PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS PAYABLE
CREATE VENDOR

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company LTD.

Document Number
Document Number

Document Date

FI-AP-001.01.doc/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

FIAP001.01.doc/001

Version Date

Summary of Changes
NA

Ref: Minutes of Review

NA

CONFIDENTIAL
Page2

Version001

TABLE OF CONTENTS
1. SAP EASY ACCESS SCREEN ................................................................................ 7
1.1.
1.2.
1.3.

REQUIRED USER INPUT ......................................................................................................... 7

SAP SCREEN SNAP .............................................................................................................. 7
DESCRIPTION ....................................................................................................................... 7

2. COMPANY CODE ...................................................................................................... 8

2.1.
2.2.
2.3.

REQUIRED USER INPUT ......................................................................................................... 8

SAP SCREEN SNAP .............................................................................................................. 8
DESCRIPTION ....................................................................................................................... 8

3. ACCOUNT GROUP ................................................................................................... 9

3.1.
3.2.
3.3.

REQUIRED USER INPUT ......................................................................................................... 9

SAP SCREEN SNAP .............................................................................................................. 9
DESCRIPTION ....................................................................................................................... 9

4. TITLE ........................................................................................................................ 10
4.1.
4.2.
4.3.

REQUIRED USER INPUT ....................................................................................................... 10

SAP SCREEN SNAP ............................................................................................................ 10
DESCRIPTION ..................................................................................................................... 10

5. NAME ....................................................................................................................... 11
5.1.
5.2.
5.3.

REQUIRED USER INPUT ....................................................................................................... 11

SAP SCREEN SNAP ............................................................................................................ 11
DESCRIPTION ..................................................................................................................... 11

6. SEARCH TERM 1 .................................................................................................... 12

6.1.
6.2.
6.3.

REQUIRED USER INPUT ....................................................................................................... 12

SAP SCREEN SNAP ............................................................................................................ 12
DESCRIPTION ..................................................................................................................... 12

7. SEARCH TERM 2 .................................................................................................... 13

FIAP001.01.doc/001

CONFIDENTIAL
Page3

Version001

7.1.
7.2.
7.3.

REQUIRED USER INPUT ....................................................................................................... 13

SAP SCREEN SNAP ............................................................................................................ 13
DESCRIPTION ..................................................................................................................... 13

8. STREET/HOUSE NUMBER ..................................................................................... 14

8.1.
8.2.
8.3.

REQUIRED USER INPUT ....................................................................................................... 14

SAP SCREEN SNAP ............................................................................................................ 14
DESCRIPTION ..................................................................................................................... 14

9. POSTAL CODE/CITY .............................................................................................. 15

9.1.
9.2.
9.3.

REQUIRED USER INPUT ....................................................................................................... 15

SAP SCREEN SNAP ............................................................................................................ 15
DESCRIPTION ..................................................................................................................... 15

10. COUNTRY .............................................................................................................. 16

10.1.
10.2.
10.3.

REQUIRED USER INPUT ..................................................................................................... 16

SAP SCREEN SNAP .......................................................................................................... 16
DESCRIPTION.................................................................................................................... 16

11. TELEPHONE .......................................................................................................... 17

11.1.
11.2.
11.3.

REQUIRED USER INPUT ..................................................................................................... 17

SAP SCREEN SNAP .......................................................................................................... 17
DESCRIPTION.................................................................................................................... 17

12. MOBILE PHONE .................................................................................................... 18

12.1.
12.2.
12.3.

REQUIRED USER INPUT ..................................................................................................... 18

SAP SCREEN SNAP .......................................................................................................... 18
DESCRIPTION.................................................................................................................... 18

13. FAX ......................................................................................................................... 19

13.1.
13.2.
13.3.

REQUIRED USER INPUT ..................................................................................................... 19

SAP SCREEN SNAP .......................................................................................................... 19
DESCRIPTION.................................................................................................................... 19

14. APPLICATION BAR-->NEXT SCREEN ................................................................ 20

FIAP001.01.doc/001

CONFIDENTIAL
Page4

Version001

14.1.
14.2.
14.3.

REQUIRED USER INPUT ..................................................................................................... 20

SAP SCREEN SNAP .......................................................................................................... 20
DESCRIPTION.................................................................................................................... 20

15. VAT REG.NO. ........................................................................................................ 21

15.1.
15.2.
15.3.

REQUIRED USER INPUT ..................................................................................................... 21

SAP SCREEN SNAP .......................................................................................................... 21
DESCRIPTION.................................................................................................................... 21

16. APPLICATION BAR-->NEXT SCREEN ................................................................ 22

16.1.
16.2.
16.3.

REQUIRED USER INPUT ..................................................................................................... 22

SAP SCREEN SNAP .......................................................................................................... 22
DESCRIPTION.................................................................................................................... 22

17. PAYMENT TRANSACTION ................................................................................... 23

17.1.
17.2.
17.3.

REQUIRED USER INPUT ..................................................................................................... 23

SAP SCREEN SNAP .......................................................................................................... 23
DESCRIPTION.................................................................................................................... 23

18. APPLICATION BAR-->NEXT SCREEN ................................................................ 24

18.1.
18.2.
18.3.

REQUIRED USER INPUT ..................................................................................................... 24

SAP SCREEN SNAP .......................................................................................................... 24
DESCRIPTION.................................................................................................................... 24

19. SORT KEY ............................................................................................................. 25

19.1.
19.2.
19.3.

REQUIRED USER INPUT ..................................................................................................... 25

SAP SCREEN SNAP .......................................................................................................... 25
DESCRIPTION.................................................................................................................... 25

20. APPLICATION BAR-->NEXT SCREEN ................................................................ 26

20.1.
20.2.
20.3.

REQUIRED USER INPUT ..................................................................................................... 26

SAP SCREEN SNAP .......................................................................................................... 26
DESCRIPTION.................................................................................................................... 26

21. PAYMENT TRANSACTION ACCOUNTING ......................................................... 27

FIAP001.01.doc/001

CONFIDENTIAL
Page5

Version001

21.1.
21.2.
21.3.

REQUIRED USER INPUT ..................................................................................................... 27

SAP SCREEN SNAP .......................................................................................................... 27
DESCRIPTION.................................................................................................................... 27

22. APPLICATION BAR-->NEXT SCREEN ................................................................ 28

22.1.
22.2.
22.3.

REQUIRED USER INPUT ..................................................................................................... 28

SAP SCREEN SNAP .......................................................................................................... 28
DESCRIPTION.................................................................................................................... 28

23. WITHHOLDING TAX ACCOUNTING .................................................................... 29

23.1.
23.2.
23.3.

REQUIRED USER INPUT ..................................................................................................... 29

SAP SCREEN SNAP .......................................................................................................... 29
DESCRIPTION.................................................................................................................... 29

24. SAVE ...................................................................................................................... 31

24.1.
24.2.
24.3.

REQUIRED USER INPUT ..................................................................................................... 31

SAP SCREEN SNAP .......................................................................................................... 31
DESCRIPTION.................................................................................................................... 31

25. CREATE VENDOR: INITIAL SCREEN ................................................................. 32

25.1.
25.2.
25.3.

REQUIRED USER INPUT ..................................................................................................... 32

SAP SCREEN SNAP .......................................................................................................... 32
DESCRIPTION.................................................................................................................... 32

FIAP001.01.doc/001

CONFIDENTIAL
Page6

Version001

1. SAP Easy Access Screen

1.1. Required User Input
Double Click on Create

1.2. SAP Screen Snap

1.3. Description

Either follow the Sap menu path or enter FK01 in the Command field to access the Create screen

FIAP001.01.doc/001

CONFIDENTIAL
Page7

Version001

2. Company Code
2.1. Required User Input
Enter the Company Code Enter 1100 for PTCL & 1300 for PAKNET

2.2. SAP Screen Snap

2.3. Description

The company code is an organizational unit within financial accounting.

FIAP001.01.doc/001

CONFIDENTIAL
Page8

Version001

3. Account Group
3.1. Required User Input
Enter or select your required Account Group and press enter.

3.2. SAP Screen Snap

3.3. Description

The Account Group to which your vendor will belongs to.

FIAP001.01.doc/001

CONFIDENTIAL
Page9

Version001

4. Title
4.1. Required User Input
Click on list item & select any one

4.2. SAP Screen Snap

4.3. Description

From this option we select the appropiate Title.

FIAP001.01.doc/001

CONFIDENTIAL
Page10

Version001

5. Name
5.1. Required User Input
Enter Vendor Name

5.2. SAP Screen Snap

5.3. Description

Here we enter the name of the vendor.

FIAP001.01.doc/001

CONFIDENTIAL
Page11

Version001

6. Search Term 1
6.1. Required User Input
Enter any suitable search term

6.2. SAP Screen Snap

6.3. Description

Short description used for search helps. Only capital letters are saved in this field. All entries are
automatically converted into capital letters.

FIAP001.01.doc/001

CONFIDENTIAL
Page12

Version001

7. Search Term 2
7.1. Required User Input
Enter "NTN no."

7.2. SAP Screen Snap

7.3. Description

Use to search Vendor against NTN number.

FIAP001.01.doc/001

CONFIDENTIAL
Page13

Version001

8. Street/House number
8.1. Required User Input
Enter Vendor's address

8.2. SAP Screen Snap

8.3. Description

Street name as part of the address.

FIAP001.01.doc/001

CONFIDENTIAL
Page14

Version001

9. Postal Code/City
9.1. Required User Input
Enter Vendor's City

9.2. SAP Screen Snap

9.3. Description

City name as part of the address.

FIAP001.01.doc/001

CONFIDENTIAL
Page15

Version001

10.

Country

10.1.

Required User Input

Enter the country key

10.2.

SAP Screen Snap

10.3.

Description

Country key as part of address. This field is mandatory emphasizing the point that this field has to be
inputed in order to move further in creating a vendor.Select Country code from drop down or enter
Country code directly.

FIAP001.01.doc/001

CONFIDENTIAL
Page16

Version001

11.

Telephone

11.1.

Required User Input

Enter the Telephone number here

11.2.

SAP Screen Snap

11.3.

Description

Telephone numbmer, consisting of dialing code and number, but without the country code.
If the telephone number consists of a company number and an extension, the extension must be entered
in the field extension.

FIAP001.01.doc/001

CONFIDENTIAL
Page17

Version001

12.

Mobile Phone

12.1.

Required User Input

Enter the mobile number

12.2.

SAP Screen Snap

12.3.

Description

Mobile telephone number consisting of dialing code and number, but without country code.

FIAP001.01.doc/001

CONFIDENTIAL
Page18

Version001

13.

Fax

13.1.

Required User Input

Enter the Fax Number

13.2.

SAP Screen Snap

13.3.

Description

Fax number, consisting of dialing code and number, but without country dialing code.
If the fax number consists of a company number and an extension, the extension must be entered in the
field extension.

FIAP001.01.doc/001

CONFIDENTIAL
Page19

Version001

14.

Application Bar-->Next Screen

14.1.

Required User Input

Click on the Next Screen Button on Application Bar

14.2.

SAP Screen Snap

14.3.

Description

The next screen to complete Vendors further information.

FIAP001.01.doc/001

CONFIDENTIAL
Page20

Version001

15.

VAT Reg.No.

15.1.

Required User Input

Enter the VAT Reg No.

15.2.

SAP Screen Snap

15.3.

Description

VAT registration number (VAT reg.no.) of the Vendor.

FIAP001.01.doc/001

CONFIDENTIAL
Page21

Version001

16.

Application Bar-->Next Screen

16.1.

Required User Input

Click on the Next Screen Button on the Top

16.2.

SAP Screen Snap

16.3.

Description

The next screen to complete Vendors further information.

FIAP001.01.doc/001

CONFIDENTIAL
Page22

Version001

17.

Payment Transaction

17.1.

Required User Input

Enter Vendors payment transactions details.

17.2.

SAP Screen Snap

17.3.

Description

Maintain Vendor's bank details;

Country: Country at which vendor's account exists
Bank key: Bank branch code of vendor's bank
Bank account: Bank account no. of Vendor
Acct holder: Title from which vendor's bank account exist
Control key: Represent nature of account (i.e. Current a/c, Saving a/c, etc.)

FIAP001.01.doc/001

CONFIDENTIAL
Page23

Version001

18.

Application Bar-->Next Screen

18.1.

Required User Input

Click on the Next Screen Button on the Top

18.2.

SAP Screen Snap

18.3.

Description

The next screen to complete Vendors further information.

FIAP001.01.doc/001

CONFIDENTIAL
Page24

Version001

19.

Sort Key

19.1.

Required User Input

Click on the dropdown list or press F4

19.2.

SAP Screen Snap

19.3.

Description

Indicates the layout rule for the Allocation field in the document line item .

FIAP001.01.doc/001

CONFIDENTIAL
Page25

Version001

20.

Application Bar-->Next Screen

20.1.

Required User Input

Click on the Next Screen Button on the Top

20.2.

SAP Screen Snap

20.3.

Description

The next screen to complete Vendors further information.

FIAP001.01.doc/001

CONFIDENTIAL
Page26

Version001

21.

Payment Transaction Accounting

21.1.

Required User Input

EnterpaymenttransactionsrelatedtoAccounting.

21.2.

SAP Screen Snap

21.3.

Description

Payment Terms: Key for defining payment terms composed of cash discount percentages and payment
periods.
Chk double Inv:

Indicator which means that incoming invoices and credit memos are checked for double entries at the
time of entry.

Firstly, the system checks whether the invoice documents have already been entered in the Logistics
invoice verification; the system checks invoices that are incorrect, or invoices that were entered for
invoice verification in the background.

The system then checks whether there are FI or Accounting documents that were created with the
original invoice verification or the Logistics verification, and where the relevant criteria are the same.

Payment Method:List of payment methods which may be used in automatic payment transactions with this
vendor.

FIAP001.01.doc/001

CONFIDENTIAL
Page27

Version001

22.

Application Bar-->Next Screen

22.1.

Required User Input

Click on the Next Screen Button on the Top

22.2.

SAP Screen Snap

22.3.

Description

The next screen to complete Vendors further information.

FIAP001.01.doc/001

CONFIDENTIAL
Page28

Version001

23.

Withholding Tax Accounting

23.1.

Required User Input

Enter Withholding Tax details.

23.2.

SAP Screen Snap

23.3.

Description

WH Tax Country: Country key where the tax rules are applicable
Withholding Tax Type: This indicator is used to classify the different types of withholding tax. Following
Tax codes are used for PTCL / PAKNET:
Z0
Travel Agents (International)
Z1

Interest on Profit / Deposit

Z2

Payment for Supply of Goods

Z3

Payment to Contractors

Z4

Payment for Services

FIAP001.01.doc/001

CONFIDENTIAL
Page29

Version001

Z5

Rentals

Z6

Transportation of Goods

Z7

Advertisement Bills (principal)

Z8

Advertisement Bills (agent)

Z9

Travel Agents (Domestic)

ZA

Operators

W/tax Code: Codes determine is the various percentage rates for the withholding tax type.
Liable: If you set this indicator, you tell the system that the vendor is subject to withholding tax for this
withholding tax type.
If the vendor is exempted from withholding tax so provide details of exemption.

FIAP001.01.doc/001

CONFIDENTIAL
Page30

Version001

24.

Save

24.1.

Required User Input

Click on Yes Button

24.2.

SAP Screen Snap

24.3.

Description

This step will end the editing session of the vendor so we have options to accept it say no or cancel it. Yes
will save all provided details.

FIAP001.01.doc/001

CONFIDENTIAL
Page31

Version001

25.

Create Vendor: Initial Screen

25.1.

Required User Input

The vendor has been successfully created

The number shown at the bottom of the screen is the no of the vendor created

25.2.

SAP Screen Snap

25.3.

Description

Thisisthevendorthatwehavecreated.Thisnumbershallbeusedthroughoutwheneverwehaveto
usethisvendor

FIAP001.01.doc/001

CONFIDENTIAL
Page32

Version001