Oracle SSHR

Oracle HRMS
Self-Service Human Resource

Agenda

Introduction to Self-Service Human Resources

Major Features
SSHR Setup
SSHR & Workflow
How does SSHR function work
Functions
Common Modules
Customizing SSHR pages using OA Framework

Introduction

Oracle SelfService Human Resources

(SSHR) extends the functionality of standard
Oracle HRMS by enabling both employees and
managers to participate in Human Resources
management via a web browser.
SSHR offers secure selfservice business
transactions and easytouse functionality
driven by Oracles proven web and workflow
technologies.

Introduction

What does selfservice mean?

Selfservice means that the originator of a task is also
the person responsible for that task.
Using a standard web browser, the user accesses HR
data and performs a specific task, for example,
registering a change of address.
By transferring the responsibility for the task to the
originator of the task, data accuracy is increased and
administration costs are reduced.

Major Features

The key elements that distinguish selfservice applications from other

systems are:
easytouse user interfaces
easy access to functions via web browsers
complex processes reduced to simple steps
reliability and scalability enabling many people to
experience good response times, for example during
an annual benefit enrollment period
opportunities to configure and extend the
application to meet enterprise needs
system accessibility for people who are not Human
Resource specialists
ability to configure SSHR web pages to suit user
requirements.

SSHR Setup

Users

There are two primary roles that an SSHR user can be divided
into:

Employees (nonmanagers)
Employees can only access their own employee records.

Managers
Managers can process the records of their own and also for
other employees.
Person field of the Users window is particularly important for
SSHR as
it acts as the link between the professional forms interface and
SSHR.
It ensures that the user name is linked to the correct employee

Responsibilities in SSHR

Self-Service provides two standard responsibilities, Employee

Self-Service V4.0 and Manager Self-Service V4.0

Role

Responsibility

Menu Attached

Employee

Employee Self-Service V4.0

Employee Self-Service V4.0

Manager

Manager Self-Service V4.0

Manager Self-Service V4.0

Function Navigation paths

1.

Accessing functions directly from

a menu:
The traditional navigation path for SSHR users is to
select a function, for example, Personal Information
or Change Manager, directly from a user menu.

2. Accessing functions from the

Actions pages:
Instead of selecting a specific function from the
menu, the user selects either the Personal Actions
function (for employees) or the Manager Actions
function (for managers).

Method 1:

Method 2: From Actions Page

Method 2: From Actions Page

SSHR And Workflow

Oracle Workflow is embedded within SSHR

and manages the flow of information
between the HR professional, the manager,
the employee, and the applicant.
A workflow activity which is defined as a
function and which maps to a PL/SQL
procedure that is executed by the Workflow
Engine when it encounters this activity in the
workflow process.
A workflow process is a series of activities
linked by transitions. Each activity can be a
function, a notification, or a sub-process.

Oracle SelfService Web Applications utilize the capabilities of

Oracle Workflow to manage transaction flows.

SSHR uses workflow processes to combine related functions into a

single transaction (for example, to add Special Information Types
to Change Assignment or to Personal Information). and to control
the transaction flow between the initiating user and other users
such as a manager, an HR professional, or an applicant.

Also, use the Workflow Builder to configure your approvals

processes.

An item type can include one or more processes and related

objects, such as item attributes, functions, and messages.
Oracle SSHR delivers a number of predefined workflow item
types containing workflow processes that you can work with:
HR (HRSSA)
HR SelfService Benefits

SSHR And Workflow

Approvals

Approvals processes enable you to decide whether

transactions carried out by SSHR users need approval
before they are submitted to the HR tables.

All approvals mechanisms used in SSHR follow the basic

approvals loop shown below:

SSHR And Workflow

Functions

In SSHR, some functions can be accessed by Managers

only, example Change Base Salary V4.0, Termination, to
carry out corresponding operations on their sub-ordinates.

Also, there are many common functions which can be

accessed by both the Employees and the Managers.
Example Personal Information, Apply for a Job.

Functions: Personal Information

The Personal Information module enables users to

update and maintain their personal records. The
Personal Information module covers the following
areas:

Basic employee details

Phone number
Address
Other addresses
Emergency Contacts
Dependents and Beneficiaries

Functions: Personal Information

Personal Information : Overview page

Functions: Personal Information

Functions: Termination

Termination is one of the modules which can be accessed only by

Managers.

The Termination module enables a manager to end an employees

relationship with their employer. You can also use the Change
Supervisor workflow process to reassign a terminated supervisors
reports.

Note: You cannot reverse a termination in SSHR.

Common Modules

Common Modules that provide common, lowlevel

functionality used in many of the higherlevel
functions in SSHR are:
Person Tree
Actions Page
Multiple Assignments
Release Employee Information
Save For Later
Review and Confirm

Person Tree
The Person Tree, or hierarchy, is the starting point for all
manager selfservice functions. It enables managers to
select
an employee Record for processing in SSHR.
The Person Tree page consists of the following nested
components:
Employees region
Hierarchy nested region
My List nested region
Search nested region

Employee Actions region

Person Tree
The format of the Person Tree page depends on the
navigation
path that the manager has taken. There are two
possible paths:

From the generic Manager Actions V4.0 menu

In this case, the manager first selects the person from the
person tree and then selects the SSHR module

From a specific manager selfservice menu item

In this case, the manager selects a specific module and
then selects the person for processing

Actions Page
The Actions page displays a contextsensitive list of
actions
that can be performed for a selected person and
suspended
actions. Suspended actions can include actions that a
user has
saved for later submission or actions that have been
returned
to the initiator by an approver, for example, to be
corrected.

Actions Page
The Actions page can be accessed in one of the
following
ways:
Managers can select an employee using one of the
employee selection methods and then choose the
Actions tab to display the actions relevant to the
employee.
Managers can select the Actions tab from the
Hierarchy page and display their own personal
actions.
Employees can select the Personal Actions menu
option from the Employee menu and display their
personal actions.

Multiple Assignments
The multiple assignment functionality enables
managers to view and update both primary and
secondary assignments for an employee.
To enable multiple assignments, the profile option
HR: Allow Selection of Assignments must be set to
yes at
the required level.
When the multiple assignment functionality is
enabled, the
person tree includes employees who report to the
manager

Release Employee Information

The Release Employee Information function enables an
employee to share information about themselves with
another
employee, often a manager, who would not usually have
access to their records.
The Release Employee Information function is available
under
predefined Manager and Employee responsibilities.
The person who is granted access will continue to have
access until it is explicitly revoked.

Save For Later

The Save for Later functionality enables a user to
interrupt transactions before they are complete and
save them so that they can be completed at a later
point.
In addition, approvers can return transactions to the
initiator for correction. This can be done with Return
For Correction option in the notification sent to the
approver. In this case, the initiator can reopen the
transaction, correct the information, and resubmit it
for approval.

Review and Confirm

The Confirm page is displayed after the Review page. The

Confirm page contains a confirmation message
describing the
status of the transaction. The user can print a copy of the
submitted transaction for their records if required.

Managing Absences

Employees take time off from work for different reasons, you can manage these
absences by :
Recording paid or unpaid time off from work taken by employees.
Referencing absent time taken by employee in payroll run.
Maintaining, analyzing and reporting the reason for absence.
Employee absence can be recorded using absence details window.
Using Absence details window you can record:
Actual start and end dates
Reason for absence
Duration of absence
Projected start and end dates and absence notification date
Person authorizing the absence
Person replacing the absent worker.

Create Absence

Absence Details
(N) People Enter and Maintain Others Absence
Or FastPath Absence
Select the absence type from the list of values. Category automatically gets
populated.
Select reason of absence, if known.
Enter projected start date and end date for the absence. If absence is time specific
then also enter start time and end time.
Enter Actual start date and end date for the absence. If absence is time specific then
also enter start time and end time.
Select the employee, who has authorized the absence.
Select the employee who will replace the employee during his absence.
The Balance information of the element associated with absence type automatically
gets populated.

Absence Duration Validation

While entering absence duration, system warns you :

If Duration is not equal to <end date - start date> for absence measured in days
(if there is no absence duration formula)
The duration is greater than net entitlement recorded for employee in a PTO
accrual plan.
A decreasing absence balance becomes negative.
If the duration is not equal to value calculated by the absence duration formula.

Leave Request through SSHR

Features of i Recruitment
External Job sites
Enter the details of the sites to which the jobs need to be posted. Choose the start date and
end dates and select the job sites to which the vacancy details need to be posted

Leave Request:Receive Notifications

Viewing Absence History

Use the View Absence History window to view all absences for an employee.
(N) View Histories Absence
Select an employee then choose the Find button.
The absences appear in the lower part of the window. Use the standard
Folder features to select a subset of these absence records, and to choose
the fields to see.

Listing Employees by Absence Type

Use the List Employees by Absence Type window to see all the
absence records for a particular absence type, or category of types.
(N) View Lists Employees by Absence Type
Enter any combination of absence type, category, and start and end
dates to define the absences to view. Choose the Find button.
The absences appear in the lower part of the window. Use the
standard Folder features to select a subset of these absence
records, and to choose the fields to see

Running the Absence Report

Running the Absence Report