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Event Form

This document is an event form for William Lyon Mackenzie Collegiate Institute that must be completed by student organizers for any school event. It requires event details like the name, date, location, budget and set-up/clean-up times. It must be submitted 2 weeks prior to the event and receive approval from a VP of Clubs, staff advisor and administrator. Technical requirements and needs are also outlined if applicable. Supervision by teachers is mandatory and organizers are responsible for clean-up.

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Sameer Qadri
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Download as PDF, TXT or read online on Scribd
100 views

Event Form

This document is an event form for William Lyon Mackenzie Collegiate Institute that must be completed by student organizers for any school event. It requires event details like the name, date, location, budget and set-up/clean-up times. It must be submitted 2 weeks prior to the event and receive approval from a VP of Clubs, staff advisor and administrator. Technical requirements and needs are also outlined if applicable. Supervision by teachers is mandatory and organizers are responsible for clean-up.

Uploaded by

Sameer Qadri
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
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William Lyon Mackenzie Collegiate Institute

Event Form
2011-2012
You must adhere to the following:
This form must be submitted 2 weeks before your event date. See a VP of Clubs for
exceptions.
The event must be pre-approved by a VP of Clubs and your Staff Advisor.
This form must be submitted to a VP of Clubs once completed.
EVENT DETAILS To be completed by student organizer.
Club Name (if applicable): ________________________________________________________
Name of student organizer(s): _____________________________________________________
Event name: ___________________________________________________________________
Event Date: ___________________________

Event Time: _________________________

Event Location: ________________________________________________________________


Event Length: ______________________

Physical Set-Up: ________________________

Caretaking requirements: _________________________________________________________


Type(s) of advertising: ___________________________________________________________
Budget Requirements (specify): ___________________________________________________
Set-up time: ____________ to ___________

Clean-up time: ____________ to ____________

Supervising Staff Advisor(s) Name and Signature: ___________________________________


______________________________________________________________________________
Event Details (What exactly will you be doing? Be specific. Is it a fundraiser? Is it a food day?
Are you raising awareness for a specific cause? Are you raising money? If so, what for?)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Technical Requirements: YES

(If YES please fill out form on reverse)

NO

Please note: All events must have adequate supervision as determined by the administration and Student
Council. An event will not be held without enough teacher supervision. A classroom event requires a
minimum of 2 teacher supervisors. A cafeteria, gymnasium, or outdoor event requires a minimum of
6 teacher supervisors. Staff advisors MUST be present at all events. All clubs/groups are responsible
for their own clean-up. Student Council and Caretaking are NOT responsible for cleaning up after
the event(s).

William Lyon Mackenzie Collegiate Institute


Event Form
2011-2012
TECHNICAL REQUIREMENTS to be completed by student organizer.
(Check all that apply)
Location of Event:
Audio Needs:

Gym

Cafeteria

Microphones

Foyer

Other: __________________________

CD Player

MP3 Player

Other (please specify): ___________________________________________


Lighting Needs:
Video Needs:

Stage lighting, please specify: ____________________________________


DVD/VCR Player

Television

LCD Projector

Projector Screen

Other (please specify): ___________________________________________


Any other needs? Special comments? _______________________________________________
______________________________________________________________________________

APPROVAL to be completed by VP of Clubs, staff advisor, and the administration

a) Student Council pre-approval received.

YES

BOTH VP of Clubs signatures: ______________________________________________

b) Staff Advisor approval received.


YES
Staff Advisor signature: ____________________________________________________
c) This event has been approved.

YES

NO (Reason: _______________________
________________________
________________________
_______________________)

Administrator signature: ___________________________________________________

Note: A copy of this form must be delivered to Student Council and the Staff Advisor.

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