Quick Reference Summary

In Microsoft Office PowerPoint 2003, you can accomplish a task in a number of ways. The following table
provides a quick reference to each task presented in this textbook. The first column identifies the task. The sec-
ond column indicates the page number on which the task is discussed in the book. The subsequent four columns
list the different ways the task in column one can be carried out. You can invoke the commands listed in the
MOUSE, MENU BAR, and SHORTCUT MENU columns using Voice commands.

Microsoft Office PowerPoint 2003 Quick Reference Summary

PAGE KEYBOARD
TASK NUMBER MOUSE MENU BAR SHORTCUT MENU SHORTCUT

Animate Text PPT 114 Slide Show | Custom Animation ALT+D | M

| Add Effect button
Black Slide, End Show PPT 42 Tools | Options | End with ALT+T | O | E
black slide
Check Spelling PPT 54 Spelling button on Standard toolbar Tools | Spelling F7
Clip Art, Add PPT 117 Slide Show | Custom Animation ALT+D | M
Animation Effects
Clip Art, Change Size PPT 109 Format Picture button on Picture Format | Picture | Size tab Format Picture | Size tab ALT+O | I | Size tab
toolbar | Size tab
Clip Art, Insert PPT 101, Insert Clip Art button on Drawing Insert | Picture | Clip Art ALT+I | P | C
PPT 104 toolbar
Clip Art, Move PPT 108 Drag
Delete Text PPT 56 Cut button on Standard toolbar Edit | Cut Cut CTRL+X or BACKSPACE
or DELETE
Demote a Paragraph PPT 90 Demote button on Outlining toolbar TAB or
on Outline tab ALT+SHIFT+RIGHT
ARROW
Design Template PPT 18 Slide Design button on Formatting Format | Slide Design Slide Design ALT+O | D
toolbar
Display a Presentation PPT 57 Color/Grayscale button on Standard View | Color/Grayscale | Pure ALT+V | C | U
in Black and White toolbar Black and White
Edit Web Page through PPT 152 Edit button on Internet Explorer File on browser menu bar | ALT+F | D in browser
Browser Standard Buttons toolbar Edit with Microsoft PowerPoint window
in browser window
E-Mail from PPT 127 E-mail button on Standard toolbar File | Send To | Mail Recipient ALT+F | D | A
PowerPoint
End Slide Show PPT 50 End Show ESC
Font PPT 24 Font box arrow on Formatting Format | Font Font ALT+O | F
toolbar

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 Microsoft Office
PowerPoint 2003
QR 2 • Microsoft PowerPoint 2003 Quick Reference Summary

Microsoft Office PowerPoint 2003 Quick Reference Summary (continued)

PAGE KEYBOARD
TASK NUMBER MOUSE MENU BAR SHORTCUT MENU SHORTCUT

Font Color PPT 24 Font Color button arrow on Format | Font Font | Color ALT+O | F | ALT+C
Formatting toolbar, desired color | DOWN ARROW
Font Size, Decrease PPT 27 Decrease Font Size button on Format | Font Font | Size CTRL+SHIFT+LEFT CARET
Formatting toolbar (<)
Font Size, Increase PPT 25 Increase Font Size button on Format | Font Font | Size CTRL+SHIFT+RIGHT
Formatting toolbar CARET (>)
Header and Footer, PPT 112 View | Header and Footer | ALT+V | H | Notes
Add to Outline Page Notes and Handouts tab and Handouts tab
Help PPT 62 and Microsoft PowerPoint Help button Help | Microsoft PowerPoint Help F1
Appendix A on Standard toolbar
Italicize PPT 24 Italic button on Formatting toolbar Format | Font | Font style Font | Font style CTRL+I
Language Bar PPT 16 Language Indicator button in tray Tools | Speech | Speech ALT+T | H | H
Recognition
Move a Paragraph PPT 87 Move Down button on Outlining ALT+SHIFT+DOWN
Down toolbar ARROW
Move a Paragraph Up PPT 87 Move Up button on Outlining toolbar ALT+SHIFT+UP ARROW
New Slide PPT 30 New Slide button on Formatting Insert | New Slide CTRL+M
toolbar
Next Slide PPT 45 Next Slide button on vertical PAGE DOWN
scroll bar
Normal View PPT 96 Normal View button at lower-left View | Normal ALT+V | N
PowerPoint window
Open Presentation PPT 52 Open button on Standard toolbar File | Open CTRL+O
Paragraph Indent, PPT 37 Decrease Indent button on SHIFT+TAB or ALT+
Decrease Formatting toolbar SHIFT+LEFT ARROW
Paragraph Indent, PPT 36 Increase Indent button on TAB or ALT+SHIFT+
Increase Formatting toolbar RIGHT ARROW
Preview Presentation PPT 144 File | Web Page Preview ALT+F | B
as Web Page
Previous Slide PPT 45 Previous Slide button on vertical PAGE UP
scroll bar
Print a Presentation PPT 60 Print button on Standard toolbar File | Print CTRL+P
Print an Outline PPT 122 File | Print | Print what box CTRL+P | TAB | TAB
arrow | Outline View | DOWN ARROW |
Outline View
Promote a Paragraph PPT 89 Promote button on Outlining toolbar SHIFT+TAB or ALT+
on Outline tab SHIFT+LEFT ARROW
Publish a Presentation PPT 154 File | Save as Web Page | ALT+F | G | ALT+P
Publish | Publish | ALT+P
Quit PowerPoint PPT 50 Close button on title bar or double- File | Exit ALT+F4 or CTRL+Q
click control icon on title bar
Redo Action PPT 22 Redo button on Standard toolbar Edit | Redo CTRL+Y or ALT+E | R
Save a Presentation PPT 27 Save button on Standard toolbar File | Save CTRL+S
Save as Web Page PPT 147 File | Save as Web Page ALT+F | G
Slide Layout PPT 98 Format | Slide Layout Slide Layout ALT+O | L
 Quick Reference • QR 3

PowerPoint Quick Reference

Microsoft Office PowerPoint 2003 Quick Reference Summary
PAGE KEYBOARD
TASK NUMBER MOUSE MENU BAR SHORTCUT MENU SHORTCUT

Slide Show View PPT 47 Slide Show button at lower-left View | Slide Show F5 or ALT+V | W
PowerPoint window
Slide Sorter View PPT 95 Slide Sorter View button at lower- View | Slide Sorter ALT+V | D
left PowerPoint window
Spelling Check PPT 54 Spelling button on Standard toolbar Tools | Spelling Spelling F7
Task Pane PPT 11 View | Task Pane ALT+V | K
Toolbar, Reset Appendix D Toolbar Options button on toolbar, Customize | Toolbars tab ALT+V | T | C | B
Add or Remove Buttons,
Customize, Toolbars tab
Toolbar, Show Entire PPT 9 Double-click move handle
Undo Action PPT 22 Undo button on Standard toolbar Edit | Undo CTRL+Z or ALT+E | U
Zoom Percentage, PPT 44 Zoom Box arrow on Standard toolbar View | Zoom ALT+V | Z
Increase