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Sample Disciplinary Letter: Employee Assistance Program Information

This disciplinary letter notifies an employee of a written reprimand, suspension, or discharge for violating a contract article or work rule. It specifies suspension dates if applicable and expectations to return to work. It summarizes the infraction facts, pre-discipline meeting details, previous notices of expected conduct, a warning of future consequences, and appeal rights. Attachments include employee assistance information.

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Lorin Paddock
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58 views

Sample Disciplinary Letter: Employee Assistance Program Information

This disciplinary letter notifies an employee of a written reprimand, suspension, or discharge for violating a contract article or work rule. It specifies suspension dates if applicable and expectations to return to work. It summarizes the infraction facts, pre-discipline meeting details, previous notices of expected conduct, a warning of future consequences, and appeal rights. Attachments include employee assistance information.

Uploaded by

Lorin Paddock
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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SAMPLE DISCIPLINARY LETTER

Date

Name, Address

Dear (Employee):

This is notification of a (written reprimand, or x-day suspension, or discharge) for


violation of (contract article or work rule).

(For all employees receiving actual days off without pay) Your suspension without pay
will be (dates). You are expected to return to work on (date) at (time).

(Briefly summarize the facts on which the discipline is based.) Example: You requested
vacation on July 3, and the request was denied. When you called in on July 3 to say you
were too ill to come to work, you were required to bring in a medical verification that you
were unable to perform your job tasks. When you returned to work, you told everyone
about the canoe trip you had taken.

(Briefly summarize what happened at the pre-discipline meeting.) Example: At the pre-
discipline meeting held on … and attended by… you asked for more time to provide the
verification. It was agreed to extend the time for five working days. You still have not
provided the information.

(Summarize previous notice to employee of expected conduct or discipline, if any, which


is part of this progressive chain.) Example: Attendance was discussed with you on the
following dates: xx,xxxxx.. You received an official oral warning on the following dates:
xxxxxx. You received a written reprimand xx,x xxxx.

(Warning about future misconduct) Please note that future violation of this (article/ work
rule or other work rules) will lead to further discipline up to and including discharge.

(Statement of appeal right) If you do not believe this decision was based on just cause,
you may grieve this action through the grievance procedure of your collective bargaining
agreement.

Sincerely,

Name, Title

Attachment (Employee Assistance Program information)

C: Department Head
HR

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