the storage position and, to avoid interference by

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unauthorized persons, enclosed by either a solid wire grill or similar device

with lockable access.
Any electrical device in the storage space should be of certified safe type
for use in dangerous environments. Gas cylinders are to be stored in an
upright position and securely fastened with arrangement that permit the
rapid disconnection of the cylinders. A protective cover is to be screwed to
the head of each cylinder, when not in use. Empty bottles are to be stored,
as if they are full. Storage spaces are to be properly marked with warning
signs indicating the storage of dangerous gases. Storage of oxygen and
acetylene cylinders in machinery spaces is not permitted.
4.3

Fire Extinguishing Arrangements

4.3.1 Fire Pumps & Fire Main: Check whether fire pump was opened &
examined towards class Survey. If not surveyed for class & there is no
record of overhauling, one main fire dump should be opened up. Check
functioning of the pumps and the pressure in the line. The fire line should
be checked for leakage with the valves closed and at the working
pressure. Check that a throw of around 12m from two jets (select two
hydrants one forward and one aft which are farthest from the pumps) is
achieved simultaneously. This should be achieved in addition to supplying
water for other services for which fire pump may be used (for sprinkler
systems for paint locker, for foam systems for tankers etc.). All valves in
the fire line should operate freely. Test the relief valve on the fire main.
(Should lift at 1.5 times the working pressure).
4.3.2 Emergency Fire Pump: Same as above. Check remote operation where
fitted, check instructions for operation is posted near the pump. Check that
pump is connected to emergency generator and can be started &
operated with emergency power (if electrically driven). Ensure that there is
adequate suction when ship in light condition. Special attention should be
paid to emergency fire pump as often the crew neglects this pump. In case
of portable pump check that they are able to develop enough pressure
and arrangements are made for proper suction and discharge
connections.
4.3.3 Fire Hoses, nozzles & coupling: Check that these are stored in boxes and
properly marked and as per fire plan. Hoses must be selected-one each
from engine room, accommodation and deck for examination and testing.
If any of them is found to be unsatisfactory all the hoses should be
examined. Verify that complete set is available at each location. The new
fire hoses should be of non-perishable material. Check that there is
sufficient number of dual-purpose (spray & jet) nozzles, especially in

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machinery spaces. Ensure that tools are available at each fire station as
required. Ensure that the connectors at the hydrants and on the hoses are
matching and interchangeable.
4.3.4 International Shore Connection: Check that the International shore
connection flange with it's gasket, 4 Bolts & nuts and 8 washers is stored
& marked properly and crew is aware of its location & procedure for use.
The connection should be capable of being used on both port and
starboard sides.
4.3.5 Portable Extinguishers: Check that the required number of portable foam,
CO2 and dry powder extinguishers are stored at there designated
locations and ready for use and stamped with the service label. At random
check the weight by lifting, check that spare charges/refill are available on
board. For portable foam applicators and semi-portable foam
extinguishers, the foam concentrate/solution is to be replaced every 10
years. Portable extinguishers other than CO2 should be emptied and
hydraulically tested at approximately 5-year intervals or earlier if the
surveyor
considers
necessary.
Fire
extinguishers
must
be
serviced/hydraulically tested or refilled by approved companies only
(approved by IACS member classification societies or national authority of
the country concerned or by OMCS Head Office.)
4.3.6 CO2/Halon fixed Installation: Check that there is no corrosion to cylinders
& piping and that all the cylinders are connected properly to the gang
release mechanism. Check that the cylinders are properly connected to
the manifold and properly mounted and secured, especially against
rotation. The CO 2/halon containers must be weighed every two years and
any container showing more than 10% weight loss should be emptied out,
inspected, hydraulically tested, dried and re-charged with correct amount
of gas. All containers are to be hydraulically tested after 20 years and
every 5 years thereafter. The remote controls, local controls and automatic
release controls, if fitted, are to be tested. Visual and audible alarms are to
be tested. The Surveyor should inspect and test the system as far as
practicable. Distribution lines should be checked and blown through with
compressed air, if possible (to ensure that air is discharged satisfactorily
from each discharge nozzle) and special attention should be given to
cleanliness of the nozzles discharging over the engine room bilges. The
condition of the pipe work is to be checked. The system should be
examined and tested by a specialized company at least once every two
years. Check that operating instructions are posted in language
understood by the crew. The control stations or storage locations for fixed

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fire fighting equipment should not be used as storage space for other
materials.
4.3.7 Fixed Foam Fire Fighting System: Check installation controls, operating
valves, storage room is in order, whether there is corrosion or damage to
the installation/piping. Check that operating instructions are posted.
Quantity of foam is to be checked. Foam sample is to be analyzed every
2.5 years. Whenever possible, the piping should be blown through with
compressed air, to ensure that pipes and nozzles are clear. The control
stations or storage locations for fixed fire fighting equipment should not be
used as storage space for other materials
4.3.8 Water Sprinkler System: Check pipelines & nozzles for corrosion &
damages. Check the automatic starting of pumps & alarm by pressure
drop in the system (this can be achieved by opening the test valve. Check
that the pressure of about 4-5 kg/cm2 is maintained in the system by
operating the pump. Blow through the nozzles by water where possible, by
air in accommodation.
4.3.9 Fireman's Outfit: Checks number of outfits (minimum 2 in cargo ships, 4 in
tankers). All outfits should have helmet, boots, gloves, intrinsically safe
type safety lamp, axe, protective clothing. Safety lamp battery must be
checked to ensure that adequate light is available and the battery is
properly charged. The units are to be stored in properly marked boxes.
Check that the self-contained breathing apparatus is complete and
serviced. Check spare air bottles are available (2400 liter) and fully
charged. A member of the crew should be requested to demonstrate the
use to check correct operation of the SCBA, ensure that contents gauge is
operational and that low level (pressure) alarm is operational.
4.3.10 Emergency Escape Breathing Devices (EEBD): Check number of EEBD
(minimum 2 in the E/R and 2 in Accommodation spaces.) A member of the
crew should be requested to demostrate the use and his familiarity.
4.3.11 Smoke & Fire Detection System: Check the function by simulating smoke
or heat at the sensors (about 10% of total number). Manually operated
alarm call points are to be tested. Audio-visual alarm for power failure to
the system should be tried out. If the system serving cargo holds is of the
sample extraction smoke type, which uses dedicated or CO 2 distribution
piping, it should be checked to ensure that smoke from various
compartments can be detected visually or by the initiation of a visual and
audible signal.

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4.3.12 Fire extinguishing systems for paint lockers should be examined to

confirm that they remain efficient. A portable fire extinguisher may be used
if the area of the paint locker is less that 4.5 m2. For larger paint lockers
fixed fire-extinguishing systems are required (normally CO 2 system or
water sprinkler system connected to the fire main). For PANAMANIAN
ships, portable extinguishers of suitable capacity are acceptable for all
paint lockers, irrespective of area. For ST. VINCENT flag vessels, a fixed
system is required only if the deck area of a paint locker exceeds 20 m2.
4.3.13 Galley exhaust extinguishing systems should be specially examined with
particular attention to cleanliness of grease traps and operation of
dampers.
4.3.14 For unattended machinery spaces, the fire detection and alarm
arrangements are to be tested. Both visual and audible alarms in the
bridge, engineers office and other locations are to be tested.
4.3.15 Special Requirements For Tankers
4.3.15.1 Fixed Deck Foam System: Check quantity & quality (from certificate) of
foam concentrate. Carry out visual examination of piping monitors &
portable applicators for corrosion & damage. Test the system using water
(throw not less than 30m), movement of monitors (360 horizontally, 4575 vertically) check that instructions are posted at various stations and
valves are clearly marked and operate freely. Operating instructions
should be posted in language understood by crew. Foam concentrate to
be analyzed every 2.5 years.
4.3.15.2 Inert Gas System: The inert gas system forms part of class surveys.
Check the survey status. If vessel is not classed or if records of class
surveys cannot be found, the system must be tested including all alarms
and cutouts as required in the section under class machinery surveys.
4.3.15.3Fire safety arrangements in cargo pump rooms: The fixed fire
extinguishing system is to be examined as applicable. External switches
to stop ventilation fans should be tested and closing arrangements to be
checked. Fire detection and alarm systems should be tested.

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SECTION 5
Periodic Servicing Of Launching Appliances And On-Load Releasing
Gear
5.1

Revised requirements regarding periodical servicing of launching

appliances and on-load release gear in accordance with Regulation 20.11
/ Chapter III of SOLAS 1974/96 entered into force on 1st July 1998.
According to these new amendments the following are required:
(a) The launching appliances shall be subjected to a thorough examination at
intervals not exceeding 5 years and shall upon completion of the above
examination be subjected to a dynamic test of the winch brake.
(b) The lifeboat on-load release gear shall be subjected to a thorough
examination and test during the surveys, required by Regulation I/7 and
I/8 by properly trained personnel familiar with the system. Furthermore, at
least once every five years the gear shall be overhauled and subsequently
operationally tested under load of 1.1 times the total mass of the lifeboat
when fully loaded with full complement of persons and equipment.

5.2

In accordance with the above, the five yearly thorough examination and
tests are to be done in the presence of the surveyor. The
examination/tests are to be carried out at the earliest opportunity
(preferably at the next safety equipment renewal/periodic survey) or when
testing is possible (when vessel is dry-docked or when vessel is in a
suitable port where facilities are available) and no later than 1st July 2003.
During annual/intermediate or periodical safety equipment surveys, it
should be verified that the on-load release mechanism is checked by
properly trained personnel (such as manufacturers representatives,
shipyard engineers or a specialist vendor certified by the manufacturer of
the on-load release mechanism. A written statement should be obtained
from the person who inspects the mechanism and a copy kept on board.
Copy of reports covering the five yearly thorough examinations and tests
are to be forwarded to OMCS Head Office. The Master should also be
recommended to make log entries when the examination/tests of the
launching appliances and on-load release mechanisms are carried out. A
dynamic test of the winch brake need not be carried out on equipment,
which was installed before July 1986.

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SECTION 6
Reporting
6.1

The relevant survey checklist Form No. SAFEQ-01 should be used when
carrying out surveys and a copy submitted to OMCS Head Office along
with survey reports. The record form No. SAFEQ-02 is to be filled up if one
is not available on board during the surveys and a copy submitted to
OMCS Head Office.

6.2

At first surveys by OMCS, copies of the previous societys certificates,

record of equipment and Form E and list of any outstanding deficiencies,
recommendations etc should also be forwarded. A copy of the certificates
for major equipment such as lifeboats, davits, winches, rescue boat,
navigation lights etc should be submitted, if available.

6.3

On completion of renewal surveys or First Survey by Overseas Marine

Certification Services (OMCS), an SHORT TERM Cargo Ship Safety
Equipment Certificate should be issued along with record of equipment
Form No. SAFEQ-03 (Form E), valid for 5 months. When survey is
incomplete or deficiencies are noted, the Short term Certificate should be
marked CONDITIONAL and the outstanding survey items/deficiencies
must be noted on the reverse of the Short term Certificate and on the
Surveyor Sites Report (RPT-01). The certificate is to be issued for such
validity as will permit the vessel to reach the next suitable port and in no
case should exceed two months. A copy of the CONDITIONAL certificate
is to be e-mailed/faxed to OMCS Head Office.

6.4

On completion of annual/intermediate survey, the existing full term

certificate on board is to be endorsed in the relevant column indicating the
date, place and surveyors name and endorsed using the OMCS seal. A
copy of the endorsed certificate must be submitted to OMCS Head Office.
At annual surveys, if surveys cannot be completed or deficiencies are
noted, the outstanding items/deficiencies must be entered on the Surveyor
Site Report (RPT-01). The Full Term SAFEQ certificate should not be
endorsed in such cases.

6.5

When previous recommendations are examined and completed

satisfactorily, the items must be deleted on the Surveyor Site Report
(RPT-01).

6.6

A narrative survey report (RPT-02) should be submitted whenever a

survey is incomplete (indicating the reason why the survey could not be

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completed), deficiencies are noted (details of deficiency noted and the

owners proposal to deal with the deficiency), repairs are carried out
(details of the temporary/permanent repairs carried out) and when existing
outstanding recommendations are deleted or postponed.
6.7

All necessary supporting documentation should be submitted to OMCS

Head Office along with survey reports such as servicing reports for
liferafts, portable fire extinguishers and breathing apparatus, servicing
report for fixed fire extinguishing system etc.