MANAGEMENT

MANAGEME
NT
ASPECT
THIRD POWER MANUFACTURING AND DISTRIBUTION INC.
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I.

COMPANY PROFILE

Third Power Manufacturing & Distribution is an upcoming food manufacturing firm that specializes
on producing of Cocoa Cube. The name Third Power was given by the four owner of the business who
runs the company from day-to-day basis.
The company will begin as a small manufacturing business that aims to establish its role in the
industry as a manufacturer of a new product venture, in the economy as a provider of a cheap but
healthy cube drink, in the country as a consumer of local goods, and in the market as the first
company which produces high-end products to help the consumer with their daily nutrient requirement
need. The factory/company will be located at Namayan, Mandaluyong City.

II.

COMPANY LOGO

The logo symbolizes the four (4) owners of the company namely; Geiana Kersha C. Gatdula,
Brenda C. Manalo, Lezeil B. Martires & Tommy R. Varela. Its color signifies the four owners; three light
brown circles represent the girls and dark brown represent the boy. Four circles also exemplify the four
stages of life cycle which means that in whatever phase that the product may face, the linkage will
never break and yield into a stronger bond.

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III.

VISION
To supply the world a product that will gratify their cravings and that will provide them the
nutrients they need in the most enjoyable way!
As a chocolate drink manufacturer, we endow our consumers with a creation that will
satisfy their thirsts with an adequate nutrient in just a stir

IV.

MISION
Third Power Manufacturing and Distribution Inc. is a Chocolate cube drink producer that is
devoted in providing high quality drink to all types of consumer with proper nutrients who
seek fun and will continue to expand and improve a good quality product that will be
patronize by the endeavours for its growing years

V.

COMPANY OBJECTIVE AND GOALS

CUSTOMER ORIENTED OBJECTIVES:

To give the costumer the enjoyment and fun of a self-stirred drink of a unique kind of drinks we

offer
To accumulate drinks with different kinds of variety that the people will love for innovation and

expansion of the organization

To supply the customers the best nutrients that a drink could give to sustain their health
Constant focus on customer acquisition and demand

MANAGEMENT ORIENTED GOALS

To diversify in order to develop and produce new market

Develop new products that will differentiate and outweigh us from our competitors

MANAGEMENT ORIENTED OBEJECTIVES

To minimize the work flow of the staff or crew in coffee shops & other shops to attain good

services
To utilize their efficiency and to give customers the satisfaction in terms of the fast service

FINANCIAL ORIENTED GOALS

To succeed financially and continuous maximizing profit for the expansion of the organization
To optimize maximal financial performance

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VI.

ORGANIZATIONAL TEAM
Management, Chart 1: Management Team

General Manager
(1)
IT Manager (1)

HRD (1)

Security Officer
(2)

Maintenance
Personnel (1)

Company
Nurse (1)

Sales &
Marketing
Manager (1)

Plant Manager (1)

Production
Engineer (1)

Quality Control
Analyst (1)

Personnel/Work
er
(6)

Quality
Assurance (1)

Logistics
Supervisor (1)

Warehouse
Personnel (1)

Adverstising
Supervisor (1)

Finance
Manager (1)

Purchasing
Officer (1)

Accountant (1)

Dispatcher (1)

Driver (2)
VII.

MANPOWER DISTRIBUTION
Management, Table 1: Manpower Distribution

Position

No. of Employees

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General Manager
Plant Manager
Sales and Marketing Manager
Finance Manager
HRD
IT Manager
Production Engineer
Logistic Supervisor
Warehouse Personnel
Quality Control Analyst
Quality Assurance
Personnel/Worker
Purchasing Officer
Accountant
Advertising Supervisor
Dispatcher
Driver
Security Officer
Company Nurse
Maintenance Personnel
TOTAL

1
1
1
1
1
1
1
1
1
1
1
6
1
1
1
1
2
2
1
1
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JOB DESCRIPTION
This section converses about the duties & responsibilities of every position inside the organization
and the qualifications that are needed to acquire the job. All the entitled positions are clearly stated in
this section.
A.

General Manager

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Duties & Responsibilities
A general manager is the one whos in-charge on over-all operations of the company.
Part of being a general manager is to be a key-player of the company in maintaining its smooth
operations. An eligible general manager will endow with the required discipline, evaluation and
feedback required for his people to be triumphant. A general manager is responsible in making
major decisions and responsible in giving proper solutions for the major and minor problems of
the company.
Qualifications:

Graduate of any business related courses, MBA is an advantage

At least 3 (three) year work experience on the related field

At least 30-40 years of age

Male or Female

Must possess good leadership skills

Has the ability to cope with conflict, stress and crisis situation

High-tolerance in any kind of circumstances

B. Plant Manager
Duties & Responsibilities
Plant managers are the people who watch over and organize the daily operations of
manufacturing plants and similar places. Plant managers oversee employees, production and
efficiency, to make sure the plant is running smoothly, quickly, efficiently and safely.

Qualifications:

Graduate of Industrial Engineering, Chemical Engineering or equivalent

At least 2 (two) year work experience in the related field

Able to work under pressure

Must possess good leadership skills

At least 25-35 years of age

Male or Female

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1) Production Engineer
Duties & Responsibilities
The production supervisor position is responsible for supervising shop employees
in a manufacturing and assembly environment. This position plans and assigns work,
implements policies and procedures and recommends improvements in production
methods, equipment, operating procedures and working conditions.
Qualifications:

Graduate of BS Food Technology, Chemical Engineering, Industrial Engineering or

any related course

At least 2-3 year work experience

Knowledgeable in production area

At least 20-30 years of age

Male or Female

1) Quality Control Analyst

Duties & Responsibilities
Quality Control Analysts ensure that lab cleanliness and safety standards are
maintained develop and qualify new testing methods, train other analysts to perform
laboratory procedures and assays, perform visual inspections of finished products,
participate in internal assessments and audits as required and identify and troubleshoot
equipment problems.
Qualifications:

Graduate of BS Food Technology, Chemical Engineering, Industrial Engineering or

equivalent

At least 1 year work experience

At least 20-30 years of age

Male or Female

-Quality Assurance
Duties & Responsibilities
A Quality Assurance Analyst focuses on developing and executing software test
plans to identify software problems and their causes. This position is fast paced and

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ever changing, requiring flexibility, self-initiative, and regular management of changing
priorities. Occasional nighttime and weekend work is required within the position.
Qualifications:

Graduate

of

BS

Food

Technology,

Chemical

Engineering,

Industrial

Engineering or equivalent

At least 1 year work experience

At least 20-30 years of age

Male or Female

2) Personnel/Workers
Duties & Responsibilities
Personnel should produce a product with high quality standards. Personnel are
responsible for all other production process aspects.
Qualifications:

High School or College Graduate

Have physically fit body

Male or Female

At least 20-35 years old

a) Logistics Supervisor
Duties & Responsibilities
The logistics of physical items usually involves the integration of information
flow,

which

handling, production, packaging, inventory, transportation,warehousing,

is material
and

often security. The complexity of logistics can be modeled, analyzed, visualized, and
optimized by dedicated simulation software. The minimization of the use of resources is a
common motivation in logistics for import and export.
Qualifications:

Graduate of Industrial Engineering or equivalent

At least 1 (one) year work experience in the related firm

Male or Female

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Knowledgeable in Supply Chain Management

At least 20-30 years old

1) Warehouse Personnel
Duties & Responsibilities
Warehouse workers operate under the supervision of a manager or team
leader and are primarily responsible for receiving, sorting, storing, taking inventory,
keeping records and organizing for the shipping of merchandise stored in the
warehouse. The workers are also responsible for operating automated equipment such
as forklifts, conveyor belts, rail cars and high stackers. The work is physically strenuous
so warehouse workers have to be fit. Workers receive on-the-job training to prepare
them for their responsibilities.
Qualifications:

High School or College Graduate

Have physically fit body

Male

At least 20-35 years old

2) Dispatcher
Duties & Responsibilities
Schedule and dispatch workers, work crews, equipment, or service vehicles to
appropriate locations according to customer requests, specifications, or needs, using
radios or telephones. Relay work orders, messages, and information to or from work
crews, supervisors, and field inspectors using telephones or two-way radios. Confer
with customers or supervising personnel in order to address questions, problems, and
requests for service or equipment. Receive or prepare work orders.
Qualifications:

High School or College Graduate

Have physically fit body

Male

At least 20-35 years old

3) Driver

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Duties & Responsibilities
Responsible for making sure that the finished goods are delivered on the right
market place at the right time with high regards on the quality.
Qualifications:

High School or College Graduate

Must have LTO License

Male

At least 25-35 years old

Familiar with different routes in NCR

C. Sales Manager and Marketing Manager

Duties & Responsibilities
A sales/marketing manager plays a key role in the success and failure of an
organization. He is the one who plays a pivotal role in achieving the sales targets and
eventually generates revenue for the organization. A sales manager must be very clear about
his role in the organization. He should know what he is supposed to do at the workplace.

Qualifications:

Graduate of any business or marketing related course

At least 2-3 year work experience in the related field

Acquire good communication skills, equip in inventory control & analysis

Can operate MS Office

Male or Female with pleasing personality

At least 25-35 years old

a) Advertising Supervisor
Duties & Responsibilities
Establishes and promotes advertisement programs for periodicals. Motivates and
supervises subordinate staff and teaches them how to sell, design and create advertising for
publications. Initiates promotional programs and monitors to evaluate effectiveness by the
level of the sales of advertising.

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Qualifications:

Graduate of BA in Advertising or equivalent

Must be 25-35 years old

At least 2 (two) years of experience on the same field

D. Finance Manager
Duties & Responsibilities
Approve or reject, or coordinate the approval and rejection of, lines of credit and
commercial, real estate, and personal loans. Develop and analyze information to assess the
current and future financial status of firms. Establish procedures for custody and control of
assets, records, loan collateral, and securities, in order to ensure safekeeping. Evaluate data
pertaining to costs in order to plan budgets.
Qualifications:

Certified Public Accountant

At least 3 (three) years of victorious experience of the same field

Excellent communication skills

Acquire strong financial and budgetary experience

Seize the ability to interact across different levels on the organization

Work under tight time frame

At least 25-35 years old

Male or Female

a) Purchasing Officer
Duties & Responsibilities
The purchasing officer shall be the head, and have the general supervision of all purchasing
functions of the city. The duties of the purchasing officer maybe combined with those of any
other office or position.
Qualifications:

Must acquire at least a Bachelors Degree, Post Graduate Diploma, Professional

Degree, Business Management, Marketing or equivalent

At least 2 (two) year work experience

Male or Female with pleasing personality

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b) Accountant
Duties & Responsibilities
This accountant sample job description can assist in your creating a job application that will attract job
candidates who are qualified for the job. Feel free to revise this job description to meet your specific
job duties and job requirements. Provides financial information to management by researching and
analyzing accounting data; preparing reports.
Qualifications:

E.

Certified Public Accountant

At least 2 (two) year work experience on the same field

Should have tremendous written and oral communication skills

Male or Female

At least 25-30 years old

Human Resource Development Manager

Duties & Responsibilities
Identifies

hiring

need,

develops

the

position

description,

Recruitment

Plan,

organizational chart and other recruitment related documents. May serve as Search Committee
Chair and identifies Search Committee members. Conducts recruitments showing good faith
efforts to broaden diversity and ensures understanding of collective bargaining agreements
specific provisions with respect to filling of bargaining unit positions

Qualifications:

Graduate of BSBA major in Human Resource Development, BA in Psychology, or any

related courses

At least 2 (two) years of experience on the same field

Knowledgeable with various recruitment avenues, sources & network, compensation &
benefits processes and employee relations related work

Male

At least 20-30 years old with pleasing personality

a) Security Officer
Duties & Responsibilities

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Patrol industrial and commercial premises to prevent and detect signs of intrusion
and ensure security of doors, windows, and gates. Monitor and authorize entrance and
departure of employees, visitors, and other persons to guard against theft and maintain
security of premises. Write reports of daily activities and irregularities, such as equipment
or property damage, theft, presence of unauthorized persons, or unusual occurrences.

Qualifications:

Highschool or Undergraduate

Licensed security guard

Strong built

Must be 25-35 years old

b) Maintenance Personnel
Duties & Responsibilities
Maintenance personnel shall be responsible for routine daytime maintenance and
custodial work, assisting with the lunch program, emergency daytime maintenance and
cleaning, grounds maintenance and special projects, as assigned by the Director of
Buildings and Grounds. Specific duties shall be assigned by the Director of Buildings and
Grounds in cooperation with the building principal. Specific duties shall vary with each
season and between school and non-school days.
Qualifications:

c)

Highschool or College Graduate

Male

20-30 years old

Company Nurse
Duties & Responsibilities
A company nurse, also known as an occupational health nurse, works within a
company to improve safety and to address health concerns among employees. The value
of a company nurse often outweighs the expense in the form of decreased healthcare
costs.
Qualification:

Graduate of BS in Nursing

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F.

Have 2 (two) year experience

25-30 years old

Female

Information Technology Manager

Duties & Responsibilities
Analyze all IT infrastructures and prepare reports to be submitted to senior
management and perform research on all technological solutions and provide support to all
procurement procedures and maintain knowledge on all latest technologies.
Qualifications:

VIII.

Graduate of any IT related course

At least 2 (two) year work experience in the related field

Male or Female

Master any computer related problems

At least 25-35 years old

FORMS OF ORGANIZATION

Partnership is one form of business. The entrepreneurs will be engaged in this form of business
where two or more persons share and contribute their properties or money for the establishment of
the desired business. Partnership may be general or limited. General Partnership is where the
partners have unlimited liability for the debts and obligation of the partnership while Limited
partnership is where one or more general partners have unlimited liability and the partners only
have the liability up to the amount their contribution. The entrepreneurs decided to make the
business a general partnership.
Under this form of business, the company should concern themselves in the following offices or
agencies:
1. Securities and Exchange Commission (SEC)
Partnership and corporation are required to register in this agency. This is responsible for
supervision of all registered business including suspension and revocation of their registration.
2. Local Government Unit (LGU)
The company should register with the municipality or city where the business will be set up.
They will be the one who will issue the business permit.
3. Bureau of Internal Revenue (BIR)

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Register the business with this office for assessment and collection of all internal revenue
taxes, fees and charges. The business should apply for taxpayers identification number (TIN),
and registration of book of accounts.
4. Social Security System (SSS)
The business should register in this agency for provision of retirement and health benefits for
the employers as well as the companys employees or workers. The agency will issue an SSS
number for the business and for the workers.
BENEFITS:

Sickness - Its a daily cash allowance paid for the number of days a member is unable to
work due to sickness or injury.

Maternity - A daily cash allowance granted to a female member who is unable to work
due to childbirth or miscarriage.

Disability - A cash benefit granted either as a monthly pension or a lump sum amount to
e member who become permanently disable.

Retirement - Its a cash benefit granted either as monthly compensation or a lump sum
amount to a member who can no longer work due to old age.

Death - A cash benefit granted either as monthly compensation or lump sum amount to
the beneficiaries of a deceased member

Funeral - A funeral grant of Php20 000 to whoever paid for the burial expenses of the
deceased member.

Salary Loan - Its a cash loan granted to an employee, currently- paying self- employed or
voluntary member. It is intended to meet the members short- term credit needs.

5. Department of Trade and Industries (DTI)

The company should register their business name in this office. This agency regulates the
requirements and procedures needed in registering a business name. Registration of business
name will assure customers that the business is safe and can be trusted.
6. PHILHEALTH
This is a requirement for government and private sectors. Workers of the business should be
registered in this agency for health benefits. This agency manages and administers the
government health care system.
It is a medical insurance company and all employees are required to be contributors of this
service (Republic Act 7875). Members are given health and hospitalization subsidies should
they or dependent be hospitalized. Monthly contributions are based on actual monthly salaries
of the employee and the amount of employee contribution is matched equally by the
employer.

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7. Department of Labor and Employment (DOLE)
If the business will employ five or more workers, they should register with this office. This
agency promotes employment opportunities, protect workers and promote their welfare,
develop human resources, and maintain industrial peace.

Wage and Wage Related Benefit - Wage is the amount paid to an employee in
exchange for a task, piece of work, or service rendered to an employee. Wage may be
fixed for a given period, as when it is computed hourly, daily or monthly. It may also be
fixed for a specified tasks or result. If wage is for a fixed period, the minimum wage for
regular 8 hour workday shall not lower than the minimum daily wage applicable to the
place of work.

Payment of Wages - Wages should be paid in cash, legal tender at or near the place of
work. Payment may be paid through a bank upon written petition of majority of all workers.
It shall be made directly to the employees.

8. Home Development Mutual Fund (HDMF)

All SSS members are required to register in this agency under RA 7742. This agency is the one
who is responsible for managing the Pag-ibig Fund. Employers are required to contribute, on
behalf of their employees, to the Home Development Mutual Fund (Republic Act 7835) also
known as Pag-ibig Housing Development Program. This government agency provides the
lowest interest housing and land acquisition loans to its member that are payable for up to 30
years. This gives every worker an opportunity to own a house in easy payment plans that can
directly be deducted from their monthly wages.

IX.

CAPITALIZATION
Management, Table 2: Owners Share

OWNERS
Geiana Kersha C. Gatdula
Brenda C. Manalo
Lezeil B. Martires
Tommy R. Varela

X.

SHARE
Php
Php
Php
Php

4,000,000
4,000,000
4,000,000
4,000,000

COMPANY POLICIES AND REGULATION

Management policies and procedures are deliberated as an essential element in managing

business enterprises, especially its internal functions, because it obliges employees working within the
company in harmonious way and protects its interest. This is formulated or adopted by
an organization to reach its long-term goals. It influence and determine all major decisions and actions,
and all activities take place within the boundaries set by them.

A.

Working Hours

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1.

The companys operating hours is from 8:00 am to 5:00 pm only.

2.

It will operate six days a week, from Monday to Saturday.

3.

Employees are entitled for an hour break and 30 minutes snack time daily.

4.

a.

15 minutes for morning break (9:00 am- 9:15 am)

b.

One hour lunch break (12:00 nn-1:00 pm)

c.

15 minutes afternoon break (3:00 pm- 3:15 pm)

The following holidays that are listed below are treated factors that can affect days of work
which is provided by the law and is consider non-working holidays as announced.

Management, Table 3: Regular Holidays

REGULAR HOLIDAYS
New Years Day
Maundy Thursday
Good Friday
Araw ng Kagitingan
Labor Day
Independence Day
National Heroes Day

DATE
January 1
Movable Date
Movable Date
April 9
May 1
June 12
Last Sunday of August

Management, Table 4: Nationwide Holidays

NATIONWIDW
HOLIDAYS
All Saints Day
Bonifacio Day
Christmas Day

DATE
November 1
November 30
December 25

B. Basic Plant Policy

a.

Employees shall be wearing their proper uniform including the identification card
upon entering the companys premises.

b.

Always apply 5S. Sort, Systematize, Self-Discipline, Sweep, Sanitize in every work
you do.

c.

Safety first is one major policy to be observed and implement.

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d.

All employees are required to always wear PPE (Personal Protective Equipment)
uniforms inside the plant for safety and help avoid injuries.

e.

All employees shall show willingness and cooperation particularly on the assigned
tasks given to them.

f.

Any accidents should be reported immediately and to be followed by submitting an

accident or incident report document.

C. Hiring Policy
a.

Applicants shall undergo basic examination and three sets of interview. (The said set
are not required to those employees abounding by the agency)

b.

Hired Applicants are required to undergo a medical examination to ensure the

stability of their health.

c.

Hired Applicants are required to undergo a drug test to know if there is any history of
using illegal drugs and in need of rehabilitation.

d.

Hired applicants are required to undergo a 3 months of training with a basic salary
based on the position applied.

D. Payroll

E.

a.

Salary is given in a 15 days basis (every 8s and 23s of the month; cut offs are
during 15s and 30s of the month)

b.

Salary deduction due to government taxes and subsidies (given govt taxes; SSS;
PAG-IBIG and et al)

c.

Per minute salary deduction for unpunctuality; tardiness

d.

Incentives for a high performance level of a given tasks done.

Mandatory Provisions
All the employees are responsible in training themselves with the companys
rules and regulations. Anyone who does not acquainted himself with the policies after
a month in the training service will be deemed without prejudice be terminated in the
welfare of the company, and will be subjected to disciplinary action or under
observation of probationary.

F.

Attendance
Punctuality is stimulated among the employees at all times. Tardiness
unreasonable absenteeism is subjected to disciplinary actions.

and

Tardiness resembles to a per minute salary deduction rate plus disciplinary action that
would come from their superiors.
All non- management employees are therefore required to sign in or to punch in at the
start of each work session in the morning and again in the afternoon.

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G. Prohibited in Work (Donts in Work)

Drinking alcoholic beverages before and during working hours especially when in the
company premises

Fighting or misunderstanding with co-workers

Playing, gambling or sleeping during working hours

Absence without prior notice

Bringing deadly weapons or sharp objects

Smoking within the plant premises

Bringing electronic gadgets such as cellphones, mp3 players, ipad and anything that may
distract the workers attention from his duty

H. Penalty
Any violator of the said company policies shall be penalized in accordance with the following:

G.

a.

1st Offense - Verbal Notice (Warning)

b.

2nd Offense - Written warning (Documented statement)

c.

3rd Offense - 1 day to 1 month suspension w/o pay

d.

And if it exceed from the above numbers of offenses, the management will hereby
terminate the violator as a severe punishment

Security

To justify for the establishment of employers health and the safety requirement of the
organization, we will provide the following as to comply with the labor code of the Philippines:

H.

a.

First Aid Treatment

b.

Fire Extinguisher and Fire Exit

c.

First aid medicine, equipment and facilities in work place

Employees Safety
Employees are required to undergo Safety orientation to familiarize themselves with the safety
precautions.
Employees must wear appropriate safety gears such as safety shoes and PPE (Personal
Protective Equipment) with the complete uniform.
Employees are subjected to undergo annual check-up for the safety of the employees health.

I.

Proper Grooming

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Employees are required to wear their proper uniform within the work premises.

Wearing of accessories and make-ups for the workers in production area is strictly
prohibited

Employees are required to wear hairnet and mouth mask for consumers safety.

J.

Uniforms
In relation to one of the companys policy regarding proper grooming, company employees are

required to wear proper uniforms, especially the operators, security guard, maintenance personnel,
drivers and operating supervisor. The company would provide their respective uniforms to the
operators, drivers and operating supervisor, while the uniform of the security guard would come from
their agency.

Identifying
vacanHIRING
cy
Interview
XI.
PROCESS
and
and
Management,
Chart
2:
positions
OrieHiring
ntatio Procedure
needed
n

Recruiting
and
Sourcing

Formal
Deployme
nt

Probation

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Management, Table 5: Salary of employees for 2015

Management, Table 6:Five Year Salary and Wages Projection

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Management, Table 7: Pag-ibig contribution

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Management, Table 8: SSS contribution

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Management, Table 9: Philhealth contribution

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Management, Table 10: 13th month pay

Management, Table 11: Withholding Tax

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XIII.

PROJECT TIME TABLE

Management, Table 12: Gantt Chart

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