INTERNATIONAL SCHOOL OF

INFORMATICS & MANAGEMENT

(FORMERLY IIIM)

Inventory Management System

Core Team: Project Guide:

Yogendra Singh Vijay singh Rathore

Rajveer Kataria Asst. Professor

ISIM-jaipur
 INVENTORY MANAGEMENT SYSTEM

CONTENTS

· CERTIFICATE

· DECLARATION

· ACKNOWLEDGEMENT

· DISADVANTAGES OF OLD SYSTEM

· ADVANTAGES OF NEW SYSTEM

· REQUIREMENT SPECIFICATIONS

· DATA FLOW DIAGRAM (DFD)

· ENTITY RELATIONSHIP DIAGRAM (ERD)

· DATA DICTIONARY

· FORMS DESIGN

· DATA REPORTS
 DISADVANTAGES OF OLD SYSTEM

As we know the manual processing is quite tedious, time

consuming, less accurate in comparison to computerized processing. Obviously the

present system is not is exception consultant encountering all the above problems.

1. Time consuming.

2. It is very tedious.

3. All information is not placed separately.

4. Lot of paper work.

5. Slow data processing.

6. Not user-friendly environment.

7. It is difficult to found records due file

management system.
 ADVANTAGES OF NEW SYSTEM

In new computerized system I tried to give these facilities.

1. Manually system changes into computerized

system.

2. Friendly user interface.

3. Time saving.

4. Save paper work.

5. Connecting to database so we use different type of queries, data report.

6. Give facility of different type of inquiry.

7. Formatted data.

8. Data’s are easily approachable.

 REQUIREMENTS OF PROJECT REPORT

Hardware Requirement:

· Processor: - Intel Pentium III 833MHz

· RAM: - 128 SD-RAM.

· Hard Disk: -20 GB or above.

· Monitor: - 14” VGA.

· Mouse.

· Printer: - For print report or Bill.

· Floppy Disk Drive: - 1.44MB.

Software Requirement:

· Operating system: - Windows 98/2002/NT.

· Front End: - Visual Basic 6.0.

(Professional Edition.)

· Back end: - MS. Access.

(Some additional feature of VB like, Dtagrind, Data-

Report)
 DATA FLOW DIAGRAM

It is a graphical representation of the data. It identifies the path the data

will take, what process will take place to it from one from to another.

Symbols used in data flow diagram:

DATA STORE

DATA FLOW

PROCESS
 CUSTOMER

ITEM ORDER

BILL DETAIL INVENTORY

MANAGEMENT
STOCK SYSTEM

REORDERING ORDER

QTY.IN STOCK

SUPLL IER
UPDATE REORDER INFO.

CHECK FOR ITEM STOCK

ORDER DETAIL

CHALLAN REMINDER

BILL (INVOICE)

(DATA FLOW DIAGRAM)

 ENTITY RELATIONSHIP DIAGRAM

The collection of tables of data is called a database. Entity relationship

model is used here to obtain a conceptual model of data used in this case study. In

E-R diagram following symbols are used:

1. ENTITY

2. RELATIONSHIP

3. ATTRIBUTES

4. CONNECTION

5. PROCESSING

The design problem identifying entities and relationship.

 ITME CODE ITEM NAME
MAX.QTY. ORDER CODE DATE QUANTITY
ORDER
ITEM
ORDER QTY. MIN.QTY.

SUPPLIER NAME

SUPPLIER ADD.
SUPPLIER SUPPLIER CODE

SUPPLY

DELIVERY TIME

SUPPLY QTY.

ORDER CODE

ENTITY RELATIONSHIP DIAGRAM

 Why use Visual Basic

Visual programming is programming for the user it aims at providing the

user with an interface that is intuitive and easy to use in developing such as

interface the programmer employee user friendly features such as window menu,

buttons and list boxes.

A visual programming environment provides all features that are required

to develop graphical user interface as ready to use components. The programmer

does not have to write code to create and display commonly required user-friendly

features each time around.

When the programmer needs a specific user interface feature such as a

button, he selects the appropriate, ready to use component provided by the visual

programming environment these component can be moved, resized and renamed as

required.
 ADVANTAGE OF VISUAL

PROGRAMMING

Visual programming enables visual development of graphical user

interfaces, easy to use and easy to learn.

One of the principal advantages is that the programmer need not write code

to display the required component.

The visual programming environment display a list of available

component, the programmer pick up the required component from the list.

The component can be moved resized and even deleted if so required.

There is no restriction in the number of controls that can be placed

Moreover since the programmer is creating the user interface usually he can align,

move or size the components as required without having resort to writing code.
 ADVANTAGE OF DATABASE

There is several advantage of storing data in database.

1. All data stored at one location when a database is used, all tables are stored

in a single file thus, and we need not deal with separate first button use the single database

file. Though all the data is stored in a single file, distinction one main faired because of the

use of the tables. Each tables is stored as separate entity in the file.

2. It is possible to define relationship between tables as will be seen once

defined these relationship between tables are also stored in the database.

3. It is possible to define validation at the field as well table level this ensure

accuracy of data being stored.

4. We also used query, report, sorting etc.

 PROCESSING

There are many items in a departmental store, which are sold to customer and

purchased from supplier. An order is placed by the customer-required details, which are

listed below:

· Item name

· Quantity

· Delivery time

The order processing executes, look up the stock of each item is available or not

then order fulfilled by the management of departmental store. The system periodically

checks the stock of each item if it is found below the reorder level then purchase order

placed to the supplier for that item, if the supplier is not able to supply whole order then

rest of quantity supplied by the another supplier.

After fulfilled the formalities, bill generated by the system and sent to the

customer. Item details maintained by the management this whole process is being done

manually. My work area is to automate the above process or to generate a more efficient

system.
 TABLES

There are three tables in my project.

ITEM DETAIL TABLE

It contains information about item like item name, minimum quantity in stock, maximum

quantity, and reorder status etc.

A. Item code: - It represents the code to identify an item. It helps to search the item

in the stock according to requirement.

B. Item name: - This field shows the name of item.

C. Minimum quantity in stock: - This field helps to know the min-qty in stock.

D. Max quantity: - This field shows max quantity in stock.

E. Reorder status: - This field shows reorder status when quantity goes below to

minimum quantity in stock.

 Purchase order table

This table contains the information about the purchase order like vender code, order code,

supplier name, supplier address, order date, item code, item name, quantity, deliver time

etc.

Vender code: - This field determine the code of vender.

Order code :-It determines the code of the order that has been ordered by the customer.

Supplier address: - This field helps to know the address of the supplier.

Order date: - This field shows the date of the order.

Item code: - It determines the code of the item.

Item name: - It contains the name of the item.

Quantity: - It specifies the quantity of the order.

Delivery time: - It shows the time of the deliver.

 Selling bill table

This table contains information about order that are given by the customer, customer

name, customer’s address, unit price, amount and total amount etc.

Customer name: - This field determines the name of the customer.

Customer address: - It determines the address of the customer.

Unit price: - It shows the price per item.

Amount: - it determines the amount per item.

Total Amount: - This field shows the total amount of the item that has been purchase by

the customer.
 BIBLIOGRAPHY

Mastering VB 6.0 BPB Publication

Mastering ms access BPB Publication

Visual basic 6 complete BPB Publication

 CUSTOMER CUSTOMER DEPARTMENTAL
ENTERY
&
ENQAUARY

CUSTOMER DETAIL

ITEM DETAIL

STOCK BILL
MAINTAINCE PROCESS
PROCESSSING ITEM DETAIL

BILL FILE
STOCK FILE

STOCK
MAINTAINCE PURCHAGE
PROCESS PROCESS

PURCHAGE FILE
STOCK FILE