System analysis and design

Integrated library management system

INTRODUCTION
Information systems and organizations influence one another
Library Management System (MIS) acts as utility for processing,
accessing and retrieving information to support library activities and
decision-making process
Library MIS provides the means and method to manage multimediacomputer based Information Systems to help gain useful, complete
and timely information through its objective of satisfying scholarly,
academic and administrative information needs of the University.

OBJECTIVE AND SCOPE OF PROJECT

Review of library system

Facilitates quick and efficient information processing and use

Analyze the impact of MIS
Improve business value chain of the university
Appropriate recommendation to the university

PROJECT FEATURES
Analysis of current library system

Proposed new system, its feasibility, benefit, implication and scope

Information system and Information technology required for new
proposed system
Socio-technical transition introduce by new system
Recommendation for continuous improvement

LITERATURE REVIEW

WHAT IS A LIBRARY?
A library is a collection of sources of information and similar
resources, made accessible to a defined community for reference or
borrowing.
Library provides individuals as well as organizations required
information and materials for their purpose.
Libraries often provide quiet areas for studying, and they also often
offer common areas to facilitate group study and collaboration.

WORK STUDY
Our project is based on the Library system of an Academic Library.
For the convenience of our research and project we have selected
Library of Manang Multiple Campus (MMC).

MMC has a central library for all department and courses.

The library is located in a separated building and all the activities
concerning the library are operated within the four walls of the building
for all courses.

ANALYSIS OF EXISTING SYSTEM

INTRODUCTION TO EXISTING SYSTEM

traditional approach,ie all activities are done manually,
no use of IT,
permanent employee employed by ZU,
only hard-cover books,
absence of eBook and internet,
All books are indexed and kept in book racks,

Access to library book

based on membership,
for that
Students has to deposit Rs.5000 in fee counter,
Submit Student id,
2 passport size photos
Extra deposits of Rs.200 in library office,

after that student are given library card and able to withdraw book then.

INDEXING METHOD
Step 1: all books belonging to particular course are distinguished
Step 2: indexing is done alphabetically based on books name, authors,
publisher, etc
Whole process is done manually..

Snap of indexing
A book Foundations of Human Resource Management by Henry ford is
indexed as follows:
COURSE MANAGEMENT
BOOK FUNDAMENTALS OF HUMAN RESOURCE MANAGEMENT
AUTHOR HENRY FORD
(After indexing , book is kepts in book rack in management section under alphabet F )

BOOK RETIEVAL PROCESS

manual process of retrieval and query of books
Step 1: Students must write the Name of course, Name of book and Name of
author of books in slip of paper.

Step 2: then submit it to receptionist at reception and enquiry desk of library

Step 3: You must submit library card. (then some time window is given for

retrieval of books)

Student are not able to quickly access the book instantaneously .

FLAWS IN THE CURRENT SYSTEM

Loss of files

Damage of Files
Difficult to search record
Space consuming
Cost consuming

INTRODUCTION TO PROPOSED SYSTEM

Integrated Library System (ILS)
an enterprise resource planning system for a library, used to track
items owned, orders made, bills paid, and patrons who have
borrowed

These modules include:

Acquisitions
Cataloging
Circulation
Serials
The OPAC

SYSTEM OBJECTIVES
Improvement in control and performance
Save cost
Save time
Option of online Notice board
Lecture Notes

SYSTEM OVERVIEW
Enterprise application architecture
Interconnected with other departments of the University such as
administration, Research and Development, practical labs, Accounting
Section, etc.
centralized dedicated server is used to store the data and the
metadata
The resources can be shared from the centralized server by providing
the users with smart terminals having certain degree of processing
power but restricted with security system.

LIBRARY MANAGEMENT SYSTEM

An application which is used to manage the activities of generally
small or medium size Libraries
Used to manage library activities
Keeping records of books, information about students and teachers,
sharing of information, collaboration of students, interconnection
with other systems

SYSTEM DESIGN AND SPECIFICATIONS

Provides explicit details and underlying complexities of the system
System design shows how the system will achieve the desired
objectives of the system
design specifications act as the overall plan or model for the system
System design shows how the system actually works and the different
components of the system functions as a single unit
System design shows how data are actually stored, manipulated,
accessed and distributed.

ENTITY RELATIONSHIP DIAGRAM

User Name

Password

Name

AUTHENTICATION
SYSTEM

AUTHENTICATE
ID

F-name
STAFF

MAINTAIN

Author
Issue-Date

Name

SR No.
ISSUE

KEEPS
TRACK

L-name

BOOKS

Publisher

Reserve-Date
Phone No.

Price

RESERVE

READERS

ISBN

Class

Category

RETURN
ID

Roll No.

Return-Date

Title

CONTEXT LEVEL DIAGRAM

STUDENT

Student receives

Reserve

Display info
Search book
Maintain reader info

LIBRARY
MANAGEMENT
SYSTEM

Executes

Add/delete info

BOOKS

FINE SYSTEM

SYSTEM DISPLAY

Authentication

Issue book
LIBRARY STAFF

Return book

Display

REPORTS

DATA FLOW DIAGRAM

Reservati
on

Maintain

Display

Book
search

Store details

Reservation

Display
status

Student
Update

LIBRARY STAFF

REPORTS

Issue

Display
status

Issue
Command

Return

Update

Issue

Return

Collect

Command

Command data

Student data

Modify/
Insert
Handle details

Command data

Command data

STUDENT

BOOKS

SYSTEM STRUCTURE CHART

LIBRARY MANAGEMENT
SYSTEM

READER

STUDENT

TEACHER

STAFF

BOOKS

OTHER

TEXT
BOOK

REFERENCE
BOOK

LIBRARIAN
NOVEL

OTHER

QUESTION
PAPERS

NEWS
PAPER

MAGAZINE

OTHER

SYSTEM REQUIREMENTS
Computer server for storing the centralized data, metadata and
resources.
Data base (MS Access or Oracle or My SQL)
Operating system for the computers (Windows, other)
Internet
Ethernet cable for connecting the devices
Barcode Readers
System Administrator or Analyst

SUPPLEMENTARY SYSTEMS
Sub-systems which are significant for the primary system
supplementary systems are required for the efficient operation of the
system
These systems support and improve the overall working process and
the value of the system

BARCODE SYSTEM
A barcode reader (or barcode scanner) is an electronic device that
can read and output printed barcodes to a computer
It consists of a light source, a lens and a light sensor translating
optical impulses into electrical ones
The system can be integrated with barcode readers which makes the
job of indexing and finding the required books efficient and
convenient
ISBN of the books can be scanned and computers will automatically
record the details of the book.

E-LIBRARY
A library system which uses electronic devices to store, access and
share information
E-library consists of e-books which can be accessed through
computers, tabs, mobiles, etc.
E-library provides time shift
Simultaneous access of the information
Search facility
Less storage space
Digitization can enhance legibility and remove visible flaws such as
stains and discoloration.

HOW THE SYSTEM WORKS

System based on Database management System
Details about books are stored in centralized server by the help of
barcode readers and the system also keeps track of the position of
books.
Internal library system is based on Client-server Architecture.
Members of the system are given with Username and Password to
log in from any device from anywhere
Smart terminals with limited processing power helps Database
Administrator to control and secure the system from external
unauthorized users.

HOW THE SYSTEM WORKS

DBMS creates reports at the end of every month based on the
access, order and share of information by the users
Internet connection enables user to read and download e-books
Internal client-server system can be integrated with the overall
Enterprise application system of the campus or University.
Accounting, R&D, Administration Dept. can be integrated with the
system
System also provides online noticeboard service
Teachers can upload lecture notes and students can submit project
reports, assignments, complaints, suggestions which are stored in
central database and can be retrieved when needed.

SYSTEM IMPLEMENTATION
Meaning : It is the practice of creating or modifying a system to
create a new business or replace an existing business

System implementation is the process of :

1. Defining how the information system should be built
2. Ensuring that information system is operational and used.
3. Ensuring that the information system meets quality standard

FEASIBILITY ANALYSIS
A detailed investigation and analysis conducted to determine the financial, economical,
technical, or other advisability of a proposed project.
A study to determine whether a plan is capable of being accomplished successfully.
It is primary and most important thing in development of project.

TECHNICAL FEASIBILITY
It is the process of proving that the concept is technically feasible
Technological requirements such as computers, servers, internet,
barcode readers, etc are needed.
The purpose of technical feasibility to ensure that all the inputs
required for the project are available and technically feasible.

Economic Feasibility
It is the analysis of projects cost and revenues in an effort to
determine whether or not it is logical and possible to complete.
It determines whether the time and money are available to develop
the system.
Includes the purchase of
New equipment
Hardware
Software

The overall system can be summarized as

Computer server Power Edge R710 server : RS 3,00,000
Client computers M300, Ncomputing (3-in-1 Thin client Kit for virtual
desktops.), Rs. 90,000
Barcode readers Lazer Barcode Scanner Wireless Symcode : Rs13,000
Internet OorldPink (Annual package)
Price : RS.12000
Installation charge: Free
Turbo speed : 5 Mbps 600 GB
Unlimited speed : 256 kbps

Total package price : Rs 12000

Administration cost : Rs. 2,50,000 approx.

Overall Cost : Around NRs. 7,00,000

TIME FEASIBILITY
Time feasibility is defined as the probability of a project to be
completed within its schedule time limits, by a planned due date.
It is the measure of how reasonable the project timetable is.

PROJECT GANTT CHART

New System Implementation

Activity

Testing

10

Programming

15

New System Design

Existing System Analysis

21-Mar

31-Mar

10-Apr

20-Apr

30-Apr

Start Date (2016)

10-May

20-May

30-May

9-Jun