Project Management

Walkthrough
Ioannidis Charalabos
Project Management Life Cycle
Initiation Phase
Research the business problem or opportunity
Identify the alternative solutions available
Quantify the benefits and costs of each solution
Recommend a preferred solution to your
sponsorIdentify any risks and issues with
implementation
Present the solution for funding approval

Research the business problem or opportunity

Document the business requirements for a
solution
Identify all of the alternative solutions available
Review each solution to determine its feasibility
List any risks and issues with each solution
Choose a preferred solution for implementation
Document the results in a feasibility report

Identify the project vision and objectives

Define the complete scope of the project
List all of the critical project deliverables
State the customers and project stakeholders
List the key roles and their responsibilities
Create an organizational structure for the
project
Document the overall implementation plan
List any risks, issues and assumptions
Identify the project vision and objectives
Define the complete scope of the project
List all of the critical project deliverables
State the customers and project stakeholders
List the key roles and their responsibilities
Create an organizational structure for the
project
Document the overall implementation plan
List any risks, issues and assumptions

Identify the right location for your PMO team

Ensure that you have the correct infrastructure
Procure the right PMO equipment and tools
Define the PMO roles and responsibilities
Put in place suitable standards and processes
Implement relevant project management
templates
Offer Project Management Office services to
projects. Project is currently delivering to schedule
Budget allocated was sufficient at this point
Deliverables have been produced and approved
Risks have been controlled and mitigated Issues
were identified and resolved
Changes were properly managed Project is on
track
 Planning Phase
Identify all of the phases, activities and tasks
Sum up the effort needed to complete those Creating a full list of all project deliverables
tasks Listing the criteria for gaining customer
Document all of the project inter-dependencies acceptance
List the planning assumptions and constraints Putting in place, acceptance standards to
Create a detailed project planning schedule be met

Listing your communications stakeholders

Types of labor required for the project Defining each stakeholders communication
Roles and key responsibilities for each labor type needs Identifying the required communications
Number of people required to fill each role Items events
of equipment to be used and their purposes Determining the method and frequency of each
Types and quantities of equipment needed event
Total amount of materials needed Allocating resource to communications events
Building a communication event schedule

Types of labour costs to be incurred during the

project Defining your procurement requirements
Items of equipment needed to deliver the Identifying all of the items you need to
project procure
Various materials needed by the project Unit
Creating a sound financial justification for
costs for labor, equipment and materials
Other costs types such as administration procuring them
Amount of contingency needed

Identifying the customers requirements Tender Process

Listing the project deliverables to be produced
Statement of Work
Setting quality criteria for these deliverables
Request for Information
Defining quality standards for the deliverables
Gaining your customers agreement with the Request for Proposal
targets set Supplier ContractTender Register

Identify risks within your project

Project is under schedule and within budget
Categorize and prioritize each risk Deliverables have been produced and approved
Determine the likelihood of the risks Risks have been controlled and mitigated
occurring Issues have been resolved
Identify the impact on the project if risk Project is on track
does occur
 Execution Phase Identify and record issues clearly
Put in place a process for recording time within Use Issue Forms to document issues properly
projects Determine the impact of each issue
Use Timesheets to monitor the time spent by Prioritize issues and report on their status
staff Review all issues and decide on a course of
Identify and resolve time management issues action
Keep your Project Plan up-to-date at all times Take the steps needed to resolve issues quickly

Identify the goods and services to procure

Identify each of the costs within your project
Complete Purchase Orders and issue to suppliers
Ensure that expenses are approved before
Agree on delivery timeframes and methods
purchasing
Receive goods and services from suppliers
Keep a central record of all costs incurred
Review and accept the items procured
Control the overall cost of your project
Approve supplier payments

Perform proper user acceptance testing

Set Quality Targets to be met by your team
Define how those quality targets will be Use acceptance forms to document the
measured results
Take the actions needed to measure quality Request your customer's final acceptance
Identify quality issues and improvements Communicate the acceptance testing
Report on the overall level of quality achieved results

Identify the messages that need to be sent

Determine your target audience for
communication
Decide on your message format and timing
Identify requests for change
Draft your message and gain approval where
Confirm the feasibility of each change required
Control the way that change is undertaken Communicate your message, through
Manage the approval of change communications events
Gather feedback and improve your
communication processes

Identify critical and non-critical risks

Document each risk in depth by completing Risk
Forms Project is currently delivering to schedule
Log all risks and notify management of their Budget allocated was sufficient at this point
severity Deliverables have been produced and approved
Take action to reduce the likelihood of risks Risks have been controlled and mitigated
occurring Issues were identified and resolved
Reduce the impact on your business, should risk Changes were properly managed
eventuate Project is on track
Closure Phase
Identifying the project completion criteria
Listing any outstanding activities or deliverables
Creating a plan for passing deliverables to your
customer
Planning the handover of project documentation
Closing supplier contracts and agreements
Releasing projects resources to the business
Communicating the closure of the project

Measuring the benefits and objectives

Deciding whether the project was within scope
Assessing the final deliverables produced
Reviewing the project against schedule
Comparing the expenditure against budget
Stating the final outcome of the project