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TX - Scribdappendix 16 June 2007

1. Clergy should notify the Bishop of their intention to retire up to 12 months in advance by writing a letter and indicating a provisional retirement date. This allows time for staffing plans. 2. Four months before retiring, clergy should discuss their intended retirement date and last Sunday with their Archdeacon, then write to the Bishop with their formal resignation giving the standard three months' notice. 3. Clergy must ensure retirement housing is arranged before submitting their resignation letter, as it is legally binding. They must also notify the pensions board of their retirement date.

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TX - Scribdappendix 16 June 2007

1. Clergy should notify the Bishop of their intention to retire up to 12 months in advance by writing a letter and indicating a provisional retirement date. This allows time for staffing plans. 2. Four months before retiring, clergy should discuss their intended retirement date and last Sunday with their Archdeacon, then write to the Bishop with their formal resignation giving the standard three months' notice. 3. Clergy must ensure retirement housing is arranged before submitting their resignation letter, as it is legally binding. They must also notify the pensions board of their retirement date.

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 APPENDIX 16 – RETIREMENT POLICY

THE DIOCESE OF PORTSMOUTH


The Process of Clergy Retirement in the Diocese of Portsmouth
It is helpful for the Bishop to know your intentions about retirement sufficiently far in
advance to be prepared. Guidance is given below about the stages although there is no
hard and fast rule applicable to every case, except for the legalities of the formal letter of
resignation (see Appendix 9).
1. Write to the Bishop (copy to your Archdeacon) and signal your intention to retire. This
might be up to twelve months in advance according to the degree of certainty about a
retirement home. Such advance warning – to be handled in strict confidence – will be
immensely valuable to staffing forecasts particularly over the next few critical years. It is
helpful to indicate your provisional retirement date.
2. Four months before your retirement, please discuss with your Archdeacon your
intended retirement date and date of your last Sunday of duty. On this basis, write to the
Bishop with your intention to resign, giving the normal three months notice.
3. You should ensure that all other arrangements for your retirement and move to a new
house are reasonably certain before writing to the Bishop as this resignation form will
have legal force.
4. It is your responsibility to inform the Church of England Pensions Board of the date of
retirement, preferably at the same time as you send your resignation form to the Bishop.
The Bishop’s office at Bishopsgrove will ensure that the media are notified of your
retirement on receipt of your resignation, unless you request otherwise.
5. If there is an unexpected delay in the availability of your retirement home after you have
sent in your resignation it may be possible for you to stay on in the clergy house for a time
after consultation with your Archdeacon and by mutual agreement with the Bishop. If this
situation is likely to arise you should contact your Archdeacon as early as possible.
6. It is your responsibility to obtain the application forms for payment of pension. The form
must be countersigned by the Bishop.
7. It is helpful if you would notify the Bishop’s office at Bishopsgrove of your retirement
address and telephone number (and diocese) when these are known, together with your
intended date of vacation of your clergy house. Please note that clergy pay their own
removal costs upon retirement.

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