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RRQform

The document is a reservation request form for an event at a venue. It requests information such as the event date and time, title, number of guests, and whether audio/visual support is needed. It also asks if food/drink will be served and requests the client's contact and billing information. The client must sign to agree to the venue's policies and that their event may be relocated for live network television events.

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tiffy1688
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© Attribution Non-Commercial (BY-NC)
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39 views

RRQform

The document is a reservation request form for an event at a venue. It requests information such as the event date and time, title, number of guests, and whether audio/visual support is needed. It also asks if food/drink will be served and requests the client's contact and billing information. The client must sign to agree to the venue's policies and that their event may be relocated for live network television events.

Uploaded by

tiffy1688
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Reservation Request Form

Event Date: ____________________Event Time: ________________________ to ________________________

Event Title: _________________________________________________________________________________

CLIENT INFORMATION:

Your Name: _________________________________Secondary Contact: ________________________________

Organization / Department: _____________________________________________________________________

Billing Address: ______________________________________________________________________________

____________________________________________________________________________________________

Phone Number: ____________________________________ Fax Number: ____________________________

E-Mail Address: ___________________________________ Website: ________________________________

EVENT INFORMATION:

Please check venue(s) desired for rental:

… Jack Morton Auditorium


… 1st Floor Lobby (for registration / media check-in only)
… 2nd Floor Art Gallery Lobby (for receptions and coffee breaks)

Number of guests attending: ____________________________________________________________________

Please provide a thorough description of your event:

Page 1 of 3
Will your event require specific set-up? … Yes … No

If yes, please complete the diagram below, indicating desired set-up style, including all tables and chairs needed for
speakers, guests, and/or catering; and podium, tables, and chairs for guest speakers.

STAGE*
Please attach additional diagrams if you will be using multiple stage set-ups throughout your event

Audience

Key: … Table ¯ Chair „ Lectern

* If you will be using PowerPoint, please provide advance copies of presentations or slides

Does your event require audio or visual support? … Yes … No


*A detailed list of in-house audio and visual equipment is available at: http://home.gwu.edu/~mpaevent

If yes, please provide a detailed list of your requests. Attach additional pages, if necessary:

Will food or drink be served? (Please note: food may only be served in the 2nd Floor Lobby.
Food or drink is not permitted in the Jack Morton Auditorium.) … Yes … No

If yes, please contact one of our approved on-campus caterers: Colonial Catering at 202-994-7472 or Catering Solutions at 202-
994-9583.

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Method of Payment (Select One):

… Attached Deposit Check #___________________________________________

… Visa / Mastercard______________________________________________________Exp.________/_______
For GW Departments only:
… Journal Entry. Please provide Six-Digit Oracle Banner #: _________________________________________

PLEASE NOTE:

By signing below, I hereby certify that I am officially requesting the rental of this facility for this particular date and that I have read and understand the
procedures for payment, rental and cancellation as outlined on the Rental Fees and Procedures form. If this event is being conducted by the University or
funded by the University and it is anticipated that a majority of those attending will be GW students or if this event is being conducted by a registered student
organization, I also certify that I will operate in accordance with the Alcohol and Beverage Policy of The George Washington University – a copy of which is
available upon request.

I understand that if a live network television event comes to the MPA Building; my scheduled activity will be relocated to another venue on or near GW’s
campus. I will be responsible for payment of original rental fees. Any additional costs associated with relocation of my event will be at the expense of the
MPA Building.

Client Authorization Signature: ______________________________________________________ Date: ______________

MPA Staff Authorization Signature: __________________________________________________ Date: ______________

Submission of this form does not constitute a reservation. The scheduling office will provide staff authorization via email or fax
once your request has been reviewed. Requests that are not complete will not be processed. For Jack Morton Auditorium
requests, a contract will be issued.

Please send your reservation form and supporting information to:


Allison Curtis, MPA Building Scheduling Office, Fax (202) 994-7971
For Office Use Only: Event Number: ________________________

Security Deposit: _______________________ Employee Signature: ______________________

Confirmation Fee: ______________________ Employee Signature: ______________________

Final Payment: _________________________ Employee Signature: ______________________

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