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INTRODUCTION OF MS-WORD
This lesson will introduce you to the Word window. You use this window to interact with
Word. To begin this lesson, open Microsoft Word 2007. The Microsoft Word window
appears and your screen looks similar to the one shown here.

Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how
a window displays depends on the size of your window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your
screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, Word
2007, Windows Vista, and Windows XP have settings that allow you to change the color and

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The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you
click the button, a menu appears. You can use the menu to create a new file, open an existing
file, save a file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and Redo
appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the
document on which you are currently working. Word names the first new document you
open Document1. As you open additional new documents, Word names them sequentially.
When you save your document, you assign the document a new name.

The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the
Ribbon to issue commands. The Ribbon is located near the top of the screen, below the
Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays
several related command groups. Within each group are related command buttons. You click
buttons to issue commands or to access menus and dialog boxes. You may also find a dialog
box launcher in the bottom-right corner of a group. Clicking the dialog box launcher gives
you access to additional commands via a dialog box.

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The Ruler
The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not
visible, follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below
the Ribbon.
The Text Area
Just below the ruler is a large area called the text area. You type your document in the text
area. The blinking vertical line in the upper-left corner of the text area is the cursor. It marks
the insertion point. As you type, your text displays at the cursor location. The horizontal line
next to the cursor marks the end of the document.

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The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your
window simply by dragging the icon located on the scroll bar. The vertical scroll bar is
located along the right side of the screen. The horizontal scroll bar is located just above the
status bar. To move up and down your document, click and drag the vertical scroll bar up
and down. To move back and forth across your document, click and drag the horizontal
scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document
fits on your screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such information as
the current page and the number of words in your document. You can change what displays
on the Status bar by right-clicking on the Status bar and selecting the options you want from
the Customize Status Bar menu. You click a menu item to select it. You click it again to
deselect it. A check mark next to an item means it is selected.

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�Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web Layout,
Print Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your
document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser
such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more
comfortable.
Outline View
Outline view displays the document in outline form. You can display headings
without the text. If you move a heading, the accompanying text moves with it.

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You should use Draft view for these lessons. Before moving ahead, make sure you are in
Draft view:
Click
During the lessons that follow, you will be asked to "click" items and to choose tabs. When
asked to click:
1. Point to the item.
2. Press your left mouse button once.
If you are asked to double-click an item:
1. Point to the item.
2. Quickly press your left mouse button twice.
If you are asked to right-click:
1. Point to the item.
2. Press your right mouse button.
If you are asked to choose a tab, click the tab.
Understanding Nonprinting Characters
Certain characters, called nonprinting caharacters, do not print and will not appear in your
printed document but do affect your document layout. You can elect to see these characters
on the screen as you type or you can elect to have them remain invisible. For these lessons,
opt to see them onscreen. This table describes most of them:
Character Denotes

A tab

. A space

¶ The end of a paragraph

Hidden text

To view nonprinting characters:

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1. Choose the Home tab.

2. Click the Show/Hide button in the Paragraph group . The Show/Hide
button appears in a contrasting color, when it is selected.
Create Sample Data and Select Text
If you type =rand() in your Word document and then press Enter, Word creates three
paragraphs. You can use these paragraphs to practice what you learn. Throughout these
lessons, you will be asked to select text. The following exercise teaches you how to create
data and how to select data. You can select by using the arrow keys or by clicking and
dragging. When using the arrow keys, use the up arrow to move up, the down arrow to move
down, the left arrow to move left, and the right arrow to move right. When using the mouse,
press the left mouse button and then drag in the direction you want to move.
EXERCISE 1

Create Sample Data

1. Type =rand().
2. Press Enter. Three paragraphs appear in your document.

Select with the Shift and Arrow Keys

1. Place your cursor before the word "On" in the first paragraph.
2. Press and hold down the Shift key, which serves as an "anchor" showing
where text you wish to select begins or ends.
3. Press the right arrow key until the first line of text is highlighted.
4. Press the down arrow key until the first paragraph is highlighted.
5. Click anywhere outside the highlighted area to remove the highlighting.

Select with the Mouse

1. Place your cursor before the word "You" in the second paragraph.
2. Press and hold down the left mouse button.

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3. Drag the mouse until you have highlighted the second paragraph.
4. Click anywhere outside the highlighted area to remove the highlighting.
Place the Cursor
During the lessons, you will often be asked to place the cursor at a specific location (the
insertion point) on the screen. You place the cursor by moving the cursor to the specified
location and pressing the left mouse button or by using the arrow keys to move to the
specified location.
EXERCISE 2

The Arrow Keys

1. Use the down arrow key to move down your document.
2. Use the right arrow key to move to the right.
3. Use the up arrow key to move up.
4. Use the left arrow key to move to
Cursor
1. Move around you document by using you mouse and clicking in a variety
of location.
2. Click in a location and type. Note what happens.
Execute Commands with Keyboard Shortcuts
There are many methods you can use to accomplish tasks when using Word. Generally, you
choose an option by clicking the option on the Ribbon. However, you can also use shortcut
keys. A key name followed by a plus and a letter means to hold down the key while pressing
the letter. For example, Ctrl+b means you should hold down the Ctrl key while pressing "b."
A shorthand notation of the above would read as follows:
Press Ctrl+b
Typists who are slowed down by using a mouse usually prefer using keys.
Start a New Paragraph
When you type in Microsoft Word, you do not need to press a key to move to a new line. To
start a new paragraph, press the Enter key.
Exit Word
You have completed Lesson One. Typically, you save your work before exiting.

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EXERCISE 3

Close and Save—Windows Vista

1. Click the Microsoft Office button. A menu appears.

2. Click Exit Word, which you can find in the bottom-right corner.

Lesson 2: Microsoft Word 2007 Basic Features

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Lesson 1 familiarized you with the the Microsoft Word window. You are now ready to learn
how to create a Word document. This lesson covers typing, using the Backspace key, using
the Delete key, inserting text, bolding, underlining, and italicizing. To begin, open Microsoft
Word.
Type, Backspace, and Delete
In Microsoft Word, you create documents by typing them. For example, if you want to
create a report, you open Microsoft Word and then begin typing. You do not have to do
anything when your text reaches the end of a line and you want to move to a new line—
Microsoft Word automatically moves your text to a new line. If you want to start a new
paragraph, press Enter. Microsoft word creates a blank line to indicate the start of a new
paragraph. To capitalize, hold down the Shift key while typing the letter you want to
capitalize. If you make a mistake, you can delete what you typed and then type your
correction.
You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft
Word deletes the character that precedes the insertion point. The insertion point is the point
at which your mouse pointer is located. You can also delete text by using the Delete key.
First, you select the text you want to delete; then you press the Delete key.
EXERCISE 1

Type and Backspace

1. Type the following sentence:
Joe has a very large house.
2. Delete the word "house." Using either the arrow keys or the mouse, place
the cursor between the period and the "e" in "house."
3. Press the Backspace key until the word "house" is deleted.
4. Type boat. The sentence should now read:
"Joe has a very large boat."

Delete
Delete the word "very" from the sentence you just typed.
1. Select the word "very." You can place the cursor before the "v" in the
word "very," press and hold down the Shift key, and then press the right
arrow key until the word "very" is highlighted.
2. Press the Delete key. The sentence should now read:
"Joe has a large boat."

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Insert and Overtype

While creating your document, you may find you need to insert text—place new text
between existing text. Suppose, you type the sentence, "Joe has a large boat." After typing
it, you decide you want to change the sentence to "Joe has a large blue boat." With
Microsoft Word, inserting a word, phrase, or even several paragraphs is easy.
Alternatively, you may want to overtype text—replace old text with new text. For example,
suppose you type the sentence, "Joe has a large blue boat." After typing it, you decide you
want to change the sentence to "Joe has a large gray boat." With Microsoft Word,
overtyping the word blue with the word gray is also easy. Before you attempt to insert or
overtype, you should check the mode you are in—Insert or Overtype. You right-click the
Status bar and then use the Customize Status Bar menu to place the Insert/Overtype button
on the Status bar. You can then use the Insert/Overtype button to switch between Insert and
Overtype mode. When you are in Insert mode, you can insert text. When you are in Overtype
mode, you can overtype text. By default, Microsoft Word is in the Insert mode.
EXERCISE 2

Placing the Insert/Overtype button on the Status bar

1. Right-click the Status bar. The Customize Status Bar menu appears.
2. Click Overtype. The Insert/Overtype button appears on the Status bar.
3. If the word Insert appears on the Status bar, you are in Insert mode.
4. If the word Overtype appears on the Status bar, click the word Overtype
and it will change to Insert, thereby changing Word to Insert mode.

Insert
Make sure you are in Insert mode before proceeding. You are going to insert the word "blue"
between the words "large" and "boat."
1. Place the cursor after the space between the words "large" and "boat."
2. Type the word blue.
3. Press the spacebar to add a space.
4. The sentence should now read:
"Joe has a large blue boat."

Overtype
You can type over the current text (replace the current text with new text) in the Overtype
mode. Do the following to change to the Overtype mode.
• Click "Insert" on the Status bar. The word Insert changes to Overtype.
Change the word "blue" to "gray."

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1. Place the cursor before the letter "b" in "blue."

2. Type the word gray.
3. The sentence should now read:
"Joe has a large gray boat."
Note: You can overtype text without changing to Overtype mode by selecting the text you
want to overtype and then typing.
Bold, Italicize, and Underline
When creating a document, you may need to emphasize particular words or phrases by
bolding, underlining, or italicizing. Also, certain grammatical constructs require that you
bold, underline, or italicize. You can bold, underline, and italicize when using Word. You
also can combine these features—in other words, you can bold, underline, and italicize a
single piece of text
When you need to perform a task in Microsoft Word, you can usually choose from several
methods. The exercises that follow show you how to bold, underline, or italicize using four
different methods: using the launcher, the Ribbon, the Mini-toolbar/context menu, and the
keyboard.
EXERCISE 3
Type the following exactly as shown. Remember, pressing the Enter key starts a new
paragraph. Press the Enter key at the end of each of the following lines to start a new
paragraph.
Launcher: Bold Italicize Underline these words. All three Regular
Ribbon: Bold Italicize Underline these words. All three Regular
Mini Toolbar: Bold Italicize Regular
Keys: Bold Italicize Underline these words. All three Regular

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Bold with the Dialog Box Launcher

Bold with the Dialog Box Launcher

1. On the line that begins with Launcher, select the word "Bold." You can place the
curClick the dialog box launcher in the Font group. The Font dialog box appears.

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1. sor before the letter "B" in "Bold." Press the Shift key; then press the right arrow key
until the entire word is highlighted.
2. Choose the Home tab.
3. Click the dialog box launcher in the Font group. The Font dialog box a

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d in the Font Style box.

ou can see the effect of your action in the Preview
To remove the bold, click Regular.
to close the dialog box.
ywhere in the text area to remove the highlighting.
e bolded the word bold.

thod—Bold with the Ribbon

ne that begins with "Ribbon," select the word

You can place the cursor before the letter "B" in
ress the Shift key; then press the right arrow key
entire word is highlighted.
he Home tab.
Bold button in the Font group. You have bolded
bold.
o remove the bold, you can select the text and then
Bold button again.
ywhere in the text area to remove the highlighting.

thod - Bold with the Mini Toolbar

torials Wo
Top of Form

w w w .baycongro

Enter your search

terms ABOUT MS-WORD[Type text]Page
A BRIEF INTRODUCTION
16

www.baycongroup.
Web
com

Search
 ne that begins with "Mini Toolbar," select the word
You can place the cursor before the letter "B" in
ress the Shift key; then press the right arrow key
entire word is highlighted.
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ck. The Mini toolbar appears.
Bold button . You have bolded the word bold.
Bottom of Form
thod—Bold with Keys
ne that begins with "Keys," select the word "Bold."
place the cursor before the letter "B" in "Bold."
e Shift key; then press the right arrow key until the
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u do not have time to complete your work or when you finish your work, you can save and close your file. After saving a file, yo
o revise or finish it. You learned how to save a file in Lesson 2. In the exercise that follows, you learn how to open the file you s
SE 1

File with Windows Vista

e using Windows Vista:
pen Word 2007.
lick the Microsoft Office button. A menu appears.
lickthat
ne Open. The with
begins OpenLauncher,
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appears.
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ocate the folder in which you saved theletter
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file. The file is named Lesson Two.docx.
." Press the Shift key; then press the right arrow key
lick Lesson
entire wordTwo.docx.
is highlighted.
lick Open.tab.
he Home The file you created during the previous lesson appears.
dialog boxWindows
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e using Windows XP:
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lick the Microsoft Office button. A menu appears.
lick Open. The Open dialog box appears.
se the Look In field to move to the folder in which you saved the file. The file is named Lesson Two.docx.
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ic in the Font Style box.

ou
lickcan see the
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Two.docx.
To remove the italics, click Regular in the Font Style
lick Open. The file you created during the previous lesson appears.

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ocate the folder with
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lick Lesson Two.docx.
lick Open. The file you created during the previous lesson appears.
d Paste
use Word's Cut feature to remove information from a document. The you can use the Paste feature to place the information you
e in the same or another document. In other words, you can move information from one place in a document to another place in
document by using the Cut and Paste features. The Office Clipboard is a storage area. When you cut, Word stores the data you c
d. You can paste the information that is stored on the Clipboard as often as you like.
SE 2

h the Ribbon

ne that begins with "Ribbon," select the word

." You can place the cursor before the letter "I" in
." Press the Shift key; then press the right arrow key
entire word is highlighted.
he Home tab.

Italic button on the Ribbon. You have italicized

Italicize.
o remove the italics, select the text and click the
button again.
ywhere in the text area to remove the highlighting.

thod—Italicize with the Mini Toolbar

ype the following:

want to move. I am content where I am.

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18
ne that begins with "Mini Toolbar," select the word
." You can place the cursor before the letter "I" in
." Press the Shift key; then press the right arrow key REPORT ON ITT
A PROJECT
entire word is highlighted.
ck. The Mini toolbar appears.
elect "I want to move. "
Italic button . You have italicized the word
hoose the Home tab.
lick the Cut button in the Clipboard group. Word cuts the text you selected and places it on the Clipboard. Yo
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h the Dialog Box Launcher

e when using Word. Word provides you with many types of
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if you use the dialog box launcher:

lace the cursor after the period in the sentence "I am content where I am."
ress the spacebar to leave a space.
hoose the Home tab.

lick the Paste button in the Clipboard group. Word pastes the text on the Clipboard. Your text should now rea
am content where I am. I want to move."

ate Method—Cut with a Context Menu

ustrates underlining with the dialog box launcher:

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 A PROJECT REPORT ON ITT
ne that begins with "Launcher," select the words
ne these words."
he Home tab.
dialog box launcher in the Font group. The Font
ox appears.

ype the following:

want to move. I am content where I am.
elect "I want to move. "
ight-click. The Mini toolbar and a context menu appear.
lick Cut on the menu. Your text should now read:
am content where I am."

ate Method—Paste with a Context Menu

nderline Style box, click the down arrow to open the
n menu.
type of underline you wish to use.
o remove an underline, you select None from the
n menu.
to close the dialog box. The underline you selected
under the words.
ywhere in the text area to remove the highlighting.

thod—Underline with the Ribbon

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20
ne that begins with "Ribbon," select the words
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A PROJECT REPORT ON ITT
e button and click to choose the type of
e you want.
o remove the underlining, click the Underline button
n.
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thod—Underline with Keys

ne that begins with "Keys," select the words
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ywhere in the text area to remove the highlighting.

h the Dialog Box Launcher

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he Home tab.
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thod—All Three with the Ribbon
elect "I want to move."
ne that begins with "Ribbon," select the words "All
ress Ctrl+x.
our text should
he Home tab. now read:
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Bold button in the Font group.
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lace the cursor after the period in the sentence: "I am content where I am."
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ress button to leave
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ywhere in the text area to remove the highlighting.
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thod—All Threenow read:
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A BRIEF
ne that begins with "Keys," select the words INTRODUCTION ABOUT MS-WORD[Type text]Page
"All
21

rl+b (bold).
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rl+u (underline).
ou can remove formatting by highlighting the text
sing Ctrl+spacebar.
d Close Word
our documents if you wish to recall them later. You can use
n the Microsoft Office menu, to save a document. You can
ment by typing Ctrl+s. The first time you save a document,
A PROJECT REPORT ON ITT
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ou want to save your document and to give your document a
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SE 3
Windows Vista:
ith the Ribbon

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lick the Copy button in the Clipboard group. Word copies the data you selected to the Clipboard.

with the Ribbon

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22

Address bar to locate the folder in which you want

your file.
our file by typing Lesson Two.docx in the File
ox.
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t Word, which is located in the bottom-right corner
ndow. Word closes. A PROJECT REPORT ON ITT

Windows XP
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ve. The Save As dialog box appears if you are saving
ument for the first time.
he correct folder in the Save In box.
our document by typing Lesson Two in the File
ox.
ve.
Microsoft Office button. A menu appears.
t Word, which is located in the bottom-right corner
ndow. Word closes.
save your document, you overwrite the previous
document. For example, you create a document
ter
laceyou
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sentence: "One of me is all you need."
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ft of the document using a different name. To save
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dialog boxis all you need. You will want to copy me."
he File Name box to give your document a new
ate Method—Copy with a Context Menu

ype the following:

ou will want to copy me. One of me is all you need.
elect "You will want to copy me."
ight-click. A Mini toolbar and a context menu appear.
lick Copy. Word places the data you copied at the insertion point. Your text should now read: "You will want to c
ne of me is all you need. You will want to copy me."

ate Method—Paste with a Context Menu

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lace the cursor after the period in the sentence: "One of me is all you need."
ress the spacebar to leave a space.
ight-click. A context menu appears.
lick Paste. Word pastes the information on the Clipboard into the document.

ate Method—Copy with Keys

ype the following:
ou will want to copy me. One of me is all you need.
elect "You will want to copy me. "
ress Ctrl+c. Word copies the information you selected to the Clipboard.

ate Method—Paste with Keys

lace the cursor after the period in the sentence "One of me is all you need."
ress the spacebar to leave a space.
ress Ctrl+v.
our text should now read:
You will want to copy me. One of me is all you need. You will want to copy me."
Clipboard
ut or copy, Word can store the information you have cut or copied on the Clipboard in a hierarchy. Then each time you cut or co
cut or copied moves to the top of the Clipboard hierarchy and the data previously at the top moves down one level. When you ch
at the top of the hierarchy is the item Word pastes into your document. The Clipboard can store up to 24 items. You can paste an
oard into your document by placing your cursor at the insertion point, displaying the Clipboard pane, and then clicking the item.
board pane includes an Options button. You can click the Options button to set the Clipboard options described in the following
Option Description
Show Office Clipboard Automatically Shows the Clipboard automatically when you copy items.
Show Office Clipboard When Ctrl+c Pressed Shows the Clipboard when you press Ctrl+c twice.
Twice
Collect Without Showing Office Clipboard Copies to the Clipboard without displaying the Clipboard pane

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Show Office Clipboard Icon on Taskbar Displays the Clipboard icon on your system taskbar.
Show Status Near Taskbar When Copying Displays the number of items copied on the taskbar when
copying.

SE 4

e Clipboard

lace the cursor at the point at which you want to insert your text.
hoose the Home tab.
lick the Clipboard dialog box launcher to open the Clipboard.
lick the item on the clipboard you want to insert into your document. Word pastes the Clipboard item into your
t the insertion point.
AutoText
Copy both store information on the Clipboard. Information you store on the Clipboard is eventually lost. If you want to store info
ntly for reuse, use AutoText. AutoText permanently stores information for future use.
SE 5
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AutoText

ype the following:

utoText information is stored permanently.
elect "AutoText information is stored permanently."
hoose the Insert tab.
lick Quick Parts in the Text group. A menu appears.
lick Save Selection to Quick Part Gallery. The Create New Building Block dialog box appears.

Microsoft Word suggests a name. Change the name by typing AT in the Name field.
lick OK. The dialog box closes.
lick anywhere in the text area to remove the highlighting.
lace the cursor between the period in the sentence you just typed and the paragraph marker (¶).
ress the spacebar to leave a blank space.

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ype AT.
ress F3. Your text should now read:
AutoText information is stored permanently. AutoText information is stored permanently."
henever you need the text, simply type the name (AT) and then press F3.
ell Check
ecks your spelling and grammar as you type. Spelling errors display with a red wavy line under the word. Grammar errors displa
vy line under the error. In Word 2007, you can use the Review tab's Spelling & Grammar button to initiate a spell and grammar
ument.
SE 6

ell Check

ype the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.
elect: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."
hoose the Review tab.
lick the Spelling & Grammar button. The Spelling and Grammar dialog box appears.

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The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box. Word suggests corr
pellings. These suggestions are found in the Suggestions box.
lick "the" in the Suggestions box.
lick Change.
Note: If the word is misspelled in several places, click Change All to correct all misspellings.
he name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the docume
urrent spelling.
Note: If a word appears in several places in the document, click Ignore All so you are not prompted to correct th
or each occurrence.
Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you might wa
hat word to the dictionary by clicking the Add to Dictionary button. Word will then recognize the word the next t
ppears. Click Add to Dictionary.
he following should appear on your screen: "Word finished checking the selection. Do you want to continue che
emainder of the document?"
lick No. If you wanted Word to spell-check the entire document, you would have clicked Yes.
ou can also press F7 to initiate a spelling and grammar check. If you don't have anything selected, Word checks the entire docum
d Replace
ed to find a particular word or phrase in your document, you can use the Find command. This command is especially useful whe
with large files. If you want to search the entire document, simply execute the Find command. If you want to limit your search to
ct that area and then execute the Find command.
u find the word or phrase you are searching for, you can replace it with new text by executing the Replace command.

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SE 7

nd with the Ribbon

ype the following:

Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High Schoo
elect: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
hoose the Home tab.
lick Find in the Editing group. A menu appears.
lick the Find option on the menu. The Find and Replace dialog box appears.

ype east in the Find What field.

lick Find Next.
ote that the "East" in Easton is highlighted.
lick Find Next again.
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ote that "east" is highlighted.

lick Find Next again.
ote that the "East" in Eastern is highlighted.
lick Find Next. The following message should appear: "Word has finished searching the selection. Do you want t
he remainder of the document?"
lick No.
lick Cancel.

ate Method—Find with Keys

elect: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
ress Ctrl+f.
ollow steps 6 through 12 in the preceding section.

place with the Ribbon

elect "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
hoose the Home tab.
lick Replace in the Editing group. The Find and Replace dialog box appears.

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ype east in the Find What box.

ype west in the Replace With box.
lick Find Next. The East in Easton is highlighted.
lick Replace. Word replaces the "East" in "Easton" with "West" and then highlights the word "east."
lick Replace. Word replaces the word "east" with "west" and then highlights the word "Eastern."
lick Close. Do not replace the "East" in "Eastern" with "West."
our text should now read,
Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High School."

ate Method—Replace with Keys

elect "Monica is from Easton. She lives on the west side of town. Her daughter attends Western High School."
ress Ctrl+h.
ollow steps 4 through 11 in the preceding section.
the Font Size
a set of characters (text) represented in a single typeface. Each character within a font is created by using the same basic style. I
ou can change the size of your font. The following exercise illustrates changing the font size.
SE 8

e the Font Size

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ype the following:

can be any size you want me to be.
elect "I can be any size you want me to be."
hoose the Home tab.
n the Font group, click the down arrow next to the Font Size box. A menu of font sizes appears.
Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live preview of the effect of appl
ont size.
lick 36 to select it as your font size.
you know the font size you want, you can type it in the Font Size field.
ate Method—Change the Font Size with Grow Font and Shrink Font
also change the size of your font by clicking the Grow Font and Shrink Font buttons. Selecting text and then clicking the Grow F
our font larger. Selecting text and then clicking the Shrink Font button makes your font smaller.

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ype the following:

Grow Shrink
elect "Grow"
hoose the Home tab.
lick the Grow Font button several times. You font becomes larger.
elect Shrink.
lick the Shrink Font button several times. Your font becomes smaller.
the Font
soft Word, you can change the font (the "family" of type you use for your text). This feature is illustrated in the following exerci
SE 9

e the Font with the Ribbon

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ype the following:

hanging fonts
elect "Changing fonts."
hoose the Home tab.
lick the down arrow next to the Font field. A menu of fonts appears.
Move the cursor over the list of fonts. Word 2007 provides a live preview of what the font will look like if you sele
lick the font name to select the font you want.

ate Method—Change the Font with the Mini Toolbar

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The features in Word 2007 can make your work easier, make your documents more
attractive, and/or enable you to work more efficiently. This Microsoft Word lesson teaches
you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find and
Replace, and change fonts. All of these features either make your work easier or make your
document more attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can
save and close your file. After saving a file, you can later open it to revise or finish it. You
learned how to save a file in Lesson 2. In the exercise that follows, you learn how to open
the file you saved.
EXERCISE 1

Open a File with Windows Vista

If you are using Windows Vista:
1. Open Word 2007.
2. Click the Microsoft Office button. A menu appears.
3. Click Open. The Open dialog box appears.
4. Locate the folder in which you saved the file. The file is named Lesson
Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.

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Open a File with Windows XP

If you are using Windows XP:
1. Open Word 2007.
2. Click the Microsoft Office button. A menu appears.
3. Click Open. The Open dialog box appears.
4. Use the Look In field to move to the folder in which you saved the file. The
file is named Lesson Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.

Alternate Method—Opening a File with Keys

1. Open Word 2007.
2. Press Ctrl+o.
3. Locate the folder in which you saved your file. The file is named Lesson
Two.docx
4. Click Lesson Two.docx.
5. Click Open. The file you created during the previous lesson appears.
Cut and Paste
You can use Word's Cut feature to remove information from a document. The you can use
the Paste feature to place the information you cut anywhere in the same or another
document. In other words, you can move information from one place in a document to
another place in the same or different document by using the Cut and Paste features. The
Office Clipboard is a storage area. When you cut, Word stores the data you cut on the
Clipboard. You can paste the information that is stored on the Clipboard as often as you
like.

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EXERCISE 2

Cut with the Ribbon

1. Type the following:

I want to move. I am content where I am.
2. Select "I want to move. "
3. Choose the Home tab.
4. Click the Cut button in the Clipboard group. Word cuts the text you
selected and places it on the Clipboard. Your text should now read:
"I am content where I am."

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Paste with the Ribbon

1. Place the cursor after the period in the sentence "I am content where I
am."
2. Press the spacebar to leave a space.
3. Choose the Home tab.

4. Click the Paste button in the Clipboard group. Word pastes the text on
the Clipboard. Your text should now read:
"I am content where I am. I want to move."

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Alternate Method—Cut with a Context Menu

1. Type the following:

I want to move. I am content where I am.
2. Select "I want to move. "
3. Right-click. The Mini toolbar and a context menu appear.
4. Click Cut on the menu. Your text should now read:
"I am content where I am."

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Alternate Method—Paste with a Context Menu

1. Place the cursor after the period in the sentence

"I am content where I am."
2. Press the spacebar to leave a space.
3. Right-click. A Mini toolbar and a context menu appear.
4. Click Paste. Your text should now read:
"I am content where I am. I want to move."

Alternate Method—Cut with Keys

1. Type the following:
I want to move. I am content where I am.
2. Select "I want to move."
3. Press Ctrl+x.
4. Your text should now read:
" I am content where I am."

Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence: "I am content where I
am."
2. Press the spacebar to leave a space.

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3. Press Ctrl+v.
4. Your text should now read:
"I am content where I am. I want to move."
Copy and Paste
In Microsoft Word, you can copy information from one area of a document and place the
information you copied anywhere in the same or another document. In other words, after you
type information into a document, if you want to place the same information somewhere
else, you do not have to retype the information. You simple copy it and then paste it in the
new location. As with cut data, Word stores copied data on the Clipboard.
EXERCISE 3

Copy with the Ribbon

1. Type the following:

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me."
3. Choose the Home tab.
4. Click the Copy button in the Clipboard group. Word copies the data you
selected to the Clipboard.

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Paste with the Ribbon

1. Place the cursor after the period in the sentence: "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Choose the Home tab.

4. Click the Paste button in the Clipboard group. Word places the data
you copied at the insertion point. Your text should now read: "You will
want to copy me. One of me is all you need. You will want to copy me."

Alternate Method—Copy with a Context Menu

1. Type the following:

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me."
3. Right-click. A Mini toolbar and a context menu appear.

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4. Click Copy. Word places the data you copied at the insertion point. Your
text should now read: "You will want to copy me. One of me is all you
need. You will want to copy me."

Alternate Method—Paste with a Context Menu

1. Place the cursor after the period in the sentence: "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Right-click. A context menu appears.
4. Click Paste. Word pastes the information on the Clipboard into the
document.

Alternate Method—Copy with Keys

1. Type the following:
You will want to copy me. One of me is all you need.
2. Select "You will want to copy me. "
3. Press Ctrl+c. Word copies the information you selected to the Clipboard.

Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Press Ctrl+v.
4. Your text should now read:
"You will want to copy me. One of me is all you need. You will want to
copy me."
Use the Clipboard
As you cut or copy, Word can store the information you have cut or copied on the Clipboard
in a hierarchy. Then each time you cut or copy, the data you just cut or copied moves to the
top of the Clipboard hierarchy and the data previously at the top moves down one level.
When you choose Paste, the item at the top of the hierarchy is the item Word pastes into

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your document. The Clipboard can store up to 24 items. You can paste any item on the
Clipboard into your document by placing your cursor at the insertion point, displaying the
Clipboard pane, and then clicking the item.
The Clipboard pane includes an Options button. You can click the Options button to set the
Clipboard options described in the following table.
Option Description
Show Office Clipboard Shows the Clipboard automatically
Automatically when you copy items.
Show Office Clipboard When Shows the Clipboard when you press
Ctrl+c Pressed Twice Ctrl+c twice.
Collect Without Showing Copies to the Clipboard without
Office Clipboard displaying the Clipboard pane.
Show Office Clipboard Icon on Displays the Clipboard icon on your
Taskbar system taskbar.
Show Status Near Taskbar Displays the number of items copied
When Copying on the taskbar when copying.

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EXERCISE 4

Use the Clipboard

1. Place the cursor at the point at which you want to insert your text.
2. Choose the Home tab.
3. Click the Clipboard dialog box launcher to open the Clipboard.
4. Click the item on the clipboard you want to insert into your document.
Word pastes the Clipboard item into your document at the insertion point.
Create AutoText
Cut and Copy both store information on the Clipboard. Information you store on the
Clipboard is eventually lost. If you want to store information permanently for reuse, use
AutoText. AutoText permanently stores information for future use.

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EXERCISE 5

Create AutoText

1. Type the following:

AutoText information is stored permanently.
2. Select "AutoText information is stored permanently."
3. Choose the Insert tab.
4. Click Quick Parts in the Text group. A menu appears.
5. Click Save Selection to Quick Part Gallery. The Create New Building Block
dialog box appears.

6. Microsoft Word suggests a name. Change the name by typing AT in the

Name field.
7. Click OK. The dialog box closes.
8. Click anywhere in the text area to remove the highlighting.

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9. Place the cursor between the period in the sentence you just typed and
the paragraph marker (¶).
10.Press the spacebar to leave a blank space.
11.Type AT.
12.Press F3. Your text should now read:
"AutoText information is stored permanently. AutoText information is
stored permanently."
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Use Spell Check
Word checks your spelling and grammar as you type. Spelling errors display with a red
wavy line under the word. Grammar errors display with a green wavy line under the error. In
Word 2007, you can use the Review tab's Spelling & Grammar button to initiate a spell and
grammar check of your document.
EXERCISE 6

Use Spell Check

1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of
Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of
Ridgemont."
3. Choose the Review tab.
4. Click the Spelling & Grammar button. The Spelling and Grammar dialog
box appears.

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6. "The" is misspelled, so it is highlighted on the screen and noted in the Not

in Dictionary box. Word suggests correct spellings. These suggestions are
found in the Suggestions box.
7. Click "the" in the Suggestions box.
8. Click Change.
Note: If the word is misspelled in several places, click Change All to
correct all misspellings.
9. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore
Once to leave "Mayrala" in the document with its current spelling.
Note: If a word appears in several places in the document, click Ignore All
so you are not prompted to correct the spelling for each occurrence.
10."Ridgemont" is not found in the dictionary. If you frequently use a word
not found in the dictionary, you might want to add that word to the
dictionary by clicking the Add to Dictionary button. Word will then
recognize the word the next time it appears. Click Add to Dictionary.
11.The following should appear on your screen: "Word finished checking the
selection. Do you want to continue checking the remainder of the
document?"
12.Click No. If you wanted Word to spell-check the entire document, you
would have clicked Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have
anything selected, Word checks the entire document.
Find and Replace
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If you need to find a particular word or phrase in your document, you can use the Find
command. This command is especially useful when you are working with large files. If you
want to search the entire document, simply execute the Find command. If you want to limit
your search to a selected area, select that area and then execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by
executing the Replace command.
EXERCISE 7

Use Find with the Ribbon

1. Type the following:

Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School.
2. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
3. Choose the Home tab.
4. Click Find in the Editing group. A menu appears.
1. Click the Find option on the menu. The Find and Replace dialog box
appears.

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1. Type east in the Find What field.

2. Click Find Next.
Note that the "East" in Easton is highlighted.
3. Click Find Next again.
Note that "east" is highlighted.
4. Click Find Next again.
Note that the "East" in Eastern is highlighted.
5. Click Find Next. The following message should appear: "Word has finished
searching the selection. Do you want to search the remainder of the
document?"
6. Click No.
7. Click Cancel.

Alternate Method—Find with Keys

1. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Press Ctrl+f.
3. Follow steps 6 through 12 in the preceding section.

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Use Replace with the Ribbon

1. Select "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Choose the Home tab.
3. Click Replace in the Editing group. The Find and Replace dialog box
appears.

4. Type east in the Find What box.

5. Type west in the Replace With box.
6. Click Find Next. The East in Easton is highlighted.
7. Click Replace. Word replaces the "East" in "Easton" with "West" and then
highlights the word "east."
8. Click Replace. Word replaces the word "east" with "west" and then
highlights the word "Eastern."
9. Click Close. Do not replace the "East" in "Eastern" with "West."

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10.Your text should now read,

"Monica is from Weston. She lives on the west side of town. Her daughter
attends Eastern High School."

Alternate Method—Replace with Keys

1. Select "Monica is from Easton. She lives on the west side of town. Her
daughter attends Western High School."
2. Press Ctrl+h.
3. Follow steps 4 through 11 in the preceding section.
Change the Font Size
A font is a set of characters (text) represented in a single typeface. Each character within a
font is created by using the same basic style. In Microsoft Word, you can change the size of
your font. The following exercise illustrates changing the font size.
EXERCISE 8

Change the Font Size

1. Type the following:

I can be any size you want me to be.
2. Select "I can be any size you want me to be."
3. Choose the Home tab.

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4. In the Font group, click the down arrow next to the Font Size box. A menu
of font sizes appears.
5. Move your cursor over the menu of font sizes. As you do, Word 2007
provides a live preview of the effect of applying each font size.
6. Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.
Alternate Method—Change the Font Size with Grow Font and Shrink
Font
You can also change the size of your font by clicking the Grow Font and Shrink Font
buttons. Selecting text and then clicking the Grow Font button makes your font larger.
Selecting text and then clicking the Shrink Font button makes your font smaller.

1. Type the following:

Grow Shrink
2. Select "Grow"
3. Choose the Home tab.
4. Click the Grow Font button several times. You font becomes larger.
5. Select Shrink.
6. Click the Shrink Font button several times. Your font becomes smaller.

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Change the Font

In Microsoft Word, you can change the font (the "family" of type you use for your text).
This feature is illustrated in the following exercise:
EXERCISE 9

Change the Font with the Ribbon

1. Type the following:

Changing fonts
2. Select "Changing fonts."
3. Choose the Home tab.
4. Click the down arrow next to the Font field. A menu of fonts appears.
5. Move the cursor over the list of fonts. Word 2007 provides a live preview
of what the font will look like if you select it.
6. Click the font name to select the font you want.

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Alternate Method—Change the Font with the Mini Toolbar

The features in Word 2007 can make your work easier, make your documents more
attractive, and/or enable you to work more efficiently. This Microsoft Word lesson teaches
you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find and
Replace, and change fonts. All of these features either make your work easier or make your
document more attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can
save and close your file. After saving a file, you can later open it to revise or finish it. You
learned how to save a file in Lesson 2. In the exercise that follows, you learn how to open
the file you saved.
EXERCISE 1

Open a File with Windows Vista

If you are using Windows Vista:
1. Open Word 2007.
2. Click the Microsoft Office button. A menu appears.
3. Click Open. The Open dialog box appears.
4. Locate the folder in which you saved the file. The file is named Lesson
Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.
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Open a File with Windows XP

If you are using Windows XP:
1. Open Word 2007.
2. Click the Microsoft Office button. A menu appears.
3. Click Open. The Open dialog box appears.
4. Use the Look In field to move to the folder in which you saved the file. The
file is named Lesson Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.

Alternate Method—Opening a File with Keys

1. Open Word 2007.
2. Press Ctrl+o.
3. Locate the folder in which you saved your file. The file is named Lesson
Two.docx
4. Click Lesson Two.docx.
5. Click Open. The file you created during the previous lesson appears.
Cut and Paste
You can use Word's Cut feature to remove information from a document. The you can use
the Paste feature to place the information you cut anywhere in the same or another
document. In other words, you can move information from one place in a document to
another place in the same or different document by using the Cut and Paste features. The
Office Clipboard is a storage area. When you cut, Word stores the data you cut on the
Clipboard. You can paste the information that is stored on the Clipboard as often as you
like.

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EXERCISE 2

Cut with the Ribbon

1. Type the following:

I want to move. I am content where I am.
2. Select "I want to move. "
3. Choose the Home tab.
4. Click the Cut button in the Clipboard group. Word cuts the text you
selected and places it on the Clipboard. Your text should now read:
"I am content where I am."

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Paste with the Ribbon

1. Place the cursor after the period in the sentence "I am content where I
am."
2. Press the spacebar to leave a space.
3. Choose the Home tab.

4. Click the Paste button in the Clipboard group. Word pastes the text on
the Clipboard. Your text should now read:
"I am content where I am. I want to move."

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Alternate Method—Cut with a Context Menu

1. Type the following:

I want to move. I am content where I am.
2. Select "I want to move. "
3. Right-click. The Mini toolbar and a context menu appear.
4. Click Cut on the menu. Your text should now read:
"I am content where I am."

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Alternate Method—Paste with a Context Menu

1. Place the cursor after the period in the sentence

"I am content where I am."
2. Press the spacebar to leave a space.
3. Right-click. A Mini toolbar and a context menu appear.
4. Click Paste. Your text should now read:
"I am content where I am. I want to move."

Alternate Method—Cut with Keys

1. Type the following:
I want to move. I am content where I am.
2. Select "I want to move."
3. Press Ctrl+x.
4. Your text should now read:
" I am content where I am."

Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence: "I am content where I
am."
2. Press the spacebar to leave a space.

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3. Press Ctrl+v.
4. Your text should now read:
"I am content where I am. I want to move."
Copy and Paste
In Microsoft Word, you can copy information from one area of a document and place the
information you copied anywhere in the same or another document. In other words, after you
type information into a document, if you want to place the same information somewhere
else, you do not have to retype the information. You simple copy it and then paste it in the
new location. As with cut data, Word stores copied data on the Clipboard.
EXERCISE 3

Copy with the Ribbon

1. Type the following:

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me."
3. Choose the Home tab.
4. Click the Copy button in the Clipboard group. Word copies the data you
selected to the Clipboard.

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Paste with the Ribbon

1. Place the cursor after the period in the sentence: "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Choose the Home tab.

4. Click the Paste button in the Clipboard group. Word places the data
you copied at the insertion point. Your text should now read: "You will
want to copy me. One of me is all you need. You will want to copy me."

Alternate Method—Copy with a Context Menu

1. Type the following:

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me."
3. Right-click. A Mini toolbar and a context menu appear.

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4. Click Copy. Word places the data you copied at the insertion point. Your
text should now read: "You will want to copy me. One of me is all you
need. You will want to copy me."

Alternate Method—Paste with a Context Menu

1. Place the cursor after the period in the sentence: "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Right-click. A context menu appears.
4. Click Paste. Word pastes the information on the Clipboard into the
document.

Alternate Method—Copy with Keys

1. Type the following:
You will want to copy me. One of me is all you need.
2. Select "You will want to copy me. "
3. Press Ctrl+c. Word copies the information you selected to the Clipboard.

Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Press Ctrl+v.
4. Your text should now read:
"You will want to copy me. One of me is all you need. You will want to
copy me."
Use the Clipboard
As you cut or copy, Word can store the information you have cut or copied on the Clipboard
in a hierarchy. Then each time you cut or copy, the data you just cut or copied moves to the
top of the Clipboard hierarchy and the data previously at the top moves down one level.
When you choose Paste, the item at the top of the hierarchy is the item Word pastes into

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your document. The Clipboard can store up to 24 items. You can paste any item on the
Clipboard into your document by placing your cursor at the insertion point, displaying the
Clipboard pane, and then clicking the item.
The Clipboard pane includes an Options button. You can click the Options button to set the
Clipboard options described in the following table.
Option Description
Show Office Clipboard Shows the Clipboard automatically
Automatically when you copy items.
Show Office Clipboard When Shows the Clipboard when you press
Ctrl+c Pressed Twice Ctrl+c twice.
Collect Without Showing Copies to the Clipboard without
Office Clipboard displaying the Clipboard pane.
Show Office Clipboard Icon on Displays the Clipboard icon on your
Taskbar system taskbar.
Show Status Near Taskbar Displays the number of items copied
When Copying on the taskbar when copying.

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EXERCISE 4

Use the Clipboard

1. Place the cursor at the point at which you want to insert your text.
2. Choose the Home tab.
3. Click the Clipboard dialog box launcher to open the Clipboard.
4. Click the item on the clipboard you want to insert into your document.
Word pastes the Clipboard item into your document at the insertion point.
Create AutoText
Cut and Copy both store information on the Clipboard. Information you store on the
Clipboard is eventually lost. If you want to store information permanently for reuse, use
AutoText. AutoText permanently stores information for future use.

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EXERCISE 5

Create AutoText

1. Type the following:

AutoText information is stored permanently.
2. Select "AutoText information is stored permanently."
3. Choose the Insert tab.
4. Click Quick Parts in the Text group. A menu appears.
5. Click Save Selection to Quick Part Gallery. The Create New Building Block
dialog box appears.

6. Microsoft Word suggests a name. Change the name by typing AT in the

Name field.
7. Click OK. The dialog box closes.
8. Click anywhere in the text area to remove the highlighting.

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9. Place the cursor between the period in the sentence you just typed and
the paragraph marker (¶).
10.Press the spacebar to leave a blank space.
11.Type AT.
12.Press F3. Your text should now read:
"AutoText information is stored permanently. AutoText information is
stored permanently."
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Use Spell Check
Word checks your spelling and grammar as you type. Spelling errors display with a red
wavy line under the word. Grammar errors display with a green wavy line under the error. In
Word 2007, you can use the Review tab's Spelling & Grammar button to initiate a spell and
grammar check of your document.
EXERCISE 6

Use Spell Check

1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of
Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of
Ridgemont."
3. Choose the Review tab.
4. Click the Spelling & Grammar button. The Spelling and Grammar dialog
box appears.

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6. "The" is misspelled, so it is highlighted on the screen and noted in the Not

in Dictionary box. Word suggests correct spellings. These suggestions are
found in the Suggestions box.
7. Click "the" in the Suggestions box.
8. Click Change.
Note: If the word is misspelled in several places, click Change All to
correct all misspellings.
9. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore
Once to leave "Mayrala" in the document with its current spelling.
Note: If a word appears in several places in the document, click Ignore All
so you are not prompted to correct the spelling for each occurrence.
10."Ridgemont" is not found in the dictionary. If you frequently use a word
not found in the dictionary, you might want to add that word to the
dictionary by clicking the Add to Dictionary button. Word will then
recognize the word the next time it appears. Click Add to Dictionary.
11.The following should appear on your screen: "Word finished checking the
selection. Do you want to continue checking the remainder of the
document?"
12.Click No. If you wanted Word to spell-check the entire document, you
would have clicked Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have
anything selected, Word checks the entire document.
Find and Replace
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If you need to find a particular word or phrase in your document, you can use the Find
command. This command is especially useful when you are working with large files. If you
want to search the entire document, simply execute the Find command. If you want to limit
your search to a selected area, select that area and then execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by
executing the Replace command.
EXERCISE 7

Use Find with the Ribbon

1. Type the following:

Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School.
2. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
3. Choose the Home tab.
4. Click Find in the Editing group. A menu appears.
1. Click the Find option on the menu. The Find and Replace dialog box
appears.

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1. Type east in the Find What field.

2. Click Find Next.
Note that the "East" in Easton is highlighted.
3. Click Find Next again.
Note that "east" is highlighted.
4. Click Find Next again.
Note that the "East" in Eastern is highlighted.
5. Click Find Next. The following message should appear: "Word has finished
searching the selection. Do you want to search the remainder of the
document?"
6. Click No.
7. Click Cancel.

Alternate Method—Find with Keys

1. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Press Ctrl+f.
3. Follow steps 6 through 12 in the preceding section.

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Use Replace with the Ribbon

1. Select "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Choose the Home tab.
3. Click Replace in the Editing group. The Find and Replace dialog box
appears.

4. Type east in the Find What box.

5. Type west in the Replace With box.
6. Click Find Next. The East in Easton is highlighted.
7. Click Replace. Word replaces the "East" in "Easton" with "West" and then
highlights the word "east."
8. Click Replace. Word replaces the word "east" with "west" and then
highlights the word "Eastern."
9. Click Close. Do not replace the "East" in "Eastern" with "West."

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10.Your text should now read,

"Monica is from Weston. She lives on the west side of town. Her daughter
attends Eastern High School."

Alternate Method—Replace with Keys

1. Select "Monica is from Easton. She lives on the west side of town. Her
daughter attends Western High School."
2. Press Ctrl+h.
3. Follow steps 4 through 11 in the preceding section.
Change the Font Size
A font is a set of characters (text) represented in a single typeface. Each character within a
font is created by using the same basic style. In Microsoft Word, you can change the size of
your font. The following exercise illustrates changing the font size.
EXERCISE 8

Change the Font Size

1. Type the following:

I can be any size you want me to be.
2. Select "I can be any size you want me to be."
3. Choose the Home tab.

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4. In the Font group, click the down arrow next to the Font Size box. A menu
of font sizes appears.
5. Move your cursor over the menu of font sizes. As you do, Word 2007
provides a live preview of the effect of applying each font size.
6. Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.
Alternate Method—Change the Font Size with Grow Font and Shrink
Font
You can also change the size of your font by clicking the Grow Font and Shrink Font
buttons. Selecting text and then clicking the Grow Font button makes your font larger.
Selecting text and then clicking the Shrink Font button makes your font smaller.

1. Type the following:

Grow Shrink
2. Select "Grow"
3. Choose the Home tab.
4. Click the Grow Font button several times. You font becomes larger.
5. Select Shrink.
6. Click the Shrink Font button several times. Your font becomes smaller.

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Change the Font

In Microsoft Word, you can change the font (the "family" of type you use for your text).
This feature is illustrated in the following exercise:
EXERCISE 9

Change the Font with the Ribbon

1. Type the following:

Changing fonts
2. Select "Changing fonts."
3. Choose the Home tab.
4. Click the down arrow next to the Font field. A menu of fonts appears.
5. Move the cursor over the list of fonts. Word 2007 provides a live preview
of what the font will look like if you select it.
6. Click the font name to select the font you want.

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Alternate Method—Change the Font with the Mini Toolbar

The features in Word 2007 can make your work easier, make your documents more
attractive, and/or enable you to work more efficiently. This Microsoft Word lesson teaches
you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find and
Replace, and change fonts. All of these features either make your work easier or make your
document more attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can
save and close your file. After saving a file, you can later open it to revise or finish it. You
learned how to save a file in Lesson 2. In the exercise that follows, you learn how to open
the file you saved.
EXERCISE 1

Open a File with Windows Vista

If you are using Windows Vista:
1. Open Word 2007.
2. Click the Microsoft Office button. A menu appears.
3. Click Open. The Open dialog box appears.
4. Locate the folder in which you saved the file. The file is named Lesson
Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.
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Open a File with Windows XP

If you are using Windows XP:
1. Open Word 2007.
2. Click the Microsoft Office button. A menu appears.
3. Click Open. The Open dialog box appears.
4. Use the Look In field to move to the folder in which you saved the file. The
file is named Lesson Two.docx.
5. Click Lesson Two.docx.
6. Click Open. The file you created during the previous lesson appears.

Alternate Method—Opening a File with Keys

1. Open Word 2007.
2. Press Ctrl+o.
3. Locate the folder in which you saved your file. The file is named Lesson
Two.docx
4. Click Lesson Two.docx.
5. Click Open. The file you created during the previous lesson appears.
Cut and Paste
You can use Word's Cut feature to remove information from a document. The you can use
the Paste feature to place the information you cut anywhere in the same or another
document. In other words, you can move information from one place in a document to
another place in the same or different document by using the Cut and Paste features. The
Office Clipboard is a storage area. When you cut, Word stores the data you cut on the
Clipboard. You can paste the information that is stored on the Clipboard as often as you
like.

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EXERCISE 2

Cut with the Ribbon

1. Type the following:

I want to move. I am content where I am.
2. Select "I want to move. "
3. Choose the Home tab.
4. Click the Cut button in the Clipboard group. Word cuts the text you
selected and places it on the Clipboard. Your text should now read:
"I am content where I am."

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Paste with the Ribbon

1. Place the cursor after the period in the sentence "I am content where I
am."
2. Press the spacebar to leave a space.
3. Choose the Home tab.

4. Click the Paste button in the Clipboard group. Word pastes the text on
the Clipboard. Your text should now read:
"I am content where I am. I want to move."

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Alternate Method—Cut with a Context Menu

1. Type the following:

I want to move. I am content where I am.
2. Select "I want to move. "
3. Right-click. The Mini toolbar and a context menu appear.
4. Click Cut on the menu. Your text should now read:
"I am content where I am."

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Alternate Method—Paste with a Context Menu

1. Place the cursor after the period in the sentence

"I am content where I am."
2. Press the spacebar to leave a space.
3. Right-click. A Mini toolbar and a context menu appear.
4. Click Paste. Your text should now read:
"I am content where I am. I want to move."

Alternate Method—Cut with Keys

1. Type the following:
I want to move. I am content where I am.
2. Select "I want to move."
3. Press Ctrl+x.
4. Your text should now read:
" I am content where I am."

Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence: "I am content where I
am."
2. Press the spacebar to leave a space.

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3. Press Ctrl+v.
4. Your text should now read:
"I am content where I am. I want to move."
Copy and Paste
In Microsoft Word, you can copy information from one area of a document and place the
information you copied anywhere in the same or another document. In other words, after you
type information into a document, if you want to place the same information somewhere
else, you do not have to retype the information. You simple copy it and then paste it in the
new location. As with cut data, Word stores copied data on the Clipboard.
EXERCISE 3

Copy with the Ribbon

1. Type the following:

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me."
3. Choose the Home tab.
4. Click the Copy button in the Clipboard group. Word copies the data you
selected to the Clipboard.

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Paste with the Ribbon

1. Place the cursor after the period in the sentence: "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Choose the Home tab.

4. Click the Paste button in the Clipboard group. Word places the data
you copied at the insertion point. Your text should now read: "You will
want to copy me. One of me is all you need. You will want to copy me."

Alternate Method—Copy with a Context Menu

1. Type the following:

You will want to copy me. One of me is all you need.
2. Select "You will want to copy me."
3. Right-click. A Mini toolbar and a context menu appear.

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4. Click Copy. Word places the data you copied at the insertion point. Your
text should now read: "You will want to copy me. One of me is all you
need. You will want to copy me."

Alternate Method—Paste with a Context Menu

1. Place the cursor after the period in the sentence: "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Right-click. A context menu appears.
4. Click Paste. Word pastes the information on the Clipboard into the
document.

Alternate Method—Copy with Keys

1. Type the following:
You will want to copy me. One of me is all you need.
2. Select "You will want to copy me. "
3. Press Ctrl+c. Word copies the information you selected to the Clipboard.

Alternate Method—Paste with Keys

1. Place the cursor after the period in the sentence "One of me is all you
need."
2. Press the spacebar to leave a space.
3. Press Ctrl+v.
4. Your text should now read:
"You will want to copy me. One of me is all you need. You will want to
copy me."
Use the Clipboard
As you cut or copy, Word can store the information you have cut or copied on the Clipboard
in a hierarchy. Then each time you cut or copy, the data you just cut or copied moves to the
top of the Clipboard hierarchy and the data previously at the top moves down one level.
When you choose Paste, the item at the top of the hierarchy is the item Word pastes into

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your document. The Clipboard can store up to 24 items. You can paste any item on the
Clipboard into your document by placing your cursor at the insertion point, displaying the
Clipboard pane, and then clicking the item.
The Clipboard pane includes an Options button. You can click the Options button to set the
Clipboard options described in the following table.
Option Description
Show Office Clipboard Shows the Clipboard automatically
Automatically when you copy items.
Show Office Clipboard When Shows the Clipboard when you press
Ctrl+c Pressed Twice Ctrl+c twice.
Collect Without Showing Copies to the Clipboard without
Office Clipboard displaying the Clipboard pane.
Show Office Clipboard Icon on Displays the Clipboard icon on your
Taskbar system taskbar.
Show Status Near Taskbar Displays the number of items copied
When Copying on the taskbar when copying.

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EXERCISE 4

Use the Clipboard

1. Place the cursor at the point at which*

6. Press F3. Your text should now read:
"AutoText information is stored permanently. AutoText information is
stored permanently."
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Use Spell Check
Word checks your spelling and grammar as you type. Spelling errors display with a red
wavy line under the word. Grammar errors display with a green wavy line under the error. In
Word 2007, you can use the Review tab's Spelling & Grammar button to initiate a spell and
grammar check of your document.

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EXERCISE 6

Use Spell Check

1. Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of
Ridgemont.
2. Select: "Open thr door for Mayrala. She is a teacher from the town of
Ridgemont."
3. Choose the Review tab.
4. Click the Spelling & Grammar button. The Spelling and Grammar dialog
box appears.

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6. "The" is misspelled, so it is highlighted on the screen and noted in the Not

in Dictionary box. Word suggests correct spellings. These suggestions are
found in the Suggestions box.
7. Click "the" in the Suggestions box.
8. Click Change.
Note: If the word is misspelled in several places, click Change All to
correct all misspellings.
9. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore
Once to leave "Mayrala" in the document with its current spelling.
Note: If a word appears in several places in the document, click Ignore All
so you are not prompted to correct the spelling for each occurrence.
10."Ridgemont" is not found in the dictionary. If you frequently use a word
not found in the dictionary, you might want to add that word to the
dictionary by clicking the Add to Dictionary button. Word will then
recognize the word the next time it appears. Click Add to Dictionary.
11.The following should appear on your screen: "Word finished checking the
selection. Do you want to continue checking the remainder of the
document?"
12.Click No. If you wanted Word to spell-check the entire document, you
would have clicked Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have
anything selected, Word checks the entire document.
Find and Replace
If you need to find a particular word or phrase in your document, you can use the Find
command. This command is especially useful when you are working with large files. If you
want to search the entire document, simply execute the Find command. If you want to limit
your search to a selected area, select that area and then execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by
executing the Replace command.

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EXERCISE 7

Use Find with the Ribbon

1. Type the following:

Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School.
2. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
3. Choose the Home tab.
4. Click Find in the Editing group. A menu appears.
1. Click the Find option on the menu. The Find and Replace dialog box
appears.

1. Type east in the Find What field.

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2. Click Find Next.

Note that the "East" in Easton is highlighted.
3. Click Find Next again.
Note that "east" is highlighted.
4. Click Find Next again.
Note that the "East" in Eastern is highlighted.
5. Click Find Next. The following message should appear: "Word has finished
searching the selection. Do you want to search the remainder of the
document?"
6. Click No.
7. Click Cancel.

Alternate Method—Find with Keys

1. Select: "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Press Ctrl+f.
3. Follow steps 6 through 12 in the preceding section.

Use Replace with the Ribbon

1. Select "Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School."
2. Choose the Home tab.
3. Click Replace in the Editing group. The Find and Replace dialog box
appears.

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4. Type east in the Find What box.

5. Type west in the Replace With box.
6. Click Find Next. The East in Easton is highlighted.
7. Click Replace. Word replaces the "East" in "Easton" with "West" and then
highlights the word "east."
8. Click Replace. Word replaces the word "east" with "west" and then
highlights the word "Eastern."
9. Click Close. Do not replace the "East" in "Eastern" with "West."
10.Your text should now read,
"Monica is from Weston. She lives on the west side of town. Her daughter
attends Eastern High School."

Alternate Method—Replace with Keys

1. Select "Monica is from Easton. She lives on the west side of town. Her
daughter attends Western High School."
2. Press Ctrl+h.
3. Follow steps 4 through 11 in the preceding section.
Change the Font Size
A font is a set of characters (text) represented in a single typeface. Each character within a
font is created by using the same basic style. In Microsoft Word, you can change the size of
your font. The following exercise illustrates changing the font size.

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EXERCISE 8

Change the Font Size

1. Type the following:

I can be any size you want me to be.
2. Select "I can be any size you want me to be."
3. Choose the Home tab.
4. In the Font group, click the down arrow next to the Font Size box. A menu
of font sizes appears.
5. Move your cursor over the menu of font sizes. As you do, Word 2007
provides a live preview of the effect of applying each font size.
6. Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.
Alternate Method—Change the Font Size with Grow Font and Shrink
Font
You can also change the size of your font by clicking the Grow Font and Shrink Font
buttons. Selecting text and then clicking the Grow Font button makes your font larger.
Selecting text and then clicking the Shrink Font button makes your font smaller.

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1. Type the following:

Grow Shrink
2. Select "Grow"
3. Choose the Home tab.
4. Click the Grow Font button several times. You font becomes larger.
5. Select Shrink.
6. Click the Shrink Font button several times. Your font becomes smaller.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text).
This feature is illustrated in the following exercise:

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EXERCISE 9

Change the Font with the Ribbon

1. Type the following:

Changing fonts
2. Select "Changing fonts."
3. Choose the Home tab.
4. Click the down arrow next to the Font field. A menu of fonts appears.
5. Move the cursor over the list of fonts. Word 2007 provides a live preview
of what the font will look like if you select it.
6. Click the font name to select the font you want.

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Alternate Method—Change the Font with the Mini Toolbar

Lesson 4: Formatting Paragraphs and Working with

Styles
When you type information into Microsoft Word, each time you press the Enter key Word
creates a new paragraph. You can format paragraphs. For example, you can indent the first
line of a paragraph, you can set the amount of space that separates paragraphs, and you can
align a paragraph left, right, center, or flush with both margins. Styles are a set of formats
you can quickly apply to a paragraph. For example, by applying a style, you can set the font,
set the font size, and align a paragraph all at once. In this lesson, you will learn about the
various formats you can apply to a paragraph and about styles.
When you are formatting a paragraph, you do not need to select the entire paragraph. Placing
the cursor anywhere in the paragraph enables you to format it. After you format a paragraph,
pressing the Enter key creates a new paragraph in the same format.
Open a Blank Document
To begin a new Word project, you start by opening a new document.To begin this lesson,
open a blank document in Microsoft Word.

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EXERCISE 1

Open a Blank Document

1. Open Word 2007.

2. Click the Microsoft Office button. A menu appears.
3. Click New. The New Document dialog box appears.

4. Click Blank Document.

5. Click Create. A new blank document opens.

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Add Sample Text

This lesson uses sample text provided by Microsoft for training and demonstration purposes.
You can type the text; however, there is a quicker way. You can use the rand function.
Functions are used to obtain information. You tell the function what you want and the
function returns that information to you. By default, in Word, when you type the rand
function, Word returns three paragraphs. When working with functions, you use arguments
to be specific about what you want the function to return. There are two arguments you can
use with the rand function. The first one tells Word how many paragraphs you want, and the
second one tells Word how many sentences you want in a paragraph. You place arguments
between the parentheses and you separate them with a comma. For example, if you type
=rand() and then press Enter, word returns three paragraphs. To tell Word you want two
paragraphs with three sentences in each paragraph, you type =rand(2,3).
EXERCISE 2

Add Sample Text

1. Type =rand().
2. Press the Enter key. The following text appears:

On the Insert tab, the galleries include items that are designed to coordinate
with the overall look of your document. You can use these galleries to insert
tables, headers, footers, lists, cover pages, and other document building
blocks. When you create pictures, charts, or diagrams, they also coordinate
with your current document look. ¶
You can easily change the formatting of selected text in the document text by
choosing a look for the selected text from the Quick Styles gallery on the
Home tab. You can also format text directly by using the other controls on
the Home tab. Most controls offer a choice of using the look from the current
theme or using a format that you specify directly. ¶
To change the overall look of your document, choose new Theme elements on
the Page Layout tab. To change the looks available in the Quick Style
gallery, use the Change Current Quick Style Set command. Both the Themes
gallery and the Quick Styles gallery provide reset commands so that you can
always restore the look of your document to the original contained in your
current template. ¶

Add Space Before or After Paragraphs

When creating a document, space is often used to clearly identify where each paragraph
begins and ends. By default, Word may place slightly more space between paragraphs than it
does between lines in a paragraph. You can increase or decrease the amount of space that
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appears before and after paragraphs by entering amounts in the Before and After fields in the
Paragraph section of the Page Layout tab. Use the up arrows next to the Before and After
fields to increase the amount of space before or after each paragraph; use the down arrows to
decrease the amount of space before or after each paragraph. The following illustrates:
EXERCISE 3

Add Space Before or After Paragraphs

1. Place your cursor anywhere in the second paragraph of the sample text
you created in Exercise 2.
2. Choose the Page Layout tab. The default spacing appears in the Spacing
Before field.
3. Click the up arrow next to the Spacing Before field to increase the space
before the paragraph.
4. Click the up arrow next to the Spacing After field to increase the amount
of space after the paragraph.
Note: You can click the down arrows next to the Spacing Before and the Spacing After
fields to decrease the amount of space before or after a paragraph. You can also type the

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amount of space you want to use directly into the fields. Space is measured in points. There
are 72 points to an inch.
Change Line Spacing
Line spacing sets the amount of space between lines within a paragraph. The spacing for
each line is set to accommodate the largest font on that line. If the lines include smaller
fonts, there will appear to be extra space between lines where the smaller fonts are located.
At 1.5, the line spacing is set to one-and-a-half times the single-space amount. At 2.0, the
line spacing is set to two times the single-space amount (double space).
EXERCISE 4

Change Line Spaci

1. Place your cursor anywhere in the first paragraph of the sample text you
created in Exercise 2.
2. Choose the Home tab.
3. Click the Line Spacing button in the Paragraph group. A menu of
options appears.
4. Click 2.0 to double-space the first paragraph.
Create a First-Line Indent
Some people and organizations delineate the start of a new paragraph by indenting the first
line. If you want to indent the first line of your paragraphs, you can use the Paragraph dialog
box to set the amount by which you want to indent. In the Special Field of the Paragraph
dialog box, you tell Word you want to indent the first line by choosing First Line from the
menu options. In the By field, you tell Word the amount, in inches by which you want to
indent.

EXAMPLE: First-line Indent

On the Insert tab, the galleries include items that are designed to
coordinate with the overall look of your document. You can use these galleries to
insert tables, headers, footers, lists, cover pages, and other document building
blocks. When you create pictures, charts, or diagrams, they also coordinate with
your current document look.

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EXERCISE 5

Create a First-line Indent

1. Place your cursor anywhere within the first paragraph of the sample text
you created in Exercise 2.
2. Choose the Home tab.
3. In the Paragraphs group, click the launcher. The Paragraph dialog box
appears.

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