Eip Model Mou
Eip Model Mou
Understanding/Contract*
[insert name of document]
Dated
*NOTE:
Memorandum of Understanding
The usual purpose of a memorandum of understanding (sometimes referred to as a
heads of agreement), is to provide a brief record of the terms of a transaction as agreed
by the parties during the negotiation process. It can be binding or non-binding. A
memorandum of understanding can be a useful way to verify the key terms of a
transaction before entering into your final contract.
Contract
A contract is a legally binding promise or agreement. If a contract is breached by a party
the other parties to the contract are entitled to enforce the contract, or seek remedies
under it.
Choosing between a Memorandum of Understanding and Contract
Consider whether you want to enter into a binding agreement at this stage or, whether
you do not wish to be contractually bound until a later stage in the negotiations.
If you do not wish to be bound by the document until a formal contract comes into force,
then you should use a memorandum of understanding and include the sample paragraph
at 2.2 or 2.3 in the document. If you wish for some clauses of the memorandum of
understanding to be binding then you should include the sample paragraph at 19.2 in the
document. If you wish to be bound by this document, we recommend that you enter into
a contract.
If you are unsure or concerned about any of your rights or obligations under this
agreement, you should seek independent legal advice (separate to the other parties in
the Consortium).
eip_model_mou.doc
Details
Recitals
ABN/ACN/ARB
N
Incorporated in
Address
Telephone
Fax
Attention
Name
ABN/ACN/ARB
N
Incorporated in
Address
Telephone
Fax
Attention
Governing law
Date of
agreement
Introduction
1
Purpose
The parties agree to work together for the development, delivery,
operation, administration and management of EIP Services in the [insert
area] (the Project).
The parties agree to work together in good faith on the Project.
[insert any additional purposes as required]
1.1
(b)
(c)
(d)
2.1
Commencement
This agreement commences and becomes binding on the parties when
[insert party name] and [insert party name] enter into the Funding
Agreement, and terminates at the conclusion of the Funding Agreement
[or insert other date as needed] or in accordance with clause 17
(Termination).
OPTION 1: INSERT THIS CLAUSE IF NONE OF THIS DOCUMENT IS
BINDING.
2.2
(a)
(b)
(c)
(d)
(e)
(b)
(c)
(d)
(e)
Structure of Consortium
3.1
Management structure
NOTE: REFER TO PARAGRAPH 10
The Project will be managed using a structure made up of the following
features:
(a)
(b)
4.1
4.2
4.3
4.4
Joint Responsibilities
[Insert any joint responsibilities that the Parties may share]
5.1
Authorisation
The Parties authorise the Lead Agency to provide all relevant information
to DOCS in connection with their entry into and performance of any
Funding Agreement.*
5.2
Reporting
Each Party agrees to assist the Lead Agency in the preparation of any
financial and / or service reports (including annual audited financial
reports) to be provided to DOCS in accordance with the Funding
Agreement.
5.3
Financial Arrangements
6.1
Accounts
[Insert details of account keeping arrangements]
6.2
Budgets
[Insert details or arrangements relating to budgets and budgeting]
6.3
Auditing
[Insert details of auditing arrangements]
6.4
6.5
7.1
Reporting
Parties are required to report to the Lead Agency on the performance of
their obligations under the [Memorandum of Understand/Agreement], at
[insert time] intervals.
7.2
Meetings
Parties are required to participate in the following meetings:
7.3
(a)
(b)
(c)
(b)
Change in Members
8.1
Adding Members
The Consortium may be expanded to include other parties if:
(a)
(b)
8.2
Removing Members
The Parties to this agreement may remove a Party from the Consortium
by:
(a)
(b)
Subcontracting
9.1
(b)
(c)
10
Liability
Each party will be responsible to the other Party for the Services that it
performs in respect of the EIP. This reflects that each Party is separately
liable under the Funding Agreement.
10.2
10.3
Expenses
Subject to clause 6 (Financial Arrangements), a party may not commit
the other to any cost, expense or obligation without the written consent of
that Party.
10.4
11
No conflict of interest
Each Party warrants that no conflict of interest exists or is anticipated
relevant to its role in this agreement or the EIP Project.
If a conflict of interest arises, the Party affected will notify the other Parties
immediately and the Parties will seek to resolve the conflict to ensure that
the successful performance of the EIP Project is not jeopardised.
12
Confidentiality
12.1
12.2
(a)
(b)
(c)
(d)
12.3
12.4
Termination
This clause 12 (Confidentiality) will survive termination (for whatever
reason) of this agreement.
10
13
14
14.1
14.2
Non-exclusive licence
The Party using the Owners intellectual property (Licensee)
acknowledges that the rights granted to it in clause 14.1 (Permission to
use an Individual Members Intellectual Property) are non-exclusive and
that the Owner may use or permit any other person to use any of its
intellectual property in relation to any goods or services.
14.3
Sub-licensing
A Party permitted to use intellectual property under this clause 14
(Individual Members Intellectual Property) may not sub-license any of its
rights in respect of the intellectual property to any person.
14.4
Permitted use
Where a Party uses the Owners intellectual property, it must comply with
all reasonable directions, instructions and specifications given by the
Owner from time to time regarding the representation of the intellectual
property and the manner of its use.
11
14.5
15
(a)
(b)
(c)
(d)
Privacy
The parties agree, in respect of any personal information held or collected
in connection with this agreement:
(a)
(b)
16
Dispute resolution
16.1
16.2
Negotiation
Any Party (Initiating Party) claiming that a Dispute has arisen must give
the other Party (Recipient Party) a notice setting out brief details of the
Dispute (Dispute Notice). Within 5 Business Days of service of a
Dispute Notice, the Recipient Party must give the Initiating Party a notice
setting out brief details of the Recipient Partys position on the Dispute
(Reply Notice).
If Dispute and Reply Notices are given, the Parties must make
representatives with authority to settle the Dispute available for the
purpose of meeting in an effort to resolve the Dispute. At least one
12
Mediation
If the Dispute is not resolved in accordance with clause 16.2 above, the
Parties must refer the Dispute to [Lawyers Engaged in Alternative Dispute
Resolution or Community Justice Centres] for mediation.
16.4
Appointment of mediator
The Parties will agree on the appointment of mediator. If the Parties do
not agree on the mediator to be appointed within 10 Business Days of any
Party referring the Dispute to mediation, then the mediator is to be
appointed by to [Lawyers Engaged in Alternative Dispute Resolution or
Community Justice Centres].
16.5
Location of Mediation
Any mediation is to be conducted in [insert city name].
16.6
Termination of mediation
The mediation process will terminate within [30] days of the appointment of
the mediator, upon which any Party will be entitled commence court
proceedings in relation to the Dispute.
17
Termination
17.1
Right to terminate
Any Party has the right to terminate this agreement by notice in writing to
the other parties if:
(a)
(b)
(ii)
13
(iii)
17.2
Notice
A notice given under clause 17.1 (Right to terminate) must specify the
event or events in relation to which the notice is given.
17.3
Damages
In addition to the right of termination under clause 17.1 (Right to
terminate), where there is no appropriate remedy for the breach in the
agreement (other than termination), the non-defaulting Party is entitled to
damages for losses suffered by it and expenses incurred by it as a result
of the breach of the terms of this agreement.
17.4
Termination by Consent
This agreement, and the Consortium created by it, can be terminated at
any time [if agreed to by 75% of the Consortium members/insert other
means for termination by consent here].
NOTE: CONSIDER WHETHER YOUR CONSORTIUM SHOULD
REQUIRE THE APPROVAL OF DOCS TO TERMINATE YOUR
CONSORTIUM BY CONSENT
17.5
Survival of Obligations
The termination of this agreement with respect to any party does not
affect:
(a)
(b)
clauses [4, 7, 10, 12, 13, 14 and 15] [and insert any other
clauses that your consortium wishes to survive the
termination of this agreement] and any provision of this
agreement which is expressed to come into effect on, or
continue in effect after, that termination.
18
General
18.1
18.2
Notices
A notice, approval, consent or other communication in connection with this
agreement must be:
14
(a)
(b)
Announcements or releases
A Party may not make press or other announcements or releases relating
to this agreement and the dealings the subject of this agreement without
the approval of the Lead Agency to the form and manner of the
announcement or release unless and to the extent that the announcement
or release is required to be made by the Party by law.
18.4
Inconsistent law
To the extent permitted by law, this agreement prevails to the extent it is
inconsistent with any law.
18.5
Counterparts
This agreement may be executed in counterparts. All counterparts when
taken together are to be taken to constitute one instrument.
18.6
Insurance
Where required by law, the Parties will separately maintain insurance
policies with respect to performance of their obligations under this
agreement.
18.7
Governing law
This agreement is governed by the law in force in the place specified in the
Details.
18.8
Costs
Each Party is responsible for its own costs in connection with the
negotiation and preparation of this agreement and completion of the
Transaction.
15
18.9
Entire agreement
This agreement constitutes the entire agreement of the Parties about its
subject matter and supersedes all previous agreements, understandings
and negotiations on that subject matter.
18.10 GST
Unless otherwise indicated, all consideration provided for a supply under
this agreement is exclusive of any GST imposed on the supply. If for any
reason GST is imposed on a supply under this agreement, the recipient of
the supply on receipt of a tax invoice must pay to the supplier an additional
amount equal to the GST imposed on the supply.
The recipient of a supply under this agreement is not liable to reimburse
the supplier in relation to any amount for which the supplier can claim an
input tax credit.
GST has the same meaning as in the A New Tax System (Goods and
Services Tax) Act 1999 (Cth).
19
Definitions
These meanings apply unless the contrary intention appears:
Authorised Officer means a person appointed by a Party to act as an
Authorised Officer for the purposes of this agreement.
Business Day means a day other than a Saturday, Sunday or public
holiday in the place or places set out in the Details under Business Day
place(s).
Confidential Information means all confidential, non-public or proprietary
information regardless of how the information is stored or delivered,
exchanged between the parties before, on or after the date of this
agreement relating to the business, technology or other affairs of the any
Party.
Consortium means [insert parties to the consortium].
Corporations Act means the Corporations Act 2001 (Cwlth).
Details means the section of this agreement headed Details.
Dispute includes any dispute, controversy, difference or claim arising out
of or in connection with this agreement or the subject matter of this
agreement, including any question concerning its formation, validity,
interpretation, performance, breach and termination.
Funding Agreement means [insert name of agreement] entered into
between [enter parties names] and the New South Wales Department of
Community Services.
16
(b)
(c)
(d)
(e)
(f)
(g)
(h)
17
18
Next day
If an act under this agreement to be done by a party on or by a given day
is done after 5.30pm on that day, it is taken to be done on the next day.
19.3
19
19.4
Headings
Headings (including those in brackets at the beginning of paragraphs) are
for convenience only and do not affect the interpretation of this agreement.
[EXECUTED as an agreement]
20
Signing page
DATED: ______________________
eip_model_mou.DOC