Microsoft Office Access 2007

Quick Reference
Summary
In the Microsoft Office Access 2007 program, you can accomplish a task in a number
of ways. The following table provides a quick reference to each task presented in this
textbook. The first column identifies the task. The second column indicates the page
number on which the task is discussed in the book. The subsequent four columns list
the different ways the task in column one can be carried out.

Microsoft Office Access 2007 Quick Reference Summary

Page Keyboard
Task Number Mouse Ribbon Shortcut Menu Shortcut

Add New Field AC 24 Right-click Add New Insert Rows button on Design View | INSERT
Field in Datasheet Design Tab
Add Record AC 30, 38 New (blank) record New button on Open | Click in field CTRL+PLUS SIGN (+)
button Home tab
Calculate AC 118 Totals button on
Statistics Design tab
Change Colors and AC 180 Alternate Fill/Back
Font Color button arrow
or Font Color button
arrow or Font box
arrow on Home tab
Change Database AC 60 Office button | Manage |
Properties Database Properties
Change Gridlines AC 179 Gridlines button on
Home tab
Change Primary Key AC 28 Delete field | Primary Key Design View button
button on Design tab | select
field | Primary Key
button
Clear Query AC 98 Select all entries | DELETE
Close Object AC 35 Close button for object Right-click item | Close
Create Calculated AC 113 Zoom SHIFT+F2
Field
Create Crosstab Query AC 123 Query Wizard button
on Create tab |
Crosstab Query
Wizard
Create Database AC 14 Blank Database button CTRL+S or SHIFT+F12 or
or Office Button | Save ALT+I

Create Form AC 142 Form button on

Create tab

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 QR 2 Microsoft Office Access 2007 Quick Reference Summary

Microsoft Office Access 2007 Quick Reference Summary (continued)

Page Keyboard
Task Number Mouse Ribbon Shortcut Menu Shortcut

Create Query AC 78 Query Design button

on Create tab
Create Report AC 51 Report Wizard button
on Create tab
Create Table AC 23 Office Button | Save Table button on CTRL+S or SHIFT+F12
button Create tab
Customize AC 126 Navigation Pane arrow |
Navigation Pane Object Type
Delete Record AC 148 Click Record Selector | DELETE button
DELETE

Define Fields in AC 24 Right-click Add New Right-click Add New Field |

a Table Field on Datasheet tab | Rename Column
Rename Column
Exclude Field from AC 112 Show check box
Query Results
Export Query AC 221 Select query | desired
application button
in Export group on
External Data tab
Field Size AC 46 Design View button on
Design tab | select field
| Field Size box
Filter by Selection AC 149 Selection button on
Home tab | select
criterion
Format a AC 116 Property Sheet button
Calculated Field on Design tab
Format a Field AC 168 Select field | Format
property box
Group in Query AC 121 Total row or include
multiple fields in query
Import Data AC 212 Desired application
in Import group on
External Data tab
Include All Fields AC 85 Double-click asterisk in Query Design button
in Query field list on Create tab | Add
All Fields button
Include Field AC 85 Query Design button
in Query on Create tab | select
field | Add Field button
Join Tables AC 105 Query Design button
on Create tab | bring
field lists for tables
into upper pane
Link Tables AC 217 Access button on
External Data tab |
select database | OK
button
Lookup Field AC 172 Data Type column for
field | Lookup Wizard

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 Quick Reference QR 3

Access Quick Reference

Microsoft Office Access 2007 Quick Reference Summary (continued)

Page Keyboard
Task Number Mouse Ribbon Shortcut Menu Shortcut

Move to First Record AC 39 First Record button

Move to Last Record AC 39 Last Record button
Move to Next Record AC 39 Next Record button
Move to Previous AC 39 Previous Record button
Record
New Item various Office button | Open
Omit Duplicates AC 100 Open Property Sheet, set Property Sheet button on Properties | Unique Values
Unique Values to Yes Design tab | Unique
Values
Open Database AC 37 More button | Open but- CTRL+O
ton or Office button |
double-click file name
Open Table AC 26 Open button Open
Preview Table AC 41 Office button | Print | ALT+F, W, V
Print Preview
Print Object AC 41, 56 Office button | Print | CTRL+P
Quick Print or Print
Quit Access AC 36 Close button
Referential Integrity AC 186 Relationships button on
Database Tools tab
Resize a Column AC 175 In Datasheet view, Right-click field name |
double-click right Column Width
boundary of the field
selector
Save Form AC 58 Office button | Save CTRL+S

Save Query AC 91 Save button or Office CTRL+S

button | Save
Save Table AC 27 Save button Office button | Save Save CTRL+S

Search for Access Help AC 62 Microsoft Office Access F1

Help button
Search for Record AC 145 Find button on Home tab CTRL+F

Select Fields for AC 51 Report Wizard button

Report on Create tab | Add
Field button
Simple Query Wizard AC 78 Query Wizard button
on Create tab
Sort Data in Query AC 98 Select field in Design
grid | Ascending
Sort on Multiple Keys AC 101 Assign two sort keys
Split Form AC 57 Split Form button on
Create tab
Start Access AC 12 Start button | All
Programs | Microsoft
Office | Microsoft Office
Access 2007

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 QR 4 Microsoft Office Access 2007 Quick Reference Summary

Microsoft Office Access 2007 Quick Reference Summary (continued)

Page Keyboard
Task Number Mouse Ribbon Shortcut Menu Shortcut

Switch Between AC 57 Form View or Datasheet

Form and Datasheet View button
Views
Update Query AC 162 Update button on Query Type | Update Query
Design tab | select
field, Update To row,
enter new value
Use Advanced AC 155 Advanced button on
Filter/Sort Home tab | Advanced/
Filter Sort
Use AND Criterion AC 95 Place criteria on
same line
Use Criterion AC 81 Right-click query | Design
View | Criteria row
Use OR Criterion AC 96 Place criteria on
separate lines

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