Microsoft PowerPoint 2007

Module 1

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Microsoft PowerPoint 2007:
Module 1
August, 2007

©2007 Hillsborough Community College - Professional Development and Web Services

Hillsborough Community College - Professional Development and Web Services

The material contained in this training material is copyrighted ©2007 Hillsborough

Community College Department of Professional Development and Web Services and
may not be reproduced without express, written permission. Other trademarks, trade
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 Microsoft Power Point 2007 - Module 1

Table of Contents
Objectives. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Microsoft Office PowerPoint 2007 . . . . . . . . . . . . . . . . . . . . . . 3
The New PowerPoint Environment . . . . . . . . . . . . . . . . . . . . . 4
Microsoft Office Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Open, Save, Print, Publish and Close a presentation . . . . . 5
Quick Access Toolbar (QAT). . . . . . . . . . . . . . . . . . . . . . . . . . 6
Activity 1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Contextual Tools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Home Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Clipboard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Font. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Paragraph. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Drawing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Editing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Activity 2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Insert Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Illustrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Media Clips. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Design Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Page Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Themes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Activity 3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Animations Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Slide Show Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Review Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
View Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Add-Ins Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Presentation Shortcut Keystrokes. . . . . . . . . . . . . . . . . . . . . 16
Final Activity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
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 Microsoft Power Point 2007 - Module 1

Objectives
Upon completion of this module, participants will be able to:
1. Start and Quit Microsoft Office PowerPoint 2007;
2. Describe the new PowerPoint 2007 Environment;
3. Locate and use the Microsoft Office Button;
4. Locate and Customize the Quick Access Toolbar (QAT);
5. Locate and use Tabs, Groups, and Commands in the Ribbon U.I.;
6. Experiment with Live Preview;
7. Browse and Select a Design theme;
8. Create a Title Slide and Content Slide;
9. Duplicate a slide
10. Format text (style, size, color, effects, alignment);
11. Save and Close a presentation;
12. Change Document Properties;
13. Open an existing presentation;
14. Change the layout of a slide;
15. Rearrange slides in a presentation;
16. Display different views of a presentation;
17. Publish a presentation as a handout in Microsoft Word format;
18. Preview, Print and Close a presentation.


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 Microsoft Power Point 2007 - Module 1

Microsoft PowerPoint 2007

PowerPoint 2007 is the easiest way to efficiently create effective presentations. This new
version has many new features to increase your productivity. As with all programs in
the 2007 Microsoft Office release, the most common way to start PowerPoint is from the
Start menu on an XP operating system.

Opening PowerPoint
1. Click on Start > All Programs > Microsoft
Office > Microsoft Office PowerPoint 2007.


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The New PowerPoint Environment

The New PowerPoint environment is designed to more closely reflect the way people
work with the program, making common features more accessible. The look of the
program window has drastically changed. On the top portion of the window a wide band
with groups of commands, known as the Ribbon has replaced the earlier design of
menus and toolbars.

Office 2007 Common New Office 2007 PowerPoint New

Features Features
1. New User Interface 1. SmartArt-dynamic 3D text boxes
2. The Microsoft Office Button 2. Enhanced Tables and Charts
3. The Quick Access Toolbar 3. New default theme Layouts
4. The Mini Toolbar 4. Over a dozen different effects
5. The Ribbon 5. Six new optimized fonts
6. Quick Style Galleries 6. New text and text box effects
7. Live Preview 7. Shared controls - easier to import
9. XML File Format – Word, Excel, and Word and Excel tables
PowerPoint 8. Optional: Sharing Slides with the
Library-SharePoint Server


 Microsoft Power Point 2007 - Module 1

Microsoft Office Button

The Microsoft Office Button is located
in the upper-left corner of the window.
PowerPoint displays the Office Button
menu that provides you with access to a list
of common commands. This menu takes
the place of the File menu that appeared in
previous versions of PowerPoint.

Office Button Menu

1. On the left of the menu there are
commands for tasks associated with
the presentation as a whole. 1
2. At the bottom of the menu you have
buttons that allow you to change the
program options and quit PowerPoint.

Press the key or click outside the

window to close the menu.

When providing students with an online

handout of a PowerPoint presentation
it is best to Publish the presentation
to Microsoft Word, a more commonly 2
availbale application.


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Quick Access Toolbar

The Quick Access Toolbar (QAT),
located to the right of the Microsoft Office
Button, can be customized to include
buttons representing common commands,
frequently used. By default, the QAT
displays the Save, Undo, and Redo
commands. 1
Customizing the QAT
1. Click the Customize Quick Access
Toolbar button to customize the QAT.
2. Select or de-select the command of your
choice to include or remove.
2

Activity 1
Use the Office Button to Open the document titled PPT_Activity1_mod1. (NOTE:
The document is located on the desktop, in the PowerPoint folder.)

1. Save As “your last name_PowerPoint I”

2. Customize your Quick Access Toolbar by adding the “Open” command.
3. When finished, minimize the document.


 Microsoft Power Point 2007 - Module 1

Ribbon
The Ribbon User Interface, located below the Title Bar, Groups similar Commands on
a set of Tabs that make up the Ribbon.

1. Tabs are designed to be task oriented.

2. Groups within each task break a task
into subtasks.
3. Commands in each group carry out a
task or display a menu of commands.

There are eight standard Tabs on the Ribbon whenever you start PowerPoint 2007.

1. Home tab - groups items related to creating slide content.

2. Insert tab - organizes all items that you can insert.

3. Design tab - organizes items related to the appearance of your presentation.

4. Animations tab - organizes items related to slide animation.

5. Slide Show tab - organizes items related to displaying your presentation.

6. Review tab - groups items related to comments, changes and editorial tools.

7. View tab - groups items related to changing the view or display of the presentation.

8. Add-Ins tab - groups programs added-in (downloaded) to extend the functionality of

PowerPoint 2007.


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Contextual Tools
Other than the standard Tabs, Contextual
Tools are Tabs that appear in the Ribbon
only when they are needed.

1. Contextual tools enable you to work 1

with an object that you select on the
page, such as a table, picture, or
drawing.
2. When you click and select an object
the pertinent set of Contextual Tabs
appear in an accent color next to the 2
standard tabs.


 Microsoft Power Point 2007 - Module 1

Home Tab
MS Office 2007 defaults to the Home tab,
also known as the Primary tab. It contains 1
the more frequently used commands,
organized into six task Groups:

1. Clipboard group contains cut, copy,

paste, and format painter commands. 2
2. Slides group contains commands to
add a slide, change a slide-layout,
reset a slide and delete a slide.
3. Font group contains the font editing 3
features including type, size, color,
style, and effects.
4. Paragraph group contains formatting
features including justification, 4
spacing, bulleting, numbering, indent,
borders, and fill.
5. Drawing group contains commands
to work with shapes 5
6. Editing group contains the Find and
Replace commands.

Activity 2
Maximize the PowerPoint document you just saved. Perform the following tasks:

1. Add a new slide;

2. Copy the Subtitle Text on slide one to the Title Text Box on the new slide;
3. Increase the title text, font size to 48 pt. on the new slide;
4. Select the object on slide 2; reduce brightness to “-10%” and add a border;
5. Find the word “material” and replace with “content”.
6. Save your changes.
7. Minimize presentation.


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Insert Tab
This tab groups all tasks related to items
you may want to put on a slide, organized in
five Groups:
1
1. Tables insertion tool makes it
simple to highlight the number of
columns and rows that you want
your table to contain, and to add an
Excel Spreadsheet that can easily be
formatted. 2
2. Illustrations group contains
commands to insert Pictures, Clipart
(drawings, movies, sound and
photography), “ready-made” Shapes,
SmartArt Graphics, and Charts.
3. Links allows you to insert action links
3
that can be set up to open another
presentation, files, programs, URLs, or
to reference another slide within the
current presentation.
4. Text group contains commands for 4
inserting Text Box, Header/Footer,
WordArt, Date and Time, Special
Characters, and Linkable Objects.
5. Media Clips group contains
commands that allow you to insert
Movies and Sound from a file or clip 5
organizer; play CD audio track and
record sound.
Note: Only the Text Group will be covered
in this module. The other four groups
(Tables, Illustrations, Links, and Media
Clips) within the Insert Tab are included in
the Advanced PowerPoint workshop, module
two.

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 Microsoft Power Point 2007 - Module 1

Design Tab
This tab groups tasks related to the
appearance of your presentation and are
organized on the Design tab, in three
Groups:

1. Page Setup group contains a

command to launch the Page Setup
Dialogue Box and a command
to select the Orientation of your 1
presentation.
2. Themes group contains commands
that enable you to change the
design of your presentation with
just one click. A Gallery (with Live
Preview) of formatting styles provides
choices that ensure a consistent and
professional presentation. 2

3. Background group contains

commands that allow you to select
Background Styles, launch the
Background Dialog Box, and hide 3
background graphics.

Live Preview is a new feature in MS Office

2007 that allows you to point to a gallery
choice and see its effect on the document
without actually selecting the choice.

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Activity 3
Maximize your presentation, if minimized. Perform the following tasks:

1. Insert a Text Box on Slide six;

Note: the Contextual Tab, “Drawing Tools” appears-

2. Type “MS PowerPoint 2007 New Interface” in text new box;

3. Select Format Tab;

4. Choose a shape style for the text box, a shape fill, a shape outline, and an effect;

5. Change the Design Theme of your presentation;

6. Preview and Save;

7. Publish your presentation to MS Word to create a handout;

8. Save Word handout to the PPT folder on the desktop, as

“your last name_PPT Handout”;

9. Print the MS Word handout of your PowerPoint presentation;

10. Close Word document and PowerPoint presentation.

The additional content presented in this module will be covered in greater

detail in Advanced PowerPoint, Module 2. The following MS Office
2007, PowerPoint Tabs (Animations, Slide Show, Review, View and Add-Ins)
will only be briefly described in this module.

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 Microsoft Power Point 2007 - Module 1

Animations Tab
This tab groups commands related to
creating and modifying animation effects for
your presentation and are organized on this
tab in three Groups:

1. Preview
2. Animations
3. Transition To This Slide

Slide Show Tab

This tab groups commands related to setting
up and starting slide shows in presentation
mode, and are organized in three Groups:

1. Start Slide Show

2. Set Up
3. Monitors

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Review Tab
This tab groups commands related to
comments, changes, and editorial tools,
organized in three Groups:

1. Proofing
2. Comments
3. Protect

View Tab
This tab groups commands related to
changing the view or the display of the
presentation, and consists of six Groups:

1. Presentation Views
2. Show/Hide
3. Zoom
4. Color/Grayscale
5. Window
6. Macros lists

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 Microsoft Power Point 2007 - Module 1

Add-Ins Tab
An Add-In extends functionality, such as
smart tags, to Microsoft Office programs.
An Add-In can add buttons and custom
commands to the Ribbon. You can get Add-
Ins for PowerPoint on the Microsoft Office
Online Web site in the Downloads area, or
on third party vendor Web sites.

When you download and install an Add-In,

it appears on the Add-Ins Tab of an Office
program according to its functionality and
includes a Special Screen Tip that identifies
the developer.

You can view and manage Add-Ins from

the Add-In area in PowerPoint Options.

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Presentation Keyboard shortcuts for PowerPoint 2007

You can use the following keyboard shortcuts while you run your presentation in full
screen mode.

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 Microsoft Power Point 2007 - Module 1

Final Activity: Module 1

Create a presentation using the guidelines, concepts, and skills presented in this
module. This will be a skill building assignment, increasing in difficulty, to be
completed in the Advanced PowerPoint 2007 workshop. All completed tasks should
be saved as indicated below to ensure that your work is available at the Advanced
Level workshop.

Guidelines:
You may create a presentation with content of your choice or by using the
content provided by your instructor, as described below:

Topic: Health and Wellness--According to the National Heart, Lung and Blood Institute,
nearly one-third of American adults are inflicted by the “silent killer,” high blood
pressure. This disease affects people of all ages and ethnicities. Use the concepts
and techniques presented in this module to create a presentation following the outline
provided by your instructor, in the file named: PPT_FinalActivity_mod1_data1.

Perform the following tasks:

1. Create a Title Slide and minimum of three Content Slides.

2. Type your original content or copy and paste your content from the outline.
3. Add a Text Box, to the bottom, right hand corner of the title slide with your name.
4. Apply the “CIVIC” Design Theme.
5. Change the Background Style to Style 11 (row 3, column 3).
6. Edit your name to bold, italicize, and the color red; adjust your text box if needed.
7. Increase the title text to 72 pt. and change to Baskerville Old Face.
8. Change the slide layout to “Two Content,” on slide 3.
9. Apply a “Light 1 Outline, – Accent 1” Shape Style to the title text of the content slides.
10. Save the presentation using the file name, “your last name_PPT_Final Activity”.

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