COMMERCIAL PROCEDURES MANUAL ¥ Title General Description Code Page Section Amendment to the Manual Tof7 Reference instructions 3 34 32 33 34 Amendments to the manual will be authorized only by the competent authority. The General Manager (CS) will notify amendments by preparing and issuing new sheets or substitution sheets, or issuing minor amendments in writing to. all holders of the manual All holders of the billing manual will add the new sheets, or replace existing sheets or handwritten minor amendments to record each amendment. Removed sheets .will not be destroyed but will be retained in a file in the order of their amendment serial number, ‘The "edition date” is the date from which the procedure or revised procedure is in force. All amendments will be issued under serially numbered instructions so that all holders of the manual can ensure that they receive each amendment. ta .Jf COMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE Procedure Section Designation Sub- Issue of Application Form Code Page General nal Clerk cP-01 4of2 Reference 44 42 13 Note: General System Description Available free of Cost from Sub-Divisional Office General Section and Designated bank branches, The prospective consumer gets photocopy of form is also allowed. An Application and Agreement Form alongwith Abridged Conditions of Supply. A booklet” Guide Lines for all Industrial and Bulk Consumers regarding new connections and complaints, energy conservation” containing an Application and Agreement Form alongwith abridged Conditions of Supply is given to a prospective consumer applying for a new connection above 40 KW by Company/Circle/Divisional Office. He submits CP-Form-03 alongwith the supporting documents i.e. property or ownership proof, no objection certificate from land/property owner alongwith ownership proof etc. to the concemed office and ‘one copy (CP-Form-03) to Company's Computer Centre. Company/Circle/Division/Sub-Division maintains a “form register" to record the receipts and issues of the Application and Agreement Forms and the Abridged Conditions of Supply. "Whenever Sub-Divisional Clerk goes out of office or is on leave, the SDO shall make alternate arrangements by deputing another Senior Clerk to record the receipts and issues of the Application and Agreement Forms and Abridged Conditions of Supply in the "Application Form Register" to avoid hardship and inconvenience to the prospective consumer. For the facility of prospective Consumers, in addition to the Sub-Divisional Office, A & A Form and Abridged Conditions shall also be made available in designated bank branches for each Sub-Division." -14-Vv COMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE Issue of Application Form Code Page General ‘Sub-Divisional Clerk P04 2of2 General System Description At the beginning of the month bring forward in Columns 9 and 10 in the Application Form Register (CP-Form-01) the balances in hand of the Application and Agreement Forms (CP-Form-03) and Abridged Condtions of Supply (CP-Form-02). On receipt of a new supply, complete Columns 2 to 5 in the Form Register Give an Application and Agreement Form (CP-Form-03) and one copy of Abridged Conditions of Supply (CP-Form-02) to the applicant. In the Form Register complete Columns 6 to 19. Sign each page, At the end of the month, obtain signature of SDO. in token of his check. FOR COMPANY, CIRCLE AND DIVISION CP-Form-01 will also be maintained in Company/Circle/Division observing procedures at paras 2 to 2.4. - 15 -COMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE J Procedure New connection, Change of Name, Code Page Change of Tariff and Reduction/ Extension of Load cP-02___1 of 88 Reference General System Description 1 WW For processing applications for new connections, these are divided into following five categories:- CATEGORY-1 General connections for load upto 15 KW. ATEGORY- (@) Tariff B-1 & B-2 for industrial supply tubewell connections at 400 Volts for load upto 70 KW. (b) Other supplies and general connections above 15 KW and upto 40 KW at 400 Volts. CATEGORY-3 (a) Tariff 8.2 for industrial supply at 400 volts for load above 70 KW but not exceeding 500 KW. ) Tariff C-1 for Bulk Supply at 400 Volts. © Other supplies and general connections above,40 KW but not exceeding 500 KW. \TEGORY-4 (a) Tarif B-3 at 11 KV or 33 KV for load not exceeding 5000 KW. (b) Tariff C-2 for Bulk Supply at 11 KV or 33 KV. (3) Other supplies and general connections at 11 KV or 33 KV for load not exceeding 5000 KW. CATEGORY-5 (a) Tariff B-4 for Industrial Supply at 66 KV or 132 KV or 220 KV for all loads. (b) Tariff C-3 for Bulk Supply at 66 KV or 132 KV for all loads. © Other supplies and general connections at 66 KY or 132 KV 220 KV for all loads. ibe:COMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE v Procedure | New Connection, Change of Name, Code Page Change of Taritf and Reduction/ Extension of Load CP-02 2 of 88 Reference General System Description The Application and Agreement Form duly completed is received in Company/Circle Divisional/Sub-Divisional Office alongwith the supporting documents. Concemed office examines each application to decide whether a connection can be given in accordance with the standing instructions issued from time to time. If a connection cannot be given, the Application and Agreement Form is returned to the applicant with the reasons clearly stated on the form. If a connection is feasible, the application is accepted for processing and signed on behalf of the Authority by an official of the concerned office. Time schedule for various steps for processing new connections ications of different categories as mentioned above is as under: . Ay Time ___Limit (Days) Deseription Urban Rural Areas Areas 1. Registration of application in the 1 (Same Day) 1 (Same Day) Sub-Division 2. Visit to site for feasibility and survey 4 7 3. Preparation of service cost estimate 3 5 4, Approval of service cost estimate 4 4 5. _ Issue of Demand Notice for capital cost and 3 3 for security deposit Verification of test report 4 6 Issue of Service Connection Order 3 3 8 Approval of Store Requisition 3 3 8. Issue of material from concemed Store 5 6 10. Installation of Connection at Site 5 7 35 45 Note For Soo Whenever SDO goes out of office, he shall make alternate arrangements by deputing any Supervisor to attend the prospective consumers in his absence and arrange Prompt registration of applications on their first visit. ‘Sub-Divisional Officer shall ensure that movement sheet CP-Form-01-A is invariably attached with file of prospective consumer and will exercise due vigilance that the connection documents have been processed in accordance with the prescribed time schedule. In case of lapses, he shall initiate disciplinary action against the official responsible under intimation to concerned Executive Engineer. SeeCOMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE v Procedure | New Connection, Change of Name, Code Page Chenige of Tariff and Reduction/ | Extension of Load | cP.02__3 of 8 Reference General System Description Description Category-I|___Category-I!!_Category-IV ‘Authority Days Authority Days Authority Days |. Registration XEN (Op) 1 Head 1 Dir: (P&E) 1 ‘of application Draftsman Company O/o SE. (Op) . Visit to site -do- 7 SE(Op) 7 do 10 for technical feasibility and Survey. Preparation do 2 -do- 5 -do- 4 of Estimate | Approval of do- 7 -do- 10 Chief Executive Connection Issue of -do- 7. do 10 Dir: (P&E) Demand Notices. . Verification SDO(Op) 4 XEN(Op) 4 XEN (Op) of Test Reports. . Issue of SCO/ XENOp) 3 SE (Op) 2 Dir-(PBE) Work Order/ Instructions . Approval of do- 15 PD (Construct) 30 PD (Const) Store requisitlon/ XEN (Op) S00 (Op) Issue of material and execution of work order/ Installation of service Installation XEN/SDO (Op)7 XEN (Op) 7 — ‘SE (Op) of metering SDO (aT) ‘SDO (MaT) XEN (M&q) equipments. SDO (Op) XEN (Op) kBv COMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE | New Connection, Change of Name, | code Page Change of Tariff and Reduction’ Extension of Load 2 CP-02__4 of 88 General System Description CATEGORY-V Description ‘Authority Days (1) (2) @) 1. Registration of application Dir: (Planning 1 < and Engg.) 2. Visit to site for Dir: Design (T&G) 15 technical feasibility office of and Survey C.E. Design (T&G) 3. Preparation of “-do- 10 Estimate Vetting by CE. : Design (T&G) 14 4. Approval of connection ‘Authority a 5. Issue of Demand Notices Chief Executive 7 6 Verification of Director (P&E) 10 Test Reports. : 7. Issue of SCO/ 3 Work Order/ Instructions ~CE (GSC)/PD(GSC). 8. Approvel of Store P.D. (GSC) 400 Tequisttion issue of material and execution of work order/ Installation of service. 9. Installation of SE, 15 metering equipments XEN (P&I) XEN (M&T) Dp(ra) = -19-13 14 15 ‘A separate service connection register is maintained for each Tariff to register the application recelved Indicating the seniority position of the application. Acknowledged copy of the application duly stamped and signed on behalf of Wapde indicating the registration number of the application is retumed to the applicant. Coptes of ail the applications sre sent to the Revenue Office General Section on the day following registration. ‘An official of the concemed office visits the premises and prepares a service cost estimate and justification form detaling the connection cost calculation, load proforma, assessed load, tarif applicable, feeder and existing meter number (if any), cost to be Paid and the securty to be deposited by the applicant.Vv COMPANYICIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE [| E New Connection, Change of Name, © Code Page Change of Tariff snd Reduction/ Extension of Load CP-02___6 of 8B _ Reference General System Description 1.6 The application form alongwith the service cost estimate and justification form is sent to the competent authority for approval. Power for sanctioning load (including Extension/Reduction in load) are as under.- CATEGORY OF CONSUMERS ‘SANCTI AUTHORITY CATEGORY-1 General Connection for load upto $D0 15 KW GATEGORY.2 (a) Tariff B-1 and B-2 for industrial supply and tubewell consumer at 400 Volts for load up to 40 KW. XEN (0) . Other supplies and general connections at 400 Vote fora load above 15 KW and upto “CATEGORY-3 (a) Tariff B.2 for industrial supply at 400 Volts for a load above 40 KW. but not exceeding 500 KW. (b) Tariff C-1 for bulk supply at 400 Volts. ~ SE. (©) Other supplies and general connections at 400 Volts for load above 40 KW but not exceeding 500 KW. (a) Tarif B-3 at 11 KV of 33 KV for load not exceeding $000 KW. (b) Tariff C-2 for Bulk Supply at 11 KV or 33 KV. (©) Other supplies and general connections Chief Executive at 11 KV oF 33 KV for load not exceeding 5000 KW. CATEGORY-5 (a) Tariff B-4 for industrial supply at 66 KV oF 132 KV oF 220 KV, for all loads. (0) Tariff C-3 for Bulk supply at 66 KV or AUTHORITY 132 KV for all loads. (c) Other supplies and general connection ‘at 66 KV oF 132 KV or 220 KV for all loads. +2.COMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE v Procedure | New Connaction, Change of Name, Code Page Change of Teriff and Reduction/ Extension of Load CP02 7 of 88 Reference General System Description 1.7 _ After the application has been approved, separate Demand Notices are issued to the 18 19 1.10 at 112 1:13 applicant, indicating the cost of connection and the Security Deposit to be paid by him, and the period within which payment is to be made. Recovery of capital cost is specified by the Authority from time to time. Duplicate copies of all Demand Notices are sent to the Revenue Office, When the Demand Notices have been paid and the Wiring Contractor's Test Report has been received, the site is once again visited by the Connection Section ‘Supervisor/SDO/XEN/Director (P&E) for verification of the test report after which a service connection order is prepared and issued. ‘A new priority number is given to each application after the Demand Notices has been paid allocating the final priority of connection in the order in which payment has been received. Stores requisitions are prepared in quadruplicate for material required individually for ‘each Service Connection Order. The materials are issued {rom the concerned Stores in advance on the basis of these requisitions. A copy of the requisition Is attached to the Service Connection Order. After the connection has been made, the connection date, Meter No., Account No., initial reading of the meter, multiplying factor (it any) and C.T. ratio are entered in Service Connection Order. The copy of stores requisition is compared with the Electrical Measurement Book to check that materials drawn and installed are in accordance with the usage. A duplicate copy of Service Connection Order is sent to the Revenue Office together with a copy of the abstract page (Part-D) of the Service Estimate and Justification Form and copy of stores requisition. The Company/Circle/Division/Sub-Division maintains a file for each application which: after connection becomes the individual consumer's file: Individual consumers files; are held in consumer number order. IDS| New Connection, Change of Name, v COMPANY/CIRCLE/DIVISIONAL/SUB-DIVISIONAL OFFICE Code Page E Change of Tariff and Reduction/ e - Extension of Load (Category-!) CP02 8 of 88 General System Description ‘The Consumers number is as follows:- - Application Year 4 Digits - Application Registration Number 4 Digits ~ Batch No. 2 Digits cs Region 2 Digits = Circle 1 Digit ~ Division 1 Digit - Sub-Division 4 Digit - Feeder 6 Digits ‘ bn Tariff 2 Digits - ‘Account Number 5 Digs - ‘Supplementary Account Number 2 Digits - Check Digit 1 Digit =o Total 31 Digits ae AppendiIt. - 23 - 1.14 The use of the Supplementary Account Number ensure that the consumers meter reading walk-order has the minimum disturbance, when numbers of new consumers are inserted, All offices use the same consumer's number. 1.15 The detailed instructions on the application of the consumer's number Is glven In 1.16 ‘Changes of tariff, load, meter and service rent, multiplying factor etc. are arvised by the competent authority on a separate Change Notification Form,Vv SUB-DIVISIONAL OFFICE Procedure Section Designation New Connection, Change of Name, Change of Tariff Code Page and Reduction/Extension of Load (Category-1) Connection Senior Clerk CP-02___9 of 88 Reference 2 Instructions Receive an Application and Agreement Form (CP-03), from the applicant properly filled @ ©) (ii) (iv) ) (wi) (vil) (viii) Note: in and signed alongwith. —— Ownership proof from the Applicant. An affidavit from the owner that no connection existed previously at the premises on which connection is applied and that he would pay Wapda dues in respect of the connection which already existed at the premises in question, if noticed here-after. “No Objection Certificate" from the land lord (if the applicant is a tenant) alongwith land lord's proof of ownership and affidavit mentioned above, Attested copies of National Identity Cards of the applicant and the witness. The power of attomey ( in case of a limited company), in favour‘of the applicant to the effect that the applicant is authorised to sign the application and execute agreement. In case of a Limited Company, the list of Managers, Directors etc. with complete addresses and attested photo copies of all documents regarding registration of the Limited Company. In case of change of name/reconnection, a certificate from the Revenue Office Wapda to the effect that no arrears are outstanding against the premises. In case of reconnection, an affidavit from the applicant to the effect that he will be liable to pay all dues which would appear/come to light after issue of the certificate referred to above. 1. A copy of CP-Form-03 will be sent by the applicant under registered cover to concemed Company Computer Centre (para 22). 2. The consumer desiring for reduction/extension of load will submit his request on the prescribed application form (CP-Form-155) or (CP- Form-156) as the case may be, which will be processed in accordance with the procedure prescribed for the new connection mate.e SUB-DIVISIONAL OFFICE | New connection, Change of Namo, Change ot | Code Page Tariff and Reduction/Extension of Load (Category-) Connection Sener Chak cP02 10 0f 88 Instructions ‘Obtain Sub-Divisional Office Service Connection Register (CP-Form-04) for appropriate tariff and fil in Columns 1, 3 and 4 to 8. 0 Applications for temporary general connections will be entered in CP-Form- 04 to be maintained separately for Tariff E-1 () Temporary connection may be installed out of turn to regular connections. Enter on the copy of application and agreement form (CP-Form-03) at relevant places: * Date of Application received. - Date of Registration. ~ Register’s Serial Number. - Tariff applicable. Complete detachable counterfoil of CP-Form-03 entering tariff applicable with the werd Urban Rural in the space below the words and deliver a copy to the applicant. Send copy of GP-Form-03 to Revenue Office and Company's Computer Centre not later than the following day. (CP-Codé-08/2 and CP-Code-(02/22.1). ‘Send CP-Form-03.alongwith supporting documents to Connection Section Supervisor (para-28). - 25 -/ ‘SUB-DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Code Page Change of Tariff and Reduction/Extension ot Load (Category-!) Section Connection Designation | Connection Section Supervisor P-02 41 of 88 Reference Instructions 26 27 Receive CP-Form-03 of the application alongwith the supporting documents from the Senior Clerk (para 2.5). Examine the application and decide within 4 days In case of Urban Areas and 7 days in case of Rural Areas from the date of Registration of Application whether the connection can be given or not in accordance with the standing instructions issued from time to time by the Authority, Ifthe connection cannot be given, fil in relevant partion of application. "NOT ACCEPTED" and give reasons for non acceptance on the application and in the Service Connection Register held by the Senior Clerk Connection Section against relevant entry under his dated signature. Obtain the signature of SDO on CP-Form-03 and against relevant entry in Service Connection Register. File CP-Form-03 in "Application Not Accepted File" and retrun copy of CP-Form-03 alongwith supporting documents to the applicant. Send intimation of rejection of application(s) for new connection each week on Saturday through CP-Form-77 (Advice to Company's Computer and R.O. of rejection of application for new connection). Hf the connection can be given, fil relevant partion and enter on the Application and Agreement Form: “ACCEPTED FOR PROCESSING" Sign on CP-Form-03 obtain signature of SDO and send to the Senior Clerk alongwith supporting documents. = - 26 -a ~ ‘SUB-DIVISIONAL OFFICE Tariff and Reduction/Extension of Load (Category-1) Connection Senior Clerk | Code Page. op-02 12 of 88 Instructions Receive "Accepted" CP-Form-03 alowngwith: Supporting documents from the Connection Section Supervisor. Send copy of Form-3 back to the applicant. Open new file for the individual customer and file Forrn-03 (A) tn it Prepare the Service Estimate and Justification Form (CP-Form-05). Fill in Part-A. Issue the form to the Connection Section Supervisor on the Sth day (In the morning) after date of registration in case of Urban Areas and on 8th day (in the morning) after date of registration in case of Rural Areas for completion of Parts A-1 to A-4. B and C {para 3.3). ‘ - Record date of issue in Column-10 of Service Connection Register. (CP-Form-04) aeSUB-DIVISIONAL OFFICE Procedure New Connection, Change of Name, Change of Tariff and Reduction/Extension of Load {Category-!) Section Connection Designation Connection Section Supervisor Reference Instructions 33 Receive from the Senior Clerk the Service Estimate and Justification Form (para 3.1). 34 Visit the premises prepare a sketch/diagram indicating the propose service line and fill in Parts A-1 to A-4, b and C, allocate Consumer's Account Number and retum the form to the the Senior Clerk (para 3.5). Note for Connection Section Supervisor a) Connection Section Supervisor should fill in Part-B (load proforma) in conjunction with Line Superintendent Maintenance and obtain his signature ‘on the load proforma in token of having done so. @ Connection Section Supervisor must satisfy himself that there existed no connection (s) in the relevant premises against which Wapda dues are outstanding, @) In case there existed connection(s) primarilly he shall intimate Account Number(s) of Disconnected premises to the Supervisor Disconnection and Reconnection Section for ascertaining the outstanding dues, Note for LS Incharge Disconnection and Reconnection Section Iniimate outstanding diles to Conriéction Section Supervisor’ and append dat signature on CP-Form-a3y Sagewe New Connection, Change of Name, Change of Code Page Tariff and Reduction/Extension of Load (Category-) Connection Senior Clerk p-02__14 of 88 SUB-DIVISIONAL OFFICE Instructions Receive back Service Cost Estimate and Justification Form from Connection Section ‘Supervisor (para 3.4), check calculation of the Service Cost Estimate, and ‘summary (Part-c), File the completed Service Cost Estimate and Justification Form in the consumer's file and send the file to the Connection Section Supervisor (Para-4). - 29 ~SUB-DIVISIONAL OFFICE ¥v Procedure Designation | Connection Section Supervisor 44 42 43 44 45 Tariff and Reduction/Extension of Load (Category-!) New Connection, Change of Name, Change ot | Code Page | | Connection | CP-0: 15 of 88 Instructions Receive the consumer's file from the Senior Clerk (para 3.6). Check that the Service Cost Estimate and Justification Form has been properly filled in Fil in Part-D of CP-Form-05. ‘Work out justification or otherwise on Part-D in accordance with standing instructions, Initial the Service Cost Estimate. Pass the customer's file to the Sub-Division Otticer tor approval (para 5) = 30 -‘SUB-DIVISIONAL OFFICE New Connection, Change of Name, Change of Code Page | Tariff and Reduction/Extension of | : | Load (Category-1) | Sub-DWvielonal Officer | oa 16 of Instructions Receive from the Connection Section Supervisor the consumer's file (para 4.5), containing. - Application and Agreement Form, alongwith other prescribed documents. cs Service Cost Estimate and Justification Form. Check that all Forms are properly completed. Approve the Service Cost Estimate and Justification Form (CP-Form-05) signing the appropriate box in Part-D, Also sign Part-K of CP-Form-03. If the approval is Conditional, state the condition. Pass the Consumer's File to Senior Clerk. oSl i:‘SUB-DIVISIONAL OFFICE Procedure New Connection, Change of Name, Change of Code Page Tariff and Reduction/Extension of Load (Category-1) . Section Connection Designation ‘Senior Clerk GP-02__17 of 88 Reference instructions 53 Receive back the consumer's file from SDO, after his approval, Fill in Columns 9,11,12 and 13 on Service Connection Register from Service Cost Estimate and Justification Form and pass the consumer's file to the Connection Section Supers (para-6), eeoeeSUB-DIVISIONAL OFFICE New connection, Change of Name, Change of Tariff and Reduction/Extension of Load (Category-}) Code ‘Connection Connection Section Supervisor GP-02 Instructions Receive the consumer's file from the Senior Clerk after relevant particulars of the Service Estimate and Justification Form approval by the S.D.O. have been entered in Service Connection Register (para 5.3). In Conjunction with the Meter Reading Section Supervisor, check that Consumer's _ Account Number allocated by him is correct. Prepare Demand Notice for Service Connection Cost (CP-Form-06) in quadruplicate ‘and for Security Deposit CP-Form-06A in triplicate from the Service Estimate and Justification Form filing in all prescribed data 0 In case of Demanmd Notice for Service Connection Cost, indicate -office address of XEN and R.O. concerned on alll the copies. {i) The grace period of compliance of Demand Notice will be given (in case of all categories of connections) as one month. The Demand Notice will be automatically cancelled and prospective consumer will lose its right of connection, if the compliance regarding payment of Security Deposit and other charges alongwith Submission of test report is not made within one month of issue of the Demand Notice Incase of offices uder Level-| Reorganization Read Note 0 above as under "In case of Demand Notice for Service Connection Cost, mark copy 2nd and 3rd as for Consumer Record Clerk and Divisional Accountant Funds of Customer Services Otlicer’s office in place of Revenue Ofifcer and Executive Engineer already printed. raspectively. Obtain stamp and signature of Sub-Division Officer on Demand Notice CP-Form-06 and CP-Form-06A. 4 ay ‘on all copies of Demand Notice and the consumer's file to the Senior Clerk (para 7 ~ 33.5ie SUB-DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tariff] Code Page and Reduction/Extension of Load Section (Category+) Designation| Connection cP-02 190f88 ~ Senior Clerck Reference Instructions 7 7 ta Receive from Connection Section Supervisor four copies of signed Demand Notice for: Service Connection Cost and three copies for Security Deposit alongwith Consumer's File. Allocate Demand Notice serial number to CP-Form-06 and CP-Form-06A on calender year basts (starting from 1st January each year). Note: 0 qi Demand Notice Number for Service Connection Cost and Security Deposit will be the same with the distinction of word "C* and “S" respectively added ‘on the right hand side of the Demand Notice e.g. 2124 C for Service Connection Cost and 2124 & for Security Depostt. ‘The Demand Notice Number should first be entered in Column-3 of Demand Notice Register (CP-Form-71). then entered on CP-Form-06 and CP-Form- 6A. Fil In Columns-18 to 20 on Service Connection Register from the Demand Notice. Separate line should be used for Service Connection Cost and Security Deposit. @ @ i) (wy) Enter detalls of Demand Notice in Columns No. 1, 2, 4 to 8 of CP-Form-71 compieting all appropriate columns. Separate line is to be used for Service Connection Cost and Security Depostt Note: For 8.0.0. Check ail entries of Demand Notice for Service Connection Cost to the Demand Notice Register (CP-Form-71). Check 20% of all Demand Notices to the Service Esilmate and Justification Form. Take corrective action where necessary sign against each item checked in Colun-11 of the Register. Detach perforated slip (for use by Computer Gentre) from top copy of CP- Form-06. Send top copy of Demand Notice for Service Connection Cost {CP-Form-06) to the applicant by Registered post and 2nd copy to the Revenue Office and 3rd copy to the Executive Engineer. File 4th copy in Consumer's File. Detach perforated slip (for use by Computer Centre) from top copy of CP- Form-06. Send top copy of Demand Notice for Security Deposit (CP-Form- QA) to the applicant by Registered Post and 2rd copy to the Revenue Office General Section (see CP-odle-08/3). Fle 3c copy n the Consumer's Fl. Enter Serial No. and date of postal receipt in Column-9 of register (CP-Form- 71), sign in Column-10. File Postal receipt in Consumer's Fite. = 34s‘SUB-DIVISIONAL OFFICE ‘Connection, Change of Name, Change of Tariff | Code d Reduction/Extension of Load (Category-!) Page CP-02___20 of 88 Send perforated slips mentioned in para 7.2 (ii) and (iii) company's Computer Cenres each week on Saturday (para 22.3). In Case of Offices Falling under Level-1 Reorganization Detach perforated slip (for use by Computer Centre) from top copy of CP- Form-06. Send top copy of Demand Notice for Service Connection Cost {CP-Form-06) to the applicant by Registered Post and 2nd copy to the Consumer Record Clerk and 3rd Copy to Divisional Accountant Funds CS0's Office. File ath copy in Consumer's File, Detach perforated slip (for use by Computer Centre) from top copy of CP- Form-06A. Send top copy of Demand Notice for Security Deposit (CP-Form: 06A to the applicant by Registered Post, 2nd copy to GSO General Section — {see CP-Code-08/3). File 3rd copy in Consumer's Filo, Rocelve 3rd copy of Demand Notice from XEN (para-23.15 (i) Open Individual Consumers File and place the same in It. Recelve consumers acceptance counterfoils of Demand Notice and duplicate scrolls from bank. ‘the conterfoll with the scrolls. Complete Columns 21 and 22 of the Service Register. Enter payment details on Demand Notices SDO copy. Fite the is in the Consumer's File. te a new priority Number of the application in Tariff-wise priority register (CP- ‘on the basis of the sequence In which the payment has been made. Also te remaining columns of priority register. Enter priority number in Column-2 of Connection Register. Exhibit Tariff-wise priority list on the Notice Board, ‘Separate priority for Urban and Rural Areas should be maintained for Domestic and Commercial Connections. ch week on Saturday prepare details of paid Demand Notices on the following ‘ntriplicate by using carbon paper:wv ‘SUB-DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tarif | Code Page and Reduction/Extension of Load (Category-|) Section Connection Designation! Senior Clerk cP-02 21 of 88 Reference Instructions DETAIL OF PAID DEMAND NOTICES FOR THE WEEK ENDING Sr. | Appi | Application Demand ‘Amount Paid Date of Payment | Priority No. | cation Registration Notice +--+ No. Form No. Date No. Service | Security No. Connec-| Deposit tion Cost Send top copy to Company's Computer Centre, 2nd copy to XEN and place third copy in a file to be maintained on yearly basis (para 21 & 22.4). Note: (i) If the last day of the month is not at the end of a week, last weekly input of the month will be prepared as if it were the end of the week and sent to Company's Computer Centre on the 4st of next month. (Computer Centre will also process the data and produce outputs on the same lines. a Not ‘or Connection Section Supervisor At the end of the month, prepare details of paid Demand Notices for Service Connection cost in each month on CP-Form-04-B (Detail of capital contribution paid by consumers during the month), in duplicate. Obtain signature of SDO on CP-Form-04-B and send top copy to the Executive Engineer. Place 2nd copy of CP-Form-04-B in a file to be maintained. - 36 -SUB-DIVISIONAL OFFICE New Connection, Change of Name, Change of Tariff and Reduction/Extension of Load (Category-l) Connection Senior Clerk Instructions IN CASE OF OFFICES FALLING UNDER LEVEL-| REORGANIZATION (FOR CONNECTION SECTION SUPERVISOR) Read the above para as under : “AL the end of the month, prepare details of paid Demand Notices for Service Connection Cost in each month on CP-Form-04-B (Detail of capital contribution paid by consumers during the month), in duplicate, obtain signature of SDO on the proforma and send the Customer Services Officer.” Cancel Demand Notice where payment has not been made and or test report not received within grace period. Mark off cancelled Demand Notices for Service — Connection ‘Cost and Security Deposit on CP-Form-04 and CP-Form-71. ‘On the first day of each month check Service Connection Register and prepare lists of cancelled Demand Notices for Service Connection Costs and Security Deposit on CP- Form-04-C (List of cancelled Demand Notice’s) in quadruplicate. Pass Lists to SDO for signature and send top copy to Executive Engineer (Para-19.8), 2nd copy to R.O (CP-Code-08/5) and third copy to Company's Computer Centre (Para-22.4). Retain fourth copy and place in file list of canceled Demand Notices. 7.10 Recelve from the applicant, Wiring Contractor's Test Report (CP-Form-07). Prospective consumers of Signle Phase Domestic and Agriculture Tubewell connections have been exempted from Test Report, however, they will provide a certificate to the effect that wiring has been carried out from a person having certificate of competency. Complete Columns 23 and 24 on Service Connection Register. Pass on the Wiring Contractor's Test Report (CP-Form-07) alongwith the Consumer's Fle to the Connection Section Supervisor (para 8.0). Complete Column 25 of CP-Form- ~37-: a ‘SUB-DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Taritt | Code Page and Reduction/Extension of Load (Category-!) Section Connection Designation| Connection Section Supervisor CP-02___23 of 88 Reference instructions 8. Recelve from the Senior Clerk the Wiring Contractor's Test Report (para 7.12). Examine the test report to ensure that It is complete. If not completed properly, return it to consumer. 8.1 Where test report is found properly completed visit the premises and complete test as ‘specified. Enter result on Form, sign. Form and return it alongwith Consumer's File to Senior Clerk (para 9.0). 238see New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load (Category-!) ‘Conrlection Senior Clerk P02 _ _240f 88 ‘SUB-DIVISIONAL OFFICE _ Instructions Receive from Connection Section Supervisor, Wiring Contractor's Test Report (para 8.1). Complete Columns 26 and 27 on Service Connection Register. File the test repost in Consumer's File. Prepare a Service Connection Order (CP-Form-08) in duplicate taking into account the priorities. Enter serlal number in Columns 28 and 29 of the Service Connection Register. Pass Service Connection Order to Connection Section Supervisor alongwith the Consumer's File (para 10.0) ay. tev ‘SUB-DIVISIONAL OFFICE Procedure New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load (Category-!) Section Connection Designation} Connection Section Supervisor P02 25 of 88 Reference Instructions 10. Receive from the Senior Clerk, the Service Connection Order (CP-Form-08) prepared in duplicate, alongwith the Consumer's File (para 9.2). 10.1 Check all the documents in the file and make sure that all the formalities for giving the connection have been complied with. 10.2 Initial both copies of Service Connection Order (CP-Form-08) and pass it alongwith the ‘Consumer's File to the Sub-Divisional Officer for authorising the connection (para 10.3). - 40 -SUB-DIVISIONAL OFFICE | New Connection, Change of Name, Change of Tariff "an Reduction/Extension of Load (Category-!) Connection from the Connection Section Supervisor, two copies of Service Connection r, alongwith Consumer's File (para 10.2). ‘that both coples are Initialled by the Connection Section Supervisor. both copies of the Service Connection Order, thereby authorising the connection. both copies of the Sonica ‘Connection Order to the Connection Section Senior, v. ‘SUB-DIVISIONAL OFFICE Procedure New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load (Category-1) Section Connection Designation | Senlor Clerk 27 of 88 Reference = Instructions 10.7 Receive the Consumer's File and both copies of Service Connection Order from Sub- Divisional Officer, duly authorised (para 10.6). Complete Column No. 30 on Service Connection Register. 10.8 Pass both copies of Service Connection Order to Connection Section Superisc". alongwith the Consumer's File (para 11.0). -42.oo Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load (Category-!) ‘SUB-DIVISIONAL OFFICE Section Connection Designation | Connection Section Supervisor cP.02__28 of 88 Reference Instructions 11. Recelve from the Senior Clerk two copies of the Service Connection Order alongwith the Consumer's File (para 10.8). 11.1 Prepare stores requisition in quadruplicate for all materials required in advance of requirement and in accordance with connection programme. 11.2 In accordance with the procedures for obtaining materials from stores, batch together alll the stores requisitions for materials, to be drawn for the defined period. Send batch of requisitions and ‘the relevant Service Connection Orders to Sub-Divisional Officer alongwith Consumers’ File (para 11.3).‘SUB-DIVISIONAL OFFICE Procedure New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load (Category-!) c Section onnection Designation | Sub-Divisional Officer CP-02 29 of 88 Reference Instructions 11.3 Receive batches of stores requisitions for required connection materials alongwith the Felevant Service Connection Orders and Consumer's Files from Connection Section Supervisor (para 11.2) ‘Check that all the four copies of the stores requisitions are properly prepared. 11.4 Check one-fourth of all the requisitions including all important items of remaining requisitions with the Service Estimate and make sure that requisitions have been Prepared on the basis of approved Service Estimates and approved Service Connection Orders. 11.5 Approve and sign all requisitions which are in order. 11.6 ‘Send the approved stores requisitions and Service Connection Orders alongwith the Consumers Files to Connection Section Supervisor for collection of materials (para 12.0). - 44 -a SUB-DIVISIONAL OFFICE New Connection, Change of Name, Change of Tariff | Code Page ‘and Reduction/Extension of Load (Category-!) Connection Connection Section Supervisor cP-02__30 of 88 Instructions from Sub-Divisional Officer, approved stores requisitions and related Service ction Orders alongwith Consumers Files (para 11.6). ed period to the Executive Engineer personally and obtain his permission for ‘of material from the store. (Certain spectfied materials may require the approval of for XEN Executive Engineer will ensure through the Divisional Accountant that payment of ¢ Connection Cost has been received from the prospective consumer befor jellver all copies of stores requisitions duly approved for Issue by the SDO and XEN required) to the Store Keeper or Store Incharge who will retain two copies and the remaining two copies to the Connection Section Supervisor alongwith al for each connection. her the material has been received, transport it to the Sub-Division. e: The entries regarding meters recelved will be recorded In CP-Form-78. ttach a copy of the stores requisition to each of the two copies of Service Connection effecting connection, ensure that the actual service line agrees with the estimate in Consumer's File. If actual Is greater than estimate, arrange for revision of rental or Service Connection Cost, issue additional Demand Notice and d installation of connection, till compliance of additional Demand Notice. He will personally ensure that revised service rental or Service Connection Cost has ‘been calculated correctly and signed by Connection Section Supervisor./ ¢ SUB-DIVISIONAL OFFICE Procedure New Connection, Change of Name, Change of Taritf | Code Page ‘and Reduction/Extension of Load (Category-!) Section Connection Designation] Connection Section Supervisor CP-02 __31 of 88 Reference Instructions 12.7 ()__ Effect each connection, observing usual formalities. Ensure proper functioning of meter. Fill in: all the columns of Service Connection Order. Also complete CP- Form-140 (in duplicate) in respect of Street Light Connection and attach the same with Service Connection Order. (i) Hand over Consumer's Meter Reading Card (CP-Form-09) to the consumer after filling in all necessary columns, and signature on CP-Form-08 against the specified space. Arrange filing of receipt in Consumers File with Senior Clerk 4 Connection Section (il) Record Measurements of the installed materials in Electrical Measurement Book (CP-Form-10), completing all columns at the site, 128 129 42.10 Sign both copies of completed Service Connection Order. Pass daily both copies alongwith Stores Requisition and CP-Form-140 (In respect of Street Light Connection) attached, to Senior Clerk (see CP-Code-02/13). Send Electrical Measurement Book (CP-Form-10) at the close of the month to Senior Clerk (see CP-Code-02/13.6). Pass on the Consumer's File to the Senior Clerk (see CP-Code-02/13). - 46 -sf ‘SUB-DIVISIONAL OFFICE "New Connection, Change of Name, Change of Tariff | Code Page ‘and Reduction/Extension of Load (Category-1) Connection : Senior Clerk 32 of 88 Instructions: the Consumer's File from Connection Section Supervisor (see CP-Code- /12.10).. Receive both copies of Service Connection Order alongwith CP-Form-140 and store ‘Tequisition from the Connection Section Supervisor (see CP-Code-02/12.8). Enter on the Service Connection Register : Column 31 load connected (KW). Column 32 date of connection. Column 33 Meter Number. Column 34 Account Number. Take second copy of Part-D of the Service, Estimate and Justification Form from the "Consumer's File and attach 2nd copy of Service Connection Order to it. (These are the Revenue Office copies). Prepare Meter Reading Record (CP-Form-11) Enter date of preparation of Meter Reading Record in Column 35 of Service Connection Register. _ File top copy of Service Connection Order in Consumer's File. Pass Service Connection Register alongwith Consumer's File Meter Reading Record {CP-11) and Revenue Office, coples of Part-D of Service Estimate and Justification _ Form and Service Connection Order to Section Supervisor _ Receive Electrical Measurement Book (para 12.9) and pass to SDO, during first week of every month (see CP-Code-02/14.6)..vo Procedure | New Connection, Change of Name, Change of Taritt | Code Page and Reduction/Extension of Load (Category-!) SUB-DIVISIONAL OFFICE Section ‘Connection 5 Designation | Connection Section Supervisor CP-02 __33 of 88 Reference Instructions: 13.7 Receive from Senior Cierk the Service Connection Register alongwith Consumer's File, Meter Reading Record and the Revenue Oltice copies of Service Estimate and Justification Form, Store Requisition and Service Connection Order alongwith CP-Form- 140 (in respect of Street Light Connection). 18.8 Check that the data in Meter Reading Record and CP-Form-140 (in respect of Street Light Connection), is in accordance with information available on the various documents in the Consumer's File and the Service Connection Register. Sign Column 987 on Service Connection Register. 13.9 Pass Consumer's File, Meter Reading Record (CP-Form-11) Service Connection Register and Revenue Office copies to Sub-Divisional Officer. / - 48 -é New Connection, Change of Name, Change of Taritt | Code Page ‘and Reduction/Extension of Load (Category-!) Connection Sub-Divisional Officer P0234 of 88 SUB-DIVISIONAL OFFICE Instructions () Receive from Connection Section Supervisor Consumer's File, Meter Reading Record, Service Connection Register and Revenue Office Copies of Service Estimate and Justification Form and Service Connection Order alongwith CP-Form- 140 (in respect of Street Light Connection), - (il) Receive from XEN/SE/Company H/Q attested photo copies of SCOs (alongwith Meter Reading, Record CP-Form-12 from XEN only). (paras 23.32, 24.32, 25.32 ‘and 26.32). {i Hand over SCOs to Senior Clerk Connection Section (para 16.) (M) Retain CP-Form-12 for Recording Meter Readings _ Check that Meter Reading Record has been prepared correctly and that the other documents and the Service Connection Register are correct "Sign Column-38 on Service Connection Register. Send Meter Reading Record (CP-Form-11) to Meter Reading Section Supervisor the _ same day for supplies other than MDI (over 40 KW). Retain MDI Sheets for readings to be taken by SDO. _ Send Revenue Office copies of Part-D of Service Estimate and Justification Form, Service Connection Order and attached Store Requisition and CP-Form-140 (in respect of Street Light Connections) to Revenue Officer daily(CP-Code-08/6). Complete ‘Column-36 in Service Connection Register. _ On each morning SDO will personally ensure that Service Connection Orders alongwith Part-D of Service Estimate and Justification Form and Stores Requisition alongwith CP- Form-140 (regarding Street Light Connection) in respect of all new connections _ installed on previous day have been despatched to Revenue Officer. __ Send the Consumer's File and the Service Connection Register to the Senior Clerk Receive the Electrical Measurement Book from Senior Clerk during first week of each ‘month (para 13.6) - 49 ~SUB-DIVISIONAL OFFICE oe Procedure | New Connection, Change of Name, Change of Tarif | Code Page and Reduction/Extension of Load (Category-!) Section Connection Designation | Sub-Divisional Officer CP-02___ 35 of 88 Reference Instructions 14.7 Carry out percentage check of material installed at site and record entry in Electrical Measurement Book in accordance with Wapda instructions. Return EMB Connection Section Supervisor. Note: For the cases involving fixed cost of connection, the EMB shall be forwarded to XEN his prescribed check 15. Tariff and other changes are dealt with by the SOO arising out of requests ft consumer or from reports by Meter Readers and Line Superintendents. 15.1. Receive request or report for change. Obtain approval of competent authority 15.2 Prepare CP-Form-69 (advice of Tariff/other changes) in triplicate and distribute coy as follows: Top copy-Revenue Officer (CP-Code-08/6) 2nd copy-Connection Section Supervisor (CP-Code-02/15 3) 3rd copy-Meter Reading Supervisor (CP-Code-0215 6) Note for SDO Receive CP-Form-69 from XEN/S.E. (para 23 40. 24 40). Arrange entry of chan ‘on CP-Form-12 - 50 -“, New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load (Category-l) ‘SUB-DIVISIONAL OFFICE Connection Connection Section Supervisor CP-02 36 of 88 Instructions Recelve CP-Form-69 (copy-2) from SDO (para 15.2). Enter tariff changes in the appropriate Service Connection Register ie. ~ __ Entry in the register for the new tariff with all details. Cross reference above mentioned details in remarks column, with the original entry in the register of the former tariff, Enter all other changes in the appropriate Service Connection Register. File CP-Form-69 in Consumer's File. - She/ Vv SUB-DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Teritt | Code Page and Reduction/Extension of Load (Category-!) “Section Connection Designation! Meter Reading Section Supervisor CP-02_ 37 of 88 Reference Instructions 16.6 _ Receive CP-Form-69 (copy-3) from SDO (para 15 2) 15.7 Amend /change details on Meter Reading Record. File CP Form 69 - 52 -oi New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load (Category-l) Connection ition} | Senior Clerk CP-02__ 38 of 88 SUB-DIVISIONAL OFFICE Instructions () Receive from Sub-Divisional Officer, the Consumer's File and the Service Connection Register. (i) Receive from SDO attested photo copies of SCOs (para-14) (ii) and fil individual Consumer's File. Each week on Saturday, prepare list of connections installed on the following proforma in triplicate : sr. Application —_ Registration Rel. No Tariff No, No. Date 1 2 3 4 5 Distribute copies of above list as follows :- - Top copy to Company's Computer Centre (para 22.5) + 2nd copy to Executive Engineer (para 21.1) Retain 3rd copy in the file to be maintained on yearly basis. Atthe end of the month (after obtaining the required information from the Disconnection d Reconnection Section Supervisor) prepare CP-Form-13 completing Section A to D. epare list of connections installed during the month on (CP-Form-13(A) in duplicate. ive 2nd copy of CP-Form-13A from XEN/SE/Chief Executive (paras 23.37, 24.37, 7 and 26.37). Prepare CP-Form-13 (6 copies) and pass the same to Sub- onal Officer alongwith (CP-Form-13A) in duplicate (para-17)‘SUB-DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reducfion/Extension of Load (Category-!) Section Connection Designation | Sub-Divisional Officer CP.02 39 of 88 Reference Instructions 17, At the end of the month receive CP-Form-13 (6 copies) and CP-Form-13A (2 copies) from Connection Section Senior Clerk (para 16.5). Check that CP-Form-13 and CP- Form-13A have been correctly prepared and number of connections installed is the same in both the Formats. WW Sign the CP-Form-13 and distribute as follows R.O 2 Copies (CP-Code-16/2). XEN 1 Copy S.E. 1 Copy Company's Director Commercial/Customer Services 1 copy. 17.2 Sign CP-Form-13A and send top copy to R.O. (CP Code: 16/2). Place 6th copy of CP- Form-13 and 2nd copy of CP-Code-134 in a file to be maintained on yearly basis. 17.3 Examine critically the weekly and monthly outputs (para 22.7). Take remedial measures to rectify the omissions /short-comings within 3 days from the date of receipt of outputs. 17.4 Receive one copy of Master File from Commercial Superintendent (CP-Code: 10/6.5) for office record.‘SUB-DIVISIONAL OFFICE ction-Demand Notices for Page ice Connection Cost AO of 88 Instructions #from the payer, the Demand Notice alongwith the cash or pay order. (Cheques from Government Departments are not accepted.) sledge receipt by stamping the Demand Notices and the two counterfoils PAID [writing the amount paid in words as well as figures. Sign Demand Notices and the intoken of receipt of payment. the two counterfoils from the Demand Notices and give the Demand Notices to ‘Separate bank scrolls in respect of payments by cash and crossed cheques in te and enter on the scroll A- Demand Notice Number ~ Account Number is will be serially numbered on monthly basis, Feceived through crossed cheques drawn on other than the receiving branches will be entered on a separate scroll sheet’ giving. heading is Received Through Cheques sent for Clearance of Proceeds.” Separate for cheques should always bear the last serial number of the day Copy of the scroll alongwith one counterfoll of Demand Notices to Executive and 2nd copy alongwith 2nd counterfoil (applicant's reply) to in case of Demand Notices issued by SDO/XEN. (para 23.16) E. in case of Demand Notices issued by S.E. (para 24.16) hief Executive of case in Demand Notices issued by (para 25.16) hief Executive & (para 26.16) In case of office falling under Level-! Re-organization, end top copy of the scroll alongwith one counterfoil of Demand Notice to jon Manager (Divisional Accountant Funds of CSO Office) and 2nd. copy 2nd counterfoll (applicants reply) to $.0.0. 25SProcedure | Collection-Demand Notices for Code Office Reference 18.6 18.7 SUB-DIVISIONAL OFFICE Page Service Connection Cost Bank CP-02__41 of 88 Instructions At the end of each week and the last working day of the month, remit the total of collections to the Company's Account at the designated local head office. Prepare a bank statement at the end of each week and last working day of the month (in triplicate). Send first copy to the Executive Engineer, 2nd copy to the VP. Finance/Chief Accountant, Company and retain 3rd copy in the Bank. Note: _ In case of office falling under Level-I Re-organization. “Prepare a bank statement at the end of each week and last working day of the month (in triplicate), Send first copy to the Division Manager (Divisional Accountant Funds of C.S.0. Office) 2nd copy to the V.P.Finance/Chief Accountant Company and retain 3rd copy in the Bank. =ag!so . Procedure | New Connection, Change of Name, Change of Tart Code Page and Reduction/Extension of Load Connection Designation! Divisional Accountant in the Office of CP.02 _42 of 88 Executive Engineer DIVISIONAL OFFICE Instructions Receive 3rd copy of Demand Notice for Service Connection Cost from S.D.O/SE and Director P&E DISCO (CP-Code-02/7.2) (il), 24-15 (i), 25-15 () and 26-15 (i). Enter Demand Notice particulars in Columns 1 to 6 of Divisional Office Demand Notice Register (CP-Form-71A). File in "Awaiting Payment File", keeping a separate section for each month. Note: Separate register CP-Form-71-A and awaiting payment file in Sub-Division, Division, Circle and DISCO will be maintained. Receive bank scrolls and supporting Demand Notice counterfolls from bank. Check serial No. to ensure that all scrolls have been received. (Check bank scroll to supporting counterfolls and check addition of the bank scrolls. Correct the scrolls where necessary. Prepare Query letter (CP-Form-42) and send top copy to the Manager-of the bank branch. File 2nd copy in bank Query letter fle, Enter the scrolts in the Demand Notice Cash Book (by Bank branches) (CP-Form-51). Enter payment details in Columns 7 and 8 CP-Form-71-A, comparing that the amount deposited by the applicant is equal to the amount in the Demand Notice. In case of difference, take immediate remedial action through XEN.Remove paid Demand Notices from “Awaiting Payment File” and place in "Paid Demand Notice File.” Also enter payment details on Demand Notice and sign in token of having done needful. Note: Separate CP-Form-51 (Billing Cash Book by Bank Branches- Demand Notices) will be maintained for each bank branch designated for collection of Service Connection Cost on the basis of Demand Notices issued by each Sub-Division, Operation Division, Circle Office and Company Office respectively. File Bank Scrolls and supporting counterfolls in scroll sequence in a Bank Branch wise file to be maintained for each month. From the Bank Scrolls and counterfoils available in the file for scrolls, prepare an Abstract to obtain the following analysis at the end of the each month: > Service Connection Cost for General Connections. + Service Connection Cost for Industrial Connections. Service Connection Cost for Agricultural Connections and so on. mS4 Section DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of T Code Page and Reduction/Extension of Load ection ional Accountant in the Office of CP-02 43 of 88 Designation Engineer Reference 19.8 19.9 Instructions Check that Abstract total agree with the totals of Billing Cash Book for Demand Notices (CP-Form-51). In the event of difference, check the entries in (CP-Form-51) and ‘on the Bank Scrolis/Abstract until reconciliation has been reached. (i) At the end of the month, receive details of Paid Demand Notices for Service Connection Cost (CP-Form-04B) from SDOs/SE/Chief Executive (Paras 7.6, 23.20, 24.20, 25.20 and 26.20). Reconcile payments received as per information received fromm’ Sub-Divisional Offices/Circle/Company with those mentioned in abstract vide para 19.7 and those mentioned in CP-Form-51 (CP-Code-2/19.1). Also ensure that monthly list of Paid Demand Notices, is in confirmity with the weekly lists of Paid Demand Notices received by Head Draftsman at para 21. In case of variation, initiate remedial measures, (i) Atthe end of the month, receive list of cancelled Demand Notices (CP-Form-04C) from SDOs/Circle/Company (paras 7.9, 24.23, 25.23 and 26.23) Remove Cancelled Demand Notices from "Awaiting Payment File". Stamp cancelled and file in "Cancelled Demand Notices" File. Receive weekly bank statements from the Bank Branches (CP-Code-02/18.7), check it with the Billing Cash Book for Demand Notices and also ensure that collection received each week is remitted promptly. In case of any delay, take up with the Bank and pursue till the remittance is made. - 58 -DIVISIONAL OFFICE ‘Connection, Change of Name, Change of Tat Reduction/Extension of Load Accountant in the Office of Engineer Instructions, @ end of the month, receive monthly Bank Statement. Carry out Bank jon as under:~ Check Scrolls total CP-02/44' of 88 from Bank Statement'to the Demand = Notices Cash Book (CP-Form-51), marking each checked item with tick (v) enter any difference between amount on statements and in Cash Book and - advise the bank to make correction in statements if the Cash Book is _ proved correct. “Mark O/S against any unmatched item in Cash Book and Bank Statement. (c) Balance the Billing Cash Book for Demand Notices as Under: = Total collection for the month. - Add balance from previous month. - Deduct remittance during the month. = Balance at the end of the month. Teconciliation in duplicate for each branch on CP-Form-48-A (Bank tion of collection of Service Connection Cost Demand Notices), as follows:- Book Abstract . Obtain this figure from last months's reconciliation statement. Total of “Service Connections Cost" ‘from CP-Form-51 (Demand Notices Cash Total of weekly remittances from bank statements. 3-4 (equals balance in cash book). Balance shown on the bank statement. Soroll marked "O/S" in the cash book (not shown in the bank statement). Scroll marked "O/S" in the bank statement (not in the cash book). - 59 -/ DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tariff Code Page and Reduction/Extension of Load Section Connection Designation! Divisional Accountant in the Office of Reference 19.12, Note: 19.13 19.14 19.15 Note CP-02 45 of 88 Executive Engineer Instructions 4. Adjustment in the cash book not yet cleared on the bank statement. 5 142-34 o - 4 If item, AS and item B5 do not agree, record reasons for the difference on CP-Form- 48-A and take the necessary steps to correct all errors. Also take action fo get the bank to clear all outstanding items at B2 and B4, Ensure that outstanding items at 83 have been received and entered in the cash book for the current month. If not clear with the bank and obtain scroll or make copies of all missing items. Obtain signature of Executive Engineer and send one copy to the V.P Finance/Chief Accountant alongwith monthly account. Executive Engineer is responsible for ensuring correct Bank reconciliation. He will therefore take action to correct the errors which give rise to the differences on CP-Form-48-A, before the next statement is due. Prepare Bank Head Office collection and remittances summary in duplicate for each Bank of CP-Form-49 from each Bank Branch Demand Notice Cash Book. On this ‘summary underline with red ink all items of collection which have not been remitted in accordance with standing instructions. Obtain signature of XEN on CP-Form-49. Send top copy to Company's V.P. Finance/Chief Accountant alongwith monthly account. At the end of each month, prepare ledger posting summary for (Demand Notice Cash Book) for posting into the General Ledger for incorporation in the monthly account. This procedure is the same as laid down in the Divisional Accounting Manual (Section D-A 2/3) - 60 -Pa DIVISIONAL OFFICE New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load Connection Executive Engineer GP-02_ _46 of 88 Instructions Each month check 10% entries of Demand Notices in each Sub-Division for Service Connection Cost to the Demand Notice Register (CP-Form-71). Check all charges over Rs. 10,000 as per Demand Notices and the Demand Notice Register with the Service Estimate and Justification Form, the Electrical Measurement Book and the Stores Requisitions. Take action in all cases where there are doubts regarding the correctness of the charges Sign the Demand Notice Register-against all items checked in Column 12. has carried out his Ensure by examination of Demand Notice Register that the S. required check of Demand Notices for Service Cost. - 61 -vw DIVISIONAL OFFICE Procedure New Connection, Change of Name, [ code Page Change of Tarif and Reduction! | Extension of Load Section Connection Designation | Head Draftsman of Division P02 __47 of 88 Reference "Instructions Jz Receive weekly detail of Paid Demand Notices from SDOs/S.E/Chief Executive (paras 7.6, 24.19, 25.19 and 26.19). 21.1 Receive weekly 2nd copy of list of connections installed from the SDOs/SE/Chief Executive (paras 16.2, 24.36,25.36 and 26.36). Note for XEN ; He shall arrange checking of weekly list of connections installed with the Revenue Office Record to: ensure that billing has been started in each case. = 62 -7 “ COMPANY’S COMPUTER OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load Section Connection Designation] Director Computer Operation CP-02__48 of 88 Reference Instructions. x 22 Receive CP-Form-03 from the applicant (paras. 2,2.00 and 2.4), (22.1 Receive CP-Form-03 from the SDOs/XENs/SEs/Company on dally basis (paras. 24.00,23.4,24.4,25.4 and 26.4. x 22.2 Receive CP-Form-77 (Advice to Company's Computer and RO of rejection of applications for new connection) (paras. 2.7, 23.7, 24.7, 25.7 and 26.7) vy 223 Receive perforated slip of CP-Form-06 and CP-Form-06A (Para 7.2 (V), 23.15(V), 24.15(V), 25.15(IV) and 26.15(V). f 22.4 Receive weekly detail of paid Demand Notice from SDOs/XENs/SEs/Chief Executive (para 7.6, 23.19, 24.19, 25.19 and 26.19.) w Receive 3rd copy of list of cancelled Demand Notices (paras 7.9,23.23, 24.23, 25.23 and J 25 226 26.23), Receive weekly top copy of list of connections installed from SDOs/XENs/SEs/Chief Executive (paras. 16.2,23.36,24,36,25.36 and 26.36). Arrange processing of data mentioned in paras. 22 to 22.5 and produce within three days of expiry of week/month (as the case may be), the following outputs (two copies for each Company/Circle/Division/Sub-Division (i) Weekly reports showing application not registered by the Company Circle/Division/Sub-Divisional Offices. (i) Weekly reports showing applications where Demand Notices have not been issued within prescribed period. (ii) Weekty statement showing Demand Notices Issued out of tur. (iv) Weekly reports showing applications where Demand Notices have been issued but payments not received within grace petiod. () Weekly reports showing applications where Demand Notices have been paid but connections not installed within prescribed period. (vi) Monthly Reports of Demand Notices Issued during the month. (vil) Monthly reports of Demand Notices paid during the month. (vii) Monthly reports showing previous progressive pending applications on the ist day of the month, applications Registered during the month, Demand Notices cancelled during the month, Connections installed during the monh and remaining progressive pending applications at the end of month.vo COMPANY’S COMPUTER OFFICE. Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reductlon/Extension of Load Section Connection Designation} Director Computer Operation CP-02__ 49 of 88 Reference Instructions (%) Monthly report of connections installed out of turn. 22.7 Distribute copies of outputs mentioned in para. 22.6 as under : One copy to Chief Executive One copy to SE. One copy to XEN One copy to SDO- Note: for Chief Executive/SE/XEN/SDO :- 0 qi) iy ‘They shall scrutinize out puts and take corrective action, under intimation to Computer Centre. ‘They shall examine the reports critically and take corrective action. They shall also record action taken on every output before placing the same in proper file, to be maintained separately for every type of output. At the end of month, intimate the number of cases of each Sub- Division/Division/Circle and Company in respect of following categories to the SEs. Chief Executive, G.M. (CS) and G.M. (O):- * Applications not registered by the Chief Executive/SEs/XENs/SDOs. Applications where Demand Notices have not been issued within prescribed period. Demand Notices issued out of tum. Demand Notices, where payment has been recelved. Applications where Demand Notices have been paid but connection not installed within prescribed period. Connections installed out of tum. ‘At the end of month, provide Division-wise Circle-wise Company wise, information to SEs, Chief Executive, G.M. (CS) and G.M. (©) in respect of Previous progressive pending applications on the 1st day of the month, applications registered during the month. Demand Notices cancelled during the month, connections installed during the month and remaining progressive pending applications at the end of month.L _ Procedure | New Connection, Change of Name, Change of Tariff Code . Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 40 KW, (Category-II) DIVISIONAL OFFICE Section Divisional Office Besignation| Executive Engineer CP-02 __ 50 of 88 Reference Instructions, 23. Receive the Application and Agreement Form (CP-03) from the applicant properly filled in and signed alongwith @ ‘Ownership proof from the applicant. (ii) An affidavit from the. owner that no connection existed previously at the Premises on which connection is applied and that he would pay Wapda dues in respect of the connection which already existed at the premises in question, if noticed here-after. - (ii) "No Objection Certificate" from the land lord (if the applicant is a tenant) alongwith land lord's proof of ownership and affidavit mentioned above. 1) Attested copies of National Identity Cards of the applicant and the witness, o The power of attomey ( in case of a limited company), in favour of the applicant to the effect that the applicant is authorised to sign the application ‘ and execute agreement. (vi) In case of a Limited Company, the list of Managers, Directors etc. with complete addresses and attested ptioto copies of all documents regarding régistration of the Limited Company. (vid) !n case of change of name/reconnection, change of tariff, a certificate from te Revenue Office Wapda to the effect thet no arrears are outstanding #-gainst the premises. (vi ) 6¢8e of reconnection, an affidavit from the applicant to the effect that he, \vill be liable to pay all dues which would appear/come to light after issue of the certificate referred above. Note: 1, Copy of CP-Form-03 will be sent by the applicant under registered cover to concerned Company's Computer Centre (para 22). 2. The consumer desiring of reduction/extension of load will submit his fequest on the prescribed application form (CP-Form-155) or (CP- Form-156) as the case may be, which will be processed in ; accordance with the procedure prescribed for the new connection. - 65 -DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 40 KW. (Category-Il) Offtee Section Divisional Designation| Executive Engineer cp.02__51 of 88 Reference Instructions 23.1 Register the application in Service Connection Register (CP-Form-04) for appropriate tariff and fill in Columns 1, 3, and 4 to 8. Note: () Applications for temporary general, industrial and bulk supply connections will be entered In CP-Form-04 to be maintained separately for Tariffs E-1 and E-2. (i) Temporary connections may be installed out of turn to regular connections. 23.2 Enter on all copies of application and agreement form (CP-Form-03) at relevant places : - Date Application received = Date of Registration = Rregister’s Serial Number = Tariff applicable. 23.3 Complete detachable counterfoll of CP-Form-03 entering tariff applicable in the space below the words Urban/Rural and deliver to the applicant. 23.4 Send copies of CP-Form-03 to Revenue Office (CP-Code-08/2) and Company's Computer Centre (CP-Code-02/22.1) not later than the following day. 235 Open a new file and place CP-Form-03 alongwith supporting documents in it. Visit the site for technical feasibility and survey. Decide within 8 days whether the connection can be given or not in accordance with the standing instructions Issued from time to time by the Authority. - 66 ~Z New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Votts for Load not Exceeding 40 KW. (Category-Il) Divisional Office Executive Engineer P-02__52 of 88 DIVISIONAL OFFICE Instructions {the connection cannot be given, fill in Part-J and enter on application; *NOT ACCEPTED" “and give reasons for non-acceptance on the application and in the Service Connection Register against relevant entry under his dated signature. Sign CP-Form-03 and arrange relevant entry in Service Connection Register. File CP-Form-03 in "Application Not Accepted File" and-return copy of CP-Form-03 alongwith supporting documents to the applicant. Send intimation of rejection of application (s) for new connection each week on saturday through CP-Form-77 (Advice to Company's Computer and R.0. of rejection of application for'new connection), If the connection can be given, fill in Part-H and enter on the Application and Agreement Form. "ACCEPTED FOR PROCESSING" Sign on CP-Form-03. Send copy of CP-Form-03 back to the applicant Prepare the Service Estimate and accord its approval. Fillin Columns. 9, 11, 12 and 13 on Service Connection Register. Allocate Account Number. Prepare Demand Notice for Service Connection Cost (CP-Form-06) in quadruplicate and for Security Deposit (CP-Form-06A) in triplicate from the Service Estimate and Justification Form filting in all prescribed data. Note: () In case of Demand Notice for Service Connection Cost, indicate office address of XEN and R.O. concemed on all the copies. (W) The grace period of compliance of Demang Notice will be given (in case of all categories of connections) as one month. The Demand Notice will be automatically cancelled and prospective consumer will lose his right of connection, if the compliance regarding payment of Security Deposit and other charges alongwith submission of test report is not made within one ‘month of issue of the Demand Notice. + 67 -7 f DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 40 KW. (Category-ti) Section Divisional Otfice Designation | Executive Engineer Reference Instructions 63 of 88 23.12 Sign Demand Notices CP-Form-06 and CP-Form-6A and affix office stamp. 23.13 Allocate Demand Notice serial number to CP-Forr-06 and CP-Form-06A on calendar year basis (staring from 1st January each year). Note : () Demand Notice Number for Service Connection Cost and Security Deposit will be the same with the distinction of words "C" and “S* respectively added on the righ! hand side of the Demand Notice @.g. 2124-C for Service Connection Cost and 2124-S for Security Deposit. (i) The Demand Notice Number should first be entered in Column-3 of Demand Notice Register (CP-Form-71}, then entered on (CP-Form-06 and CP-Form-D6A), 23.14 Fill in Columns 15 to 20 on Service Connection Register from the Demand Notice, ‘Separate line should be used for Service Connection Cost and Security Deposit, 23.15 () Enter details of Demand Notice In Column Nos. 1, 2, 4 to 8 of CP-Form-71 Separate line Is to be used for Service Connection Cost and Security Deposit (i) Detach perforated slip (for use by Computer Cenire) from top copy of CP-Form? 06. Send top copy of Demand Notice for Service Connection Cost (CP-Form-06) to the applicant by Registered Post, 2nd copy to the Revenue Officer and 3rd copy to his Divisional Accountant (CP-Code-02/19). Fite 4th copy in Consumers: File. (il) Detach perforated slip (for use by Computer Centre) from top copy of CP-Form: 06A. Send top copy of Demand Notice for Security Deposit (CP-Form 06A) to the applicant by Registered Post and 2nd copy lo'the Revenue Office General Section {see CP-Code-08/3). File 3rd copy In the Consumer's Fila (W) Enter Serie! No. and Date of Postal Receipt in Cotummn of register (CP-Form-71). Sign In Column 10. File Postal Receipt in Consumer's Fite. (v) Send perforated slips mentioned in para 24.15 (i) and (ji) to Company's Computer Centre each week on Saturday (para 22.3). { - 68 -f New Connection, Change of Name, Change of Taritt | Code Page and Reduction/Exiension of Load for Supply at 400 Votts for Load not Exceeding 40 KW. (Category-tl) DIVISIONAL OFFICE Divisional Ofice Executive Engineer cP.02___ 54 of 88 ference Instructions 20.16 Receive consumer's acceptance, counterfoils of Demand Notices and duplicate scrolls from bank. 217 Chock the counterfolls with the scrolls. Complete Columns 21 and 22 of the Service Connection Register. enter payment details on copies of Demand Notices in Consumer's File. File the Conterfoils In the Consumer's file. 2318 Allocate 4 new prlority Number of the application in Tariff-wise priority register (CP- Form-044) on the basis of the sequence in which the payment has been made. Also complete remaining columns of priority register. Enter priority number In Column 2 of Service Connection Register. Exhibit Tartt-wise priority list on the Notice Board. 19. Each week on Saturday prepare detail of paid Demand Notices on the following proferma in triplicate by using carbon papar : x 5 - 6 -/ Procedure | New Connection, Change of Name, Change of Tariff | Code Page ‘and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 40 KW. (Category-Il) DIVISIONAL OFFICE Section Divisional Office Designation| Executive Engineer cP.02 55 of 88 Reference Instructions DETAIL OF PAID DEMAND NOTICES FOR THE WEEK ENDING. Sr. |Application] Application | Demand ‘Amount Paid Date of Payment | Priority No.| Form No. | Registration | Notice No. No. Service | Security | Service | Security No.| Date Connec- | Deposit | Connec- | Deposit tion ‘ection Cost Cost Send top copy to Company's Computer Centre, 2nd copy to SDO and place third copy in a file to be maintained on yearly basis (para 21 and 22.4). Note : (i) If the last day of the month is not at the end of a week, last weekly input of the month will be prepared as if it were the end of the week and sent to Company's Computer Centre on the ist of next month. (i) Computer Centre will also process: the data and produce outputs on the same lines. 23.20 At the end of the month, prepare details of paid Demand Notices for Service ‘Connection Gost in each month on CP-Fom-048 (Detail of capital contribution paid by ‘consumers during the month) in duplicate sign CP-Form-04B. Send top copy to D/Accountant and place second copy in a file to be maintained (19.8). 23.21 Cancel Demand Notice where payment has not been made and or test report not received within grace period, 23.22 * Mark off cancelled Demand Notices for Service Connection Cost and Security Deposit ‘on CP-Form-04 and CP-Form-71 Re4 DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 40 KW. (Category-ti) Section Divisional Office Designation| Executive Engineer CP-02 _ 56 of 88 Reference Instructions 23.23 23.24 23.25 23.26 23.27 On the first day of each month check Service Connection Register and prepare lists _ of cancelled Demand Notices for Service Connection Costs and Security Deposit on’ CP-Form-04C (List of cancelled Demand Notices) in triplicate, sign lists and send top copy to Revenue Officer (para 5 of CP-Code-08), 2nd copy to Company's Computer Centre (para 22.4). Retain third copy and place in file of cancelled Demand Notices. Receive from the applicant, Wiring Contractor's Test Report (CP-Form-07). Complete Columns 23 and 24 on Service Connection Register. Examine the test report to ensure that it is complete. If not completed property, return It to consumer. Where test report is found properly completed, pass on to the SDO (Operation) for verification and return. On receipt of test report from SDO (Operation) place the same in ‘Consumer's File. Complete Columns 26 and 27 (leaving Column 25 blank) on Service Connection Register. Note For S.D.0. (Operation) 23.29 Visit the premises and complete test as specified, enter result on test report and return to the Executive Engineer. Prepare a Service Connection Order (CP-Form-8A), work order/Instructions in duplicate taking into account the priorities. Enter serial number in Columns 28 and 29 of the Service Connection Register. Sign it for authorizing the connection. Complete ‘Column No. 30 on Service Connection Register. Arrange of store requisition/issue of material and execution of work ‘order Installation of service by SDO (Operation). Place one copy of Store Requisition in Consumer's File to complete the record. After completion of work, arrange inspection of Installation for satisfactory completion of work according to Wapda’s standards/specifications, instructions and Service Estimate. On satisfactory completion of installations arrange installation of meter through committee Comprising of SDO (Operation) and SDO (M&T). 71./ DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 40 KW. (Category-ll) Section Divisional Office Designation | Executive Engineer P02 __57 of 88 Reference Instructions. 23.31 On installation of connection, take following actions: 23.32 Complete Meter Reading Card (CP-Fom-09A); Arrange Its delivery to consumer after obtaining the signature on CP-Form-08 or 8A against the specified space: Complete Columns 31, 32, 33 and 34 of Service Connection Register; Prepare Meter Reading Record (CP-Form-12); Enter date of its preparation in Column-35 of Service Connection Register. Send top copy of Service Connection Order to the Revenue Officer on the following d of installation and complete Columns 36, and 37 of Service Connection Register: Send attested photo copy of SCO alongwith Meter Reading Record (CP-Form-12) to the SDO on the day of installation; 23.33 File 2nd copy of SCO in the Consumer's File. 23.34 "Sign Column 38 of Service Connection Register. 72 =DIVISIONAL OFFICE Procedure | New Connection, Change of Name, Change of Tarif | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 40 KW. (Category-Il) Section Divisional Office Designation| Executive Engineer | GP-02 __58 of 88 Relerence Instructions 23.35 Each week on Saturday prepare list of connections installed on the following Proforma in triplicate : Sr. Application Registration Account Date of Tariff No. No. Date No. Connection 1 2 3 4 5 6 23.36 Distribute copies of above list as follows : - Top copy to COmpany's Computer Centre. - 2nd Copy to SD0; Retain third copy in the file to be maintained. 2337 Prepare list of connections installed during the month on CP-Form-13A in triplicate and distribute copies as under : Top copy to Company's Computer Centre. - 2nd copy to $DO for preparation of CP-Form-13; = Retain 3rd copy in the file to be maintained Ww - B-Vv CIRCLE OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at I 400 Volts for Load not Exceeding 500 KW (Category-IIt) Section Drawing Section (Circle Office) Designation| Head Draftsman CP-0; Reference Instructions 23.38 23.39 23.40 23.41 23.42 23.43 Tariff and other changes are dealt with by the XEN arising from request from consumer or from reports by SDO. Receive request or report for change. Obtain approval of competent authority. Prepare CP-Form-69 change Notification (Advice of Tariff/Other Charges) in triplicate and distribute copies as follows:~ Top copy - Revenue Officer (CP-Code-08/6) 2nd.copy - Sub-Divisional Officer. Srd.copy - Retain in Divisional Office. Enter tariff changes in the appropriate Service Connection Register le. - Entry in the Register for the new tariff with all details. Gross referencing above mentioned details in remarks column, with the original entry in the register of the former tarif. Enter all other changes in the appropriate Service Connection Register. File CP-Form-69 in Consumer's File. -74-c CIRCLE OFFICE Procedure | New Connection, Change of Name, Change of Tarif} Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 500 KW (Category-ttt) Section Drawing (Circle Office) Designation] Head Draftsman CP.02___ 60 of 88 Reference Instructions 24. Receive Application and Agreement Form (CP-03) from the applicant properly filled in and signed alongwith. @ Ownership proof from the applicant. (iy (i) (vy) (vi) (vii) vii Note: An affidavit from the owner that no connection existed previously at the premises on which connection is applied and that he would pay Wapda dues in respect of the connection which already existed at the premises in question, if noticed here-after. "No Objection Cerlicate" from the land lord (if the applicant is a tenant) alongwith land lord's proof of ownership and affidavit mentioned above. Altested copies of National Identity Cards of the applicant and the witness. The power of attomey ( in case of a limited company), in favour of the applicant to the effect that the applicant is authorised to sign the application and execute agreement. In case of a Limited Company, the list of Managers, Directors etc. with complete addresses and attested photo copies of all documents regarding registration of the Limited Company. In case of change of name/reconnection, a certificate from the Revenue Officer Wapda to the effect that no arrears are outstanding against the premises In case of reconnection, an affidavit from the applicant to the effect that he will be liable to pay all dues which would appear/come to light after issue of the certificate referred above. 1. Copy of CP-Form-03 will be sent by the applicant under registered cover to concemed Company's Computer Centre (para 22). 2. The consumer desiring for reduction/extension of load will submit his request on the prescribed application form (CP-Form-155) or (CP- Form-156) as the case may be, which will be processed in accordance with the procedure prescribed for the new connection. 2CIRCLE OFFICE a Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 500 KW (Category-I\!) Section Drawing Section (Circle Office) Designation | Head Draftsman €P.02_61 of 88 Reterence Instructions 244 Register the application in Service Connection Register (CP-Form-04) for appropriate tariff and fill in Columns 1, 3 and 4 to 8. . Note: (Applications for temporary general, industrial and bulk supply connections wil bbe entered in CP-Form.04 to be maintained separately for Tariffs €-1 and E-2. (Temporary connections may be installed out of turn to regular connection. 242 Enter on Application and Agreement Form (CP-Form-03) at relevant places: ~ Date Application received ~ Date of Registration = i ~ — Reglster's Serial Number ~ Tariff appiicable. 243 Complete detachable counterfoil of CP-Form 03 entering tariff applicable in the space below the word Urban/rural and deliver to the applicant. a Send copy of CP-Form-03 to Revenue Office (CP-Code-08/2) and Company's Computer Centre (CP-Code-02/22.1) not later than the following day. 245 Open a new file and place CP-Form-03 alongwith supporting documents in it. Send the file to the Superintending Engineer for preparation of technical data and service estimate. - 76 -“% CIRCLE OFFICE Procedure | New Connection, Change of Name, Change of Terift | Code Page and Reduction/Extension of Losd for Supply at 400 _ | Volts for Load not Exceeding 500 KW (Category!) Section Drawing Section (Circle Office) Designation| Superintending Engineer cP02 62 of 88 Reference Instructions : 24.6 Receive Consumer's File from Head Draftsman. Visit the site for technical feasibility and survey. Decide within 8 days whether the connection can be given or not in accordance with the standing Instructions issued from time to time by the Authority. 247 if the connection cannot be given, fill in Part-J and enter on application; “NOT ACCEPTED" and give reasons for non-acceptance on the application and In the Service Connection Register against relevant entry under his dated signature. ~ Sign Cp-Form-03 (A) and (B) and against relevant entry in Service Connection Register. File CP-Form-034 in "Application not Accepted File” and retum copy of GP-Form-03 alongwith supporting documents to the applicant. = Send intimation of rejection of application(s) for new connection each week on Saturday through CP-Form-77 (Advice to Company's Computer Centre and R.O. of rejection of application for new connection). ~ _ If the connection can be given, fill in Part of the Application and Agreement Form: "ACCEPTED FOR PROCESSING” ~ Sing on CP Form-03 Send Copy of CP-Form-03 back to the applicant. 48 Prepare the service estimate and accord its sanction. 249 Fal in Columns. 9, 11, 12 and 12 on Service Connection Register. 24.10 Allocate Account Number. 24.11 Prepare Demand Nolice for Service Connection Cost (CP-Form-06) in quadruplicate and for Security Deposit. (CP-Form-06A) in triplicate from the Service Estimate and Justification Form filling in all prescribed data. () Incase of Demand Notice for Service Connection Cost, indicate office address “XEN concerned on all the coniesJ CIRCLE OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 500 KW (Category-!il) Section Circle Ottice Designation| Superintending Engineer cP.02 63 of 88 Reference Instructions 24.12 24.13 Note: 24.14 24.15 (i) The grace period of compliance of Demand Notice will be given (in case of all categories of connections) as one month. The Demand Notice will be automatically cancelled and prospective consumer will lose his right of connection, if the compliance regarding payment of Security Deposit and other charges alongwith submission of test report is not made within one month of issue of the Demand Notice. Sign Demand Notice CP-Form-06, and CP-Form-6A and affix office stamp. Allocate Demand Notice serial number to CP-Form-06 and CP-Form-06A on calendar year basis (starting from Ist January each year) (i) Demand Notice Number for Service Connection Cost and Security Deposit will be the same with the distinction of word "C" and "S" respectively added on the right hand side of the Demand Notice e.g. 2124 C for Service Connection Cost and 2124 S for Security Deposit. (ii) The Demand Notice Number should first be entered in Column-3 of Demand Notice Register (CP-Form-71), then enter on (CP-Form-06 and CP-Form- 06A). Fill in Columns-15 to 20 on Service Connection Register from the Demand Notice. Separate line should be used for Service Connection Cost and Security Deposit. (i) Enter details of Demand Notice in Columns No. 1,2,4 to 8 of CP-Form-71 Separate line is to be used for Service Connection Cost and Security Deposit. (i) Detach perforated slip (for use by Computer Centre) from top copy of CP- Form-06. Send top copy of Demand Notice for Service Connection Cost (CP-Form-06) to the applicant by Registered Post, 2nd copy to the Revenue Office and 3rd copy to the Executive Engineer CP-Code-02/19. File 4th copy in Consumer's File (ii) Detach perforated slip (for use by Computer Centre) from top copy of CP Form-06A. Send top cop of Demand Notice for Security Deposit (CP-Form-06A) to the applicant by Registered Post and 2nd copy to the Revenue Office General Section (see CP-Code-08/3). File 3rd conv in the Consumer's File. TRa CIRCLE OFFICE Procedure | New Connection, Change of Name, Change of | Code Page Tariff and Reduction/Extension of Load for Supply | ° at 400 Volts for Load not Exceeding 500 KW (Category-til) | Section Circle Ofrice Designation | Superintending Engineer | _ CP-0; 64 of 88 Reference Instructions 24.16 24.17 24.18 24.19 (¥) Enter Serial No. and date of postal receipt in Column-9 of register (CP-Form-71). Sign in Column-t0. File Postal receipt in Consumer's File, (v)_ Send perforated slips mentioned in para 24.15 (ii) and (ii) to Company's ‘Computer Centre each week on Saturday (para 22.3). Recelve consumer's acceptance Counterfolls of Demand Notices and duplicate scrolls from bank. Check the counterfoils with the scrolls. Complete Columns-21 and 22 of the Service Connection Register. Enter payment details on copies of Demand Notices in ‘Consumer's File. File the counterfoils in the Consumer's File. Allocate a new priority number of the application in Tariff-wise priority register (CP- Form-04A) on the basis of the sequence in which the payment has been made. Also complete remaining columns of priority register. Enter priority number in Column-2 of Service Connection Register. Exhibit Tariff-wise priority list on the Notice Board. Each week on Saturday prepare detail of paid Demand Notices on the following proforma in triplicate by using carbon paper SulaCIRCLE OFFICE Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 500 KW (Category-II!) Section Circle Office Designation| Superintending Engineer CP-02___65 of 88 Reference Instructions DETAILS OF PAID DEMAND NOTICES FOR THE WEEK ENDING Sr] Appli- Application Demand Amount Paid Date of Payment | Priority Na, cation Registration Notice No. Form No. No. Date No. Service Security Service| Security Connec-) Deposit | Connec} Deposit tion tion Cost Cost 24.20 24.21 ‘Send top copy to Company's Computer Centre, 2nd copy to Xen and place third copy in a file to be maintained on yearly basis (para 21 & 22.4). Note: (i) If the last day of the month is not at the end of a week, last weekly input of the month will be prepared as if it were the end of the week and sent to Company's Computer Centre on the 1st of next month (i) Computer Centre will also process the data and produce outputs on the same lines. At the end of the month, prepare details of paid Demand Notices for Service Connection Cost in each month on CP-Form-04B (detail of capital contribution paid by consumers during the month), in duplicate. Sign CP-Form-04B and send top copy to the Executive Engineer (Para 19.8). Place 2nd copy of CP-Form-04B in a file to be maintained. Cancelled Demand Notice where payment has not been made and test report not received within grace period. 24.22 Mark off cancelled Demand Notices for Service Connection Cost and Security Deposit on CP-Form-04 and CP-Form-71. - 80 -CIRCLE OFFICE 4 New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 500 KW (Category-II!) Circle Office Superintending Engineer CP-02 __ 66 of 88 Instructions On the first day of each month check Service Connection Register and prepare lists of cancelled Demand Notices for Service . Connection Cost and Security Deposit on CP-Form-04C (List of cancelled Demand Notices) in quadruplicate, sign lists and send top copy to Executive Engineer (para 19.8), 2nd copy to R.O. (para-5 of Code-CP-08) and third copy to Company's Computer Centre (para 22.4). Retain fourth copy and place in file of cancelled Demand Notices. Recelve from the applicant, Wiring Contractor's Test Report (CP-Form-07). Complete Columns 23 and 24 on Service Connection Register. Examine the test report to ensure that it is complete. If not completed properly, return it to consumer. Where test report is found properly completed pass on to the XEN (Operation) for verification and return. On réceipt of test report from XEN (Operation), place the same in Consumer's File. Complete Columns 26 and 27 (leaving Column 25 blank) on Service Connection Register. Note for Xen (Operation) Visit the premises and complete test as specified, enter result on test report and retum to the Superintendent Engineer. Prepare a Service Connection Order (CP-Form-08A), work order/Instructions in duplicate taking into account the priorities. Enter serial number in Columns 28 and 29 of the Service Connection Register. Sign CP-Form.08A, for authorising the connection. Complete Column No. 30 on Service Connection Register. Arrange approval of Store Requisition/issue of material and execution of work order/installation of service by Project Director (Construction) /XEN (Operation) Place one copy of store requisition in Consumer's File to complete the record. Afte! completion of work, Project Director (Construction) /XEN (Operation) will report tc him. Note for PD (Construction)/XEN (Operation). P.D. Construction/XEN (Operation) will ensure through B&AO/Divisional Accountal of his office that payment of Service Connection Cost has been received from th Prospective consumer before allowing permission for issue of material from Store. Arrange inspection of the installations for satisfactory completion of work accordin: to Wapda's standard/ specifications, instructions and service estimate. Arrang installation of meter through committee comprising of XEN (Operation), SDC (Operation) and SDo (Mat) = SieCIRCLE OFFICE Procedure | New Connection, Change of Name, Change of Tarif | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 500 KW (Category-t) Section Circle Office Designation| | Superintending Engineer CP-02___67 of 88 Reference Instructions 2431 On installation of connection, take following actions: Complete meter reading card (CP-Form.09A); ~ Arrange its delivery to consumer after obtaining the signature on CP-PORM 08-A against the specified space ~ Complete Columns 31, 32, 33 and 34 of Service Connection Register; ~ Prepare meter reading Record (CP-Form-12); - Enter date of its preparation in Column 35 of Service Connection Register. 24.32 Send top copy of Service Connection Order to the Revenue Officer on the day of installation and complete Columns 36, and 37 of Service Connection Register; Send copies of SCO alongwith meter reading record (CP-Form-12) to the XEN on the day of installation; ~ Send attested photo copy of SCO to the SDO. 24.33 24.33 File 3rd copy of SCO in the Consumer's File 24.34 Sign Column 38 of Service Connection Register. =eCIRCLE OFFICE jure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 400 Volts for Load not Exceeding 500 KW (Category-III) Circle Otti nation| Superintending Engineer CP-02__68 of 88 ce Instructions Each week on Saturday prepare list of connections installed on the following Proforma in quadruplicate: Application Registration Rot. No. Date of Tarif No. Date Connection 2 3 4 5 6 Distribute copies of above list as follows: -- _ Top copy to Company's Computer Centre. ~ 2nd copy to S.0.0. for preparation of CP-Form-13 3rd copy to XEN. -- Retain fourth copy in the file to be maintained. Prepare list of connections installed during the month on CP-Form-13A. in quadruplicate and distribute copies as under - - _ Top copy to Revenue Officer; - 2nd copy to XEN; 8rd copy to SDO for preparation of CP-Form-13; ~ Retain 4th copy in the file to be maintained.Section Designation 24.38 24.39 24.40 24.41 24.42 24.43 CIRCLE OFFICE > New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load tor Supply at 400 Volts for Load not Exceeding 500 KW (Category-Ii!) Circle Office ‘Superintending Engineer P02 _69 of 88 Instructions Tariff and other changes are dealt with by the S.E. arising from request from ‘consumer or from reports by SDO. Recelve request or report for change. Obtain approval of competent authority. Prepare CP-Form-69 (Advice of Tariff/Other Changes) In triplicate and distribute copies as follows: ~ Topcopy to Revenue Officer (CP-08/6) - 2nd copy to Sub-Divisional Officer. ~ 3rd.copy to Retain in Circle Office. Enter tariff change in the appropriate Service Connection Register i.e. Entry in the Register for the new tariff wit all details. Cross referencing above mentioned details in remarks column, with the original entry In the register of the former tariff. Enter all other changes in the appropriate Service Connection Register. File CP-Form-69 in Consumer's File.COMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tarif] Code Page and Reduction/Extension of Load for Supply at 11 KV and 33 KV for Load not execeeding 5000 KW (Category-IV) Planning and Engineering ignation| Director Planning and Engineering | oP02 zo ot a8 Instructions Receive the Application and Agreement Form (CP-03) from the applicant property filled in and signed alongwith, 0 Ownership proof from the applicant. wi) An affidavit from the owner that no connection existed previously at the Premises on which connection is applied and that he would pay Wapda dues in respect of the connection which already existed at the premises in question, if noticed here-after. i, "No Objection Certificate” from the land lord (if the applicant is a tenant) alongwith land lord's proof of ownership and affidavit mentioned above. (w) Attested copies of National Identity Cards of the applicant and the witness Ww The power of attorney ( in case of a limited company), in favour of the . applicant to the effect that the applicant is authorised to sign the application and execute agreement (vi) In case of a Limited Company, the list of Managers, Director etc. with complete addresses and attested photo copies of all documents regarding registration of the Limited Company (vil) In case of change of name/reconnection, a certificate from the Revenue Officer Wapda to the effect that no arrears are outstanding against the Premises. In case of reconnection, an affidavit from the applicant to the effect that he will be liable to pay all dues which would appearicome to light after issue of the certificate referred above Note: 1. A copy of CP-Form-03 will be sent by the applicant under registered cover to concemed Company Computer Centre (para 22) 2. The consumer desiring of reduction/extension of load will submit his request on the prescribed application form (CP-Form-155) or (CP- Form-156) as the case may be, which will be processed in accordance with the procedure prescribed for the new connection./ COMPANY'S HEAD QUARTER Procedure | New Connection, Change of Name, Change of Tariff. Code Page and Reduction/Extension of Load for Supply at 14 KV and 33 KV for Load not Exceeding 500 KV (Category-V) Section Planning and Engineering Designation Director Planning and Engineering CP-02_71 of 88 Reference —_ Instructions 25.1 Register the application in Service Connection Register (CP-Form-04) for appropriate tariff and fill in Columns 1,3 and 4 to 8, Note: () Application for temporary general, industrial and bulk supply connections will be entered in CP-Form-04 to be maintained separately for Tariffs E-1 and E-2. (Temporary connections may be installed out of tum to regular connections. 25.2 Enter on of Application and Agreement Form (CP-Form-03) at relevant places: - Date Application received. - Date of Registration. - _ Register’s Serial Number. Tariff Applicable. 25.3 Complete detachable counterfoil of CP-Form-08 entering tariff applicable in the space below the words Urban/Rural and deliver to the applicant. 25.4 Send copy of CP-Form-03 to Revenue Office (CP-Code-08/2) and Company's Computer Centre (CP-Code-02/22.1) not later than the following day. 25.5 Open a new file and place CP-Form-03 alongwith supporting documents in it. 25.6 Visit the site for technical feasibility and survey. Decide within 11 days whether the connection can be given or not in accordance with the standing instructions issued from time to time by the Authority. ~ 86 -a COMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW (Category-IV) Planning and Engineering Director Planning and Engineering CP-02__72 of 88 Instructions Ifthe connection can not be given, fill in Part-J and enter on application; *NOT ACCEPTED" and give reasons for non-acceptance on the application and in the Service Connection Register against relevant entry under his dated signature. * Obtain the signature of Chief Executive on a copy of CP-Form-03 and against relevant entry in Service Connection Register. File CP-Form-03 in "Application Not Accepted File "and retum a copy of CP-Form-03 alongwith supporting documents to the applicant Send intimation of rejection of application (s) for new connection each week on Saturday through CP-Form-77 (Advice to Company's Computer and R.O. of rejection of application for new connection). ~ Ifthe connection cab be given, fill in Application and Agreemnent Form: "ACCEPTED FOR PROCESSING" Sign on CP-Form-03 obiain signature of Chief Executive. Send copy of CP-Form- 03 back to the applicant. Prepare the Service Estimate and put up to Chief Executive for its sanction. On receipt of approval of Chief Executive, fill in Columns 9, 11, 12 and 13 on Service Connection Register. Allocate Account Number. Prepare Demand Notice for Service Connection Cost (CP-Form-06) in quadruplicate and for Security Deposit (CP-Form-06A) in triplicate from the Service Estimate and Justification Form filling in all prescribed data. Note: ()__ In case of Demand Notice for Service Connection Cost, indicate office address of XEN and R.O. concerned on all the copies. (W)_ The grace period of compliance of Demand Notice will be given (in case of all categories of connections) as one month. the Demand Notice will be automatically cancelled and prospective consumer will lose his right of connection, if the compliance regarding payment of Security Deposit and other charges alongwith submission of test report Is not made within one month of issue of the Demand Notice - 87 ~COMPANY'S HEAD QUARTER Procedure Section Designation New Connection, Change of Name, Change of Tariff | Code Page ‘and Reduction/Extension of Load for Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW (Category-IV) Planning and Engineering Director Planning and Engineering P02 __73 of 88 Reference 25.12 25.13 25.14 25.15 Instructions Obtain stamp and signature of Chief Executive on Demand Notice CP-Farm-06 and CP-Form-06A. Allocate Demand Notice serial number to CP-Form-06 and CP-Form-06A on calendar year basis (starting from 1st January each year). Note: () Demand Notice Number for Service Connection Cost and Security Deposit will be the same with the distinction of word *C* and "S" respectively added on the right hand side of the Demand Notice.e.g. 2124 C for Service Connection Cost and 2124 $ for Security Deposit. (ii) The Demand Notice Number should first be entered in Column 3 of Demand Notice Register (CP-Form-71), then entered on CP-Form-06 and CP-Form-06A. Fill in Columns-15 to 20 on Service Connection Register from the Demand Notice. ‘Separate line should be used for Service Connection Cost and Security Deposit. Enter details of Demand Notice in Columns No. 1, 2, 4 to 8 of CP-Form-71. Separate line is to be used for Service Connection Cost and Security Deposit. Note For CHIEF EXECUTIVE Check all entries of Demand Notice for Service Connection Cost to the Demand Notice Register (CP’Form-71). Sign against each item checked in Column-11 of the Register. Note for CHIEF EXECUTIVE/SE/KEN/SDO (). Detach perforated slip (lor use by Computer Centre) from top copy of CP- Form-06. Send top copy of Dernand Notice for Service Connection Cost (CP- Form-06) to the applicant by Registered Post, 2nd copy to the Revenue Office and 3rd copy to the Executive Engineer. File 4th copy In Consumer's File. i) Detach perforated slip (for use by Computer Centre) from top copy of CP-Form-06A. Send top copy of Demand Notice for Security Deposit (CP- Form-06A) to the applicant by Registered Post and 2nd copy to the Revenue Office General Section (see CP-Code-08/3). File 3rd copy in the Consumer's File.COMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW (Category-IV) Planning and Engineering Director Planning and Engineering CP-02__74 of 88 Instructions (li) Enter Serial No. and date of postal receipt in Column-9 of register (CP-Form- 71). Sign in Colurnn-10. File Postal receipt in Consumer's File. (iv) Send perforated slips mentioned in para 25.15 (i) and (ji) to Company's Computer Centre each week on Saturday (para 22.3) Receive consumer's acceptance counterfoils of Demand Notices and duplicate scrolls from bank. ‘Check the counterfolls with the scrolls. Complete Columns 21 and 22 of the Service Connection Register. Enter payment details on copies of Demand Notices in ‘Consumer's File. File the counterfoils in the Consumer's File, Allocate a new priority number of the application in Tarif-wise priority register (CP- Form-04A) on the basis of the sequence in which the payment has been made. Also complete remaining columns of priority register. Enter priority number in Column-2 of Service Connection Register. Exhibit Tariff-wise priority list on the Notice Board, Each week on Saturday prepare detail of paid Demand Notices on the following Performa n triplicate by using carbon paper : - 89 -ee COMPANY'S HEAD QUARTER Procedure | New Connection, Change of Name, Change of Teritf | Code Page and Reduction/Extension of Load for Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW (Category-Iv) Section Planning and Engineering Designation | Director Planning and Engineering CP-02__75 of 88 Reference Instructions DETAIL OF PAID DEMAND NOTICES FOR THE WEEK ENDING. Sr. [Application] Application | Demand Amount Paid Date of Payment | Priority No.| Form No. | Registration | Notice No. No. Servics | Security | Service | Security No.| Date Connec- | Deposit | Connec- | Deposit tion ection Cost Cost 25.20 25.21 25.22 Send top copy to Company's Computer Center, 2nd copy to SDO and place third copy in a file to be maintained on yearly basis (para 21 and 22.4) Note (i) if the‘last day of the month is not at the end of a week, last weekly input of the month wifi be prepared as if it were the end of the week and sent to Company's Computer Centre on the 1st of next month. (i) Computer Centre will also process the data and produce outputs on the same lines. At the end of the Month, prepare details of paid Demand Notices for Service Connection Cost in each month on CP-Form-04-B (Detail of capital contribution paid by consumers during the month), in duplicate, Obtain signature of Chief Executive on CP-Form-04-B and send top copy to the Executive Engineer. Place 2nd copy of CP-Form-04-B in a file to be maintained. Cancel Demand Notice where payment has not been made and or test report not received within grace period. Mark off cancelled Demand Notices for Service Connection Cost and Security Deposit on CP-Form-04 and GP-Form-71 =eCOMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW (Category-1v) Planning and Engineering Director Planning and Engineering cP.02 _76 of Instructions On the first day of each month check Service Connection Register and prepare lists of cancelled Demand Notices for Service Connection Costs’ and Security Deposits ‘on CP-Form-04C (List of cancelled Demand Notices) in quadruplicate, pass lists to Chief Executive for signature and send top copy to Executive Engineer (para 19.8), 2nd copy to R.O. (CP-Code-08/5) and third copy to Company's Computer Centre (para 22.4). retain fourth copy and place in file of cancelled Demand Notices. Receive from the applicant, Wiring Contractor's Test Report (OP-Form-07). Complete Columns 23 and 24 on Service Connection Register. Examine the test report to ensure that it is complete. If not completed properly, retum it to consumer. Where test report is found properly completed, pass on to the XEN (Operation) for verification and return. Place test report in Consumer's File. Complete Columns 26 and 27 (leaving Column 25 blank) on Service Connection Register. Note for XEN (Operation) Visit the premises and complete test as specified, enter result on test report and return to the Director Planning and Engineering. Prepare a Service Connection Order (CP-Form-08A) work order/instructions in duplicate taking into account the priorities. Enter serial number in Columns 28 and 29 of the Service Connection Register. Obtain signature of Chief Executive for authorizing the connection. Complete Column No. 30 on Service Connection Register. = Arrange approval of Store Requisition/issue of material and execution of work order/installation of service by Project Director (Construction)/SDO Operation. Place one copy of Store requisition in Consumer's File to complete the record. On satisfactory completion of installations by Project Director (Construction) /SDO Operation, Director (P&E) will arrange installation of meter through committee ‘comprising of S.E.. (Operation), XEN (M&T) and XEN (Operation). = bsCOMPANY'S HEAD QUARTER Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW (Category-1V) Section Planning and Engineering Designation | Director Planning and Engineering CP-02__77 of 88 Reference Instructions 25.31 25.32 25.33 25.34 On installation of connection, take following actions : ~ Complete Meter Reading Card (CP-Form-09A). ~ Arrange its delivery to consumer after obtaining the signature on CP-Form-08A. against the specified space. ~ Complete Columns 31, 32, 33 and 34 of Service Connection Register; ~ Enter date of its preparation in Column-35 of Service Connection Register. Send top copy of Service Connection Order to the Revenue Officer on the day of installation and complete Columns 36, and 37 of Service Connection Register; ~ Send attested photo copy of S.C.0. to S.E.. = Send attested photo copy of SCO alongwith Meter Reading Record (CP-Form- 12) to the XEN on the day of installation: ~ _ Send attested photo copy of SCO to the SDO. File 2nd copy of SCO in the Consumer's File. Obtain signature of Chief Executive in Column 38 of Service Connection Register. = - 92 -a New Connection, Change of Name, Change of Tarif! | Code Page and Reductlon/Extension of Load for Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW (Category-Iv) Planning and Engineering Director Planning and Engineering CP-02___78 of 88 COMPANY'S HEAD QUARTER Instructions Each week on Saturday prepare list of connections installed on the following Proforma in quadruplicate, Application Registration | Account Date of Tariff No. Date No. Connection 2 3 | 4 5 6 Distribute copies of above list as follows - Top copy to Company's Computer Centre. = 2nd copy to XEN; - 3rd copy to SDO; Retain fourth copy In the file to be maintained. Prepare list of connections installed during the month on CP-Form-13A in quadruplicate and distribute copies as under : - Top copy to Revenue Officer, ~ 2nd copy to SDO for preparation of CP-Form-13; = 3rd copy to XEN. : - Retain 4th copy in the filé to be maintained. $83COMPANY'S HEAD QUARTER Procedure | New Connection, Change of Name, Change ot Tariff | Code Page and Reduction/Extension of Load for ‘Supply at 11 KV and 33 KV for Load not Exceeding 5000 KW. (Category-Iv) Section Planning and Engineering Designation| Director Planning and Engineering CP.02 __79 of 88 Reference Instructions = 25.38 Tariff and other changes are dealt with by the Director (P&E) arising from request from consumer or from reports by SO. 25.39 Receive request or report for change. Obtain approval of competent authority. (25.40 Prepare CP-Form-69 change notification (Advice of Tariff/Other Changes) in triplicate and distribute copies as follows. = Top copy - Revenue Officer (CP-08/6) = 2nd copy - ‘Sub-divisional Officer 3rdcopy - Company's head Quarter 25.41 Enter tariff changes in the appropriate Service Connection Register ie. - Entry in the register for the new tariff with all details, * Cross referencing above mentioned details in remarks column, with the original entry In the register of the former tariff, 25.42 Enter all other changes in the appropriate Service Connection Register. 25.43 File CP-Form-69 in Consumer's File. - 94“4 dure | New Connection, Change of Name, Change of Tariff, Code Page and Reduction/Exteision of Load for Supply at 66 or 132 KV or 220 KV (Category-V) Planning and Engineering ion} Director Planning and Engineering CP-02 80 of 88 COMPANY'S HEAD QUARTER Instructions Receive Application and Agreement Form (CP-03) from the applicant property filled in and signed alongwith @ Ownership proof from the applicant, (i) An affidavit from the owner that no connection existed previously at the Premises on which connection is applied and that he would pay Wapda dues in respect of the connection which already existed at the premises in question, if noticed here-after. i) “No Objection Certificate” from the land lord (if the applicant is a tenant) alongwith land lord's proof of ownership and affidavit mentioned above. (i) Attested copies of National Identity Cards of the applicant and the witness. ” The power of attorney (in case of a limited company), in favour of the applicant to the effect that the applicant is authorised to sign the application and execute agreement. (vi) in case of a Limited Company, the list of Managers, Directors etc. with complete addresses and attested photo copies of all dacuments regarding registration of the Limited Company. (wi In case of change of name/reconnection, a certificate from the Revenue Officer Wapda to the effect that no arrears are outstanding against the premises. (vii) In case of reconnection, an affidavit from the applicant to the effect that he will be liable to pay all dues which would appear/come to light after issue of the certificate referred above, (9) In case a Grid Station is required for the connection, specifications and drawings of proposed installation alongwith option for erection of the lines and Grid Station, if the applicant desires to construct.the lines and Grid Station through his own sources. Note: 1. A copy of CP-Form-03 will be sent by the applicant under rey'stered cover to concerned Company Computer Centre (para 22). 2, The consumer desiring for reduction/extension of load will submit his. fequest on the prescribed application form (CP-Form-155) or (CP- Form-156) as the case may be, which will be processed in accordance with the procedure prescribed for the new connection. OECOMPANY'S HEAD QUARTER Procedure | New Connection, Change of Name, Change of Tariff | Code Page ‘and Reduction/Extension of Load for Supply at 66 KV or 132 KV or 220 KV (Category-V) Section Planning and Engineering Designation | Director Planning and Engineering cP.02 84 Reference Instructions 26.1 Register the application in Service Connection Register (CP-Form-04) for appropriate tariff and fill in Columns 1,3, and 4 to 8 Note: (Applications for temporary general, industrial and bulk supply connections will be entered in CP-Form-04 to be maintained separately for Tariffs E-1 and E-2. (i) Temporary connections may be Installed out of turn to regular connections. 262 Enter on all copies of Application and Agreement Form (CP-Form-03) at relevant places : Date Application received. Date of Registration ~ Register’s Serial Number. ~ Tariff applicable. 263 Complete detachable countetfoll of CP- Form-03 entering tariff applicable In the space below the words Urban/Rural and deliver to the applicant. 26.4 Send vopy of CP-Form-03 Revenue Office (CP-Code-08/2) and Company's Computer Centre (CP-Code-02/22.1) not later than the following day. 265 Open a new file and place copy of CP-Form-03 alongwith supporting documents in it. 266 Send the file to the Director Design (T&G) office of Chief Engineer (T&G) for preparation of technical data and Service Estimate, the estimate thus prepared will be approved by Chief Engineer (Design T&G). He will return the Consumer's File alongwith the approved estimate to Chief Executive. mareCOMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 86 KV or 132 KV or 220 KV (Category-V) Planning and Engineering Director Planning and Engineering CP-02 __ 82 of 88 7 26.8 26.9 26.10 26.11 Instructions If the connection can not be given, till in Part-J and enter on application; "NOT ACCEPTED" and give reasons for non-acceptance on the application and in the Service Connection Register against relevant entry under his dated signature. ~ Obtain the signature of Chief Executive on CP-Form-03 and against relevant entry in Service Connection Register File CP-Form-03 in "Application Not Accepted File” and retum CP-Form-03 alongwith supporting documents to the applicant. ‘Send intimation of rejection of application(s) for new connection each week on Saturday through CP-Form-77 (Advice to Company's Computer and R.O of rejection of application for new connection). If the connection can be given, fill in Part-H and enter on the Application and Agreement Form. "ACCEPTED FOR PROCESSING" -- _ Sign on CP-Form-03 obtain signature of Chief Executive, Send copy of CP- Form-03 back to the applicant. Send the case through Chief Executive to G.M. (CS) for obtaining the approval of the Authority. ‘On receipt of approval of the Authority, fill in Columns 9, 11, 12 and 13 on Service Connection Register. Allocate Account Number. Prepare Demand Notice for Service Connection Cost (CP-Form-06) in quadruplicate and for Security Deposit (CP-Form-06A) in triplicate from the Service Estimate and Justification Form filing in all prescribed data. Note 0 In case of Demand Notice for Service Connection Cost, indicate office address of XEN and R.0. concerned on all the copies. () The grace period of compliance of Demand Notice will be given (in case of all categories of connections) as one month. the Demand Notice will be automatically cancelled and prospective consumer will lose his right of connection, i the compliance regarding payment of Security Deposit and other charges alongwith submission of test report is not made within one month of Issue of the Demand Notice -97-COMPANY'S HEAD QUARTER Procedure |: New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 86 KV or 132 KV or 220 KV (Category-V) Section Planning and Engineering Designation | Director Planning and Engineering CP-02 _83 of 88 Reference Instructions 26.12 Obtain stamp and signature of Chief Executive on Demand Notice CP-Form-06 an 26.13 26.14 26.15 CP-Form-06A. e Allocate Demand Notice serial number to CP-Form-06 and CP-Form-06A on calenda year basis (starting from 1st January each year), Note : () Demand Notice Number for Service Connection Cost and Security Deposit wi be the same with the distinction of word "C and "S" respectively added on th right hand side of the Demand Notice e.g. 2124 C for Service Connection Cos and 2124 S for Security Deposit. (i) The Demand Notice Number should first be entered in Column 3 of Deman Notice Register (CP-Form-71), then entered on CP-Form-06 and CP-Form-06A Fill in Columns-15 to 20 on Service Connection Register from the Demand Notic ‘Separate line should be used for Service Connection Cost and Security Deposit. Enter detalls of Demand Notice in Columns No. 1, 2, 4 to 8 of CP-Form-71. Separat line is to be used for Service Connection Cost and Security Deposit. Note: for Chief Executive Check all entries of Demand Notice for Service Connection Cost to the Deman Notice Register (CP-Form-71). Sign against each item checked in Column-11 « the Register. Note For Director Planning and Engineering (Detach perforated slip (lor use by Computer Centre) from top copy of GF Form-06. send top copy of Demand Notice for Service Connection Cost (CF Form-06) to the applicant by Registered Post, 2nd copy to the Revenue Offic CP-Code-08/3 and 3rd copy to the Executive Engineer (CP-Code-02/19). Fi 4th copy in Consumers File. (li) Detach perforated slip (for use by Computer Centre) from top copy of CP Form-06A. Send top copy of Demand Notice for Security Deposit (CP-Form 6A) to the applicant by Registered Post and 2nd copy to the Revenue Offic General Section (see CP-Code-08/3). File 3rd copy in the Consumer's File. - 98 -COMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for ‘Supply at 66 KV or 132 KV or 220 KV (Category-V) Planning and Engineering Director Planning and Engineering CP.02 84 of 88 Instructions (ii) Enter Serlal No, and date of postal receipt in Column-9 of register (CP-Form- 74). Sign in Clumn-10. File Postal receipt in Consumer's File. (iv) Send perforated slips mentioned in para 26.15 (i) and (ii) to Company's Computer Centre each week on Saturday (para 22.3). Receive consumer's acceptance counterfoils of Demand Notices and duplicate scrolis from bank. ‘Check the counterfoils with the scrolls. Complete Columns 21 and 22 of the Service Connection Register. Enter payment details on copies of Demand Notices in ‘Consumer's File. File the counterfolls in the Consumer's File. After payment of Demand Notice in full, Chief Executive will arrange transfer of the amount of Service Connection Cost to the account of Chief Engineer (STG), under advice to Chief Engineer Design (T&G) who will approach Chief Engineer GSC/P.D. GSC for execution of work. Allocate a new priority Number of the application in Tariff-wise priority register (CP- Form-04A) on the basis of the sequence In which the payment has been made. Also complete remaining columns of priority register Enter priority number in Column-2 of Service Connection Register.Exhibit Tarif-wise priorty list on the Notice Board, Each week on Saturday prepare detail of paid Demand Notices on the following Proforma in triplicate by using carbon paper :J COMPANY'S HEAD QUARTER Procedure New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at G8KV oF 132 KV oF 220 KV (Category ¥) Section Planning and Engineering Designation| Director Planning and Engineering CP-02 85 of 88 Reference Instructions DETAILS OF PAID DEMAND NOTICES FOR THE WEEK ENDING Sr} Appili- Application. Demand Amount Paid Date of Payment | Priority Nd cation Registration Notice : No. Form No. No. No. Data Service | Security | Service| Security Gonnec:| Deposit | Connect Deposit tion tion Cost Cost Note: 26.20 26.21 26.22 ‘Send top copy to Company's Computer Genter, 2nd copy to XEN and place third copy ina file to be maintained on yearly basis (para 21 and 22.4). () If the last day of the month is not at the end of a week, last weekly input of the month will be prepared as if it were the end of the week and sent to Company's Computer Centre on the 1st of next month. (i) Computer Centre will also process the data and produce outputs on the same lines. ‘At the end of the month, prepare details of paid Demand Notices for Service Connection Cost in each month on CP-Form-04B (Detail of capital contribution paid by consumers dufing the month), in duplicate. Obtain signature of Chief Executive on CP-Formn-04-B and send top copy to the Executive Engineer. Place 2nd copy of CP-Form-04-8 in a file to be maintained. Cancel Demand Notice where payment has not been made and or test report not received within grace period. Mark off cancelled Demand Notices for Service Connection Cost and Security Deposit on CP-Form-04 and GP-Form-71 ~ 100 -COMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 66 KV or 132 KV or 220 KV (Category-V) Planning and Engineering Director Planning and Engineering CP-02__86 of 88 Instructions 23. On the first day of each month check Service Connection Register and prepare lists of cancelied Demand Notices for Service Connection Gosts and Security Deposits in CP-Form-04C (List of cancelled Demand Notices) in quadruplicate, pass lists to Chief Executive for signature and send top copy to Executive Engineer (para 19.8), 2nd copy to R.O. (para-5 of Code-CP-08 and third copy to Company's Computer Centre. (para 22.4) Retain fourth copy and place in file of cancelled Demand Notices. Receive from the applicant, Wiring Contractor's Test Report (CP-Form-07).. 525 Complete Colurnns 23 and 24 on Service Connection Register. Examine the test report to ensure that it fs complete. If not completed properly, return it to consumer. Where test report is found properly completed, visit the premises and complete test as specified. Enter result on Form, and place in Consumer's File. Complete Columns 26 and 27 (leaving Column 25 blank) on Service Connection Register. .28 Prepare a Service Connection Order (CP-Form-08A), work order/Instructions in duplicate taking into account the priorities. Enter serial number in Columns 28 and 29 of the Service Connection Register. Obtain signature of Chief Executive for authorizing the connection, Complete Column No. 30 on Service Connection Register. 129 Arrange approval of store requisition/issue of material and execution of work order/installation of service by Project Director (GSC). Place one copy of store requisition in Consumer's File to complete the record Note for PD (GSC)/Dir. (P&E) PD (GSC)/Director (P&E) will ensure through B&AO of his office that payment of Service Connection Cost has been received from the prospective consumer before allowing permission for issue of material from Store. On satisfactory completion of installations by P.D. (GSC), Director (P&E) will arrange installation of meter through committee comprising of S.E.. (Operation), Deputy Director (T&I), XEN (P&I), XEN (M&T) and XEN (Operation). - 101 -v Procedure | New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 66 KV or 132 KV or 220 KV (Category-V) COMPANY'S HEAD QUARTER Section Planning and Engineering Designation | Director Planning and Engineering CP-02___ 87 of 88 Reference Instructions 26:31 On installation of connection, take following actions: ~ Complete Meter Reading Card (CP-Form-09A); ~ _ Arrange its delivery to consumer after obtaining the signature on CP-Form-08A against the specified space. ~ Complete Columns 31, 32, 33, and 34 of Service Connection Register; ~ Prepare Meter Reading Record (CP-Form-12); ~ Enter date of its preparation in Column-35 of Service Connection Register. 26:32 Send top copy of Service Connection Order to the Revenue Officer on the day of installation and complete Columns 36, and 37 Service Connection Register. Send attested copy of S.C.0. to S.E. Send attested photo copy of SCO alongiwth Meter Reading Record (CP-Form- 12) to the XEN on the day of installation; ~ Send attested photo copy to $CO to the SD0. 26.33 File 2nd copy of SCO in the Consumer's Fil. 26.34 Obtain signature of Chief Executive in Column 38 of Service Connection Register. - 102 -COMPANY'S HEAD QUARTER New Connection, Change of Name, Change of Tariff | Code Page and Reduction/Extension of Load for Supply at 68 KV oF 132 KV or 220 KV (Category-V) Planning and Engineering Director Planning and Engineering CP-02 _88 of 88 nce Instructions 2635 Each week on Saturday prepare list of connections installed on the following Proforma in quadruplicate. Application Registration RefNo. _Date of Taritt No. Date Connection 2 3 . 4 5 6 Distribute copies of above list as follows: — _ Top copy to Company's Computer Centre. ~ 2nd copy to XEN; ~ 3rd copy tp SDO; ~ Retain fourth copy in the file to be maintained. Prepare list of connections installed during the month on CP-Form-13A in quadruplicate and distribute copies as under :- ~ _ Top copy to Revenue Officer. ~ 2nd copy to $.0.0. for preparation of CP-Form-13. ~ rd copy to XEN. ~ Retain fourth copy in the file to be maintained. - 103 -