Ray Li and Evan DeLodder

Creating Dashboards with Xcelsius

Practical Guide

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Bonn Boston

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Contents at a Glance
1

Introduction to Xcelsius 2008 . ................................................

17

Get Familiar with Xcelsius 2008 ..............................................

31

Get Started . .............................................................................

77

UI Component Basics . .............................................................

91

UI Components Advanced ..................................................... 185

Data Connectivity Basics ......................................................... 293

Advanced Data Connectivity . .................................................. 331

Special Features ....................................................................... 393

A Comprehensive Hands-On Example ..................................... 439

10 Introducion to the Xcelsius SDK ............................................. 461

11 Get Started with Custom Component Basics .......................... 475
12 Implement Advanced Custom Add-On Component

Features . ................................................................................. 505
13 Hands-On: Develop Your Custom Add-On Component . ........ 527
A

Tips for Using Xcelsius in SAP BusinessObjects

Enterprise or other SAP Environment ...................................... 545

The Authors .............................................................................. 581

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Contents
Acknowledgments ......................................................................................

15

1 Introduction to Xcelsius 2008 ................................................... 17

1.1

1.2

1.3
1.4
1.5

Whats Xcelsius? ..........................................................................

1.1.1
Installation ......................................................................
1.1.2 Relationship with Excel ...................................................
1.1.3 History ............................................................................
What Can Xcelsius 2008 Do? .......................................................
1.2.1 Data Visualization Capabilities ........................................
1.2.2 Data Connectivity Capabilities . .......................................
1.2.3 Distribution ....................................................................
Reasons to Choose Xcelsius .........................................................
Xcelsius in the SAP BusinessObjects Portfolio ..............................
Summary .....................................................................................

17
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20
26
27
27
28
29

2 Get Familiar with Xcelsius 2008 . .............................................. 31

2.1

Menu ..........................................................................................
2.1.1 File .................................................................................
2.1.2 Edit .................................................................................
2.1.3 View ...............................................................................
2.1.4 Format ............................................................................
2.1.5 Data . ..............................................................................
2.1.6 Help . ..............................................................................
2.2 Toolbar ........................................................................................
2.2.1 Standard .........................................................................
2.2.2 Export .............................................................................
2.2.3 Themes ...........................................................................
2.2.4 Format ............................................................................
2.2.5 Quick Start . ...................................................................
2.2.6 Summary . .......................................................................
2.3 Components Browser . .................................................................
2.3.1 Category .........................................................................
2.3.2 Tree ................................................................................

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2.4
2.5
2.6
2.7
2.8

2.3.3 List . ................................................................................

Canvas .........................................................................................
Embedded Excel Spreadsheet ......................................................
Property Sheet .............................................................................
Object Browser . ..........................................................................
Summary .....................................................................................

70
71
71
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75

3 Get Started ................................................................................ 77

3.1 Introduction ................................................................................
3.2 Choose the Right UI Components ................................................
3.3 Bind Data ....................................................................................
3.3.1 Bind Data for Pie Chart ...................................................
3.3.2 Enable Drill-Down for the Pie Chart ................................
3.3.3 Bind Data for Label .........................................................
3.4 Connect to External Data .............................................................
3.5 Formatting . .................................................................................
3.6 Distribute the Output ..................................................................
3.7 Summary .....................................................................................

77
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89

4 UI Component Basics ................................................................ 91

4.1

Working with Charts ....................................................................

4.1.1 Pie Chart .........................................................................
4.1.2 Column Chart . ................................................................
4.1.3 Line Chart .......................................................................
4.1.4 Bar Chart . .......................................................................
4.1.5 XY Chart .........................................................................
4.1.6 Bubble Chart ...................................................................
4.1.7 Area Chart . .....................................................................
4.2 Selectors . ....................................................................................
4.2.1 Introduction to Xcelsius Selectors ...................................
4.2.2 Select a Single Item .........................................................
4.2.3 Filter ...............................................................................
4.2.4 Checkbox ........................................................................
4.2.5 Toggle Button .................................................................
4.2.6 Ticker . ............................................................................

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Contents

4.3

4.4

4.5

4.6

4.2.7 Picture Menus . ...............................................................

4.2.8 List Builder . ....................................................................
Represent a Single Value . ............................................................
4.3.1 Introduction to Single-Value Components .......................
4.3.2 Slider ..............................................................................
4.3.3 Progress Bar ....................................................................
4.3.4 Dial and Gauge ...............................................................
Use Containers to Wrap Several Components ..............................
4.4.1 When to Use a Container ................................................
4.4.2 How to Use a Container ..................................................
Build Backgrounds to Assist Layout ..............................................
4.5.1 When to Use Backgrounds ..............................................
4.5.2 How to Use Backgrounds ................................................
Summary .....................................................................................

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180
180
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184

5 UI Components Advanced ...................................................... 185

5.1

Advanced Charts . ........................................................................

5.1.1 Stacked Column Chart . ...................................................
5.1.2 Stacked Bar and Area Chart .............................................
5.1.3 Combination Chart . ........................................................
5.1.4 OHLC Chart ....................................................................
5.1.5 Candlestick Chart ............................................................
5.1.6 Radar Chart . ...................................................................
5.1.7 Filled Radar Chart ...........................................................
5.1.8 Tree Map ........................................................................
5.2 Advanced Selectors . ....................................................................
5.2.1 Accordion Menu .............................................................
5.2.2 Icon ................................................................................
5.2.3 Play Selector ...................................................................
5.2.4 Calendar .........................................................................
5.3 Advanced Single-Value Components ............................................
5.3.1 Dual Slider ......................................................................
5.3.2 Spinner ...........................................................................
5.3.3 Play Control ....................................................................
5.3.4 Value ..............................................................................
5.4 Displaying Data in a Table . ..........................................................
5.4.1 List View .........................................................................

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5.5

5.6
5.7

5.8

5.9

5.4.2 Spreadsheet Table ...........................................................

5.4.3 Grid ................................................................................
Using Art .....................................................................................
5.5.1 Image Component ..........................................................
5.5.2 Shapes ............................................................................
5.5.3 Lines ...............................................................................
Use Maps for Geographical Representation . ................................
5.6.1 Map Components ...........................................................
Web Connectivity ........................................................................
5.7.1 Connection Refresh Button .............................................
5.7.2 URL Button .....................................................................
5.7.3 Reporting Services Button ...............................................
5.7.4 Slide Show ......................................................................
Others .........................................................................................
5.8.1 Local Scenario Button .....................................................
5.8.2 Trend Icon . .....................................................................
5.8.3 Trend Analyzer ................................................................
5.8.4 History ............................................................................
5.8.5 Print Button ....................................................................
5.8.6 Reset Button ...................................................................
5.8.7 Source Data ....................................................................
5.8.8 Panel Set .........................................................................
Summary .....................................................................................

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6 Data Connectivity Basics ........................................................... 293

6.1
6.2

6.3
6.4

6.5

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Embedded Excel Spreadsheet ......................................................

6.1.1 How to Use Excel ............................................................
Import Data from an Excel File . ...................................................
6.2.1 When to Use . .................................................................
6.2.2 How to Use . ..................................................................
Security Issues Related to Accessing External Data .......................
XML Data ....................................................................................
6.4.1 When to Use XML Data ..................................................
6.4.2 How to Use XML Date ....................................................
6.4.3 Practice ...........................................................................
Web Service Connection ..............................................................
6.5.1 When to Use a Web Service Connection .........................
6.5.2 How to Use a Web Service Connection ...........................

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6.6 Excel XML Map ...........................................................................

6.6.1 When to Use an Excel XML Map . ...................................
6.6.2 How to Use an Excel XML Map .......................................
6.7 Summary .....................................................................................

326
327
328
330

7 Advanced Data Connectivity ..................................................... 331

7.1

7.2

7.3

7.4

7.5

7.6

7.7

7.8

Query as a Web Service ...............................................................

7.1.1
When to Use Query as a Web Service .............................
7.1.2 How to Use Query as a Web Service ...............................
Live Office Connection ................................................................
7.2.1 When to Use SAP BusinessObjects Live Office
Connection .....................................................................
7.2.2 How to Insert SAP BusinessObjects Reports to Excel .......
7.2.3 How to Use SAP BusinessObjects Live Office
Connection .....................................................................
7.2.4 Practice ...........................................................................
Crystal Reports Data Consumer . ..................................................
7.3.1 When to Use the Crystal Reports Data Consumer
Connection .....................................................................
7.3.2 How to Use the Crystal Reports Data Consumer
Connection .....................................................................
7.3.3 Practice ...........................................................................
Flash Variables .............................................................................
7.4.1 When to Use Flash Variables ...........................................
7.4.2 How to Use Flash Variables .............................................
FS Command ...............................................................................
7.5.1 When to Use FS Command .............................................
7.5.2 How to Use FS Command ...............................................
7.5.3 Practice ...........................................................................
External Interface Connection ......................................................
7.6.1 When to Use an External Interface Connection ...............
7.6.2 How to Use and External Interface Connection ...............
7.6.3 Practice ...........................................................................
LCDS Connection . .......................................................................
7.7.1 When to Use an LCDS Connection ..................................
7.7.2 How to Use an LCDS Connection ....................................
Portal Data ..................................................................................

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7.9

7.8.1 When to Use Portal Data ................................................ 387

7.8.2 How to Use Portal Data .................................................. 388
Summary ..................................................................................... 391

8 Special Features . ....................................................................... 393

8.1

8.2

8.3

8.4
8.5
8.6

Drill-Down ..................................................................................
8.1.1 When to Use Drill-Down ................................................
8.1.2 How to Use Drill-Down . .................................................
8.1.3 Drill Down from One Chart to Another ...........................
8.1.4 Drill-Down on the Same Chart ........................................
Make Smart Use of Dynamic Visibility . ........................................
8.2.1 When to Use Dynamic Visibility ......................................
8.2.2 How to Use Dynamic Visibility ........................................
8.2.3 Practice ...........................................................................
Alerts . .........................................................................................
8.3.1 How to Use Alerts ...........................................................
8.3.2 Practice ...........................................................................
Export .........................................................................................
8.4.1 How to Use the Export Functionality ...............................
Themes and Colors ......................................................................
8.5.1 How to Use Themes and Color ........................................
Summary .....................................................................................

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9 A Comprehensive Hands-On Example . ..................................... 439

9.1

Planning the Dashboard . .............................................................

9.1.1 Plan the Workflow ..........................................................
9.1.2 Plan the UI . ....................................................................
9.2 Preparing Data . ...........................................................................
9.2.1 The U.S. Map ..................................................................
9.2.2 The Gauge ......................................................................
9.2.3 The Column Chart ...........................................................
9.2.4 The Line Chart ................................................................
9.2.5 The Radio Button ............................................................
9.2.6 The Pie Chart ..................................................................
9.3 Organizing Data in Excel ..............................................................
9.4 Designing the Dashboard . ...........................................................

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9.4.1 Position the UI Components ...........................................

9.4.2 Import the Excel File .......................................................
9.4.3 Connect to External Data ................................................
9.4.4 Adjust the Appearance ....................................................
9.5 Summary .....................................................................................

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10 Introduction to the Xcelsius SDK ............................................. 461

10.1
10.2
10.3
10.4
10.5
10.6
10.7

About the Xcelsius SDK ...............................................................

About Flex ...................................................................................
When to Use the SDK . ................................................................
How to Use the SDK . ..................................................................
What Can be Done with the SDK? ...............................................
SDK Best Practices .......................................................................
Summary .....................................................................................

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11 Get Started with Custom Component Basics ........................... 475

11.1 Developing Basic Add-On Property Sheets . .................................
11.1.1 Property Sheet Data Binding ...........................................
11.1.2 Explicitly Setting Property Values ....................................
11.1.3 Explicitly Getting Property Values . ..................................
11.1.4 Property Sheet Styling .....................................................
11.1.5 Basic Property Sheet Overview .......................................
11.1.6 Proxy.Bind Explained . .....................................................
11.2 Developing Basic Add-On Components .......................................
11.2.1 Custom Component Code Walkthrough ..........................
11.3 Creating Basic Component Packages ............................................
11.4 Summary .....................................................................................

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500
503

12 Implement Advanced Custom Add-On Component

Features .................................................................................... 505
12.1 Implementing Advanced Property Sheet Features ........................
12.1.1 Sub-Element Binding . .....................................................
12.1.2 Persisting Property Sheet Values . ....................................
12.1.3 Retrieving Persisted Property Sheet Values ......................
12.1.4 Setting Custom Component Property Values ...................

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12.1.5 Retrieving Custom Component Property Values ..............

12.1.6 Generating Reusable Property Sheet Patterns ..................
12.1.7 Communicating with External Data Services ....................
12.1.8 Implementing Advanced Component Features ................
12.1.9 Additional Packaging Features . .......................................
12.2 Summary .....................................................................................

510
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524
526

13 Hands-On: Develop Your Custom Add-On Component ........... 527

13.1
13.2
13.3
13.4
13.5
13.6
13.7

Custom Properties Explained .......................................................

Creating the Flex Component and Property Sheet Project ............
Creating the Flex Property Sheet ..................................................
Creating the Flex Component ......................................................
Creating the Flex Test Container ..................................................
Creating the Packager and Xcelsius XLX Add-On . ........................
Summary .....................................................................................

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528
534
540
543
543
544

Appendices ...................................................................................... 545

A Tips for Using Xcelsius in SAP BusinessObjects Enterprise or
other SAP Environment ......................................................................... 545
B The Authors .......................................................................................... 581
Index .......................................................................................................... 583

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Xcelsius is an outstanding and easy-to-use data visualization tool to create

interactive, attractive, and powerful analytics or dashboards with secure
and live connections to your real data.

Introduction to Xcelsius 2008

This chapter provides a general introduction to Xcelsius 2008, including what it is,
what you can do with it, and how it is positioned in the SAP BusinessObjects
portfolio. After reading this chapter you should have a basic understanding of
Xcelsius 2008 and know whether its the right tool for your analytic and dashboard
requirement.

1.1

Whats Xcelsius?

Xcelsius is a flagship product of SAP BusinessObjectsthat allows users to transform

plain data into interactive Adobe Flashstyle visualization. Simply speaking, its
a tool to design dashboards and connect to live data.
As a dashboard designer, you may want to use it to create interactive dashboards
to visualize your data and turn data into information. Xcelsius adopts Adobe Flash
technology to represent such information which is a cutting-edge technology now
widely used in frontend development for its nice visualization and excellent user
experience.
The end user, often the decision-makers in a company or department, uses the
output of Xcelsius, which is a Flash file or a PowerPoint slide where the data is
represented in a straightforward and attractive way, to make wise decisions either
in business or in daily life.
Xcelsius mainly targets enterprise users as an enterprise-level business intelligence
(BI) visualization tool. However, no matter who you are, you may find it very useful and easy to use. The users of Xcelsius can be divided into three categories as
below:

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Introduction to Xcelsius 2008

EE

Enterprise users
Enterprise users, typically the business user and IT department in a large company, can use it to create reliable, visually stunning and accurate dashboards to
access timely and relevant business data.

EE

Common users
Common users, such as students, can use it to create fantastic dashboards about
anything theyre interested in and share it with friends or colleagues.

EE

Developers
The developers or programmers can develop plug-ins or new components using
Xcelsius Component SDK for their specific use scenarios. They can then either
share the new plug-in with others for free or sell them at some marketplace.

Xcelsius bridges the gap between data analysis and data presentation, empowering
anyone who can point and click a mouse to create a professional and compelling
dashboard. Its the most powerful data visualization tool in the world, with plenty
of users. Both enterprise users and individuals can use it to present data in a clearer
style so that information can be delivered in a more effective way. Everyone is a
data analyst to some extent.

1.1.1

Installation

Xcelsius can only be installed on Windows systems from Windows XP, Vista,
to Windows 7, either 32-bit or 64-bit edition. However, its output, a Flash file
(.swf) or something else containing the Flash file such as HTML and Adobe PDF
(Portable Document Format), is supported by all platforms including Mac OS,
Linux, and so on. You can run it as a stand-alone application using Adobe Flash
Player or Adobe AIR or through a web browser such as Internet Explorer or
Firefox. To run the flash files, you need have Adobe Flash Player 9.0.151.0 or
above installed.
Xcelsius is a multilingual product, supporting more than 10 languages including
English, French, German, Spanish, Chinese, Russian, and Korea. It provides an
intuitive integrated development environment (IDE) with which you can easily
design the dashboard you want by simply dragging and dropping user interface
(UI) elements. The user doesnt need to have any programming skill to create a
powerful dashboard, thus saving much time for users to get hands-on. Throughout this book you will see exactly what you can do with Xcelsius to present your
data, and how.

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What Can Xcelsius 2008 Do?

1.1.2

1.2

Relationship with Excel

Xcelsius has much to do with Excel, as you may have guessed from its name. In
fact, Xcelsius treats Microsoft Excel as its one and only direct data source. It was
originally designed to turn Excel spreadsheet data into dashboards.
Now Xcelsius is used for creating straightforward and engaging dashboards to
convey information in the best way. Some business users may have used Excel
spreadsheets to do this, to represent data with tables and graphs. Compared to
Excel, Xcelsius provides a better look and feel, is more powerful, and is easier to
use. In the meantime, users can benefit from their experience with Excel, because
Xcelsius uses Excel as its direct data source, where Excel experts can write Excel
formulas (for example, HLookup) to make a powerful visualization.

1.1.3

History

Xcelsius was originally developed by Infommersion, which was founded by Santiago Becerra, Sr., a Harvard MBA and former Booz Allen & Hamilton management
consultant, in 2002. In 2005, Infommersion was acquired by BusinessObjects, and
in 2006, BusinessObjects released Xcelsius version 4.5, named Crystal Xcelsius.
Then in 2008, with SAPs acquisition of BusinessObjects, Xcelsius became a product of SAP. Now the latest version is Xcelsius 2008, which SAP released in 2008,
with Service Pack 3 released in December 2009.
With Xcelsius, you can realize the slogan Your business, visualized.

1.2

What Can Xcelsius 2008 Do?

You can use Xcelsius to create dashboards to visualize information for others or
for yourself. The dashboard can be attractive, interactive, and powerful, with rich
intuitive information that the consumer can act upon immediately. This can help
executives and business users to better understand their business situations and
then make wiser decisions. It applies to both enterprise and individual uses of
data visualization. For example, a sales manager can use Xcelsius to create a dashboard illustrating the sales info in each region and/or for each product so that the
general manager can see the sales info at one glance, and an individual can use
Xcelsius to show the monthly expenses and consumption distribution for himself
or his family.

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Introduction to Xcelsius 2008

Under certain circumstances, the functionalities of Xcelsius 2008 may have some
limitation in satisfying your needs. To solve such problems, Xcelsius 2008 provides Flex-based software development kit (SDK), which you can use to create
Xcelsius add-ons for your specific requirements. To do this, you need be familiar
with Adobe Flex programming language.
In a word, Xcelsius is used to help you create interactive dashboards to present
your data in a fancy way. You can design your dashboard with UI elements connect to your live data with some kinds of data connectivity, and distribute it to
others by either exporting it to a local file and sending it to others or hosting the
output in a web application server so that the information consumer can access it
with a web browser.
Briefly, with the help of Xcelsius 2008, you can:
EE

Create attractive and interactive dashboards, using several kinds of UI controls

such as charts and gauges

EE

Connect dashboards to your real and live data, using many kinds of data connectivity provided by Xcelsius such as web service connections and XML data

EE

Distribute dashboards through several media including Flash, Microsoft Office

Word and PowerPoint, and SAP BusinessObjects Enterprise

EE

Develop an Xcelsius add-on component using the Xcelsius SDK when the existing features have limitations for your specific requirement

In the three sections below, well talk more about each of Xcelsius capabilities of
UI components, data connectivity, and distribution.

1.2.1

Data Visualization Capabilities

The traditional way to represent data is in tables, including vertical tables, horizontal tables, and cross-tables. When theres too much data, its difficult to understand
and hard to remember. By visualizing data, the consumer can easily and quickly
understand the data and even the information behind the data (such as the relative
difference between two items) and have an intuitive impression of the visualization, and thus can remember the data easily.
Data visualization transforms data into a form that is comprehensible to the eye,
allowing you to analyze data through the sense of sight. An Xcelsius visualization
provides insight into complex data and delivers confidence to those who will use
it to make decisions. Xcelsius 2008 provides several types of UI elements such as

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What Can Xcelsius 2008 Do?

1.2

charts, gauges, and maps for data visualization. Each type of UI element may again
contain several kinds to satisfy different situations. For example, the elements of
type chart include pie chart, stacked column chart, and bubble chart. You can use
them to convert data from plain sheets or tables to attractive dashboards.
Most charts support drill-down ability, which means that you can drill from summary level to more detailed level. This is very important and helpful in data analysis. By using drill-down, the user can drill from the top level to the more detailed
level to find the de facto cause of a problem.
As described in Figure 1.1, using Xcelsius, you can convert data presentation from
a static and difficult-to-understand Excel worksheet to a dynamic, visualized, and
easy-to-understand presentation.

Figure 1.1 Typical Dynamic Dashboard Created with Xcelsius 2008

In Chapters 4 and 5 you will see detailed descriptions of UI elements provided by

Xcelsius 2008. To help you get acquainted with Xcelsius UI elements, here well
show you some simple examples, categorized into percentage, comparison, and
interactivity.
Remember, choosing the right UI element as your display medium is one of the
most important steps during the design of a good dashboard.

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Introduction to Xcelsius 2008

Percentage
Sometimes you may want to see the percentage or contribution of each item to
get a rough idea about whos doing well and whos doing badly at a glance. For
example, you can use a pie chart to show the contribution of each region to the
companys total sales revenue. Xcelsius 2008 provides pie charts and radar charts
for this situation. Figure 1.2 and Figure 1.3 are examples of these two kinds of
charts.

Figure 1.2 A Pie Chart to Visualize Contributions

Figure 1.3 A Radar Chart to Visualize Percentages

These figures are just two examples. Note that the title, subtitle, color, legend,
and so on can all be customized according to your real data. For more information
about these charts and how to use them, please refer to Chapter 4.

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What Can Xcelsius 2008 Do?

1.2

Comparison
You use comparison charts when you want to show the differences among several
items instead of the contribution of each item.
Xcelsius 2008 provides several charts for comparison such as column charts, bar
charts, and stacked bar charts. For example, you can use a column chart to show
the sales amounts of all regions or to see the difference between region 1 and
region 2. Figure 1.4 and Figure 1.5 show a column chart and a stacked bar chart,
respectively.

Figure 1.4 A Column Chart to Show a Comparison

Figure 1.5 A Stacked Bar Chart to Show a Comparison

Xcelsius 2008 also provides bubble charts and XY charts for multidimensional
comparison and analysis. For example, you can use a bubble chart to compare a

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Introduction to Xcelsius 2008

group or series of items based on three different parameters. It has an X-axis and
Y-axis to represent the item location over the chart area, and a Z value to represent
the item size. For example, you can use this chart to represent market composition,
with the X-axis representing the return on investment (ROI) by industry type, the
Y-axis representing the cash flow, and the Z-axis representing the market value.
Note that the bigger the bubble is, the higher the Z-value is. Figure 1.6 shows a
simple bubble chart.

Figure 1.6 A Bubble Chart to Show a Multidimensional Comparison

Interactivity
Xcelsius 2008 provides several UI elements to make your dashboard interactive,
including combo boxes, sliders, gauges, maps, fisheye picture menus, and calendars, which are like parameters or filters. The user can see information fit to him
by setting corresponding values for these elements. Essentially, such UI components all act as selectors.
For example, you can create a dashboard with a combo box of regions, as shown in
Figure 1.7. The end user can then see the information for a specific region instead
of all of it by selecting one region from that combo box.

Figure 1.7 A Combo Box for User Selection

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What Can Xcelsius 2008 Do?

1.2

Xcelsius 2008 provides maps of many countries as selectors. With these maps,
the user can select what region he is interested in in a quite obvious way. Imagine
that you need to select a region or city without a map; you have to select from a
large list, either a combo box or a radio box. Figure 1.8 shows an example of a
U.S. map.

Figure 1.8 A Map for User Selection

A map is a very good choice to display geographical data.

You can also create a gauge-based dashboard, in which gauges are available for the
user to set values interactively. Such dashboards are usually used for what-if analysis, when you need to change the conditions on the fly to see what will happen in
a particular situation. See Figure 1.9 for an example of gauge usage.

Figure 1.9 A Gauge for Displaying and Setting a Numeric Value

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Introduction to Xcelsius 2008

1.2.2

Data Connectivity Capabilities

In the section above we have seen that we can create robust dashboards with Xcelsius 2008 using its rich and attractive UI elements. However, it is not enough to
create a dashboard with only static UI elements, which is just a beautiful picture
but far from an interactive dashboard. To make it really useful and meaningful,
you need to bind the UI elements to your real and live data source. In this way,
you enable the dashboard to reflect the real status and convey the accurate, up-tothe-minute information.
Data connectivity is a part of Xcelsius 2008 to solve such a problem. Xcelsius provides several kinds of data connectivity for your specific data sources. In this way
you can provide everyone in your organization with live data and manage multiple
data sources by controlling all data connections from one central interface.
Generally, there are two ways to reflect real data in your dashboard: Put data in the
embedded Excel spreadsheet at design time, or connect to the external data source
using one or more kinds of data connectivity.
An Excel spreadsheet is embedded into Xcelsius as the direct data source for UI
elements. You can write your data in an Excel spreadsheet file and then import it
into Xcelsius, put the data directly into the built-in Excel in Xcelsius workspace,
or connect to dynamic data through data connectivity but map the returned data
into the built-in Excel spreadsheet. Remember, Excel is the one and only direct
data source for all UI components. You can bind UI elements to a single cell or a
range of cells in the embedded spreadsheet.
You can write the data that you know at the time you create the dashboard (design
time), such as the metadata of the dashboard like the titles, directly in the built-in
Excel spreadsheet and bind it to UI elements. This is usually the case for one-time
visualization, when you know the data in advance.
However, in most of the cases, the data will not be available until runtime. Sometimes the data must be processed by some server before being consumed in your
dashboard. Sometimes the data resides in another data source such as an XML file.
To connect to such data, you need to use data connectivity.
A wide range of data connectivity methods are available to satisfy different environments, such as Web service connections and XML data. You can use the data
connectivity to connect to your real data source. For example, lets say youre creating a dashboard to show the sales info for each region in each quarter. The data
resides in the database and a Web service hosted in a Web application server at

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Reasons to Choose Xcelsius

1.3

your company is providing the data you require. In this case, you can create a Web
service connection to that Web service to request data.

1.2.3

Distribution

Your dashboard is designed to communicate information in the best way. Usually,

the dashboard is designed is to be consumed by someone else. With Xcelsius 2008,
you can export your dashboard into many formats so that it can be distributed
through several kinds of media. The available distribution methods are explained
below.
EE

You can export the dashboard to Macromedia Flash, Adobe AIR, or HTML so
that it can be viewed stand-alone or from a web browser.

EE

You can also export it to PDF or Microsoft Office documents including Word,
Outlook, and PowerPoint so that you can send your dashboard via email or
present your dashboard during a speech. In this way you can leverage the large
installation base of Microsoft Office.

EE

If you are an SAP BusinessObjects Enterprise user, you can also export it to the
SAP BusinessObjects platform. By doing so you can make use of the security
settings provided by SAP BusinessObjects Enterprise, so that only people you
permit have the right to access your dashboard, and the data they see will
depend on their roles.

1.3

Reasons to Choose Xcelsius

So far, you have gotten some idea about what amazing dashboards you can create
with Xcelsius 2008 with its rich UI elements and data connectivity. In the following chapters you will see more detailed information about what you can do with
Xcelsius 2008 and how. Before that, lets check some reasons to choose Xcelsius
as your dashboarding tool.
EE

Its powerful.
By using cutting-edge technology, Xcelsius provides the best visualization effect
and user experience. With several kinds of data connectivity, such as Web services and XML data, you can connect to almost any kind of data source.

EE

Its easy to use.

Xcelsius offers a wide range of UI components such as pie charts, candlestick
charts, accordion menu, and maps, and you need simply drag and drop the

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Introduction to Xcelsius 2008

components to create a professional dashboard. It uses almost everyones daily

tool, Microsoft Excel, as its direct data source and provides a built-in Excel. In
this way, you can easily bind the UI components to a single cell or a range of
cells in the Excel spreadsheet.
EE

Its extensible and growing.

Xcelsius brings with it a wide range of UI components and data connectivity
methods, but sometimes you may encounter a scenario where you need something new. Xcelsius is extensible in that it provides a software development kit
(SDK), which you can use to create your custom UI components and data connectivity. Moreover, some companies are working on developing a new component, and there are many active forums about how to use Xcelsius. Also, SAP
keeps releasing new features to Xcelsius.

1.4

Xcelsius in the SAP BusinessObjects Portfolio

Xcelsius is the dashboard and visualization component in the SAP BusinessObjects

portfolio. In the reporting category, SAP BusinessObjects provides three outstanding tools: Crystal Reports, SAP BusinessObjects Web Intelligence, and Xcelsius.
Among them, Crystal Reports is for enterprise reporting, SAP BusinessObjects
Web Intelligence is for ad-hoc query designer, and Xcelsius is for analysis.
Xcelsius can work with several other SAP BusinessObjects products in a business
intelligence (BI) solution, such as Crystal Reports, SAP BusinessObjects Web Intelligence, SAP BusinessObjects Universe Designer, and BusinessObjects Enterprise,
as explained below.
Xcelsius can consume data from Crystal Reports or SAP BusinessObjects Web Intelligence with the help of SAP BusinessObjects Live Office. You can create a Crystal
Reports report within a Microsoft Excel document after installing SAP Business
Objects Live Office. The Excel document can then be used as a data source for
Xcelsius. Of course, you can also export your Crystal Reports report directly into
an Excel file.
A special kind of data connectivity, Crystal Report Data Consumer, can also be
used to integrate Xcelsius with Crystal Reports 2008, as will be explained in
Chapter 7.
Xcelsius can also consume data from a universe with the help of Query as a Web
Service (QaaWS), another SAP BusinessObjects produce that exposes data from a
universe query into a standard Web service.
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Summary

1.5

Xcelsius can be exported to an SAP BusinessObjects Enterprise system, thus distributing the dashboards to other users in the organization and making use of SAP
BusinessObjects Enterprise security mechanisms to control users access. Other
SAP BusinessObjects Enterprise users can access then the dashboard through a
browser from the BI portal, if they are permitted to.

1.5

Summary

In this chapter we introduced Xcelsius 2008 as a powerful yet easy-to-use tool to

design dashboards and its targeted designer and end user. As to its functionalities,
we talked about its rich set of UI elements and included some figures in the hope
of giving you a rough idea about what it can do. We also talked about its data connectivity to connect to external live data and how to distribute it to other users in
several kinds of formats.

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Index
A
About Xcelsius, 63
Accordion Menu, 210
ActionScript 3, 462, 465
Add-On Manager, 544
Ad-Hoc Query Designer, 28
Adjust the Appearance, 459
Adobe AIR runtime, 462
Adobe Flash, 17
Adobes Flex, 461
Adobe LifeCycle Data Service, 391
Advanced Charts, 185
Advanced Component Features, 513
Advanced Custom Add-On Component
Features , 505, 472
Advanced Data Connectivity, 331
Advanced Selectors, 210
Advanced Single-Value Components, 228
Alerts, 416
Alert Thresholds, 126
Align, 56
Appearance, 102
Area Chart, 144
Auto Play, 220

B
Backgrounds, 180
Bar Chart, 136
Behavior, 99, 114
Bindable Chart Data, 527
Bindable Selected Data, 528
Bindable Selected Tooltip, 528
Bindable Series Color, 527
Bind Data, 79
Binding Directions , 471
Binding Directions and Data Flow, 476

BindingID, 490
Binding Types, 477
Bubble Chart, 141
BubbleChartBase.mxml, 540
By Range, 111

C
Calendar, 225
Candlestick Chart, 202
Canvas, 71, 420, 468
Canvas and Spreadsheet, 54
Canvas Sizing, 38, 54
Cell, 81
Chain, 490
chartSeriesData, 506
Checkbox, 157
Column Chart, 110, 442
Combination Chart, 189
Common users, 18
Communicating with External Data
Services, 505
Comparison, 23
Component Browser, 68
Component Code, 521
Components., 91
Components Browser, 31
Connections, 61
Connect to External Data, 458
Containers, 176, 410
Copy and Paste, 297
Copy/Paste/Cut/Delete/Select All, 51
Crystal Reports, 28
CSV files, 463
Currency, 107
Custom add-on component, 527
Custom Component Property Values,
510

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Index

Custom Components , 475

Custom Properties, 527

D
Data binding, 31, 53
Data Connectivity Basics, 293
Data Connectivity Capabilities, 26
Data Consumer Connection, 352
Data menu, 33
Data meters, 469
Data Point, 105
Data Visualization Capabilities, 20
Default Selection, 99
Description, 39
Developers, 18
Developing Basic Add-On Components,
480
Device Fonts, 40
Dial and Gauge, 172
Displaying Data in a Table, 235
Distribute the Output, 88
Distribution, 27
Divisions, 119
Document Properties, 38
Drill Down, 82, 83, 96, 393
Dual Slider, 229
Dynamic Visibility, 100, 405

E
Embedded Excel Spreadsheet, 71, 294
Enable Data Animation, 101
Encrypted data repositories, 463
Enterprise users, 18
Entry Effect, 101
Excel , 19, 31
Excel formulas, 54
Excel Options, 44
Excel XML Map, 326

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Explicitly Getting Property Values, 480

Explicitly Setting Property Values, 479
Export, 46, 60, 424
Export Preview, 46
Export Settings, 47
External Data, 85
External Data Services, 513
External Interface Connection, 375

F
File, 31
Filled Radar Chart, 206
Filter, 153
Flash, 49
Flash Variables, 358
Flex applications , 462
Flex Builder , 462
Flex Component and Property Sheet
Project, 528
Flex framework, 462
Flex Property Sheet, 534
Flex Test Container, 543
Font, 39
Format, 56, 66
Formatting, 85
FS Command, 368
Fundamental SDK import statements,
482

G
Gannt Charts, 464
Gauge, 442
Generating Reusable Property Sheet
Patterns, 505
Get Bound Property Display Names, 486
Grid, 51
Grid Lines and Cartesian Chart, 499

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Index

Lines, 106, 252

List, 70
List Builder, 165
Live Office Compatibility, 45
Live Office Connection, 339

Hierarchical pie charts, 468

Hotfix 3 SDK, 467
HTML, 49
HTTPService, 524
HTTPService Result, 523
Hyperion Essbase, 332

I
Icon, 217
IDE, 463
Image Component, 246
Implementing Advanced Custom
Add-On Component Features , 505
Import, 59
Import Data from an Excel File, 298
Initialize Values, 484
Initiating End-User Interaction Binding
Operations, 486
InputBindings, 478
InputMap, 491
Installation, 18
integrated development environment
(IDE), 31
Interaction Options, 99
Interactivity, 24

Manage Add-Ons, 49
Manual (Y) Axis, 117
Map, 442
MDX querying capabilities, 470
Menu, 31
Metadata, 411
Microsoft SQL Server, Access and
Analysis Server, 332
Mouse Tracking, 173
Multi-dial Gauges, 468
Multi-Select , 409
MXML, 462
MXML Markup, 499
MySQL, 332
My workspace, 54

N
New command , 32

JavaScript code, 379

Javascript Maps, 464

Object Browser, 52, 74

Object Elasticity, 173
OHLC Chart, 191
One-Dimensional Cell Range, 81
Open from Enterprise/Save To
Enterprise, 34
Open/Save/Save As, 33
Oracle, 332
Organizing Data in Excel, 451
Outlook, 49
OutputBindings, 479

L
Languages, 43
LCDS Connection, 382
Legend, 104
License Manager, 63
Line Chart, 128, 442

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Index

Quick Views, 52

Packager and Xcelsius XLX Add-On, 543

Packaging best practices, 502
Panel Container, 177, 415
Percent, 108
Percentage, 22
Persisting Property Sheet Values, 505,
507
Picture Menus, 160
Pie Chart, 80, 92, 442
Planning the Dashboard, 441
Plan the UI, 442
Plan the Workflow, 441
Play Control, 231
Play Selector, 219
Plot Area, 103
Portal Data, 387
Position, 97
PowerPoint Slide, 49
Preferences, 41
Preparing Data, 443
Preview, 46
Private SDK variables, 480
Private Variables, 491
Progress Bar, 171
Properties, 52
Properties Panel, 329
Property Data Binding, 475
Property Sheet, 31, 72, 466, 475
Property Sheet Data Binding, 476
Property Sheet Styling, 480
Property Value Setting/Getting, 475
Proxy.Bind, 490
Proxy.Bind dissected, 480
proxy.getPersist function , 509
Public Chart Color Variable, 491
Public Chart Data Variable, 491

Q
Query as a Web Service, 331
Quick Start, 62

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R
Radar Chart, 203
Reading values from the spreadsheet,
476
Resize, 297
Retrieving Custom Component Property
Values, 505
Retrieving Property Sheet Values, 507
Reusable Property Sheet Patterns, 510
Row/Column, 98
Run Locally, 300
Run on a Web Server, 300

S
Samples, 36
SAP BusinessObjects, 17
SAP BusinessObjects Enterprise, 34, 331
SAP BusinessObjects Live Office, 28
SAP BusinessObjects Portfolio, 28
SAP BusinessObjects Universe Designer,
28
SAP BusinessObjects Web Intelligence,
28
SAP NetWeaver BW (Business
Warehouse), 332
Scale, 116
Security Issues Related to Accessing
External Data, 299
Security Restriction, 340
Selectors, 147
Set Appearance, 135
Setting Custom Component Property
Values, 505
Shapes, 248
Single Cell, 81
Slider, 167
Snapshot, 48
Space Evenly, 56

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Index

Spinner, 230
Spreadsheet, 81
Spreadsheet Table, 239
Stacked Column Chart, 186
Standard, 64
Status List, 97
Sub Element Array Tricks, 514
Sub-element binding, 505
Sub Element Binding , 514
Supporting SDK functions, 484
.swc file, 461

Undo/Redo, 50
Use Current Excel Data, 48
User Interface, 475
Using Art, 246

Web Connectivity, 262

Web Service Connection, 20, 322, 323
Working with Charts, 92
Wrap Several Components, 176
Writing values to the spreadsheet, 477

Tab Set, 178

Templates, 34
The Column Chart, 445
The Gauge, 445
The Line Chart, 447
Themes, 65
Themes and Colors, 430
The Pie Chart, 450
The Radio Button, 450
Ticker, 158
Title Area, 103
Toggle Button, 158
Toolbar, 56, 64
Tooltip Function, 491, 499
Transparency, 106
Tree Map, 208
Two-Dimensional Cell Range, 82

U
UI Components, 78, 393
UI controls, 20
UI elements, 20

V
Value, 97

X
Xcelsius, 17, 461
Xcelsius Column Chart , 506
Xcelsius SDK, 461
Xcelsius Workspace, 32
.xlf, 34
.xls, 32
.xlsx, 32
XML-based syntax, 462
XML, 462
XML Data, 301
XML File, 304
XML layout and controls, 539
XY Chart, 137

Y
(Y) Axis Scale, 118

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