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Office Assistance Level II

This job posting is for an Office Assistance Level II position. The role involves performing various administrative and office support tasks for multiple supervisors, including answering phones, greeting visitors, word processing, filing, faxing, and conducting internet research. Strong computer skills and the ability to effectively communicate and work with others are required. Duties also consist of providing secretarial support, developing inventory systems, distributing mail, and maintaining organized filing systems.

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Willie Ray
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53 views

Office Assistance Level II

This job posting is for an Office Assistance Level II position. The role involves performing various administrative and office support tasks for multiple supervisors, including answering phones, greeting visitors, word processing, filing, faxing, and conducting internet research. Strong computer skills and the ability to effectively communicate and work with others are required. Duties also consist of providing secretarial support, developing inventory systems, distributing mail, and maintaining organized filing systems.

Uploaded by

Willie Ray
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Office Assistance Level II

– Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone
calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as
Internet research abilities and strong communication skills.

Qualifications
 Ability to relate well to the public, in
person and on the telephone.
 Diplomatic, tactful, creative, discreet,
 Effective office (clerical / secretarial), time
flexible, resourceful, dependable, well-
management, and organizational skills.
organized, friendly, emotionally mature
 Computer literate. Well-versed with Windows,
and professional.
word processing (preferably MS Word),
 Able to work effectively with multiple
spreadsheets (pref. Excel), desktop publishing,
supervisors, balance and prioritize
and database management.
multiple requests.
 Capable and practiced in handling
complex and/or multi-faceted tasks.

ESSENTIAL JOB FUNCTIONS

 Assist staff with administrative duties as requested.


 Answer telephones, forward calls, take messages, give directions to office.
 Provide comprehensive secretarial and clerical support to office personnel, sales staff, and management.
 Greet visitors, provide basic information to visitors, callers.
 Provide assistance for classroom and support staff as needed.
 Assist in opening and/or closing of the facility at the beginning and/or ending of each day as needed.
 Develop and maintain agency inventory system.
 Distribute incoming mail and prepare outgoing mail.
 Copy incoming checks distribute bills.
 Maintain lobby and front desk area keeping it clean and free from clutter.
 Order office supplies and monitor inventory.
 Files information alphabetically, numerically, and chronologically according to office procedure to maintain
organized and accurate filing systems; locates and retrieves files from manual or computerized systems to
provide requested information; creates new files and purges old files according to established procedures;
updates and corrects file information to maintain accurate files; merges and assembles files to maintain records;
delivers and/or picks up files to provide requested information; photocopies files as requested.

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