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Data Migration - Excel or CSV To MARC

This document provides steps to migrate data from CDS-ISIS or CSV format to MARC format for import into a Koha system: 1. Install MARC editing and CDS/ISIS software, prepare data files, and convert text files to MARC format. 2. Use the MARC editor to add or delete fields and modify subfields as needed before import. 3. Import the MARC files into Koha using either bulk import tools or the staff client interface, then rebuild the search index.

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Nitesh Rijal
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Download as DOC, PDF, TXT or read online on Scribd
14K views

Data Migration - Excel or CSV To MARC

This document provides steps to migrate data from CDS-ISIS or CSV format to MARC format for import into a Koha system: 1. Install MARC editing and CDS/ISIS software, prepare data files, and convert text files to MARC format. 2. Use the MARC editor to add or delete fields and modify subfields as needed before import. 3. Import the MARC files into Koha using either bulk import tools or the staff client interface, then rebuild the search index.

Uploaded by

Nitesh Rijal
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Data Migration from CDS-ISIS or CSV to MARC

i. Install Marc Edit & CDS/ISIS


ii. Prepare Tab Delimited File using Excel
iii. Make ISO using ISIS
iv. Convert Text File to Delimited Format
v. Convert .mrk to .mrc
vi. Add/Delete Fields in Marc Edit
vii. Import Marc File using bulkmarcimport.pl
viii. Import Marc File using KOHA GUl
ix. Rebuild KOHA authorites and biblios

1. Install Marc Edit and CDS/ISIS

Download MARC Edit from


http://oregonstate.edu/%7Ereeset/marcedit/html/index.php

Download .NET Framework


here http://www.microsoft.com/downloads/en/default.aspx

    

Download CDS-ISIS from http://portal.unesco.org/ci/en/ev.php-


URL_ID=5330&URL_DO=DO_TOPIC&URL_SECTION=201.html

Open Marc Editor


        

2. Prepare Tab Delimited File using Excel

Open the ".xls" file having the data in Excel. It shall look like this:

    
      

Save your excel file in .txt format(Tab delimited format) as:


      
3. Make ISO using ISIS

If you are converting data from CDS-ISIS then you need to follow this step to
export your data to ISO format.

Launch Win ISIS


            Open the folder having the FDT files              
          

            Export the data using Export to ISO

            
               

4. Convert Text File to Delimited Format

Launch the "Delimited Text Translator" add-in.


        

Specify the input the output files.


        

Map columns in text file to Marc tags, something like this:

Excel Marc Tag


Title 245$a
Author 100$a
Place of publication 260$a
Name of publisher 260$b
Year of publication 260$c
Edition 250$a
Pages 300$a
        

5. Convert .mrk to .mrc

            Launch MarcMaker

        

        
            

        
            
            

        Click Execute

        

        Now you can import data to KOHA using either bulkmarcimport or GUI.

        6. Add/Delete Fields in Marc Edit

      I. If you want to delete any unneeded fields such as 050, 090, etc in
Marc Edit do the following

        
 Go to Tools > Add/Delete Fields
 In the fields box, enter the field number you want to delete
 Click in Delete Field

            

    II. Add a 942 item field

 In the field box enter 942


 In the field data box enter \\$c[ITEM_TYPE]  eg. \\$cBK    
 Click in Add Field

         

    III. Replace the 852 field with 952 field

 Go to Edit > Replace


 In the Find box enter "=852"
 In the Replace box enter "=952"
 Click on Replace All

    IV. Edit a subfield

 Go to Tools > Edit Subfield Data


 In the Field box enter 952
 In the Sub-field box enter a
 Click on Replace Text

   V. Swap sub filed H with sub field O

 Go to Tools > Swap Field Data


 Under Original Data field enter 952
 In the Sub Field box enter H 
 Under modified data in the field box enter 952
 In the Sub Field box enter O
 Under Search Options, put a checkmark in the Copy Source box and the
Add to Existing Field box
 Click on Progress

   VI. Save and Close the Edited Marc Record

 Go to File > Compile File into Marc


 Select the file name and click SAVE
7. Import Marc File using bulkmarcimport.pl

        In your terminal type:

            # /usr/share/koha/bin/migration_tools/bulkmarcimport.pl -d


-file <path-to-mrc> -n 100

        

            You can view the switches to use in bulkmarcimport by typing

        

            # /usr/share/koha/bin/migration_tools/bulkmarcimport.pl


--help
      
7. Import Marc File using KOHA GUl

            Go to Staff Client --> Tools --> Stage MARC Records for Import:

            
          

        Upload your .mrc file


          
        Stage marc records for import:

        

          
   

        View Staged Records


Import records into catalog:
8. Rebuild KOHA authorities and bilbois

            Now


to get the new records indexed by search we need to rebuild the
zebra index.

            In your terminal type:

            

                 # /usr/share/koha/bin/migration_tools/rebuild_zebra.pl -b -r


-w

            You can view the switches to use in rebuild_zebra by typing

        

            # /usr/share/koha/bin/migration_tools/rebuild_zebra.pl --help

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